Re: [IAEP] [SLOBS] ACTION Required: Approval Internal Procedure definition: "Request for Travel Policy exemptions"

2017-09-22 Thread Walter Bender 
On Fri, Sep 22, 2017 at 7:07 PM, Laura Vargas  wrote:

>
>
> 2017-09-22 15:30 GMT-05:00 Walter Bender :
>
>>
>>
>> On Fri, Sep 22, 2017 at 3:00 PM, Laura Vargas 
>> wrote:
>>
>>>
>>>
>>> Given the problems we have had in maintaining the membership list --
 long standing contributors such as Martin removed -- I don't think it is a
 reliable metric for contributor.

>>>
>>>
>>> MEC is working very hard to maintain the membership list in good shape
>>> and avoid "problems". It is part of the Committee's regular tasks to
>>> "reviews the membership list for currency once per year".
>>>
>>> Sugar Labs membership is an spacial status and has privileges like the
>>> voting participation.
>>>
>>> It has been expressed by many members it should be our goal to increase
>>> this metric
>>>
>>
>> I would like evidence of this assertion.
>>
>
>
> https://wiki.sugarlabs.org/go/2016_Goals
>
>- "9.1. to develop a supporting members list, by making a 'super list'
>with as many possible members as possible, such as from
>Special:LastUserLogin
> (admins only)
>and mailman and Sugar_Labs/Members/List
>;"
>
>
In what way is this evidence that there are "problems" other than the
purging of members from the list? And where is the backup to your statement
that "many members" have the goal to increase the metric for membership?

>
> Anyhow am giving up my mission to help Sugar Labs define this procedure
>> "Cash Advance - Travel Policy Exemption Request". We don't have any
>> successful case to study.
>>
>>>
>>> Not until the reason for Ignacio's cash advance to be denied by
>>> Conservancy is shared openly we will have enough information to document
>>> this procedure.
>>>
>>
>> I guess you have not read the repeated emails on this topic that I have
>> sent. We have lots of work we can do as members of the oversight board to
>> define our internal policies before worrying about the SFC side of the
>> equation.
>>
>
> I have read and I agree in many terms.
>
> My concern is that if Ignacio US$350 cash advance request did not get a
> positive answer from Conservancy, what needs ot be improved from our side?
>

I outlined my concerns about our internal process in the wiki entry you
deleted [1]. I reiterated them in my email earlier this week [2] I will
reiterate one detail again here.

(2) The oversight board will discuss the request and may ask for
clarification. The criteria for approval include:

* availability of funds
* ???

IMHO the oversight board owes it to both Samson and the community to
articulate the criteria for denying such requests. Again, we need to get
our internal house in order before fretting about the SFC internals.

[1]
https://wiki.sugarlabs.org/index.php?title=Procedures&type=revision&diff=100691&oldid=100689
[2] http://lists.sugarlabs.org/archive/iaep/2017-September/020168.html

-walter


> Regards
>
> Laura
>
>
>> -walter
>>
>>>
>>> regards.
>>>
>>> Laura
>>>
>>> -walter
>>>

 --
 Laura V.
 * I&D SomosAZUCAR.Org*

 “Solo la tecnología libre nos hará libres.”
 ~ L. Victoria

 Happy Learning!
 #LearningByDoing
 #Projects4good
 #IDesignATSugarLabs
 #WeCanDoBetter

>>>


 --
 Walter Bender
 Sugar Labs
 http://www.sugarlabs.org
 

>>>
>>>
>>>
>>> --
>>> Laura V.
>>> * I&D SomosAZUCAR.Org*
>>>
>>> “Solo la tecnología libre nos hará libres.”
>>> ~ L. Victoria
>>>
>>> Happy Learning!
>>> #LearningByDoing
>>> #Projects4good
>>> #IDesignATSugarLabs
>>> #WeCanDoBetter
>>>
>>
>>
>>
>> --
>> Walter Bender
>> Sugar Labs
>> http://www.sugarlabs.org
>> 
>>
>
>
>
> --
> Laura V.
> * I&D SomosAZUCAR.Org*
>
> “Solo la tecnología libre nos hará libres.”
> ~ L. Victoria
>
> Happy Learning!
> #LearningByDoing
> #Projects4good
> #IDesignATSugarLabs
> #WeCanDoBetter
>



-- 
Walter Bender
Sugar Labs
http://www.sugarlabs.org

___
IAEP -- It's An Education Project (not a laptop project!)
IAEP@lists.sugarlabs.org
http://lists.sugarlabs.org/listinfo/iaep

Re: [IAEP] [SLOBS] ACTION Required: Approval Internal Procedure definition: "Request for Travel Policy exemptions"

2017-09-22 Thread Laura Vargas 
2017-09-22 15:30 GMT-05:00 Walter Bender :

>
>
> On Fri, Sep 22, 2017 at 3:00 PM, Laura Vargas 
> wrote:
>
>>
>>
>> Given the problems we have had in maintaining the membership list -- long
>>> standing contributors such as Martin removed -- I don't think it is a
>>> reliable metric for contributor.
>>>
>>
>>
>> MEC is working very hard to maintain the membership list in good shape
>> and avoid "problems". It is part of the Committee's regular tasks to
>> "reviews the membership list for currency once per year".
>>
>> Sugar Labs membership is an spacial status and has privileges like the
>> voting participation.
>>
>> It has been expressed by many members it should be our goal to increase
>> this metric
>>
>
> I would like evidence of this assertion.
>


https://wiki.sugarlabs.org/go/2016_Goals

   - "9.1. to develop a supporting members list, by making a 'super list'
   with as many possible members as possible, such as from
   Special:LastUserLogin
    (admins only) and
   mailman and Sugar_Labs/Members/List
   ;"


Anyhow am giving up my mission to help Sugar Labs define this procedure
> "Cash Advance - Travel Policy Exemption Request". We don't have any
> successful case to study.
>
>>
>> Not until the reason for Ignacio's cash advance to be denied by
>> Conservancy is shared openly we will have enough information to document
>> this procedure.
>>
>
> I guess you have not read the repeated emails on this topic that I have
> sent. We have lots of work we can do as members of the oversight board to
> define our internal policies before worrying about the SFC side of the
> equation.
>

I have read and I agree in many terms.

My concern is that if Ignacio US$350 cash advance request did not get a
positive answer from Conservancy, what needs ot be improved from our side?

Regards

Laura


> -walter
>
>>
>> regards.
>>
>> Laura
>>
>> -walter
>>
>>>
>>> --
>>> Laura V.
>>> * I&D SomosAZUCAR.Org*
>>>
>>> “Solo la tecnología libre nos hará libres.”
>>> ~ L. Victoria
>>>
>>> Happy Learning!
>>> #LearningByDoing
>>> #Projects4good
>>> #IDesignATSugarLabs
>>> #WeCanDoBetter
>>>
>>
>>>
>>>
>>> --
>>> Walter Bender
>>> Sugar Labs
>>> http://www.sugarlabs.org
>>> 
>>>
>>
>>
>>
>> --
>> Laura V.
>> * I&D SomosAZUCAR.Org*
>>
>> “Solo la tecnología libre nos hará libres.”
>> ~ L. Victoria
>>
>> Happy Learning!
>> #LearningByDoing
>> #Projects4good
>> #IDesignATSugarLabs
>> #WeCanDoBetter
>>
>
>
>
> --
> Walter Bender
> Sugar Labs
> http://www.sugarlabs.org
> 
>



-- 
Laura V.
* I&D SomosAZUCAR.Org*

“Solo la tecnología libre nos hará libres.”
~ L. Victoria

Happy Learning!
#LearningByDoing
#Projects4good
#IDesignATSugarLabs
#WeCanDoBetter
___
IAEP -- It's An Education Project (not a laptop project!)
IAEP@lists.sugarlabs.org
http://lists.sugarlabs.org/listinfo/iaep

Re: [IAEP] [SLOBS] ACTION Required: Approval Internal Procedure definition: "Request for Travel Policy exemptions"

2017-09-22 Thread Walter Bender 
On Fri, Sep 22, 2017 at 3:00 PM, Laura Vargas  wrote:

>
>
> Given the problems we have had in maintaining the membership list -- long
>> standing contributors such as Martin removed -- I don't think it is a
>> reliable metric for contributor.
>>
>
>
> MEC is working very hard to maintain the membership list in good shape and
> avoid "problems". It is part of the Committee's regular tasks to "reviews
> the membership list for currency once per year".
>
> Sugar Labs membership is an spacial status and has privileges like the
> voting participation.
>
> It has been expressed by many members it should be our goal to increase
> this metric
>

I would like evidence of this assertion. From the initial "purge" of the
membership list, there has never been any evidence presented that there was
anyone on the list who was not supposed to be on the list. The review
process itself has been the source of the problems documented. Why are we
making it harder for people to participate?

>
>
> Anyhow am giving up my mission to help Sugar Labs define this procedure
> "Cash Advance - Travel Policy Exemption Request". We don't have any
> successful case to study.
>
> Not until the reason for Ignacio's cash advance to be denied by
> Conservancy is shared openly we will have enough information to document
> this procedure.
>

I guess you have not read the repeated emails on this topic that I have
sent. We have lots of work we can do as members of the oversight board to
define our internal policies before worrying about the SFC side of the
equation.

-walter

>
> regards.
>
> Laura
>
> -walter
>
>>
>> --
>> Laura V.
>> * I&D SomosAZUCAR.Org*
>>
>> “Solo la tecnología libre nos hará libres.”
>> ~ L. Victoria
>>
>> Happy Learning!
>> #LearningByDoing
>> #Projects4good
>> #IDesignATSugarLabs
>> #WeCanDoBetter
>>
>
>>
>>
>> --
>> Walter Bender
>> Sugar Labs
>> http://www.sugarlabs.org
>> 
>>
>
>
>
> --
> Laura V.
> * I&D SomosAZUCAR.Org*
>
> “Solo la tecnología libre nos hará libres.”
> ~ L. Victoria
>
> Happy Learning!
> #LearningByDoing
> #Projects4good
> #IDesignATSugarLabs
> #WeCanDoBetter
>



-- 
Walter Bender
Sugar Labs
http://www.sugarlabs.org

___
IAEP -- It's An Education Project (not a laptop project!)
IAEP@lists.sugarlabs.org
http://lists.sugarlabs.org/listinfo/iaep

Re: [IAEP] [SLOBS] ACTION Required: Approval Internal Procedure definition: "Request for Travel Policy exemptions"

2017-09-22 Thread Laura Vargas 
Given the problems we have had in maintaining the membership list -- long
> standing contributors such as Martin removed -- I don't think it is a
> reliable metric for contributor.
>


MEC is working very hard to maintain the membership list in good shape and
avoid "problems". It is part of the Committee's regular tasks to "reviews
the membership list for currency once per year".

Sugar Labs membership is an spacial status and has privileges like the
voting participation.

It has been expressed by many members it should be our goal to increase
this metric


Anyhow am giving up my mission to help Sugar Labs define this procedure
"Cash Advance - Travel Policy Exemption Request". We don't have any
successful case to study.

Not until the reason for Ignacio's cash advance to be denied by Conservancy
is shared openly we will have enough information to document this procedure.

regards.

Laura

-walter

>
> --
> Laura V.
> * I&D SomosAZUCAR.Org*
>
> “Solo la tecnología libre nos hará libres.”
> ~ L. Victoria
>
> Happy Learning!
> #LearningByDoing
> #Projects4good
> #IDesignATSugarLabs
> #WeCanDoBetter
>

>
>
> --
> Walter Bender
> Sugar Labs
> http://www.sugarlabs.org
> 
>



-- 
Laura V.
* I&D SomosAZUCAR.Org*

“Solo la tecnología libre nos hará libres.”
~ L. Victoria

Happy Learning!
#LearningByDoing
#Projects4good
#IDesignATSugarLabs
#WeCanDoBetter
___
IAEP -- It's An Education Project (not a laptop project!)
IAEP@lists.sugarlabs.org
http://lists.sugarlabs.org/listinfo/iaep

Re: [IAEP] [SLOBS] ACTION Required: Approval Internal Procedure definition: "Request for Travel Policy exemptions"

2017-09-07 Thread Walter Bender 
On Thu, Sep 7, 2017 at 7:42 PM, Laura Vargas  wrote:

>
>
> 2017-09-07 14:59 GMT-05:00 Walter Bender :
>
>>
>>
>> On Thu, Sep 7, 2017 at 3:37 PM, Laura Vargas 
>> wrote:
>>
>>>
>>>
>>> 2017-09-07 14:03 GMT-05:00 Walter Bender :
>>>


 On Thu, Sep 7, 2017 at 2:19 PM, Laura Vargas 
 wrote:

> Hi SLOBs,
>
> *To avoid future Sugar Labs travelers to have to request personal
> loans to fulfill their programs expectations* and as it has been
> discussed recently by the Board, Sugar Labs Travel Policy is subject to
> Software Freedom Conservancy Travel Policy and therefore we are
> required to approve a procedure
> 
> for "Request for Travel Policy exemptions".
>
> I have documented the following draft on: https://wiki.sugarlabs.org
> /go/Procedures with very limited understanding of Ignacio's US$350
> Cash Advance April 2017 Travel Policy - rejection circumstances.
>
> Those with more info, please read and give back your constructive
> feedback to enhance the procedure before making a *proper motion to
> approve the procedure.*
>
>
> Regards,
> Laura V
> Internal Procedure #01: "Request for Travel Policy exemptions"
>
> >Action 1: Any Sugar Labs member/contributor can request a Cash
> advance - Travel Policy exemption by sending a formal request to slobs AT
> lists.sugarlabs.org detailing the reason for the request, the amount
> of the request, the date needed and any other relevant information.
> Requesting party understands SFC has the final approval for his/her 
> request
> and must make sure to ask with enough anticipation of the need of the Cash
> advance - Travel Policy exemption.
>
> >Action 2: Sugar Labs Oversight Board members manage project funds,
> and according to available balance on Sugar Labs Accounts at the date of
> the request, they must try to reach consensus in the form of majority of
> votes to approve or disapprove the request. Once the request gets approved
> or disapproved the decision shall be documented on
> https://wiki.sugarlabs.org/go/Oversight_Board/Decisions.
>
> >Action 3: In case of an approved decision, Sugar Labs representative
> or his/her delegate (e.g. Sugar Labs Financial Manager) will communicate 
> to
> SFC the decision and make in Sugar Labs behalf the correspondent Cash
> Advance - Travel Policy exemption request and follow up the result with 
> the
> Conservancy sharing the results with the Sugar Labs Oversight Board and 
> the
> requesting party.
>
> --
> Laura V.
> * I&D SomosAZUCAR.Org*
>
> “Solo la tecnología libre nos hará libres.”
> ~ L. Victoria
>
> Happy Learning!
> #LearningByDoing
> #Projects4good
> #IDesignATSugarLabs
> #WeCanDoBetter
>
> ___
> SLOBs mailing list
> sl...@lists.sugarlabs.org
> http://lists.sugarlabs.org/listinfo/slobs
>
>
 Laura,

 Thanks for getting the ball rolling on this.

>>>
>>> Your welcome!
>>>
>>> I undid your changes since *a procedure needs to have Action items
>>> clearly identified to be able to track any upgrade required to the proposed
>>> procedure*.
>>>
>>
>> IMHO, my wording was much easier to follow than yours and had a number of
>> tweaks, such as removing the requirement that the request be made by a
>> "member".
>>
>
> I have no idea or reference of any case. Please explain why a requirement
> would be acceptable of it is made to Sugar Labs by a non-member/contributor?
>

Given the problems we have had in maintaining the membership list -- long
standing contributors such as Martin removed -- I don't think it is a
reliable metric for contributor. And I have worked closely with many
members of the community who have not -- for whatever reason -- ever chosen
to register as a member. I had to wrestle with the SFC to get a travel
reimbursement of ~US$150 for her several years ago, even while she was
providing $1000s of local accommodations and other services from her own
pocket. So, yes, I feel strongly that we no restrict the process to
members.

>
>
>> Perhaps for a non-native speaker of English, adding the word 'Action:" at
>> the start of a sentence is helpful? To a native speaker, it is redundant.
>> But beyond that detail. you also undid the detailed content of my changes
>> as well. Can you explain your reasons? Did you disagree with my edits?
>>
>
>
> Yes, functionality shall not be sacrificed in the name of Cosmetology :D
>

I have no idea what that means.

>
> Remember our goal is to *make the procedure friendly, easy to understand,
> translate and follow.*
>

It is also presumably a goal to make it reflect our intentions and not be
ambiguous or misleading. I don't think my edit

Re: [IAEP] [SLOBS] ACTION Required: Approval Internal Procedure definition: "Request for Travel Policy exemptions"

2017-09-07 Thread Laura Vargas 
2017-09-07 14:59 GMT-05:00 Walter Bender :

>
>
> On Thu, Sep 7, 2017 at 3:37 PM, Laura Vargas 
> wrote:
>
>>
>>
>> 2017-09-07 14:03 GMT-05:00 Walter Bender :
>>
>>>
>>>
>>> On Thu, Sep 7, 2017 at 2:19 PM, Laura Vargas 
>>> wrote:
>>>
 Hi SLOBs,

 *To avoid future Sugar Labs travelers to have to request personal loans
 to fulfill their programs expectations* and as it has been discussed
 recently by the Board, Sugar Labs Travel Policy is subject to Software
 Freedom Conservancy Travel Policy and therefore we are required to
 approve a procedure
 
 for "Request for Travel Policy exemptions".

 I have documented the following draft on: https://wiki.sugarlabs.org
 /go/Procedures with very limited understanding of Ignacio's US$350
 Cash Advance April 2017 Travel Policy - rejection circumstances.

 Those with more info, please read and give back your constructive
 feedback to enhance the procedure before making a *proper motion to
 approve the procedure.*


 Regards,
 Laura V
 Internal Procedure #01: "Request for Travel Policy exemptions"

 >Action 1: Any Sugar Labs member/contributor can request a Cash advance
 - Travel Policy exemption by sending a formal request to slobs AT
 lists.sugarlabs.org detailing the reason for the request, the amount
 of the request, the date needed and any other relevant information.
 Requesting party understands SFC has the final approval for his/her request
 and must make sure to ask with enough anticipation of the need of the Cash
 advance - Travel Policy exemption.

 >Action 2: Sugar Labs Oversight Board members manage project funds, and
 according to available balance on Sugar Labs Accounts at the date of the
 request, they must try to reach consensus in the form of majority of votes
 to approve or disapprove the request. Once the request gets approved or
 disapproved the decision shall be documented on
 https://wiki.sugarlabs.org/go/Oversight_Board/Decisions.

 >Action 3: In case of an approved decision, Sugar Labs representative
 or his/her delegate (e.g. Sugar Labs Financial Manager) will communicate to
 SFC the decision and make in Sugar Labs behalf the correspondent Cash
 Advance - Travel Policy exemption request and follow up the result with the
 Conservancy sharing the results with the Sugar Labs Oversight Board and the
 requesting party.

 --
 Laura V.
 * I&D SomosAZUCAR.Org*

 “Solo la tecnología libre nos hará libres.”
 ~ L. Victoria

 Happy Learning!
 #LearningByDoing
 #Projects4good
 #IDesignATSugarLabs
 #WeCanDoBetter

 ___
 SLOBs mailing list
 sl...@lists.sugarlabs.org
 http://lists.sugarlabs.org/listinfo/slobs


>>> Laura,
>>>
>>> Thanks for getting the ball rolling on this.
>>>
>>
>> Your welcome!
>>
>> I undid your changes since *a procedure needs to have Action items
>> clearly identified to be able to track any upgrade required to the proposed
>> procedure*.
>>
>
> IMHO, my wording was much easier to follow than yours and had a number of
> tweaks, such as removing the requirement that the request be made by a
> "member".
>

I have no idea or reference of any case. Please explain why a requirement
would be acceptable of it is made to Sugar Labs by a non-member/contributor?


> Perhaps for a non-native speaker of English, adding the word 'Action:" at
> the start of a sentence is helpful? To a native speaker, it is redundant.
> But beyond that detail. you also undid the detailed content of my changes
> as well. Can you explain your reasons? Did you disagree with my edits?
>


Yes, functionality shall not be sacrificed in the name of Cosmetology :D

Remember our goal is to *make the procedure friendly, easy to understand,
translate and follow.*

A well tough procedure has few words and it is defined by it's Action
points. There are 3 clear actions being proposed for the Cash advance -
Travel Policy exemption procedure:

Action 1: member/contributor requests a Cash advance - Travel Policy
exemption

Action 2: Sugar Labs Oversight Board members take an approve/disapprove
decision

Action 3: In case of an approved decision, Sugar Labs representative or
his/her delegate (e.g. Sugar Labs Financial Manager) will communicate to
SFC the decision and make in Sugar Labs behalf the correspondent Cash
Advance - Travel Policy exemption request

Please add to the discussion (here and/or the wiki) specific requirements
for words adding, removal, etc in each specific Action
.

-- 
Laura V.
* I&D SomosAZUCAR.Org*

“Solo la tecnología libre nos hará libres.”
~ L. Victoria

Happy Learning!
#LearningByDoing
#Projects4good
#IDesignATSugarLabs
#WeCanDoBet

Re: [IAEP] [SLOBS] ACTION Required: Approval Internal Procedure definition: "Request for Travel Policy exemptions"

2017-09-07 Thread Walter Bender 
On Thu, Sep 7, 2017 at 3:37 PM, Laura Vargas  wrote:

>
>
> 2017-09-07 14:03 GMT-05:00 Walter Bender :
>
>>
>>
>> On Thu, Sep 7, 2017 at 2:19 PM, Laura Vargas 
>> wrote:
>>
>>> Hi SLOBs,
>>>
>>> *To avoid future Sugar Labs travelers to have to request personal loans
>>> to fulfill their programs expectations* and as it has been discussed
>>> recently by the Board, Sugar Labs Travel Policy is subject to Software
>>> Freedom Conservancy Travel Policy and therefore we are required to
>>> approve a procedure
>>> 
>>> for "Request for Travel Policy exemptions".
>>>
>>> I have documented the following draft on: https://wiki.sugarlabs.org
>>> /go/Procedures with very limited understanding of Ignacio's US$350 Cash
>>> Advance April 2017 Travel Policy - rejection circumstances.
>>>
>>> Those with more info, please read and give back your constructive
>>> feedback to enhance the procedure before making a *proper motion to
>>> approve the procedure.*
>>>
>>>
>>> Regards,
>>> Laura V
>>> Internal Procedure #01: "Request for Travel Policy exemptions"
>>>
>>> >Action 1: Any Sugar Labs member/contributor can request a Cash advance
>>> - Travel Policy exemption by sending a formal request to slobs AT
>>> lists.sugarlabs.org detailing the reason for the request, the amount of
>>> the request, the date needed and any other relevant information. Requesting
>>> party understands SFC has the final approval for his/her request and must
>>> make sure to ask with enough anticipation of the need of the Cash advance -
>>> Travel Policy exemption.
>>>
>>> >Action 2: Sugar Labs Oversight Board members manage project funds, and
>>> according to available balance on Sugar Labs Accounts at the date of the
>>> request, they must try to reach consensus in the form of majority of votes
>>> to approve or disapprove the request. Once the request gets approved or
>>> disapproved the decision shall be documented on
>>> https://wiki.sugarlabs.org/go/Oversight_Board/Decisions.
>>>
>>> >Action 3: In case of an approved decision, Sugar Labs representative or
>>> his/her delegate (e.g. Sugar Labs Financial Manager) will communicate to
>>> SFC the decision and make in Sugar Labs behalf the correspondent Cash
>>> Advance - Travel Policy exemption request and follow up the result with the
>>> Conservancy sharing the results with the Sugar Labs Oversight Board and the
>>> requesting party.
>>>
>>> --
>>> Laura V.
>>> * I&D SomosAZUCAR.Org*
>>>
>>> “Solo la tecnología libre nos hará libres.”
>>> ~ L. Victoria
>>>
>>> Happy Learning!
>>> #LearningByDoing
>>> #Projects4good
>>> #IDesignATSugarLabs
>>> #WeCanDoBetter
>>>
>>> ___
>>> SLOBs mailing list
>>> sl...@lists.sugarlabs.org
>>> http://lists.sugarlabs.org/listinfo/slobs
>>>
>>>
>> Laura,
>>
>> Thanks for getting the ball rolling on this.
>>
>
> Your welcome!
>
> I undid your changes since *a procedure needs to have Action items
> clearly identified to be able to track any upgrade required to the proposed
> procedure*.
>

IMHO, my wording was much easier to follow than yours and had a number of
tweaks, such as removing the requirement that the request be made by a
"member". Perhaps for a non-native speaker of English, adding the word
'Action:" at the start of a sentence is helpful? To a native speaker, it is
redundant. But beyond that detail. you also undid the detailed content of
my changes as well. Can you explain your reasons? Did you disagree with my
edits?

>
> Your inquiry is related to  Action 2 of the proposed procedure:
>
> >Action 2: Sugar Labs Oversight Board members manage project funds, and
> according to available balance on Sugar Labs Accounts at the date of the
> request, they must try to reach consensus in the form of majority of votes
> to approve or disapprove the request. Once the request gets approved or
> disapproved the decision shall be documented on
> https://wiki.sugarlabs.org/go/Oversight_Board/Decisions.
>
>
> Please be as specific as possible. What else would you like Action 2 to
> say?
>

I would like specific criteria for the decisions that SLOB makes.
Currently, the only criteria stated is availability of funds. But clearly
there are other criteria, since Samson's request, fully funded by Google,
was denied. I ask that those who voted down that request clarify the
criteria that they used.

>
> We can add it once we have a better understanding of your suggestion.
>

Since my suggestions are removed, it will be hard to have a discussion
about them. I'll copy my deleted text here, with "Action" prepended, since
apparently you don't want to use the wiki for edits/discussion:

Action 1: Before asking for a travel advance, please consider the following
questions:

   - Is the travel on behalf of Sugar Labs?
   - Has the trip been approved by the Sugar Labs oversight board or some
   designated representative of the board?
   - Do the trave

Re: [IAEP] [SLOBS] ACTION Required: Approval Internal Procedure definition: "Request for Travel Policy exemptions"

2017-09-07 Thread Laura Vargas 
2017-09-07 14:03 GMT-05:00 Walter Bender :

>
>
> On Thu, Sep 7, 2017 at 2:19 PM, Laura Vargas 
> wrote:
>
>> Hi SLOBs,
>>
>> *To avoid future Sugar Labs travelers to have to request personal loans
>> to fulfill their programs expectations* and as it has been discussed
>> recently by the Board, Sugar Labs Travel Policy is subject to Software
>> Freedom Conservancy Travel Policy and therefore we are required to
>> approve a procedure
>> 
>> for "Request for Travel Policy exemptions".
>>
>> I have documented the following draft on: https://wiki.sugarlabs.org
>> /go/Procedures with very limited understanding of Ignacio's US$350 Cash
>> Advance April 2017 Travel Policy - rejection circumstances.
>>
>> Those with more info, please read and give back your constructive
>> feedback to enhance the procedure before making a *proper motion to
>> approve the procedure.*
>>
>>
>> Regards,
>> Laura V
>> Internal Procedure #01: "Request for Travel Policy exemptions"
>>
>> >Action 1: Any Sugar Labs member/contributor can request a Cash advance -
>> Travel Policy exemption by sending a formal request to slobs AT
>> lists.sugarlabs.org detailing the reason for the request, the amount of
>> the request, the date needed and any other relevant information. Requesting
>> party understands SFC has the final approval for his/her request and must
>> make sure to ask with enough anticipation of the need of the Cash advance -
>> Travel Policy exemption.
>>
>> >Action 2: Sugar Labs Oversight Board members manage project funds, and
>> according to available balance on Sugar Labs Accounts at the date of the
>> request, they must try to reach consensus in the form of majority of votes
>> to approve or disapprove the request. Once the request gets approved or
>> disapproved the decision shall be documented on
>> https://wiki.sugarlabs.org/go/Oversight_Board/Decisions.
>>
>> >Action 3: In case of an approved decision, Sugar Labs representative or
>> his/her delegate (e.g. Sugar Labs Financial Manager) will communicate to
>> SFC the decision and make in Sugar Labs behalf the correspondent Cash
>> Advance - Travel Policy exemption request and follow up the result with the
>> Conservancy sharing the results with the Sugar Labs Oversight Board and the
>> requesting party.
>>
>> --
>> Laura V.
>> * I&D SomosAZUCAR.Org*
>>
>> “Solo la tecnología libre nos hará libres.”
>> ~ L. Victoria
>>
>> Happy Learning!
>> #LearningByDoing
>> #Projects4good
>> #IDesignATSugarLabs
>> #WeCanDoBetter
>>
>> ___
>> SLOBs mailing list
>> sl...@lists.sugarlabs.org
>> http://lists.sugarlabs.org/listinfo/slobs
>>
>>
> Laura,
>
> Thanks for getting the ball rolling on this.
>

Your welcome!

I undid your changes since *a procedure needs to have Action items clearly
identified to be able to track any upgrade required to the proposed
procedure*.

Your inquiry is related to  Action 2 of the proposed procedure:

>Action 2: Sugar Labs Oversight Board members manage project funds, and
according to available balance on Sugar Labs Accounts at the date of the
request, they must try to reach consensus in the form of majority of votes
to approve or disapprove the request. Once the request gets approved or
disapproved the decision shall be documented on
https://wiki.sugarlabs.org/go/Oversight_Board/Decisions.


Please be as specific as possible. What else would you like Action 2 to say?

We can add it once we have a better understanding of your suggestion.


Regards and thanks for helping out

Laura


> regards.
>
> -walter
>
>
>
>
> --
> Walter Bender
> Sugar Labs
> http://www.sugarlabs.org
> 
>



-- 
Laura V.
* I&D SomosAZUCAR.Org*

“Solo la tecnología libre nos hará libres.”
~ L. Victoria

Happy Learning!
#LearningByDoing
#Projects4good
#IDesignATSugarLabs
#WeCanDoBetter
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Re: [IAEP] [SLOBS] ACTION Required: Approval Internal Procedure definition: "Request for Travel Policy exemptions"

2017-09-07 Thread Walter Bender 
On Thu, Sep 7, 2017 at 2:19 PM, Laura Vargas  wrote:

> Hi SLOBs,
>
> *To avoid future Sugar Labs travelers to have to request personal loans to
> fulfill their programs expectations* and as it has been discussed
> recently by the Board, Sugar Labs Travel Policy is subject to Software
> Freedom Conservancy Travel Policy and therefore we are required to
> approve a procedure
> 
> for "Request for Travel Policy exemptions".
>
> I have documented the following draft on: https://wiki.sugarlabs.
> org/go/Procedures with very limited understanding of Ignacio's US$350
> Cash Advance April 2017 Travel Policy - rejection circumstances.
>
> Those with more info, please read and give back your constructive feedback
> to enhance the procedure before making a *proper motion to approve the
> procedure.*
>
>
> Regards,
> Laura V
> Internal Procedure #01: "Request for Travel Policy exemptions"
>
> >Action 1: Any Sugar Labs member/contributor can request a Cash advance -
> Travel Policy exemption by sending a formal request to slobs AT
> lists.sugarlabs.org detailing the reason for the request, the amount of
> the request, the date needed and any other relevant information. Requesting
> party understands SFC has the final approval for his/her request and must
> make sure to ask with enough anticipation of the need of the Cash advance -
> Travel Policy exemption.
>
> >Action 2: Sugar Labs Oversight Board members manage project funds, and
> according to available balance on Sugar Labs Accounts at the date of the
> request, they must try to reach consensus in the form of majority of votes
> to approve or disapprove the request. Once the request gets approved or
> disapproved the decision shall be documented on
> https://wiki.sugarlabs.org/go/Oversight_Board/Decisions.
>
> >Action 3: In case of an approved decision, Sugar Labs representative or
> his/her delegate (e.g. Sugar Labs Financial Manager) will communicate to
> SFC the decision and make in Sugar Labs behalf the correspondent Cash
> Advance - Travel Policy exemption request and follow up the result with the
> Conservancy sharing the results with the Sugar Labs Oversight Board and the
> requesting party.
>
> --
> Laura V.
> * I&D SomosAZUCAR.Org*
>
> “Solo la tecnología libre nos hará libres.”
> ~ L. Victoria
>
> Happy Learning!
> #LearningByDoing
> #Projects4good
> #IDesignATSugarLabs
> #WeCanDoBetter
>
> ___
> SLOBs mailing list
> sl...@lists.sugarlabs.org
> http://lists.sugarlabs.org/listinfo/slobs
>
>
Laura,

Thanks for getting the ball rolling on this. I made some edits that are
largely cosmetic, and also added a section regarding criteria. The latter
needs input.

The oversight board will discuss the request and may ask for clarification.
The criteria for approval include:

   - availability of funds
   -  ???


regards.

-walter




-- 
Walter Bender
Sugar Labs
http://www.sugarlabs.org

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