Hi Ronni
Thankyou so much for the info on the archival process. My apologies
for not including my system. It is: (MacBook Pro Intel 2.2 OS 10.5.6).
Thanks also for detailing the use on Leopard and Snow Leopard, as I am
very much considering upgrading to a new MB Pro and I assume they all
have SL installed. Do you suspect that there would be upgrade
announcements soon, given it is January and they seem to coincide with
the Apple conference and should I wait a bit?
The Apple Mail script site looks really useful so I will follow those
instructions and see what happens!
Thankyou very much Ronni for your advice on this
best regards
chris
On 08/01/2010, at 8:38 AM, Ronda Brown wrote:
On 08/01/2010, at 6:10 AM, Ronda Brown wrote:
On 07/01/2010, at 9:48 PM, Chris Burton wrote:
Good evening all
My email inbox has grown to be very large indeed and I am hoping
someone may know of a method of archiving the early years of this
inbox? I regularly just copy my Mail folder to a backup hard drive
but I would like to reduce the overall number of emails in my inbox.
Thanks for any advice
kind regards
chris
Hi Chris,
If you are using Apple Mail in Leopard or Snow Leopard you can
"Archive a Mailbox".
To archive mail, select one or more mailboxes in the sidebar and
choose Mailbox > Archive Mailbox.
Navigate to the location where you want the .mbox files to be
stored and click Choose.
If you later want to import one or more archived mailboxes into
Mail, choose File > Import Mailboxes, select Mbox Files, and click
Continue. Navigate to the folder containing the .mbox file(s) you
want to import, select it, and click Choose.
If prompted to do so, select which mailboxes you want to import.
Mail imports the data; after you click Done, you’ll see the
imported mailbox(es) in the sidebar (under Import in the On My Mac
section).
Hi again Chris,
I just tested some scripts I used prior to upgrading to Snow
Leopard, for among other scripts included, Archiving a mailbox, "All
Messages Before a certain date" (exporting the mailbox to another
location) just to see if they now work in Snow Leopard. I checked
first if he had an update and yes he does.
YES, the scripts work in Snow Leopard Mail, or at least the "Archive
Messages" script does work perfectly, I haven't had time to check
the other scripts.
Archive Messages (Mail) <http://homepage.mac.com/aamann/Mail_Scripts.html
>
Move messages from the selected mailbox(es) to an archive mailbox or
export them to standard mbox, plain or rich text files for backup
purposes or import into other applications. You can select to move
all messages or only messages sent within or certain period as well
filter messages based on their read and flagged status.
<http://homepage.mac.com/aamann/files/MailScripts.dmg>
Read the information and instructions. Then Scroll to the bottom of
the page to download the latest version of the scripts.
After running the installer, the scripts are located inside a folder
called "Mail Scripts" located inside your Applications folder (even
though you can move the scripts to any other location of your
liking, the installer will not remove previous versions located at a
different path). You can run the scripts either from double-clicking
their icons from within the Finder or using the launch scripts (or
assigned keyboard shortcuts) from within the script menu inside Mail
and Address Book (the script menu is the menu with the paper scroll
icon. In 10.3.x, it is located to the left of the Help menu - in
10.4.x and higher it is located on the far right of the menu bar).
General Remark: Mail's AppleScript implementation does not seem to
be able to handle too many request if Mail is busy doing something
else. Some of the scripts seem to run better if you take all your
accounts offline first (Choose "Mailbox→Online Status→Go Offline"
from Mail's menu).
Archive Messages:
After starting the script, you will be presented with a list of your
mailboxes - choose the ones you want to archive messages from using
the checkboxes (note: mailboxes which don't contain any messages
will not be displayed in the list).
You now have the option to either perform an "Archive" or an
"Export" of messages in the selected mailboxes. "Archive" moves the
messages into a newly created Archive mailbox with the current date,
"Export" leaves the messages in the mailboxes and generates text
files in a location you can select.
After selecting either of the buttons, you will be presented with a
dialog which will allow you to specify options for your archive/
export operation (filter messages based on dates, read and flagged
status, output file format and location for export). Your selection
(other than the dates which default to today for "before" and one
year ago from today for "after") will be remembered when you run the
script again.
Note on export file formats: if you want to import your mail
messages into another mail client, choose "mbox", a standard mailbox
format which can be read by most programs. If you only care about
the message text and want to minimize the overhead for your archive,
select "text" and your files will be much smaller and easier to
read. For a nicer looking text version, choose "rich text" files -
this also gives you the option to include attachments.
When selecting "One File per Message" for exporting messages to text
files, the naming of the resulting files can be defined by the user.
Certain placeholders can be used to access message-specific
information:
%f: "From" header (the sender of the message)
%t: "To" header (the recipient of the message)
%p: Sender or Recipient (sender for received messages, recipient for
sent messages)
%s: "Subject" header (the subject of the message)
%d, %m, %M, %y, %Y: day, month (numerical or as text), and year (2-
and 4-digit, respectively) of the message date
In order to keep the previous file naming convention, use the
default "%f, %M %d, %Y - %s". To have messages sort by date and then
by person, use something like "%Y-%m-%d, %p - %s". You will see the
file name for the first message in your selected mailboxes resulting
from the selected settings just below the file name field.
-----
Cheers,
Ronni
17" MacBook Pro Intel Core 2 Duo
2.4 GHz / 4GB / 800MHz / 500GB
OS X 10.6.2 Snow Leopard
Windows 7 Ultimate (under sufferance)
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