Dave, when I tried doing what you suggest, the program auto-entered a regular payment amount that assumed monthly payments. The only way I could get the payment amount to reflect the whole amount of the pledge was to make the start date the same as the due date. And that didn't help at all with most of the pledges in our campaign, which called for annual payments spread over 2-5 years.
I never solved this problem and ended up keeping a parallel database to track when payments were due. When I entered payments in the ebase records I just recorded them as irregular payments and ignored the regular payment amount. I've switched to version 2, but haven't had a chance to look into how pledges are tracked. Barb Welch Frenchman Bay Conservancy ----- Original Message ----- From: "Dave Shaw" <[EMAIL PROTECTED]> To: "TechRocks Support" <[EMAIL PROTECTED]> Sent: Thursday, May 16, 2002 5:05 PM Subject: [support] Re: Pledge problem > >While this may seem a pretty good solution, you should be aware that > >you probably won't be able to reconcile with financial reporting. > > GAAP (generally accepted accounting principles) state that for > >multi-year pledges, you need to "book" the entire amount of the > >pledge in year 1. Yes, this drives fundraisers crazy, since it will > >result in some pretty dramatic peaks and valleys....but, alas, we > >don't really have a choice. Which brings me to the original > >question...if you "book" 3 pledges (one per year), you won't match > >with the amount your finance person will book on their end. It > >would be great if Ebase could incorporate 1x per year payments > >etc....enbling us to book the entire gift in one year, the way > >finance people do it, so we can reconcile accounts. Yes, ebase > >wasn't intended to be an piece of accounting software, but if there > >isn't an easy way to generally reconcile the 2 systems, it becomes > >an arduous and tedious task to determine as to who is right and who > >has an error. > > > >Or, do we book 3 pledges, in the same year, to get at the solution? > > Good point, Cecily, and I realize my answer wasn't complete. You can > post three separate pledges with the same start date, one time > payment, and durations of 12 months, 2 years, and three years. I > think that does what both you and the accountant need. > -- > -- > Dave Shaw H4 Consulting > tel: 206-954-7526 fax: 206-625-1338 > > ------------------ > Reminder to each recipient: To change your list account preferences, go to > http://email.sparklist.com/scripts/lyris.pl?enter=support and enter the email address you used to subscribe to the ebase support list:: [EMAIL PROTECTED] > > To unsubscribe send a blank email to [EMAIL PROTECTED] > --------------------------------------------------------------------- > ebase - Relationship Management for Nonprofits, http://www.ebase.org > --------------------------------------------------------------------- > > ------------------ Reminder to each recipient: To change your list account preferences, go to http://email.sparklist.com/scripts/lyris.pl?enter=support and enter the email address you used to subscribe to the ebase support list:: [email protected] To unsubscribe send a blank email to [EMAIL PROTECTED] --------------------------------------------------------------------- ebase - Relationship Management for Nonprofits, http://www.ebase.org ---------------------------------------------------------------------
