Any way to edit a tag?
Okay, I remembered that there was a window somewhere with a list of tags, and I dug around it and found it in preferences. So if I were to create a tag for each project, I could view the list of projects here. Seems a little odd but I could get used to that. But in that case I'd like to be able to add a prefix to a tag as soon as the project is completed, to drop it to the bottom of that list and keep only the active projects on top. Is there a way to edit a tag once you've created it so that it will be changed everywhere? Or would I have to type the new tag and delete the old one for every note? Scott Marley -- -- This message is sent to you because you are subscribed to the mailing list yojimbo-talk@barebones.com. To unsubscribe, send mail to: [EMAIL PROTECTED] List archives: http://www.listsearch.com/yojimbotalk.lasso Have a feature request, or not sure if the software's working correctly? Please send mail to: [EMAIL PROTECTED]
Re: The Real Issue With Nested Folders and Multiple Databases.
Great discussion here, I'm pretty sure that it isn't the purpose of the list, but i think it`s important to discuss organization methods. Like said below, we're so busy most of the time dealing with what is given to us (a third of the time, or whatever) and also actually DOING stuff, that we don't take the time to step back and think outside of the box on what's really needed to sort the mess of our lives. I, for one, am still searching for my ultimate system, and have, in the past, written drafts/specs of an ideal organization software. Those drafts are availiable at: http://notariussystem.blogspot.com/ My most recent post (the only recent post, that is) offers a good abstract of what i'm searching for. If anyone is interested enough, please take a look on it. As time goes, i plan to detail it further. Cheers, -Paulo On Sat, May 3, 2008 at 11:40 AM, Luis Roca [EMAIL PROTECTED] wrote: Keith I'm not getting a sense that your sincerely happy for me. Maybe I'm just a little insecure. I don't know but this is neither the time or the place for that discussion. : ) Scott responded to this but since you directed it at me it's only fair that I give you an answer. I N-E-V-E-R said I use or would suggest to use Yojimbo as a total GTD tool. There is NO total GTD tool, not OmniFocus, not Things, not kGTD, not Entourage, etc. You're right Yojimbo is part of my system (the archive). That's all any piece of software can hope to be, a part of a complete system. This is repeated throughout the book beginning in the preface. There are people on this list that use Yojimbo as their primary process and review tool within their daily GTDing. I'm honestly not sure how effective it can be over a long period of time but I'd love to hear more about it. Everything else ends up in the *correct* folder. There is such a thing as the *correct* folder as there are such things as objective hierarchies -- ones which capture real relationships between things. You can think of genus-species groupings in biology, or project-file groupings in your work. Where such groupings exist, a hierarchical file structure has real value, but they take some thinking about to be stable/valuable-- which is why the profession of 'librarian' exists for one. Carlton, You make excellent points and I find it interesting that you're using Yojimbo as an inbox where you go back to identify/process the information at a later date. It's much different than how I use it and seems like a solid system. You hit at the initial point that I was trying to make which was the importance of the initial identification process of a digital asset. I do have to respectfully disagree with the idea of a *correct* folder. I'm not saying it doesn't exist or can't be part of a larger organizational system. I just think this method can easily (and often does) break down when a second user is introduced to the system. Everyone on this list has probably had the uncomfortable sensation of starting a new job and being welcomed with a new folder structure to learn. Your'e at the mercy of whoever decided on the file and folder naming structure (Who may not even be with the company anymore). Tags,notes/comments, saved searches, etc. offer a solution that tech savy librarians and information architects have been promoting recently. (*See : Ambient Findability by Peter Morville and Keeping Found Things Found by William Jones) Anyone and everyone can name an item without stepping on your coworker or boss' toes. You name an item in a meaningful way to you, and others get to do the same. A new employee can find a file in a shorter period of time and without having to shamefully ask her cubicle mate when searching for file 03.5248-Financials.doc that's buried in a seven level folder structure on the external corporate database. I've read that the average professional spends a third of their week looking for information that they have previously encountered! So as well as folders have worked for some people, more fluid systems need to be put in place for the rest of us. I've helped turn this into exactly what I didn't want - The Continuing Saga of Nested Folders - It ends here! : ) Luis -- -- This message is sent to you because you are subscribed to the mailing list yojimbo-talk@barebones.com. To unsubscribe, send mail to: [EMAIL PROTECTED] List archives: http://www.listsearch.com/yojimbotalk.lasso Have a feature request, or not sure if the software's working correctly? Please send mail to: [EMAIL PROTECTED]
Re: Read only entries
On 5-May-08, at 7:23 AM, Lawrence J Winkler wrote: I would like the flexibiity to make entries read-only: a toggle Read- Only/Edit -- no password to toggle from one to the other state. Just something to protect my entries from me. I'll second and third that. It would be hugely beneficial to me! verdon -- -- This message is sent to you because you are subscribed to the mailing list yojimbo-talk@barebones.com. To unsubscribe, send mail to: [EMAIL PROTECTED] List archives: http://www.listsearch.com/yojimbotalk.lasso Have a feature request, or not sure if the software's working correctly? Please send mail to: [EMAIL PROTECTED]
Re: Yet another mostly happy user
I agree completely with your mail. Sometimes I am afraid to forget some items because I don't remember all the tags' name. I really need tags and folders. I try Eaglefiler (nested folders AND tags) : it tastes like Yojimbo, but it is not Yojimbo - but looks fine too. And I am still an almost happy user ! Claude Le 5 mai 08 à 14:22, [EMAIL PROTECTED] a écrit : I'm another mostly happy Yojimbo user who would be even happier with nested folders. Well, that and being able to sync my notes to my iPhone -- hopefully that will come soon enough. ... -- -- This message is sent to you because you are subscribed to the mailing list yojimbo-talk@barebones.com. To unsubscribe, send mail to: [EMAIL PROTECTED] List archives: http://www.listsearch.com/yojimbotalk.lasso Have a feature request, or not sure if the software's working correctly? Please send mail to: [EMAIL PROTECTED]
Re: Yet another mostly happy user
I agree completely with your mail. Sometimes I am afraid to forget some items because I don't remember all the tags' name. I really need tags and folders. I try Eaglefiler (nested folders AND tags) : it tastes like Yojimbo, but it is not Yojimbo - but looks fine too. I've seen several people mention that they are afraid if they forget a tag, they'll lose an item. I don't understand. Both Tags and Collections are aids in retrieving items. They are not the only way to retreive an item: They provide additional context for the item so that you can find it more easily. I typically search for the content or title of an item when I want to fetch a specific item. I have a small number of Collections present that remind me there are things I need to work on, containing tagged and untagged items related to that task. I have a slightly larger number of Tag Collections defined. I use these to A) visually group items together for a specific task, or B) invert a relationship so I can see things by their Tag instead of trying to remember all the items. But most of my items just live in the Library. I hate organizing. Steve -- -- This message is sent to you because you are subscribed to the mailing list yojimbo-talk@barebones.com. To unsubscribe, send mail to: [EMAIL PROTECTED] List archives: http://www.listsearch.com/yojimbotalk.lasso Have a feature request, or not sure if the software's working correctly? Please send mail to: [EMAIL PROTECTED]
Re: Tag Collections not treated the same as 'regular' Collections (was: The Real Issue With Nested Folders and Multiple Databases.)
Bill - good question and the answer becomes more complex as our ability to search on tags becomes more complex. A tag collection with one tag item or a multiple search involving AND it would be pretty easy to alert the user to the definition and offer to append the collection tags, change the dropped items to have those tags, or cancel. But if the tag collection involves an OR search all bets are off. david On May 5, 2008, at 11:45 AM, Bill Rowe wrote: On 5/5/08 at 7:23 AM, [EMAIL PROTECTED] (Paulo Diniz) wrote: I think that it would be natural to expect either that if you drag an item into a tag collection, it would be automatically tagged as to fit in that collection. What would happen if the tag collection had several tags associated with it? Would you assign all of the available tags to an item dragged to that collection? This certainly wouldn't be what I would want in general. And if you don't have all of the tags assigned to the dragged item, how would you have Yojimbo decide which tags to assign to the item? I believe there are good reasons for not having tags automatically assigned. -- -- This message is sent to you because you are subscribed to the mailing list yojimbo-talk@barebones.com. To unsubscribe, send mail to: [EMAIL PROTECTED] List archives: http://www.listsearch.com/yojimbotalk.lasso Have a feature request, or not sure if the software's working correctly? Please send mail to: [EMAIL PROTECTED] -- -- This message is sent to you because you are subscribed to the mailing list yojimbo-talk@barebones.com. To unsubscribe, send mail to: [EMAIL PROTECTED] List archives: http://www.listsearch.com/yojimbotalk.lasso Have a feature request, or not sure if the software's working correctly? Please send mail to: [EMAIL PROTECTED]
Re: Tag Collections not treated the same as 'regular' Collections (was: The Real Issue With Nested Folders and Multiple Databases.)
On 5 May 2008, at 16:45, Bill Rowe wrote: What would happen if the tag collection had several tags associated with it? Would you assign all of the available tags to an item dragged to that collection? That's exactly what I'd expect it to do, I don't see what the problem is. For example, I have a number of web archives currently tagged with 'article' 'to read' and 'projectname' - when I've read one I'll delete it's 'to read' tag and when 'projectname' is over I'll delete that tag too leaving me with 'article' and whatever other descriptives I've given it. Being able to add those first three tags in one shot would be a nice little timesaver. Cheers, T. -- -- This message is sent to you because you are subscribed to the mailing list yojimbo-talk@barebones.com. To unsubscribe, send mail to: [EMAIL PROTECTED] List archives: http://www.listsearch.com/yojimbotalk.lasso Have a feature request, or not sure if the software's working correctly? Please send mail to: [EMAIL PROTECTED]
Re: I use Yojimbo for..
This is a great idea! I've always wondered how folks use Yojimbo and approach data management in general. Although we all have our pet requests, I'm sure the vast majority of us incorporated deeply into our workflow. For me, data management falls into one of the following (constantly shifting as I try to improve and products come along/get better) buckets (in order of preference): TaskPaper (tagged for context) - for all tasks Yojimbo (heavily tagged) - for all loose text, code snippets, most PDFs, images that don't go into iPhoto, serials, passwords, lately also important emails iPhoto (heavily tagged) - for all personal photos, wallpaper, screen captures (other than a single screen shot which goes into Yojimbo now), personal videos iTunes (heavily categorized, clean metadata - tag like) - for all music and 3rd party videos File system (half heartedly tagged) - for files that don't go into Yojimbo (mostly presentations, Word, Xmind, source code, , PDFs that just seem too large, PDFs that are commented Entourage - for email and most attachments What I've found is that I'd love to just shove most things into Yojimbo for the sake of being able to find all things related to a tag or union/intersection of tags, but realize that would look suspiciously like a file manager. Leap may work well except it doesn't seem to interact with Yojimbo. I also often wonder how others use the features of Yojimbo to help with their workflow. Between tags, folders, labels, flags, and comments, there are a plethora of approaches. Yet Yojimbo, perhaps due to the discipline of the Bare Bones team, remains aesthetically pleasing. IMO, EagleFiler is a bit cluttery and Together just doesn't quite flow right (although I do like it a lot). Personally, I think Evernote is the most promising up and comer. Anyway, to get back to my Yojimbo system: Tags - categorizes the data (and sometimes, why I'm storing it - howto, reference, etc.) Flags - for things I'm actively working on or need to otherwise pay attention to Folders - for organizing data against a project (i.e. research for an essay or presentation) Comments - comments about the data usually the source if other than my work Labels - I've had the toughest time here because I originally wanted to use it for why I'm storing it but it hasn't stuck for some reason. I think the colors are too much when used too liberally. I guess I don't really use labels much. Information gets captured via a shortcut key and the input panel (I dislike the drop dock and have disabled them) or a capture script (for things like capturing from Entourage or Safari). I tag it, add a source comment if needed, and flag it if appropriate. Then I periodically go through, retagging, deleting, and otherwise sorting/shuffling. Rinse. Repeat. On Sat, May 3, 2008 at 10:06 AM, Luis Roca [EMAIL PROTECTED] wrote: I want to start a positive thread on what interesting things everyone uses Yojimbo for.. Maybe everyone could post one interesting thing they use the application for, we all might find some new uses.. = -- -- This message is sent to you because you are subscribed to the mailing list yojimbo-talk@barebones.com. To unsubscribe, send mail to: [EMAIL PROTECTED] List archives: http://www.listsearch.com/yojimbotalk.lasso Have a feature request, or not sure if the software's working correctly? Please send mail to: [EMAIL PROTECTED]
Re: Yet another mostly happy user
Scott M. I have to say your use of Yojimbo as an everyday GTD tool is pretty impressive. Just the ambition to try and use it that way is impressive. I don’t really see that as the purpose of Yojimbo. (It’s really just considered an archival application.) That doesn’t mean it shouldn’t be used to do other creative things. I just find that using it as a central GTD application can be difficult at best. I also don’t think very highly of the majority of project planner/GTD applications so take that into consideration. I read and re-read your post. I find your system impressive but very confusing to me. (Which is ok because it’s YOUR system. As long as it works for you.) I’ve never been fully comfortable with the directory method of organizing information. The reason I was so drawn to Yojimbo was because it thinks the way I do. (In a much more contextual manner.) You’re definitely not alone in your hesitance to use tags. David said this weekend that humans are spacial thinkers. Which is why stuffing things into an established hierarchy makes more sense than tags. While it’s true that - some - people are spacial thinkers, there are also people who are relational, oral, experiential, and a number of other types of thinkers. Tags, tag collections, smart folders, labels, and comments all offer the ability to create multiple contexts and I really like that. That’s how Yojimbo was designed to organize information. I realize it’s not for everyone (apparently not the spacial thinkers) but they have a whole lot of options out there to suit there needs perfectly well. Carlton, You've inspired me. I'm planning a trip to the Bronx Zoo in the next few weeks. : ) Luis -- -- This message is sent to you because you are subscribed to the mailing list yojimbo-talk@barebones.com. To unsubscribe, send mail to: [EMAIL PROTECTED] List archives: http://www.listsearch.com/yojimbotalk.lasso Have a feature request, or not sure if the software's working correctly? Please send mail to: [EMAIL PROTECTED]
Re: Tag Collections not treated the same as 'regular' Collections
I like this idea alot. I think that it would be natural to expect either that if you drag an item into a tag collection, it would be automatically tagged as to fit in that collection. -- -- This message is sent to you because you are subscribed to the mailing list yojimbo-talk@barebones.com. To unsubscribe, send mail to: [EMAIL PROTECTED] List archives: http://www.listsearch.com/yojimbotalk.lasso Have a feature request, or not sure if the software's working correctly? Please send mail to: [EMAIL PROTECTED]
Re: Yet another mostly happy user
On Mon, May 5, 2008 at 6:00 PM, Luis Roca [EMAIL PROTECTED] wrote: You're definitely not alone in your hesitance to use tags. David said this weekend that humans are spacial thinkers. Which is why stuffing things into an established hierarchy makes more sense than tags. While it's true that - some - people are spacial thinkers, there are also people who are relational, oral, experiential, and a number of other types of thinkers. Of course, even being a spatial thinker can mean a lot of things. I consider myself in that category, but I love tags - I visualise tagged items as objects in Venn diagram sets. -- -- This message is sent to you because you are subscribed to the mailing list yojimbo-talk@barebones.com. To unsubscribe, send mail to: [EMAIL PROTECTED] List archives: http://www.listsearch.com/yojimbotalk.lasso Have a feature request, or not sure if the software's working correctly? Please send mail to: [EMAIL PROTECTED]
Re: I use Yojimbo for..
My system keeps changing, but at the moment... Folders - I maintain very broad categories of folder, which are really only used for the drop box panel. They correspond to the answer to the question why am I storing this? Is it for future reference, research material to be examined later, a random thought I've had myself, or an asset that I am trying to create for use elsewhere (e.g. a piece of documentation)? Sometimes if I'm doing an awful lot of dragging and dropping from Safari I'll set up a temporary folder for a project, but I'll tag the contents and delete the folder afterwards. Tags - most of the classification is done with tags. Material for an individual project is defined by a combination of one or more tags, and for all of the current ones, there's a tag folder, prefixed by . so that they all go to the top of the list. I used to file projects in folders, but when you delete a folder you can never find out what was in it again, and I can never tell when I might need to look at an old project once more. (I find it useful to maintain a list of the tags that get applied to individual projects - I've been experimenting with prefixing all project code tags with p., but it's not proved worth it yet.) Oh, there are also tag folders for todo and idea, though I do most of my task management with Todoist or Taskpaper. todo tagged items are usually reference data which won't fit anywhere else. Flags - a flagged item is just one I can get to with the Flagged Items list. It doesn't mean anything more than I use this a lot or I should pay attention to this - if I findmyself looking for that item a lot, I'll flag it, if I find I'm not, I'll remove the flag. Labels - I don't really use these a lot except as decoration. There may be a good way to use them - they've got the advantage of being very visually distinctive - but if there is one I don't know what it is. Also, they're a bit hard to export if it ever comes down to that. -- -- This message is sent to you because you are subscribed to the mailing list yojimbo-talk@barebones.com. To unsubscribe, send mail to: [EMAIL PROTECTED] List archives: http://www.listsearch.com/yojimbotalk.lasso Have a feature request, or not sure if the software's working correctly? Please send mail to: [EMAIL PROTECTED]
Re: Yet another mostly happy user
On 5 May 2008, at 18:00, Luis Roca wrote: Carlton, You've inspired me. I'm planning a trip to the Bronx Zoo in the next few weeks. : ) Glad to be of service. Have fun! :-) C -- -- This message is sent to you because you are subscribed to the mailing list yojimbo-talk@barebones.com. To unsubscribe, send mail to: [EMAIL PROTECTED] List archives: http://www.listsearch.com/yojimbotalk.lasso Have a feature request, or not sure if the software's working correctly? Please send mail to: [EMAIL PROTECTED]
