I have somewhat busy end of year as well. I am running the Seattle Marathon on 11/30 (feel free to cheer on my bedraggled butt beyond the 20 mile marker) & away 12/24 through 12/27. I am on call 11/24-11/29, 12/6-12/14, & 12/22-12/23. Being on call does not necessarily mean that I cannot meet, but that my attendance may be preempted by work matters.
I think that other than those days I can make a board meeting or two & some Wikimedia activities a priority in December. After Christmas, I should be pretty open except for 1/7-1/11 when my son visits. Many of us are busy at year's end, but I am providing my schedule so that maybe we can find a common puka <https://en.wiktionary.org/wiki/puka#Hawaiian> in our schedules that aligns. Maybe the weekend before Christmas or after New Year's, Public Domain Day <https://en.wikipedia.org/wiki/Public_Domain_Day>, or any evening that lines up. Yours, Peaceray On Fri, Nov 21, 2014 at 2:40 PM, Pine W <[email protected]> wrote: > Hi Jason, thanks for the info. > > Peaceray has followed up with some comments on Meta as well. > > It sounds like one thing that we have decided, in the usual wiki way of > "someone should do X, no one else has stepped up to do it, and I can do it > for the most part" is to create an *informal* communications primary > contact list that goes something like this: > > University of Washington facilities/logistics: Mako > > Portland events, social media coordination, event calendar coordination, > and mailing list administration: Jason > > GLAM: Peaceray > > Seattle events, and finance/grants/legal: Pine > > Is that all ok so far? > > It would be great if we got experienced, knowledgable and reliable > contacts for event planning at WSU, British Columbia, and other locations. > > For the annual plan development timeline, I think we are likely to move to > step 2 sometime in December or January. I am currenty woking really long > days and something like 60 hours per week plus commute time. I hope that my > workload will scale down to a more reasonable 50 hours per week in > mid-December, so that I can do other projects including preparing for our > first board meeting. One of the downsides of Cascadia's lack of paid staff > and the reliance on volunteer time is that actions that would benefit > Cascadia must wait until the volunteers can actually volunteer. We can add > discussion of volunteer workload, availability, abilities, and risks of > burnout to our list of factors for the Board to keep in mind during Annual > Plan development. Right now, paid work must be my personal priority; I > estimate that I top out at 2 hours per week for Cascadia volunteer work. I > hope that everyone understands, and I appreciate your patience. In the > meantime, everyone please do participate in the discussion on Meta. (: > > Regards, > Pine > > Thank you for providing this timeline, Pine. I wouldn't mind if it were > posted at Meta so we could keep track of our progress and use it as a > checklist. > > As you acknowledged, I've responded with some program ideas at Meta. > Throwing some spaghetti at the wall to see what sticks. Truly, our group > will be much stronger if more people share their program priorities and > wishes, so please take a look at the Meta discussion and add your thoughts. > Also, you are welcome to update the "Possible calendar" section with dates > for monthly meetups, possible monthly campaigns, one-offs like holiday > parties, etc. I added the possibility of a Cascadia meetup at Wikimania > 2015. There was not really a Cascadia meetup in London, but since the next > conference is being held in North America there may be more Cascadian > presence. Also, we can add WikiConference USA once the dates are set. > > Jason > > On Tue, Nov 18, 2014 at 1:13 AM, Pine W <[email protected]> wrote: > >> Thank you AB for commenting on Meta already (: >> >> I will explain here how I envision that our plan development process will >> work. >> >> Already done: Assemble a our Board; get consensus for creating a user >> group including its name and geographic scope; early program brainstorming >> and wishlisting; Affcom affiliation approval >> >> Step 1 (now): draft of program list with community input; finance and >> legal work in background; WMF trademark agreement >> >> Step 2: Board creation of bylaws and appointment of officers; Board >> selection of programs and calendar for programs; Board authorization to >> draft a budget and grant proposal; Board authorization to register Cascadia >> Wikimedians User Group as a nonprofit corporation with relevant government >> agencies; Board authorization to establish a registered agent and to create >> a bank account; Board authorization to seek a small "bridging the gap" >> grant for legal startup expenses like registered agent services prior to >> our Annual Plan grant; Board approval of trademark agreement with WMF >> >> Step 3: Budget and program plan/calendar draft development; obtain small >> grant for legal startup expenses and execute the funded tasks >> >> Step 4: Community review of budget and program plan/calendar >> >> Step 5: Board approval of.budget, program plan/calendar, and grant >> request(s) to fund the budget >> >> Step 6: Sumbit budget and grant proposal for review by grantmaker(s) >> >> Step 7: Recieve grant funding.and begin to execute programs (: >> >> After Step 7: quarterly Board reviews until it's time to create the next >> annual plan, with possible special meetings on occasion between regular >> quarterly meetings. >> >> Does that all sound ok? Any questions? >> >> Thanks, >> >> Pine >> On Nov 17, 2014 3:29 PM, "Pine W" <[email protected]> wrote: >> >>> Hi all, >>> >>> I've put this on Meta: >>> >>> >>> https://meta.wikimedia.org/wiki/Talk:Cascadia_Wikimedians#Drafting_programs_and_an_Annual_Plan_for_our_first_year >>> >>> I'm hoping that people will comment so that we can get a sense about the >>> priorities of our group. The Board can use the comments to finalize a >>> program plan and an associated budget. The budget will be developed to >>> support the program plan. >>> >>> I'm still working in the background about the "infrastructure" budget >>> for issues like insurance, but even these will benefit greatly by being >>> informed by a program plan. >>> >>> One important note is that the plan will likely be adjusted and adapted >>> as our capabilities and opportunities change. My thinking is that the Board >>> can do this via quarterly review meetings with community input. >>> >>> Please share your comments! >>> >>> Pine >>> >>> *This is an Encyclopedia* <https://www.wikipedia.org/> >>> >>> >>> >>> >>> >>> >>> *One gateway to the wide garden of knowledge, where lies The deep rock >>> of our past, in which we must delve The well of our future,The clear water >>> we must leave untainted for those who come after us,The fertile earth, in >>> which truth may grow in bright places, tended by many hands,And the broad >>> fall of sunshine, warming our first steps toward knowing how much we do not >>> know.* >>> >>> *—Catherine Munro* >>> >> >> _______________________________________________ >> Wikimedia-Cascadia mailing list >> [email protected] >> https://lists.wikimedia.org/mailman/listinfo/wikimedia-cascadia >> >> > > _______________________________________________ > Wikimedia-Cascadia mailing list > [email protected] > https://lists.wikimedia.org/mailman/listinfo/wikimedia-cascadia > > > _______________________________________________ > Wikimedia-Cascadia mailing list > [email protected] > https://lists.wikimedia.org/mailman/listinfo/wikimedia-cascadia > >
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