Carl,
Thanks for your prompt reply. It's a relief to know someone is out there who
is an expert. Phew! My replies and one more question follow.
1. Value Lists.
I do understand that they are pre-defined values that I can change to match
our organization. I successfully changed a few. I'll try entering from the
payments file via the Windows menu. When I tried from the Payments tab,
there was no way to get to the Values List.
2. File conversions.
I'll try the multi-user technique. And thanks for the info about the icons.
3. Adding value lists to queries.
Here's an example. When I query in the payments file, I have to type the
member status (current, renewal) in the query field. What I'd like is a
pop-up of the same values that appear on the Payments data entry screen.
So, to clarify my question: Can I add value lists to fields in the query
engine?
4. Documentation.
Is the Admin document I find on the ebase web site current? I'm finding some
errors. Who should I send them to?
----------
>From: Carl Paulsen <[EMAIL PROTECTED]>
>To: "TechRocks Support" <[EMAIL PROTECTED]>
>Subject: [support] Re: new request = OR? AND?
>Date: Mon, Apr 16, 2001, 9:23 AM
>
> Marion,
>
>
>> 1. Value Lists. I started editing some of the Value Lists to map to our
>> names for stuff. Unfortunately, I didn't note the path to the PMT FOR list
>> and now I can't locate it again. Anyone got a clue what might have happened?
>
> I'm not sure what you mean by "mapping" value lists to your names -
> value lists are merely a pre-defined set of values that a field can
> have. In ebase, you generally only change value lists to reflect your
> org's issues, priorities, categories, etc. In any case, the value list
> for the PMT FOR field lives in the Payments file. To do anything with
> it, you need to navigate to the Payments file via the FMP Windows menu.
>
>> 2. Conversion to FileMaker Pro. Also, when I merged into FileMaker PRO, some
>> of the ebase files were converted and I think some others weren't. Will FM
>> automatically convert those files when I use them? How can I find out which
>> ones weren't converted?
>
> Files should convert as you open them (which happens as you need them).
> If you want to make sure all are converted now, go to Admin screen, set
> ebase to Multi-User, and that will automatically open ALL the ebase
> files in order to set them to Multi-User mode. This will also convert
> the files. If you don't want ebase set to Multi-User, you can re-set it
> to Single-User. To find out which haven't been converted, look at the
> icons in the folder that contains the ebase files (for example, the
> Names_.102 file). Converted files will have the FMP icon, non-converted
> files will have the generic windows icon (on PCs).
>
>> 3. Adding new queries. Can I add value lists to the query fields in ebase?
>> Some fields have them and some don't. I can't find it documented. Can you
>> explain how to do it - or send me to where it's documented?
>
> It's unclear what you're trying to do and why you want to do it. Fields
> can be set up (by the developers) to either contain value lists (which
> define the values that a field can take) or not. If a field doesn't
> already have a value list, it probably shouldn't contain one - and if
> you decide to change it so that it does, be clear why. I'd recommend
> not monkeying with ebase at this level unless you really understand what
> it is you are doing and what will happen when you do it. In any case,
> before you make any changes to ebase, make a backup of your database so
> you can recover if you mess things up.
>
> Carl
>
>> Many thanks to whoever helps this novice ebay user!!!
>> Marion
>
>
> --
> Carl Paulsen
> New Hampshire Rivers Council
> 54 Portsmouth Street
> Concord, NH 03301
> 603-228-6472
> 603-228-0423 Fax
> [EMAIL PROTECTED]
>
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