Re: [Videolib] Video Cool Dev.Policies Covering Cost and Special Series
Thought I'd pipe in with some of my experience on this front -- while this (directing folks to a selected list of items with PPR) sounds completely logical, to my surprise it is one of the hardest things I've ever had convince people to do. When faculty, students, etc. get excited about putting together screenings, 99.9% of the time it is because of their attachment to a very specific title. Even when I headed up a committee to run a film series on campus -- I could hardly ever get my colleagues and fellow organizers to look at a catalog for companies from which we knew we could get prints / rights (that contained some great films, no less) -- they'd rather send ya on a needle / haystack hunt. We started adding PPR notes to our catalog records; I can share this nugget with faculty wanting to program extra-curricular screenings umpteen-million times, but they tend to always come back to the original film that inspired the idea and are baffled that it's not as easy as Amazon One-click. Happy Friday, * Meghann Matwichuk, M.S. Associate Librarian Film and Video Collection Department Morris Library, University of Delaware 181 S. College Ave. Newark, DE 19717 (302) 831-1475 http://www.lib.udel.edu/filmandvideo http://guides.lib.udel.edu/filmstudies On 9/29/2011 4:48 PM, Jessica Rosner wrote: Barb and others One thing to try is show the student groups the films you already have with PPR rights and see if they can use one of those. I have been working on a few docs that are not available retail and can only be bought with PPR rights, they may not exactly be Transformers 3 , but they are if I do say so myself very good feature films that did indeed play in a limited number of theaters as well as other venues. Take all those titles you had to buy with PPR and see if group can find stuff to program On Thu, Sep 29, 2011 at 4:35 PM, Bergman, Barbara J barbara.berg...@mnsu.edu mailto:barbara.berg...@mnsu.edu wrote: It’s something new we tried out last year – we started getting more requests from student groups. Not sure if other funding disappeared or if someone is paying better attention to copyright. Thus far it’s first-come. Obviously, the money isn’t going to cover more than a couple of PPR film purchases, but it’s a way to funnel the requests. Barb Bergman | Media Services Interlibrary Loan Librarian | Minnesota State University, Mankato | (507) 389-5945 tel:%28507%29%20389-5945 | barbara.berg...@mnsu.edu mailto:barbara.berg...@mnsu.edu *From:* videolib-boun...@lists.berkeley.edu mailto:videolib-boun...@lists.berkeley.edu [mailto:videolib-boun...@lists.berkeley.edu mailto:videolib-boun...@lists.berkeley.edu] *On Behalf Of *Ball, James (jmb4aw) *Sent:* Thursday, September 29, 2011 2:39 PM *To:* videolib@lists.berkeley.edu mailto:videolib@lists.berkeley.edu *Subject:* Re: [Videolib] Video Cool Dev.Policies Covering Cost and Special Series Hi Barb, I’m glad to hear about your PPR program of setting aside some money to help students with their screenings, I’ve been thinking about doing something similar. You mentioned that you set aside $1,000 for PPR and that student groups can apply for it with the criteria that the screening has some educational purpose. Do the students apply on a first-come basis and then when the money is gone then it’s gone? Cheers, Matt __ Matt Ball Media Services Librarian University of Virginia mattb...@virginia.edu https://mail.eservices.virginia.edu/owa/redir.aspx?C=f9bb9e66e0cb45eb9c98da126198ad7eURL=mailto%3amattball%40virginia.edu 434-924-3812 tel:434-924-3812 *From:* videolib-boun...@lists.berkeley.edu mailto:videolib-boun...@lists.berkeley.edu [mailto:videolib-boun...@lists.berkeley.edu mailto:videolib-boun...@lists.berkeley.edu] *On Behalf Of *Bergman, Barbara J *Sent:* Monday, September 26, 2011 6:22 PM *To:* 'videolib@lists.berkeley.edu mailto:videolib@lists.berkeley.edu' *Subject:* Re: [Videolib] Video Cool Dev.Policies Covering Cost and Special Series Hi Debra- We generally limit departments to no more than 25% of their library allocation for non-book purchases. If the title seems multi-disciplinary, I’ll usually pick it up with my video budget. If it’s pricey and rather specialized, we can split the cost between their account and mine. For series, I usually look at per title cost. They might have to wait awhile. We’ve been getting more questions about PPR. Not sure if it’s because less funding is available elsewhere, or if people are more aware that they need the PPR... We setup up a small account of $1000 where student groups can apply for us to buy a film with PPR for them to do a screening. (Criteria: some educational purpose
Re: [Videolib] Video Cool Dev.Policies Covering Cost and Special Series
Hey Jessica - Can you hear me giggling? Summary of pretty much every conversation with students: Can we show Zombieland? No. You have to license it. Do you have money? No. Are you sure? Yes. Let me show you some great documentaries and a few independent films that you can show with no extra charge, cuz the Library has already paid the big bucks. Um, nevermind. Barb Bergman | Media Services Interlibrary Loan Librarian | Minnesota State University, Mankato | (507) 389-5945 | barbara.berg...@mnsu.edu From: videolib-boun...@lists.berkeley.edu [mailto:videolib-boun...@lists.berkeley.edu] On Behalf Of Jessica Rosner Sent: Thursday, September 29, 2011 3:48 PM To: videolib@lists.berkeley.edu Subject: Re: [Videolib] Video Cool Dev.Policies Covering Cost and Special Series Barb and others One thing to try is show the student groups the films you already have with PPR rights and see if they can use one of those. I have been working on a few docs that are not available retail and can only be bought with PPR rights, they may not exactly be Transformers 3 , but they are if I do say so myself very good feature films that did indeed play in a limited number of theaters as well as other venues. Take all those titles you had to buy with PPR and see if group can find stuff to program On Thu, Sep 29, 2011 at 4:35 PM, Bergman, Barbara J barbara.berg...@mnsu.edumailto:barbara.berg...@mnsu.edu wrote: It's something new we tried out last year - we started getting more requests from student groups. Not sure if other funding disappeared or if someone is paying better attention to copyright. Thus far it's first-come. Obviously, the money isn't going to cover more than a couple of PPR film purchases, but it's a way to funnel the requests. Barb Bergman | Media Services Interlibrary Loan Librarian | Minnesota State University, Mankato | (507) 389-5945tel:%28507%29%20389-5945 | barbara.berg...@mnsu.edumailto:barbara.berg...@mnsu.edu From: videolib-boun...@lists.berkeley.edumailto:videolib-boun...@lists.berkeley.edu [mailto:videolib-boun...@lists.berkeley.edumailto:videolib-boun...@lists.berkeley.edu] On Behalf Of Ball, James (jmb4aw) Sent: Thursday, September 29, 2011 2:39 PM To: videolib@lists.berkeley.edumailto:videolib@lists.berkeley.edu Subject: Re: [Videolib] Video Cool Dev.Policies Covering Cost and Special Series Hi Barb, I'm glad to hear about your PPR program of setting aside some money to help students with their screenings, I've been thinking about doing something similar. You mentioned that you set aside $1,000 for PPR and that student groups can apply for it with the criteria that the screening has some educational purpose. Do the students apply on a first-come basis and then when the money is gone then it's gone? Cheers, Matt __ Matt Ball Media Services Librarian University of Virginia mattb...@virginia.eduhttps://mail.eservices.virginia.edu/owa/redir.aspx?C=f9bb9e66e0cb45eb9c98da126198ad7eURL=mailto%3amattball%40virginia.edu 434-924-3812tel:434-924-3812 From: videolib-boun...@lists.berkeley.edumailto:videolib-boun...@lists.berkeley.edu [mailto:videolib-boun...@lists.berkeley.edumailto:videolib-boun...@lists.berkeley.edu] On Behalf Of Bergman, Barbara J Sent: Monday, September 26, 2011 6:22 PM To: 'videolib@lists.berkeley.edumailto:videolib@lists.berkeley.edu' Subject: Re: [Videolib] Video Cool Dev.Policies Covering Cost and Special Series Hi Debra- We generally limit departments to no more than 25% of their library allocation for non-book purchases. If the title seems multi-disciplinary, I'll usually pick it up with my video budget. If it's pricey and rather specialized, we can split the cost between their account and mine. For series, I usually look at per title cost. They might have to wait awhile. We've been getting more questions about PPR. Not sure if it's because less funding is available elsewhere, or if people are more aware that they need the PPR... We setup up a small account of $1000 where student groups can apply for us to buy a film with PPR for them to do a screening. (Criteria: some educational purpose, not merely for entertainment) Sounds like as much of your dilemma is internal funding structure as are the departments themselves. Good luck. I have to say that $650, it had better be for a great big public event not a single class. Barb Bergman | Media Services Interlibrary Loan Librarian | Minnesota State University, Mankato | (507) 389-5945tel:%28507%29%20389-5945 | barbara.berg...@mnsu.edumailto:barbara.berg...@mnsu.edu VIDEOLIB is intended to encourage the broad and lively discussion of issues relating to the selection, evaluation, acquisition,bibliographic control, preservation, and use of current and evolving video formats in libraries and related institutions. It is hoped that the list will serve as an effective working tool for video librarians, as well as a channel of communication between
Re: [Videolib] Video Cool Dev.Policies Covering Cost and Special Series
Hi Barb, I'm glad to hear about your PPR program of setting aside some money to help students with their screenings, I've been thinking about doing something similar. You mentioned that you set aside $1,000 for PPR and that student groups can apply for it with the criteria that the screening has some educational purpose. Do the students apply on a first-come basis and then when the money is gone then it's gone? Cheers, Matt __ Matt Ball Media Services Librarian University of Virginia mattb...@virginia.eduhttps://mail.eservices.virginia.edu/owa/redir.aspx?C=f9bb9e66e0cb45eb9c98da126198ad7eURL=mailto%3amattball%40virginia.edu 434-924-3812 From: videolib-boun...@lists.berkeley.edu [mailto:videolib-boun...@lists.berkeley.edu] On Behalf Of Bergman, Barbara J Sent: Monday, September 26, 2011 6:22 PM To: 'videolib@lists.berkeley.edu' Subject: Re: [Videolib] Video Cool Dev.Policies Covering Cost and Special Series Hi Debra- We generally limit departments to no more than 25% of their library allocation for non-book purchases. If the title seems multi-disciplinary, I'll usually pick it up with my video budget. If it's pricey and rather specialized, we can split the cost between their account and mine. For series, I usually look at per title cost. They might have to wait awhile. We've been getting more questions about PPR. Not sure if it's because less funding is available elsewhere, or if people are more aware that they need the PPR... We setup up a small account of $1000 where student groups can apply for us to buy a film with PPR for them to do a screening. (Criteria: some educational purpose, not merely for entertainment) Sounds like as much of your dilemma is internal funding structure as are the departments themselves. Good luck. I have to say that $650, it had better be for a great big public event not a single class. Barb Bergman | Media Services Interlibrary Loan Librarian | Minnesota State University, Mankato | (507) 389-5945 | barbara.berg...@mnsu.edumailto:barbara.berg...@mnsu.edu VIDEOLIB is intended to encourage the broad and lively discussion of issues relating to the selection, evaluation, acquisition,bibliographic control, preservation, and use of current and evolving video formats in libraries and related institutions. It is hoped that the list will serve as an effective working tool for video librarians, as well as a channel of communication between libraries,educational institutions, and video producers and distributors.
Re: [Videolib] Video Cool Dev.Policies Covering Cost and Special Series
It's something new we tried out last year - we started getting more requests from student groups. Not sure if other funding disappeared or if someone is paying better attention to copyright. Thus far it's first-come. Obviously, the money isn't going to cover more than a couple of PPR film purchases, but it's a way to funnel the requests. Barb Bergman | Media Services Interlibrary Loan Librarian | Minnesota State University, Mankato | (507) 389-5945 | barbara.berg...@mnsu.edu From: videolib-boun...@lists.berkeley.edu [mailto:videolib-boun...@lists.berkeley.edu] On Behalf Of Ball, James (jmb4aw) Sent: Thursday, September 29, 2011 2:39 PM To: videolib@lists.berkeley.edu Subject: Re: [Videolib] Video Cool Dev.Policies Covering Cost and Special Series Hi Barb, I'm glad to hear about your PPR program of setting aside some money to help students with their screenings, I've been thinking about doing something similar. You mentioned that you set aside $1,000 for PPR and that student groups can apply for it with the criteria that the screening has some educational purpose. Do the students apply on a first-come basis and then when the money is gone then it's gone? Cheers, Matt __ Matt Ball Media Services Librarian University of Virginia mattb...@virginia.eduhttps://mail.eservices.virginia.edu/owa/redir.aspx?C=f9bb9e66e0cb45eb9c98da126198ad7eURL=mailto%3amattball%40virginia.edu 434-924-3812 From: videolib-boun...@lists.berkeley.edu [mailto:videolib-boun...@lists.berkeley.edu] On Behalf Of Bergman, Barbara J Sent: Monday, September 26, 2011 6:22 PM To: 'videolib@lists.berkeley.edu' Subject: Re: [Videolib] Video Cool Dev.Policies Covering Cost and Special Series Hi Debra- We generally limit departments to no more than 25% of their library allocation for non-book purchases. If the title seems multi-disciplinary, I'll usually pick it up with my video budget. If it's pricey and rather specialized, we can split the cost between their account and mine. For series, I usually look at per title cost. They might have to wait awhile. We've been getting more questions about PPR. Not sure if it's because less funding is available elsewhere, or if people are more aware that they need the PPR... We setup up a small account of $1000 where student groups can apply for us to buy a film with PPR for them to do a screening. (Criteria: some educational purpose, not merely for entertainment) Sounds like as much of your dilemma is internal funding structure as are the departments themselves. Good luck. I have to say that $650, it had better be for a great big public event not a single class. Barb Bergman | Media Services Interlibrary Loan Librarian | Minnesota State University, Mankato | (507) 389-5945 | barbara.berg...@mnsu.edumailto:barbara.berg...@mnsu.edu VIDEOLIB is intended to encourage the broad and lively discussion of issues relating to the selection, evaluation, acquisition,bibliographic control, preservation, and use of current and evolving video formats in libraries and related institutions. It is hoped that the list will serve as an effective working tool for video librarians, as well as a channel of communication between libraries,educational institutions, and video producers and distributors.
Re: [Videolib] Video Cool Dev.Policies Covering Cost and Special Series
Barb and others One thing to try is show the student groups the films you already have with PPR rights and see if they can use one of those. I have been working on a few docs that are not available retail and can only be bought with PPR rights, they may not exactly be Transformers 3 , but they are if I do say so myself very good feature films that did indeed play in a limited number of theaters as well as other venues. Take all those titles you had to buy with PPR and see if group can find stuff to program On Thu, Sep 29, 2011 at 4:35 PM, Bergman, Barbara J barbara.berg...@mnsu.edu wrote: It’s something new we tried out last year – we started getting more requests from student groups. Not sure if other funding disappeared or if someone is paying better attention to copyright. Thus far it’s first-come. Obviously, the money isn’t going to cover more than a couple of PPR film purchases, but it’s a way to funnel the requests. ** ** ** ** Barb Bergman | Media Services Interlibrary Loan Librarian | Minnesota State University, Mankato | (507) 389-5945 | barbara.berg...@mnsu.edu ** ** *From:* videolib-boun...@lists.berkeley.edu [mailto: videolib-boun...@lists.berkeley.edu] *On Behalf Of *Ball, James (jmb4aw) *Sent:* Thursday, September 29, 2011 2:39 PM *To:* videolib@lists.berkeley.edu *Subject:* Re: [Videolib] Video Cool Dev.Policies Covering Cost and Special Series ** ** Hi Barb, ** ** I’m glad to hear about your PPR program of setting aside some money to help students with their screenings, I’ve been thinking about doing something similar. You mentioned that you set aside $1,000 for PPR and that student groups can apply for it with the criteria that the screening has some educational purpose. Do the students apply on a first-come basis and then when the money is gone then it’s gone? Cheers, ** ** Matt ** ** __ Matt Ball Media Services Librarian University of Virginia mattb...@virginia.eduhttps://mail.eservices.virginia.edu/owa/redir.aspx?C=f9bb9e66e0cb45eb9c98da126198ad7eURL=mailto%3amattball%40virginia.edu 434-924-3812 ** ** *From:* videolib-boun...@lists.berkeley.edu [mailto: videolib-boun...@lists.berkeley.edu] *On Behalf Of *Bergman, Barbara J *Sent:* Monday, September 26, 2011 6:22 PM *To:* 'videolib@lists.berkeley.edu' *Subject:* Re: [Videolib] Video Cool Dev.Policies Covering Cost and Special Series ** ** Hi Debra- ** ** We generally limit departments to no more than 25% of their library allocation for non-book purchases. If the title seems multi-disciplinary, I’ll usually pick it up with my video budget. If it’s pricey and rather specialized, we can split the cost between their account and mine. For series, I usually look at per title cost. They might have to wait awhile. ** ** We’ve been getting more questions about PPR. Not sure if it’s because less funding is available elsewhere, or if people are more aware that they need the PPR... We setup up a small account of $1000 where student groups can apply for us to buy a film with PPR for them to do a screening. (Criteria: some educational purpose, not merely for entertainment) ** ** Sounds like as much of your dilemma is internal funding structure as are the departments themselves. Good luck. I have to say that $650, it had better be for a great big public event not a single class. ** ** Barb Bergman | Media Services Interlibrary Loan Librarian | Minnesota State University, Mankato | (507) 389-5945 | barbara.berg...@mnsu.edu ** ** VIDEOLIB is intended to encourage the broad and lively discussion of issues relating to the selection, evaluation, acquisition,bibliographic control, preservation, and use of current and evolving video formats in libraries and related institutions. It is hoped that the list will serve as an effective working tool for video librarians, as well as a channel of communication between libraries,educational institutions, and video producers and distributors. -- Jessica Rosner Media Consultant 224-545-3897 (cell) 212-627-1785 (land line) jessicapros...@gmail.com VIDEOLIB is intended to encourage the broad and lively discussion of issues relating to the selection, evaluation, acquisition,bibliographic control, preservation, and use of current and evolving video formats in libraries and related institutions. It is hoped that the list will serve as an effective working tool for video librarians, as well as a channel of communication between libraries,educational institutions, and video producers and distributors.
[Videolib] Video Cool Dev.Policies Covering Cost and Special Series
Dear Colleagues, I would appreciate if anyone could send me sample policies or collection development excerpts which deal specifically with: 1. Responding to purchases for single titles from one faculty member over $xxx amount (what amount?? 2. Requests for titles that are part of a one-time series (Humanities Dept., Language, special symposium, etc.) How many titles, what amount?? 3. Policies that covers whose responsibility it is to obtain and pay for public performance rights For example, I recently had a request from one faculty member who wanted the library to purchase a DVD for $650 because she was inviting the filmmaker to her class and wanted to show his film. She was not opening this up to a wider audience. Rental was about $395. The dept. had no funds to kick in. The library will not cover either cost. I had to say no. The distributor would not negotiate. There have been several requests for film series, more than 6 titles. Neither dept. was willing to kick in funds. We do not have one media budget—selectors order films from their subject areas, along with books. Our budget have been drastically cut due to the current climate, increase of e-materials and other steadily climbing resources. Oftentimes, I will reach out to other librarians to share in the cost of one title, but sometimes I get no feedback. Without a policy, librarians are having a difficult time deciding where to draw the line. I hate to arbitrarily decide on a price, particularly if the film is outstanding, is interdisciplinary. and comes bundled with PPR, so I thought I would ask you what you are doing. How do you negotiate, say that depts. must kick in ---age for special events, expensive titles. I have been a media librarian for 100 years, and lately I have felt guilty saying no. The reality is just getting harder. Debra Debra H. Mandel, Head, Digital Media Design Studio Northeastern University Libraries 360 Huntington Ave. 200 SL Boston, MA 02115 617-373-4902; 617-373-5409-Fax VIDEOLIB is intended to encourage the broad and lively discussion of issues relating to the selection, evaluation, acquisition,bibliographic control, preservation, and use of current and evolving video formats in libraries and related institutions. It is hoped that the list will serve as an effective working tool for video librarians, as well as a channel of communication between libraries,educational institutions, and video producers and distributors.
Re: [Videolib] Video Cool Dev.Policies Covering Cost and Special Series
Debra, I, too, dislike having to ask departments to contribute funds to a purchase, but I do so under these circumstances: single title applicable primarily to one discipline, =/$500; series (regardless of # of titles) applicable primarily to one department, =/$750. I also dislike purchasing only one or two titles out of a finite series, so I try to purchase the whole set, if possible. Understandably, it is getting more difficulty to do so with budget cuts. If a single title or series is truly multi-disciplinary, I do not ask for contributions to help cover the cost. I don't know how this would work in your situation, because our Media Library budget is separate from the main library's budget, so I don't have to be concerned about dipping into other disciplines' buckets to cover a purchase. If the only way the Media Library can purchase a title for the collection is with PPR, then we do so if the cost falls below the thresholds described above or we get cost sharing. We prefer buying titles without PPR, if possible. This is a significant change from our prior purchasing guidelines because our use of media has changed and our budget is smaller. When we purchase a title without PPR, the department, organization, individual, etc.is then responsible to purchase PPR if they need it for their specific uses. We will help facilitate the PPR purchase, but do not pay for it. Also, if we do have to purchase PPR when we acquire a title, we do not purchase additional licenses that may be needed for uses outside the original PPR license. For instance, if the original PPR license covers non-paying audiences up to 50, and the campus user is charging admission and/or is anticipating an audience greater than 50, then I will assist in initiating and arranging for a PPR license, but will not pay for it. Hope this is not too muddled to be useful, Gail On 9/26/2011 2:09 PM, Mandel, Debra wrote: Dear Colleagues, I would appreciate if anyone could send me sample policies or collection development excerpts which deal specifically with: 1. Responding to purchases for single titles from one faculty member over $xxx amount (what amount?? 2. Requests for titles that are part of a one-time series (Humanities Dept., Language, special symposium, etc.) How many titles, what amount?? 3. Policies that covers whose responsibility it is to obtain and pay for public performance rights For example, I recently had a request from one faculty member who wanted the library to purchase a DVD for $650 because she was inviting the filmmaker to her class and wanted to show his film. She was not opening this up to a wider audience. Rental was about $395. The dept. had no funds to kick in. The library will not cover either cost. I had to say no. The distributor would not negotiate. There have been several requests for film series, more than 6 titles. Neither dept. was willing to kick in funds. We do not have one media budget---selectors order films from their subject areas, along with books. Our budget have been drastically cut due to the current climate, increase of e-materials and other steadily climbing resources. Oftentimes, I will reach out to other librarians to share in the cost of one title, but sometimes I get no feedback. Without a policy, librarians are having a difficult time deciding where to draw the line. I hate to arbitrarily decide on a price, particularly if the film is outstanding, is interdisciplinary. and comes bundled with PPR, so I thought I would ask you what you are doing. How do you negotiate, say that depts. must kick in ---age for special events, expensive titles. I have been a media librarian for 100 years, and lately I have felt guilty saying no. The reality is just getting harder. Debra Debra H. Mandel, Head, Digital Media Design Studio Northeastern University Libraries 360 Huntington Ave. 200 SL Boston, MA 02115 617-373-4902; 617-373-5409-Fax VIDEOLIB is intended to encourage the broad and lively discussion of issues relating to the selection, evaluation, acquisition,bibliographic control, preservation, and use of current and evolving video formats in libraries and related institutions. It is hoped that the list will serve as an effective working tool for video librarians, as well as a channel of communication between libraries,educational institutions, and video producers and distributors. -- Gail B. Fedak Director, Media Resources Middle Tennessee State University Murfreesboro, TN37132 Phone: 615-898-2899 Fax: 615-898-2530 Email: gfe...@mtsu.edu mailto:gfe...@mtsu.edu Web: www.mtsu.edu/~imr http://www.mtsu.edu/%7Eimr Education is a progressive study of your own ignorance. -- Will Durant VIDEOLIB is intended to encourage the broad and lively discussion of issues relating to the selection, evaluation, acquisition,bibliographic control, preservation, and use of current and evolving video formats in libraries
