I am happy to help out with some organization in Vancouver, but can't put in masses of time.
Take care Jon > On Nov 21, 2014, at 2:40 PM, Pine W <[email protected]> wrote: > > Hi Jason, thanks for the info. > > Peaceray has followed up with some comments on Meta as well. > > It sounds like one thing that we have decided, in the usual wiki way of > "someone should do X, no one else has stepped up to do it, and I can do it > for the most part" is to create an *informal* communications primary contact > list that goes something like this: > > University of Washington facilities/logistics: Mako > > Portland events, social media coordination, event calendar coordination, and > mailing list administration: Jason > > GLAM: Peaceray > > Seattle events, and finance/grants/legal: Pine > > Is that all ok so far? > > It would be great if we got experienced, knowledgable and reliable contacts > for event planning at WSU, British Columbia, and other locations. > > For the annual plan development timeline, I think we are likely to move to > step 2 sometime in December or January. I am currenty woking really long days > and something like 60 hours per week plus commute time. I hope that my > workload will scale down to a more reasonable 50 hours per week in > mid-December, so that I can do other projects including preparing for our > first board meeting. One of the downsides of Cascadia's lack of paid staff > and the reliance on volunteer time is that actions that would benefit > Cascadia must wait until the volunteers can actually volunteer. We can add > discussion of volunteer workload, availability, abilities, and risks of > burnout to our list of factors for the Board to keep in mind during Annual > Plan development. Right now, paid work must be my personal priority; I > estimate that I top out at 2 hours per week for Cascadia volunteer work. I > hope that everyone understands, and I appreciate your patience. In the > meantime, everyone please do participate in the discussion on Meta. (: > > Regards, > Pine > > > Thank you for providing this timeline, Pine. I wouldn't mind if it were > posted at Meta so we could keep track of our progress and use it as a > checklist. > > As you acknowledged, I've responded with some program ideas at Meta. Throwing > some spaghetti at the wall to see what sticks. Truly, our group will be much > stronger if more people share their program priorities and wishes, so please > take a look at the Meta discussion and add your thoughts. Also, you are > welcome to update the "Possible calendar" section with dates for monthly > meetups, possible monthly campaigns, one-offs like holiday parties, etc. I > added the possibility of a Cascadia meetup at Wikimania 2015. There was not > really a Cascadia meetup in London, but since the next conference is being > held in North America there may be more Cascadian presence. Also, we can add > WikiConference USA once the dates are set. > > Jason > > On Tue, Nov 18, 2014 at 1:13 AM, Pine W <[email protected]> wrote: > Thank you AB for commenting on Meta already (: > > I will explain here how I envision that our plan development process will > work. > > Already done: Assemble a our Board; get consensus for creating a user group > including its name and geographic scope; early program brainstorming and > wishlisting; Affcom affiliation approval > > Step 1 (now): draft of program list with community input; finance and legal > work in background; WMF trademark agreement > > Step 2: Board creation of bylaws and appointment of officers; Board selection > of programs and calendar for programs; Board authorization to draft a budget > and grant proposal; Board authorization to register Cascadia Wikimedians User > Group as a nonprofit corporation with relevant government agencies; Board > authorization to establish a registered agent and to create a bank account; > Board authorization to seek a small "bridging the gap" grant for legal > startup expenses like registered agent services prior to our Annual Plan > grant; Board approval of trademark agreement with WMF > > Step 3: Budget and program plan/calendar draft development; obtain small > grant for legal startup expenses and execute the funded tasks > > Step 4: Community review of budget and program plan/calendar > > Step 5: Board approval of.budget, program plan/calendar, and grant request(s) > to fund the budget > > Step 6: Sumbit budget and grant proposal for review by grantmaker(s) > > Step 7: Recieve grant funding.and begin to execute programs (: > > After Step 7: quarterly Board reviews until it's time to create the next > annual plan, with possible special meetings on occasion between regular > quarterly meetings. > > Does that all sound ok? Any questions? > > Thanks, > > Pine > > On Nov 17, 2014 3:29 PM, "Pine W" <[email protected]> wrote: > Hi all, > > I've put this on Meta: > > https://meta.wikimedia.org/wiki/Talk:Cascadia_Wikimedians#Drafting_programs_and_an_Annual_Plan_for_our_first_year > > I'm hoping that people will comment so that we can get a sense about the > priorities of our group. The Board can use the comments to finalize a program > plan and an associated budget. The budget will be developed to support the > program plan. > > I'm still working in the background about the "infrastructure" budget for > issues like insurance, but even these will benefit greatly by being informed > by a program plan. > > One important note is that the plan will likely be adjusted and adapted as > our capabilities and opportunities change. My thinking is that the Board can > do this via quarterly review meetings with community input. > > Please share your comments! > > Pine > > This is an Encyclopedia > One gateway to the wide garden of knowledge, where lies > The deep rock of our past, in which we must delve > The well of our future, > The clear water we must leave untainted for those who come after us, > The fertile earth, in which truth may grow in bright places, tended by many > hands, > And the broad fall of sunshine, warming our first steps toward knowing how > much we do not know. > —Catherine Munro > > > > _______________________________________________ > Wikimedia-Cascadia mailing list > [email protected] > https://lists.wikimedia.org/mailman/listinfo/wikimedia-cascadia > > > > _______________________________________________ > Wikimedia-Cascadia mailing list > [email protected] > https://lists.wikimedia.org/mailman/listinfo/wikimedia-cascadia > > _______________________________________________ > Wikimedia-Cascadia mailing list > [email protected] > https://lists.wikimedia.org/mailman/listinfo/wikimedia-cascadia _______________________________________________ Wikimedia-Cascadia mailing list [email protected] https://lists.wikimedia.org/mailman/listinfo/wikimedia-cascadia
