Debra,
I, too, dislike having to ask departments to contribute funds to a
purchase, but I do so under these circumstances: single title applicable
primarily to one discipline, =/>$500; series (regardless of # of titles)
applicable primarily to one department, =/>$750. I also dislike
purchasing only one or two titles out of a finite series, so I try to
purchase the whole set, if possible. Understandably, it is getting more
difficulty to do so with budget cuts. If a single title or series is
truly multi-disciplinary, I do not ask for contributions to help cover
the cost. I don't know how this would work in your situation, because
our Media Library budget is separate from the main library's budget, so
I don't have to be concerned about dipping into other disciplines'
"buckets" to cover a purchase.
If the only way the Media Library can purchase a title for the
collection is with PPR, then we do so if the cost falls below the
thresholds described above or we get cost sharing. We prefer buying
titles without PPR, if possible. This is a significant change from our
prior purchasing guidelines because our use of media has changed and our
budget is smaller. When we purchase a title without PPR, the department,
organization, individual, etc.is then responsible to purchase PPR if
they need it for their specific uses. We will help facilitate the PPR
purchase, but do not pay for it. Also, if we do have to purchase PPR
when we acquire a title, we do not purchase additional licenses that may
be needed for uses outside the original PPR license. For instance, if
the original PPR license covers non-paying audiences up to 50, and the
campus user is charging admission and/or is anticipating an audience
greater than 50, then I will assist in initiating and arranging for a
PPR license, but will not pay for it.
Hope this is not too muddled to be useful,
Gail
On 9/26/2011 2:09 PM, Mandel, Debra wrote:
Dear Colleagues,
I would appreciate if anyone could send me sample policies or
collection development excerpts which deal specifically with:
1. Responding to purchases for single titles from one faculty member
over $xxx amount (what amount??
2. Requests for titles that are part of a one-time series (Humanities
Dept., Language, special symposium, etc.) How many titles, what
amount??
3. Policies that covers whose responsibility it is to obtain and pay
for public performance rights
For example, I recently had a request from one faculty member who
wanted the library to purchase a DVD for $650 because she was inviting
the filmmaker to her class and wanted to show his film. She was not
opening this up to a wider audience. Rental was about $395. The
dept. had no funds to kick in. The library will not cover either
cost. I had to say no. The distributor would not negotiate.
There have been several requests for film series, more than 6 titles.
Neither dept. was willing to kick in funds.
We do not have one media budget---selectors order films from their
subject areas, along with books. Our budget have been drastically cut
due to the current climate, increase of e-materials and other steadily
climbing resources. Oftentimes, I will reach out to other librarians
to share in the cost of one title, but sometimes I get no feedback.
Without a policy, librarians are having a difficult time deciding
where to draw the line. I hate to arbitrarily decide on a price,
particularly if the film is outstanding, is interdisciplinary. and
comes bundled with PPR, so I thought I would ask you what you are
doing. How do you negotiate, say that depts. must kick in ---&age for
special events, expensive titles.
I have been a media librarian for 100 years, and lately I have felt
guilty saying no. The reality is just getting harder.
Debra
Debra H. Mandel,
Head, Digital Media Design Studio
Northeastern University Libraries
360 Huntington Ave.
200 SL
Boston, MA 02115
617-373-4902; 617-373-5409-Fax
VIDEOLIB is intended to encourage the broad and lively discussion of issues
relating to the selection, evaluation, acquisition,bibliographic control,
preservation, and use of current and evolving video formats in libraries and
related institutions. It is hoped that the list will serve as an effective
working tool for video librarians, as well as a channel of communication
between libraries,educational institutions, and video producers and
distributors.
--
Gail B. Fedak
Director, Media Resources
Middle Tennessee State University
Murfreesboro, TN37132
Phone: 615-898-2899
Fax: 615-898-2530
Email: gfe...@mtsu.edu <mailto:gfe...@mtsu.edu>
Web: www.mtsu.edu/~imr <http://www.mtsu.edu/%7Eimr>
"Education is a progressive study of your own ignorance." -- Will Durant
VIDEOLIB is intended to encourage the broad and lively discussion of issues
relating to the selection, evaluation, acquisition,bibliographic control,
preservation, and use of current and evolving video formats in libraries and
related institutions. It is hoped that the list will serve as an effective
working tool for video librarians, as well as a channel of communication
between libraries,educational institutions, and video producers and
distributors.
