Hi Jason, thanks for the info. Peaceray has followed up with some comments on Meta as well.
It sounds like one thing that we have decided, in the usual wiki way of "someone should do X, no one else has stepped up to do it, and I can do it for the most part" is to create an *informal* communications primary contact list that goes something like this: University of Washington facilities/logistics: Mako Portland events, social media coordination, event calendar coordination, and mailing list administration: Jason GLAM: Peaceray Seattle events, and finance/grants/legal: Pine Is that all ok so far? It would be great if we got experienced, knowledgable and reliable contacts for event planning at WSU, British Columbia, and other locations. For the annual plan development timeline, I think we are likely to move to step 2 sometime in December or January. I am currenty woking really long days and something like 60 hours per week plus commute time. I hope that my workload will scale down to a more reasonable 50 hours per week in mid-December, so that I can do other projects including preparing for our first board meeting. One of the downsides of Cascadia's lack of paid staff and the reliance on volunteer time is that actions that would benefit Cascadia must wait until the volunteers can actually volunteer. We can add discussion of volunteer workload, availability, abilities, and risks of burnout to our list of factors for the Board to keep in mind during Annual Plan development. Right now, paid work must be my personal priority; I estimate that I top out at 2 hours per week for Cascadia volunteer work. I hope that everyone understands, and I appreciate your patience. In the meantime, everyone please do participate in the discussion on Meta. (: Regards, Pine Thank you for providing this timeline, Pine. I wouldn't mind if it were posted at Meta so we could keep track of our progress and use it as a checklist. As you acknowledged, I've responded with some program ideas at Meta. Throwing some spaghetti at the wall to see what sticks. Truly, our group will be much stronger if more people share their program priorities and wishes, so please take a look at the Meta discussion and add your thoughts. Also, you are welcome to update the "Possible calendar" section with dates for monthly meetups, possible monthly campaigns, one-offs like holiday parties, etc. I added the possibility of a Cascadia meetup at Wikimania 2015. There was not really a Cascadia meetup in London, but since the next conference is being held in North America there may be more Cascadian presence. Also, we can add WikiConference USA once the dates are set. Jason On Tue, Nov 18, 2014 at 1:13 AM, Pine W <[email protected]> wrote: > Thank you AB for commenting on Meta already (: > > I will explain here how I envision that our plan development process will > work. > > Already done: Assemble a our Board; get consensus for creating a user > group including its name and geographic scope; early program brainstorming > and wishlisting; Affcom affiliation approval > > Step 1 (now): draft of program list with community input; finance and > legal work in background; WMF trademark agreement > > Step 2: Board creation of bylaws and appointment of officers; Board > selection of programs and calendar for programs; Board authorization to > draft a budget and grant proposal; Board authorization to register Cascadia > Wikimedians User Group as a nonprofit corporation with relevant government > agencies; Board authorization to establish a registered agent and to create > a bank account; Board authorization to seek a small "bridging the gap" > grant for legal startup expenses like registered agent services prior to > our Annual Plan grant; Board approval of trademark agreement with WMF > > Step 3: Budget and program plan/calendar draft development; obtain small > grant for legal startup expenses and execute the funded tasks > > Step 4: Community review of budget and program plan/calendar > > Step 5: Board approval of.budget, program plan/calendar, and grant > request(s) to fund the budget > > Step 6: Sumbit budget and grant proposal for review by grantmaker(s) > > Step 7: Recieve grant funding.and begin to execute programs (: > > After Step 7: quarterly Board reviews until it's time to create the next > annual plan, with possible special meetings on occasion between regular > quarterly meetings. > > Does that all sound ok? Any questions? > > Thanks, > > Pine > On Nov 17, 2014 3:29 PM, "Pine W" <[email protected]> wrote: > >> Hi all, >> >> I've put this on Meta: >> >> >> https://meta.wikimedia.org/wiki/Talk:Cascadia_Wikimedians#Drafting_programs_and_an_Annual_Plan_for_our_first_year >> >> I'm hoping that people will comment so that we can get a sense about the >> priorities of our group. The Board can use the comments to finalize a >> program plan and an associated budget. The budget will be developed to >> support the program plan. >> >> I'm still working in the background about the "infrastructure" budget for >> issues like insurance, but even these will benefit greatly by being >> informed by a program plan. >> >> One important note is that the plan will likely be adjusted and adapted >> as our capabilities and opportunities change. My thinking is that the Board >> can do this via quarterly review meetings with community input. >> >> Please share your comments! >> >> Pine >> >> *This is an Encyclopedia* <https://www.wikipedia.org/> >> >> >> >> >> >> >> *One gateway to the wide garden of knowledge, where lies The deep rock of >> our past, in which we must delve The well of our future,The clear water we >> must leave untainted for those who come after us,The fertile earth, in >> which truth may grow in bright places, tended by many hands,And the broad >> fall of sunshine, warming our first steps toward knowing how much we do not >> know.* >> >> *—Catherine Munro* >> > > _______________________________________________ > Wikimedia-Cascadia mailing list > [email protected] > https://lists.wikimedia.org/mailman/listinfo/wikimedia-cascadia > > _______________________________________________ Wikimedia-Cascadia mailing list [email protected] https://lists.wikimedia.org/mailman/listinfo/wikimedia-cascadia
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