I had done some research with Microsoft when we were first looking into starting our VCL.
In order to access the virtual machines you have to have a VDA license (Virtual Desktop Access) as well as the Windows license. As you said, the Windows license is covered under the Campus License Agreement but the VDA license usually isn't. If you are using something other than Microsoft's VDI for virtualization you also need RDS CAL (Remote Desktop Services Client Access Licenses). The VDA licenses were about $13 per student and the RDS CAL were about $11 if purchased separately, or the RDS CAL could be added to a campus license agreement at about $5.00 per (our situation was that our Campus License Agreement covered all students for the whole Institute but we're only looking at having the VCL at a remote campus which is why I had looked at both options). The RDS CAL was also available as a perpetual license for about $19 (valid only for that version of server currently in use - new licenses would have to be purchased when back end servers were upgraded to a new OS version). For approximately 500 students I think the Microsoft Licensing would cost approximately $16K per year. This is a huge issue and it was even worse before 2010 July 1 when M$ switched to the VDA license. Things might have changed as virtualized environments have continued to become more prevalent. But I would certainly check with the Microsoft rep for sure. Adam Hechler Senior Analyst / PC Systems Administrator hec...@rpi.edu<mailto:hec...@rpi.edu> (860) 548-2446 Rensselaer at Hartford From: Alexander Patterson [mailto:alexander.patter...@csueastbay.edu] Sent: Wednesday, March 07, 2012 2:01 PM To: firstname.lastname@example.org Subject: Re: VCL software licensing Hello Michael, We have %100 of the same model that you are using, we are working on getting everything into complacency and we are running into big walls starting with Microsoft for copies of the OS that is running on the VCL. Have you talked with Microsoft and do they know you are using the VCL to install virtual instances of the Microsoft product into a Virtual machine environment? We are in talks with Microsoft and they want to charge us X more for doing this, it could lead to the end of our pilot. We have the same campus license that you have and just wanted more insight if anyone has worked closer to the vendors to work on a VCL licensing for software -Alex On Wed, Mar 7, 2012 at 10:55 AM, Waldron, Michael H <mwald...@email.unc.edu<mailto:mwald...@email.unc.edu>> wrote: Alex In our case, we really haven't had to do anything special in regards to licensing. For Microsoft products, we have a campus license which allows us to install on any University-owned systems using the campus site key. For many applications we have network license servers, so the VCL images with that software point to the license servers to get licenses. For all other licenses we have, the license is for a specific number of seats, not specific computers, so we just set the maximum concurrent usage setting on the image to the number of licenses there are for the application. Mike Mike Waldron Systems Specialist ITS Research Computing University of North Carolina at Chapel Hill CB #3420, ITS Manning, Rm 2509 919-962-9778<tel:919-962-9778> ________________________________ From: Alexander Patterson [alexander.patter...@csueastbay.edu<mailto:alexander.patter...@csueastbay.edu>] Sent: Wednesday, March 07, 2012 1:12 PM To: email@example.com<mailto:firstname.lastname@example.org> Subject: VCL software licensing Hello, I wanted to know how are people dealing with software licensing for VCL? Does anyone have a document or information on how they are dealing with the different vendors when it comes to VCL. For example with Microsoft you are using 1 license for each virtual machine you spin up in a Windows environment. Do you have one per user base? Is this for concurrent users? Are you able to split up lab licensing for in house software to be used in the VCL? Do the companies know you are doing this? Does anyone have an agreement with any vendors that goes within the current VCL licensing that they are using? If someone has like an overview or general information on how you are licensing the VCL for educational use; that would be very helpful. We are starting to run into licensing walls and I would love some inside information from someone who has gone through this. -- Thanks, Alex Patterson User Support Services Operating System Analyst California State University, East Bay -- Thanks, Alex Patterson User Support Services Operating System Analyst California State University, East Bay