[support] Re: Pledge problem

[Cecily Clemons]

Title: Re: [support] Re: Pledge problem

While this may seem a pretty good solution, you should be aware that you probably won't be able to reconcile with financial reporting.  GAAP (generally accepted accounting principles) state that for multi-year pledges, you need to "book" the entire amount of the pledge in year 1.  Yes, this drives fundraisers crazy, since it will result in some pretty dramatic peaks and valleys....but, alas, we don't really have a choice.  Which brings me to the original question...if you "book" 3 pledges (one per year), you won't match with the amount your finance person will book on their end.  It would be great if Ebase could incorporate 1x per year payments etc....enbling us to book the entire gift in one year, the way finance people do it, so we can reconcile accounts.  Yes, ebase wasn't intended to be an piece of accounting software, but if there isn't an easy way to generally reconcile the 2 systems, it becomes an arduous and tedious task to determine as to who is right and who has an error.

Or, do we book 3 pledges, in the same year, to get at the solution?

-C
--
Cecily Clemons
Development Director
Predator Conservation Alliance
P.O. Box 6733
Bozeman, MT  59771
406.587.3389
406.587.3178 (fax)

E-Mail:  [EMAIL PROTECTED]
Website:  www.predatorconservation.org

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From: Dave Shaw <[EMAIL PROTECTED]>
Reply-To: "TechRocks Support" <[EMAIL PROTECTED]>
Date: Wed, 15 May 2002 18:18:01 -0700
To: "TechRocks Support" <[EMAIL PROTECTED]>
Subject: [support] Re: Pledge problem

>I've just started using the pledge section of ebase 1.03 (Mac OS9) and have
>found a discrepancy in the "Add a Pledge" layout calculation.
>
>Some people are pledging over a period of several years. The Pymt Frequency
>calculation seems to be set up only for Monthly and Quarterly payments. So
>my pledge of $1500 over 3 years at once a year pymt does not get Regular
>Amount of $500.  I need Yearly and One Time payments. I want to be able to
>import the info ( how much pledged and what this month or year's pymt amount
>is) into Pledge notices/Thank you for your pledge/pymnt letters.
>
>Alas, I don't have enough FMP expertise to write up calculations to do that.
>Has anyone else done this?

It's more than one calculation. I have looked at that chore and seem
to remember that adding a new pledge period was pretty complicated.
What I have heard of people doing in a case like yours is to enter
three one-time pledges, each due a year apart.
--
--
Dave Shaw         H4 Consulting
tel: 206-954-7526    fax: 206-625-1338

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