[board-discuss] Board of Directors Meeting 2023-03-20
The Document Foundation Board of Directors Meeting 2023-03-20 Meeting Minutes Date: 2023-03-20 Location: Jitsi Session chair: Thorsten Behrens Keeper of the minutes: Stephan Ficht In the meeting: Board Members - Thorsten, Cor, Paolo, Gabor, Emiliano, Laszlo Board Deputy Members - Gabriel Membership Committee Members - Gustavo, Marina Membership Committee Substitute Members - Community - Andreas Team - Florian, Stephan, Sophie, Guilhem, Stéphane Representation: Gabriel for Ayhan The Board of Directors at time of the call consists of 7 seat holders without deputies. In order to be quorate, the call needs to have 1/2 of the Board of Directors members, which gives 4. A total of 7 Board of Directors members are attending or represented in the call. The board waives all formal statutory requirements, or requirements in the foundations articles, or other requirements regarding form and invitation, time limits, and for the topics discussed in this meeting. The meeting is quorate and invitation happened in time. From now on, motions can be passed with the agreement of a simple majority of those remaining present. The majority threshold is currently 4. * Someone to start recording via Chrome * Recurring item: Publication of previous board min utes * board-discuss * tdf-members * wiki page for minutes * wiki page for decisions * private minutes to the MC Any updates regarding director affiliations and substantial interests: * no changes, current affiliations see election page: https://elections.documentfoundation.org/2021-board/candidates.html * Gabor and Thorsten notify the board of trustees of allotropia's partnership with Collabora, through which they now fund part of our development work Would any of the directors present need to declare an interest, for any of the listed agenda items? * 1. * 2. * 3. * 4. * 5. Thorsten, Gabor * 6. Thorsten, Gabor * 7. Thorsten, Gabor * 8. * 9. The public meeting commences at 17:00 UTC / 18:00 Berlin time. ## AGENDA: ### Public Part 1. Answering questions from the community (tdf-board, 5 mins) Rationale: Provide an opportunity for the community to ask questions to the board and about TDF * some discussion on the recent decision to record board meetings (privately) * not ideal to have this discussion now - there was a public vote (Thorsten) * recording was stopped after request from Stephan * let's have the announcement that board meetings are recorded in the meeting / agenda email, starting next call * AI Thorsten add to agenda template * What has been your most important personal achievements in the interest of the foundation since you took over as chairman around one year ago? (Stephan) * running board in a difficult time, getting decisions made (Thorsten) * what's the relevance of raising this right now? (Cor) * if there's concerns - perhaps ask directly or 1:1? (Thorsten) 2. Status Report, Discuss: Update on formalising board fiduciary duties (Paolo Vecchi, 5 mins) Board members have fiduciary duties towards the foundation. This document is a draft, how directors would ideally act in the discharge of their roles and duties: https://nextcloud.documentfoundation.org/f/1235729 This documents contains more info and examples that TDF might consider adopting: https://nextcloud.documentfoundation.org/f/1069321 Public link for both of the above: https://nextcloud.documentfoundation.org/s/FZKYSkyPZZfty5L * translates what law says to very simple rules (Paolo) * seem to be not much interest * feels lack of interest, little feedback * why no more interest from the board wrt to these simple rules * obvious rules * there were problems with the links before, now seems to work (Thorsten) * those things listed are pretty obvious - perhaps that's the reason for little feedback so far? * board has lived by those (or similar) rules * helpful for new board members (Paolo) * put that in the onboarding then (Cor) * stuff there is common sense * warning: the current draft contradicts the CoI policy in at least one place, so needs work (also to keep rulebooks consistent at TDF) * contradiction in regulations may raise big problems * given we're running late - discuss further issues via email? (Thorsten) * can members comment? (Sophie) * yes of course! (Thorsten) * Cor and other board members can then contribute in correcting the error he spotted and then discuss it with the members via email/nextcloud (Paolo) * much prefers nextcloud over email (better & more structured) (Thorsten) 3. Status Report: Move board-discuss [& tdf-members] to Discourse (Florian Effenberger, Thorsten Behrens, 5 mins) * any remaining question? * what's the timeline now? Materials: * test instance https://communitytest.documentfoundation.org/c/board-discuss/194 * import options and shortcomings, see https://redmine.documentfoundation.or
[board-discuss] [DECISION] Budget request for marketing, community and events
Hello, the following decision, which was taken in private on 2023-03-13, is now made public in accordance with our statutes. Florian Effenberger wrote on 09.03.23 at 15:22: VOTE: I'd like to ask for pre-approval of the sums from the budget draft, which is: Marketing: 20.000 € Community: 50.000 € FOSDEM & LibOCon: 30.000 € The Board of Directors at the time of voting consists of 7 seat holders (not including deputies). In order to be quorate, the vote needs to have 1/2 or more of the Board of Directors members, which gives 4. A total of 6 Board of Directors members have participated in the vote. The vote is quorate. A quorum could be reached with a simple majority of 4 votes. Result of vote: 6 approvals, 0 abstain, 0 disapprovals. Decision: The proposal has been accepted. Florian -- Florian Effenberger, Executive Director (Geschäftsführer) Tel: +49 30 5557992-50 | Mail: flo...@documentfoundation.org The Document Foundation, Kurfürstendamm 188, 10707 Berlin, DE Gemeinnützige rechtsfähige Stiftung des bürgerlichen Rechts Legal details: https://www.documentfoundation.org/imprint -- To unsubscribe e-mail to: board-discuss+unsubscr...@documentfoundation.org Problems? https://www.libreoffice.org/get-help/mailing-lists/how-to-unsubscribe/ Posting guidelines + more: https://wiki.documentfoundation.org/Netiquette List archive: https://listarchives.documentfoundation.org/www/board-discuss/ Privacy Policy: https://www.documentfoundation.org/privacy
[board-discuss] Board of Directors Meeting 2023-03-06
The Document Foundation Board of Directors Meeting 2023-03-06 Meeting Minutes Date: 2023-03-06 Location: Jitsi Session chair: Thorsten Behrens Keeper of the minutes: Stephan Ficht In the meeting: Board Members - Thorsten, Paolo, Gabor, Cor, Emiliano, Laszlo Board Deputy Members - Gabriel Membership Committee Members - Marina, Gustavo, Gabriele, Uwe Membership Committee Substitute Members - Shinji Community - Andreas Team - Florian, Sophie, Stephan, Guilhem, Stéphane, Olivier Representation: Gabriel for Ayhan The Board of Directors at time of the call consists of 7 seat holders without deputies. In order to be quorate, the call needs to have 1/2 of the Board of Directors members, which gives 4. A total of 7 Board of Directors members are attending or represented in the call. The board waives all formal statutory requirements, or requirements in the foundations articles, or other requirements regarding form and invitation, time limits, and for the topics discussed in this meeting. The meeting is quorate and invitation happened in time. From now on, motions can be passed with the agreement of a simple majority of those remaining present. The majority threshold is currently 4. Recurring item: Publication of previous board minutes * board-discuss * tdf-members * wiki page for minutes * wiki page for decisions * private minutes to the MC Any updates regarding director affiliations and substantial interests: * no changes, current affiliations see election page: https://elections.documentfoundation.org/2021-board/candidates.html * Gabor and Thorsten notify the board of trustees of allotropia's partnership with Collabora, through which they now fund part of our development work Would any of the directors present need to declare an interest, for any of the listed agenda items? * 1. * 2. * 3. * 4. * 5. Thorsten, Cor, Gabor * 6. * 7. * 8. * 9. The public meeting commences at 17:04 UTC / 18:04 Berlin time. ## AGENDA: ### Public Part 1. Answering questions from the community (tdf-board, 5 mins) Rationale: Provide an opportunity for the community to ask questions to the board and about TDF * Community members ask for travel refunds, but we have no budget - what to do? (Sophie) * Let's carry-over previous year's budget? (Thorsten) * Should be between 20-40k €, can look up exact number (Florian) * No objections * any further questions? (Thorsten) * working for next edition of Latam (Gustavo) * started to work on agenda * question about the budget * need time to decide things * when is decision to be taken wrt budget * this month? * Sophie answered patially * when does the event happen? (Cor) * ~ Aug in Guadaljara (Gustavo) * may change * need guarantee to run event * very likely to find the money (Thorsten) * AI: to decide in March * run vote on this * follow up on initial email * have to run the budget before 2. Status Report: Organize next in-person BoD meeting (Gabor Kelemen, Florian Effenberger, 5 mins) Proposal: Gabor would like to organize the next in-person BoD meeting to make progress on various legal/budget/etc. issues sometime between April-June in Budapest. Invite interested MC members as well, as they have expressed motivation to help; also for a bit of transparency. Location would be Budapest, one or the other co-working space. Questions to discuss: what would be some potentially important topics and their deadlines? We can then choose an exact date a bit before those. Potential result: timely resolution of urgent, important issues where external factors put us into time pressure. Status from last call: Gabor setup a poll with Florian (with weekends that work locally) * poll is set up (Florian) * happy to share with MC as well * Gabor to quickly cross-check if all poll dates are ok * will look soonly in possible venues (Gabor) 3. Discuss: Discuss formalizing board fiduciary duties (Paolo Vecchi, 5 mins) Board members have fiduciary duties towards the foundation. This document is a draft, how directors would ideally act in the discharge of their roles and duties: https://nextcloud.documentfoundation.org/f/1235729 Public link to documents: https://nextcloud.documentfoundation.org/s/FZKYSkyPZZfty5L This documents contains more info and examples that TDF might consider adopting: https://nextcloud.documentfoundation.org/f/1069321 The discussion, progress and results should be shared in public. * rediscuss properly to implement (Paolo) * new members must understand what fiduciary duties are and follow them * recent events pushed me to promote them again * folder shared w all elements present * standardize set of fiduciary duties * issues w links shared (Cor) * seems to be fixed (Paolo) * board aware of WIP * time to implement it * perhaps take example wrt to other foundation * provide active participation of the staff in board meetings
[board-discuss] Board of Directors Meeting 2023-02-20
The Document Foundation Board of Directors Meeting 2023-02-20 Meeting Minutes Date: 2023-02-20 Location: Jitsi Session chair: Thorsten Behrens Keeper of the minutes: Florian Effenberger In the meeting: Board Members - Thorsten, Ayhan, Cor, Gabor, Paolo, Laszlo, Emiliano Board Deputy Members - Gabriel Membership Committee Members - Marina, Uwe, Gabriele (from 17:15 UTC/18:15 Berlin time on) Membership Committee Substitute Members - Shinji Community - Deirdre, Andreas Team - Olivier, Florian, Sophie Representation: None The Board of Directors at time of the call consists of 7 seat holders without deputies. In order to be quorate, the call needs to have 1/2 of the Board of Directors members, which gives 4. A total of 7 Board of Directors members are attending or represented in the call. The board waives all formal statutory requirements, or requirements in the foundations articles, or other requirements regarding form and invitation, time limits, and for the topics discussed in this meeting. The meeting is quorate and invitation happened in time. From now on, motions can be passed with the agreement of a simple majority of those remaining present. The majority threshold is currently 4. Recurring item: Publication of previous board minutes * board-discuss * tdf-members * wiki page for minutes * wiki page for decisions * private minutes to the MC Any updates regarding director affiliations? * no changes, current affiliations see election page: https://elections.documentfoundation.org/2021-board/candidates.html Would any of the directors present need to declare an interest, for any of the listed agenda items? * 1. * 2. * 3. * 4. * 5. * 6. Thorsten, Gábor, Cor * 7. The public meeting commences at 17:03 UTC / 18:03 Berlin time. ## AGENDA: ### Public Part 1. Answering questions from the community (tdf-board, 5 mins) Rationale: Provide an opportunity for the community to ask questions to the board and about TDF * Any progress on Gabor's proposal wrt. tendering, discussed in Brussels? (Olivier) * work in progress, some discussions, updates probably as early as next week (Florian) 2. Vote, Discuss: Review & final decision FSF AB seat (tdf-board, 10 mins) * serious accusations around RMS & treatment of women * March 2021: situation deteriorates, RMS returns to board: https://twitter.com/nixcraft/status/1373905399707955202 * previous decision: suspend AB seat, until RMS/FSF situation clarifies * our blog: https://blog.documentfoundation.org/blog/2021/03/25/statement-on-rms-and-fsf/ * number of organisations issue similar statements: * sfconservancy/outreachy: https://sfconservancy.org/blog/2021/mar/23/outreachy-fsf/ * Drupal: similarly anodyne statement like TDF - https://www.drupal.org/association/blog/statement-from-drupal-association-board-regarding-the-free-software-foundation-fsf * EFF: https://www.eff.org/de/deeplinks/2021/03/statement-re-election-richard-stallman-fsf-board Discuss: reinstate, or permanently remove FSF? * Quick summary of situation, reference to blogpost, key people at FSF seems not to have changed - defer decision or make temporary suspension a permanent one? (Florian) * no significant change, the previous people are still around * actually change at FSF, new election, suggest to keep temporary suspension a bit longer (Paolo) * When is election due? (Thorsten) * around March (Paolo) * shelve until April then? (Thorsten) * want actual positive change to happen, let's see before taking any decision (Paolo) * Anyone not happy with shelving this until April? (Thorsten) * no one raises hand 3. Discuss: Next in-person BoD meeting (Gabor Kelemen, 5 mins) Proposal: Gabor would like to organize the next in-person BoD meeting to make progress on various legal/budget/etc. issues sometime between April-June in Budapest. Invite interested MC members as well, as they have expressed motivation to help; also for a bit of transparency. Location would be Budapest, one or the other co-working space. Questions to discuss: what would be some potentially important topics and their deadlines? We can then choose an exact date a bit before those. Potential result: timely resolution of urgent, important issues where external factors put us into time pressure. * Have another in-person meeting similar as in Berlin (Gabor) * happy to organize this in Budapest * depends on how urgent are tasks to solve and what are hard deadlines * 2nd half of April, mid-May * coworking space can host us * invite interested MC members, showed interest in Brussels and help us with our problems - Gabriele Ponzo joints 17:15 UTC/18:15 Berlin time - * should prepare meeting upfront, have information in time (Cor) * loves to have a meeting, want to see positive and fast progress on various issues working on, before setting a date (Paol
Re: [board-discuss] Question about ANSSI certification for Apple App Store
Hello, Patrick Luby wrote on 16.02.23 at 18:06: Do I understand correctly that TDF hasn't submitted anything to ANSSI yet? If yes, I am happy to help research and/or draft text to spread the work around. thanks a lot! I am not 100% sure, so let me copy Sophie and Christian on this. Patrick Luby wrote on 17.02.23 at 17:55: I started looking at the form and found that it wasn't fillable. Fortunately, ANSSI was very responsive and sent me fillable versions of the form. Unfortunately, the fillable PDF is 2.2 M in size. I am planning on posting rough drafts as I work on this for NeoOffice. Is git or the LibreOffice wiki a better place to handle sharing such a large file? Thanks a lot for this! Sophie, can you create a Nextcloud upload folder and share with Patrick offlist? That seems the best way to share the file(s). Thanks Florian -- Florian Effenberger, Executive Director (Geschäftsführer) Tel: +49 30 5557992-50 | Mail: flo...@documentfoundation.org The Document Foundation, Kurfürstendamm 188, 10707 Berlin, DE Gemeinnützige rechtsfähige Stiftung des bürgerlichen Rechts Legal details: https://www.documentfoundation.org/imprint -- To unsubscribe e-mail to: board-discuss+unsubscr...@documentfoundation.org Problems? https://www.libreoffice.org/get-help/mailing-lists/how-to-unsubscribe/ Posting guidelines + more: https://wiki.documentfoundation.org/Netiquette List archive: https://listarchives.documentfoundation.org/www/board-discuss/ Privacy Policy: https://www.documentfoundation.org/privacy
[board-discuss] Board of Directors Meeting 2023-01-23
The Document Foundation Board of Directors Meeting 2023-01-23 Meeting Minutes Date: 2023-01-23 Location: Jitsi Session chair: Thorsten Behrens Keeper of the minutes: Florian Effenberger In the meeting: Board Members - Thorsten Behrens, Gábor Kelemen, Ayhan Yalçinsoy, Cor Nouws, Paolo Vecchi, László Nemeth, Emiliano Vavassori (from 17:25 UTC/18:25 Berlin) Board Deputy Members - Gabriel Masei Membership Committee Members - Gabriele Ponzo, Marina Latini Membership Committee Substitute Members - Community - Michael Weghorn, Krystof, Andreas Team - Florian Effenberger, Sophie Gautier, Xisco Fauli, Hossein Nourikah Representation: None The Board of Directors at time of the call consists of 7 seat holders without deputies. In order to be quorate, the call needs to have 1/2 of the Board of Directors members, which gives 4. A total of 7 Board of Directors members are attending or represented in the call. The board waives all formal statutory requirements, or requirements in the foundations articles, or other requirements regarding form and invitation, time limits, and for the topics discussed in this meeting. The meeting is quorate and invitation happened in time. From now on, motions can be passed with the agreement of a simple majority of those remaining present. The majority threshold is currently 4. Any updates regarding director affiliations? * no changes, current affiliations see election page: https://elections.documentfoundation.org/2021-board/candidates.html Would any of the directors present need to declare an interest, for any of the listed agenda items? * 1. * 2. * 3. * 4. * 5. * 6. * 7. -> none registered. The public meeting commences at 17:03 UTC / 18:03 Berlin time. ## AGENDA: ### Public Part 1. Answering questions from the community (tdf-board, 5 mins) Rationale: Provide an opportunity for the community to ask questions to the board and about TDF * no questions brought up 2. Status Report: Strategy 2022 Items - Status (Thorsten Behrens, Cor Nouws, Gabriel Masei, Gábor Kelemen, 5 mins) Regular reporting about status of the Strategic items in https://nextcloud.documentfoundation.org/f/1129829 * not much development on this recently * AI: will setup a poll to get people in a room for brainstorming on items (Cor) * but it's important to make progress here, let's have that on the agenda for the FOSDEM in-person meeting (Thorsten) 3. Discuss, Vote: Decide on BZ request from Ilmari (Gábor Kelemen, 10 mins) * TDF relies on BugZilla for it's daily operations (Thorsten) * no major upgrade in a long time, many good features stuck (Thorsten) * goal: sort remaining issues to be able to release new version (Thorsten) * decide today or should we fold this into budget decisions? (Thorsten) * good proposal, need those updates (Gábor) * undermaintained open source upstream project * AI: collect all the bits, then send off vote e-mail (Gábor) 4. Status Report: Updating CoC policy (Cor Nouws, 5 mins) * status update & next steps * getting each other up to date, started last year during LibOCon * important topic, should be shared between board, CoC group and perhaps also MC (Thorsten) * CoC team not informed, should have done so before putting it in agenda (Marina) * new CoC team had initial meeting after putting in place current CoC policy * discussing how to handle communication of CoC team on a technical level, will discuss with Guilhem when he's back from vacation * CoC folder shared with corporate addresses - should be changed * want to review policy, can't be done in a rush * current version allows us Outreachy participation * very interested in the topic, happy to be included (Thorsten) * maybe discuss at FOSDEM? * Sage Sharp and Karen Sandler can give feedback, after the Outreachy program (Sophie) * needs some work and feedback from CoC committee * let's use face time at FOSDEM, perhaps meet with Karen there? (Thorsten) 5. Status Report: Hiring TDF developers (Florian Effenberger, 5 mins) * next steps & progress * roles open until February 10 (Florian) * got good number of applications, scheduling interviews * had first interview actually today - thanks to Gabriel, Emiliano, Hossein, Ilmari, Mike * expecting more applications close to the deadline * good to have FOSDEM, for a last-minute push * we do have a number of strong candidates The public meeting ends at 17:20 UTC / 18:20 Berlin time. ### Private Part 6. Discuss: Plan FOSDEM in-person agenda (tdf-board, 20 mins) 7. Discuss: Last minute item(s) (tdf-board, 5 mins) Rationale: if there is time left, and anything is popping up after sending the agenda The private meeting ends at 18:46 UTC / 19:46 Berlin time. Thorsten Behrens (Session chair) Florian Effenberger (Keeper of the minutes) -- Florian Effenberger, Executive Director (Geschäftsführer)
[board-discuss] Formal Board of Directors Meeting 2022-12-19
The Document Foundation Formal Board of Directors Meeting 2022-12-19 Meeting Minutes Date: 2022-12-19 Location: Jitsi Session chair: Thorsten Behrens Keeper of the minutes: Stephan Ficht In the meeting: Board Members - Gábor Kelemen, Cor Nouws, Paolo Vecchi, Thorsten Behrens, Emiliano Vavassori (joined 17:15 UTC) Board Deputy Members - Gabriel Masei Membership Committee Members - Uwe Altmann Membership Committee Substitute Members - Community - "Kiria" (joined 17:22 UTC) Team - Stephan Ficht, Florian Effenberger, Ilmari Lauhakangas, Stéphane Guillou, Sophie Gautier, Hossein Nourikhah, Guilhem Moulin Representation: Gabriel Masei for Ayhan Yalçınsoy The Board of Directors at time of the call consists of 7 seat holders without deputies. In order to be quorate, the call needs to have 1/2 of the Board of Directors members, which gives 4. A total of 6 Board of Directors members are attending or represented in the call. The board waives all formal statutory requirements, or requirements in the foundations articles, or other requirements regarding form and invitation, time limits, and for the topics discussed in this meeting. The meeting is quorate and invitation happened in time. From now on, motions can be passed with the agreement of a simple majority of those remaining present. The majority threshold is currently 4. Any updates regarding director affiliations? * no changes, current affiliations see election page: https://elections.documentfoundation.org/2021-board/candidates.html * Lázsló affiliation changed (dropping NISZ, now his own company) Would any of the directors present need to declare an interest, for any of the listed agenda items? * 1. (none) * 2. (none) * 3. (none) * 4. (none) The public meeting commences at 17:10 UTC / 18:10 Berlin time. AGENDA: Public Part 1. Q: Answering questions from the community (all, 10 minutes) Rationale: Provide an opportunity for the community to ask questions to the board and about TDF * what about Ayhan? (Stephan) * missing most time * actual schedule issues (Thorsten) * did explain why he couldn't make it * Discourse tested? (Sophie) * what is the board's position/decision? * ask Guilhem (Thorsten) * happy to have it asap (Thorsten) * everyone needs an account, but not a blocker * go first with discuss list * at the long run we will end up with Discourse (Uwe) * bind to SSO? * misunderstanding; one have to manually login first Bugzilla topic * opportunity to work on it (Ilmari) * budget needed * sum nearly around sum for Jitsi * manageable sum * no SQL feature * nice to have this decided * prolly not that huge amount of work left * any thoughts? * some OSS funding (Thorsten) * small question mark in general * spend donation money here? * has to be balanced out * prospective out others * work together with Bugzilla people (Guilhem) * win-win situation * rely on OSS tool (Thorsten) * possible board won't find a spin * previous funding? * don't remember (Florian) * important have that maintained (Thorsten) * minimum (Ilmari) * now more modest * first push * KDE, Linux Foundation * might good to share w/ Advisory Board, get some ideas (Thorsten) * if not plausible altenative to that * timeline? * happy about the proposal doc (Ilmari) * no prob if delayed * will earmark (Throrsten) * discuss how to structure * get Bugzilla 6.0 released * review in January (Florian) * budget carry over available * enables our people * kick off next year * thx to Ilmari (Thorsten) * two options * carry away or support project The public meeting ends at 17:31 UTC / 18:31 Berlin time. Private Part 2. Discussion: Status update strategic goals (all, 20 minutes) Rationale: Discussion and follow-up from the items discussed in Berlin and Milano 3. Discussion: Plans and initial budget ideas for 2023 (all, 20 minutes) Rationale: The primary agenda item for this formal meeting is the discussion of the first draft of our 2023 budget, that we will finalize and approve early next year. 4. Discuss: Last minute item(s) (owner of the item, all 10 minutes) The private meeting ends at 18:27 UTC / 19:27 Berlin time. Thorsten Behrens (Session chair) Stephan Ficht (Keeper of the minutes) -- Florian Effenberger, Executive Director (Geschäftsführer) Tel: +49 30 5557992-50 | Mail: flo...@documentfoundation.org The Document Foundation, Kurfürstendamm 188, 10707 Berlin, DE Gemeinnützige rechtsfähige Stiftung des bürgerlichen Rechts Legal details: https://www.documentfoundation.org/imprint -- To unsubscribe e-mail to: board-discuss+unsubscr...@documentfoundation.org Problems? https://www.libreoffice.org/get-help/mailing-lists/how-to-unsubscribe/ Posting guidelines + more: https://wiki.documentfoundation.org/Netiquette List archive: https://listarchives.documentfoundation.org/www/board-discuss/ Privacy Policy: https://www.documentfoundation.org/privacy
[board-discuss] [DECISION] Re: [Vote] hiring external communication expert
Hello, the following decision, which was taken in private on 2022-12-22, is now made public in accordance with our statutes. Cor Nouws wrote on 17/12/2022 11:59: Hello all, Another topic on which we need to make progress urgently IMO. Not only to check the handling, impartiality and objectivity of the CoC case against Paolo, but also get (a first?) external advise on our communication etc. From the comments on the topic - thanks! - there is a clear preference to go with the offering from Central Consultancy & Training. And since we're voting anyway, please cast your vote (+1/-1/0) for this one too by **Monday, 17:00 UTC / 18:00 Berlin time**. –-%<-–-–-–-–-–-–-–-–-–-–-–-–-–-–-–-–-–-–-–-–-–-–-–-–-–-–-–-–-–-–-–-–-– The board resolves: * Accept the offering from Central Consultancy & Training to execute 'Review handling CoC complaint against board member' as decided on October 17 2022 * As can be found here [redacted, internal link] * The cost for TDF are approx. 14.000 € The vote runs 54h from now. The Board of Directors at the time of voting consists of 7 seat holders (not including deputies). In order to be quorate, the vote needs to have 1/2 or more of the Board of Directors members, which gives 4. A total of 7 Board of Directors members have participated in the vote. The vote is quorate. A quorum could be reached with a simple majority of 4 votes. Result of vote: 5 approvals, 0 abstains, 2 disapprovals. Also one deputy supports the motion. -- Florian Effenberger, Executive Director (Geschäftsführer) Tel: +49 30 5557992-50 | Mail: flo...@documentfoundation.org The Document Foundation, Kurfürstendamm 188, 10707 Berlin, DE Gemeinnützige rechtsfähige Stiftung des bürgerlichen Rechts Legal details: https://www.documentfoundation.org/imprint -- To unsubscribe e-mail to: board-discuss+unsubscr...@documentfoundation.org Problems? https://www.libreoffice.org/get-help/mailing-lists/how-to-unsubscribe/ Posting guidelines + more: https://wiki.documentfoundation.org/Netiquette List archive: https://listarchives.documentfoundation.org/www/board-discuss/ Privacy Policy: https://www.documentfoundation.org/privacy
[board-discuss] Agenda for TDF board meeting on Monday, January 23rd, 1800 Berlin time (UTC+1)
Dear Community, find below the agenda for our TDF board meeting with a public part, and followed by a private part on Monday, January 23 at 1800 Berlin time at https://jitsi.documentfoundation.org/TDFBoard For time zone conversion, see e.g. https://www.timeanddate.com/worldclock/converted.html?p1=37=49=107=20230123T18 ## AGENDA: ### Public Part 1. Answering questions from the community (tdf-board, 5 mins) Rationale: Provide an opportunity for the community to ask questions to the board and about TDF 2. Status Report: Strategy 2022 Items - Status (Thorsten Behrens, Cor Nouws, Gabriel Masei, Gabor Kelemen, 5 mins) Regular reporting about status of the Strategic items in https://nextcloud.documentfoundation.org/f/1129829 3. Discuss, Vote: Decide on BZ request from Ilmari (Gabor Kelemen, 10 mins) * sort remaining issues to be able to release new version * decide today or fold into budget decision? 4. Status Report: Updating CoC policy (Cor Nouws, 5 mins) * status update & next steps 5. Status Report: Hiring TDF developers (Florian Effenberger, 5 mins) * next steps & progress ### Private Part 6. Discuss: Plan FOSDEM in-person agenda (tdf-board, 20 mins) 7. Discuss: Last minute item(s) (tdf-board, 5 mins) Rationale: if there is time left, and anything is popping up after sending the agenda Total scheduled meeting time: 60 mins -- Florian Effenberger, Executive Director (Geschäftsführer) Tel: +49 30 5557992-50 | Mail: flo...@documentfoundation.org The Document Foundation, Kurfürstendamm 188, 10707 Berlin, DE Gemeinnützige rechtsfähige Stiftung des bürgerlichen Rechts Legal details: https://www.documentfoundation.org/imprint -- To unsubscribe e-mail to: board-discuss+unsubscr...@documentfoundation.org Problems? https://www.libreoffice.org/get-help/mailing-lists/how-to-unsubscribe/ Posting guidelines + more: https://wiki.documentfoundation.org/Netiquette List archive: https://listarchives.documentfoundation.org/www/board-discuss/ Privacy Policy: https://www.documentfoundation.org/privacy
Re: [board-discuss] Weblate improvements funded by TDF
Hello, Stanislav Horáček wrote on 10.01.23 at 22:51: it is encouraging to see so explicitely expressed support:) Thanks, and sorry indeed if a different impression has been created before. For me personally, meeting people from all over the world is one of the most rewarding aspects of engagement with free and open source software. There are often people whose native language isn't English and who travel around the globe to catch up with the community - I admire this so much. To know that we have so many people around the world, be them community members or not, whom we can reach with localized versions of software, documentation and website, that is very important to me. It enables everyone to participate in a digital society. I also hope to meet the Weblate people at FOSDEM in person, to talk to them and get to know each other, their tool is an integral part of our work. To be honest, I feel that every my report to the list is lost sooner or later. That's why I started to put them also to Redmine, maybe it is easier to track them there. (Just for illustration, I checked that I reported/confirmed 5 issues in the list during the last year, quite reproducible, all with no resolution.) I am very sorry to hear that. We are trying hard to catch up with all that is happening. In parallel, members of the team also organize a screensharing sessin with localizers who experience problems with Weblate being slow. As we can't reliably reproduce these problems, we hope to find the issue this way to finally fix them. Florian -- To unsubscribe e-mail to: board-discuss+unsubscr...@documentfoundation.org Problems? https://www.libreoffice.org/get-help/mailing-lists/how-to-unsubscribe/ Posting guidelines + more: https://wiki.documentfoundation.org/Netiquette List archive: https://listarchives.documentfoundation.org/www/board-discuss/ Privacy Policy: https://www.documentfoundation.org/privacy
[board-discuss] Board of Directors Meeting 2023-01-09
The Document Foundation Board of Directors Meeting 2023-01-09 Meeting Minutes Date: 2023-01-09 Location: Jitsi Session chair: Thorsten Behrens Keeper of the minutes: Florian Effenberger In the meeting: Board Members - Thorsten, Cor, Paolo, Gabor, Laszlo, Emiliano (from 17:11 UTC/18:11 Berlin on) Board Deputy Members - Gabriel Membership Committee Members - Marina Membership Committee Substitute Members - Community - Jessy Team - Florian, Ilmari, Sophie Representation: Gabriel for Ayhan The Board of Directors at time of the call consists of 7 seat holders without deputies. In order to be quorate, the call needs to have 1/2 of the Board of Directors members, which gives 4. A total of 7 Board of Directors members are attending or represented in the call. The board waives all formal statutory requirements, or requirements in the foundations articles, or other requirements regarding form and invitation, time limits, and for the topics discussed in this meeting. The meeting is quorate and invitation happened in time. From now on, motions can be passed with the agreement of a simple majority of those remaining present. The majority threshold is currently 4. Any updates regarding director affiliations? * no changes, current affiliations see election page: https://elections.documentfoundation.org/2021-board/candidates.html Would any of the directors present need to declare an interest, for any of the listed agenda items? * 1. # * 2. # * 3. Thorsten, Cor * 4. # The public meeting commences at 17:03 UTC / 18:03 Berlin time. ## AGENDA: ### Public Part 1. Answering questions from the community (tdf-board, 5 mins) Rationale: Provide an opportunity for the community to ask questions to the board and about TDF * When will we have final decision for Bugzilla proposal? (Ilmari) * long-awaited Bugzilla 6 * had quiet period, no discussion since last call (Thorsten) * not in oversight area, but happy to help (Cor) * happy to help, can drive this (Gabor) * Offer fine as is, or decrease scope? (Ilmari) * might need some finessing wrt non-important bits for TDF (Thorsten) * importance of Bugzilla, if fairly balanced, no problem at all (Cor) * Final decision for WollMux adoption proposal? (Marina) * previous board decision, no opposition nor concerns on board-discuss (Thorsten) * fine by me (Cor) Emiliano joins the meeting at 17:11 UTC/18:11 Berlin * Budget proposal deadline? (Marina) * as early as possible (Thorsten) * first budget draft approx. end of next week (Florian) * some proposals missing anyways, Christmas period (Thorsten) * also let us know if budgets can be dissolved or lowered (Florian) 2. Discuss, Vote: Join ALTER EU (Thorsten Behrens, 5 mins) The ALTER EU coalition, with over 200 members, many of which are FOSS projects. Membership is free, and is related to approving the 10 objectives of the coalition. * Any further information needed? (Thorsten) * Nobody * Vote on the above * 6 approvals, 1 abstain -> motion approved * AI Thorsten: follow-up with Italo The public meeting ends at 17:18 UTC / 18:18 Berlin time. ### Private Part 3. Discuss: Legal working group setup (tdf-board, 45 mins) Continue discussion from last board call 4. Discuss: Last minute item(s) (tdf-board, 5 mins) Rationale: if there is time left, and anything is popping up after sending the agenda The private meeting ends at 18:17 UTC / 19:17 Berlin time. Thorsten Behrens (Session chair) Florian Effenberger (Keeper of the minutes) -- Florian Effenberger, Executive Director (Geschäftsführer) Tel: +49 30 5557992-50 | Mail: flo...@documentfoundation.org The Document Foundation, Kurfürstendamm 188, 10707 Berlin, DE Gemeinnützige rechtsfähige Stiftung des bürgerlichen Rechts Legal details: https://www.documentfoundation.org/imprint -- To unsubscribe e-mail to: board-discuss+unsubscr...@documentfoundation.org Problems? https://www.libreoffice.org/get-help/mailing-lists/how-to-unsubscribe/ Posting guidelines + more: https://wiki.documentfoundation.org/Netiquette List archive: https://listarchives.documentfoundation.org/www/board-discuss/ Privacy Policy: https://www.documentfoundation.org/privacy
Re: [board-discuss] Weblate improvements funded by TDF
Hello Stanislav, Stanislav Horáček wrote on 09.01.23 at 22:04: I would like to ask: what is the current status of the Weblate improvements that should have been funded by TDF? It is almost one year ago when we translators were asked to prioritize a list of possibilities [1], however nothing has followed since then. To put it into a broader picture: even if I understand that localization is not a priority within TDF, it is frustrating to see that there is no progress in the translation workflow during the time. I face to the same infrastructure and translating software issues as years ago, not speaking about ignored new opportunities or ideas (machine translation is the best example of them). As fixing some parts of Weblate could help a lot, I hoped that at least some improvements would come soon... localization is definitely a priority at TDF, so apologies if a wrong impression was created here. We are glad that with LibreOffice available in so many languages, we as a community make it possible for many people to use free and open source software. We are proud of and thankful for all the localizers, and it is one of our priorities to enable people to make good contributions and have a welcoming environment. Indeed, we are more belated with the Weblate project than we have hoped. The truth is, we were going through some demanding times the past months which unfortunately delayed some of the projects as well, but the hope is indeed that the overall situation will improve significantly in 2023. Aologies that also Weblate was affected from some of the delays - it's owed to the demanding situation we were dealing with. Localization is one of the key things that makes our community an international one, and it's important to us. Before Christmas, we have worked with the Weblate people to finalize deliverables and some contractual details and I expect last bits clarified and work to start very soon now. I used the opportunity to also talk about Weblate during today's team call, given there are reports about issues again. Just to confirm, the best way to report issues is the l10n list, alternatively Redmine. Now that the Christmas break is over, more people should be following the mailing list again, and we are currently looking into the problems. Some of them seem to be not reliably reproducible from what I heard, which make them harder to chase, but we are looking into things right now, as we understand it's a growing issue. Christian also mentioned the latest Weblate release promises performance upgrades, and he will have a look in deploying that soon. I hope that helps to answer the question. In summary, the past months took their toll from everyone, and that unfortunately also delayed some things, but we're all working hard to get back on track. Florian -- To unsubscribe e-mail to: board-discuss+unsubscr...@documentfoundation.org Problems? https://www.libreoffice.org/get-help/mailing-lists/how-to-unsubscribe/ Posting guidelines + more: https://wiki.documentfoundation.org/Netiquette List archive: https://listarchives.documentfoundation.org/www/board-discuss/ Privacy Policy: https://www.documentfoundation.org/privacy
[board-discuss] [NO DECISION] Approve in-house developers proposal v.3.1
Hello, Paolo Vecchi wrote on 24.11.22 at 17:35: - Approve the In-House Developer Proposal v3.1 https://nextcloud.documentfoundation.org/s/qofn646Jg6bmPYB - Instruct the members of our staff led by our ED to draft the job description for 2 developers - Publish the job description - Task the members of our staff led by our ED to proceed with the interviews and selection of the best candidates - Task our ED to propose to the board the best candidates for confirmation of contracts - Task our ED to prepare and sign the relevant contracts The Board of Directors at the time of voting consists of 7 seat holders (not including deputies). In order to be quorate, the vote needs to have 1/2 or more of the Board of Directors members, which gives 4. A total of 2 Board of Directors members have participated in the vote. The vote is not quorate. Florian -- Florian Effenberger, Executive Director (Geschäftsführer) Tel: +49 30 5557992-50 | Mail: flo...@documentfoundation.org The Document Foundation, Kurfürstendamm 188, 10707 Berlin, DE Gemeinnützige rechtsfähige Stiftung des bürgerlichen Rechts Legal details: https://www.documentfoundation.org/imprint -- To unsubscribe e-mail to: board-discuss+unsubscr...@documentfoundation.org Problems? https://www.libreoffice.org/get-help/mailing-lists/how-to-unsubscribe/ Posting guidelines + more: https://wiki.documentfoundation.org/Netiquette List archive: https://listarchives.documentfoundation.org/www/board-discuss/ Privacy Policy: https://www.documentfoundation.org/privacy
[board-discuss] [DISCUSS] Approve in-house developers proposal v.3.1
Hello, me and many others from the team would be very happy to finally see the developer proposal come to life. We believe that would do a lot of good for TDF, its mission, and the LibreOffice community at large. It's been taking a long time, so if the board is ready to vote and trusts the team to handle the project, my teammates and I would be more than happy to support these efforts. Florian -- To unsubscribe e-mail to: board-discuss+unsubscr...@documentfoundation.org Problems? https://www.libreoffice.org/get-help/mailing-lists/how-to-unsubscribe/ Posting guidelines + more: https://wiki.documentfoundation.org/Netiquette List archive: https://listarchives.documentfoundation.org/www/board-discuss/ Privacy Policy: https://www.documentfoundation.org/privacy
Re: [board-discuss] Again Nuisance With Private Emails
Hello, Andreas Mantke wrote on 24.11.22 at 18:38: I want to make public that I got again bothered by email in private, this time with the strong advise what I had not to discuss in public. This time the author added Florian Effenberger in CC. I do not want my name associated with such behaviour. Sometimes I am a recipient of "lecturing" e-mails (from various people) myself. For me it is very important that people can speak freely and do not get mails they might consider lecturing or intimidating, also as an employee. So, just to make that clear, while I was in Cc, I am not involved in this at all. Florian -- To unsubscribe e-mail to: board-discuss+unsubscr...@documentfoundation.org Problems? https://www.libreoffice.org/get-help/mailing-lists/how-to-unsubscribe/ Posting guidelines + more: https://wiki.documentfoundation.org/Netiquette List archive: https://listarchives.documentfoundation.org/www/board-discuss/ Privacy Policy: https://www.documentfoundation.org/privacy
[board-discuss] Apple app store numbers
Hello, on behalf of the board, I'll share the first numbers for the Apple app store. We'll in parallel look for the details on the Microsoft app store, and will provide them soon as well. For the future, the idea is to share them together with the monthly accounting ledgers, but until we've established a process for that, you can find all data in the following folder: https://nextcloud.documentfoundation.org/s/cQMPfcr2dQWpqHA (Members can access the same folder with a direct link of https://nextcloud.documentfoundation.org/f/1177025, it's the same content.) Florian -- Florian Effenberger, Executive Director (Geschäftsführer) Tel: +49 30 5557992-50 | Mail: flo...@documentfoundation.org The Document Foundation, Kurfürstendamm 188, 10707 Berlin, DE Gemeinnützige rechtsfähige Stiftung des bürgerlichen Rechts Legal details: https://www.documentfoundation.org/imprint -- To unsubscribe e-mail to: board-discuss+unsubscr...@documentfoundation.org Problems? https://www.libreoffice.org/get-help/mailing-lists/how-to-unsubscribe/ Posting guidelines + more: https://wiki.documentfoundation.org/Netiquette List archive: https://listarchives.documentfoundation.org/www/board-discuss/ Privacy Policy: https://www.documentfoundation.org/privacy
[board-discuss] Board of Directors Meeting 2022-11-14
The Document Foundation Board of Directors Meeting 2022-11-14 Meeting Minutes Date: 2022-11-14 Location: Jitsi Session chair: Thorsten Behrens Keeper of the minutes: Stephan Ficht In the meeting: Board Members - Thorsten Behrens, Paolo Vecchi, Cor Nouws, Lazslo Nemeth, Gabor Kelemen, Emiliano Vavassori Board Deputy Members - Membership Committee Members - Membership Committee Substitute Members - Community - T.K. Team - Ilmari Lauhakangas, Stephan Ficht, Florian Effenberger, Guilhem Moulin, Hossein Nourikhah Representation: None The Board of Directors at time of the call consists of 6 seat holders without deputies. In order to be quorate, the call needs to have 1/2 of the Board of Directors members, which gives 4. A total of 6 Board of Directors members are attending or represented in the call. The board waives all formal statutory requirements, or requirements in the foundations articles, or other requirements regarding form and invitation, time limits, and for the topics discussed in this meeting. The meeting is quorate and invitation happened in time. From now on, motions can be passed with the agreement of a simple majority of those remaining present. The majority threshold is currently 4. Any updates regarding director affiliations? * no changes, current affiliations see election page: https://elections.documentfoundation.org/2021-board/candidates.html * Lázsló changes affiliation to his own company, dropping NISZ Would any of the directors present need to declare an interest, for any of the listed agenda items? * topic #5: Thorsten, Cor, Gabor The public meeting commences at 17:05 UTC / 18:05 Berlin time. ## AGENDA ### Public Part 1. Answering questions from the community (tdf-board, 5 mins) Rationale: Provide an opportunity for the community to ask questions to the board and about TDF * any q.? (Thorsten) * none 2. Status Report, Discuss: Merged developer proposal (tdf-board, kendy, Paolo Vecchi, 5 mins) * update on merged proposal * further discussions, if needed * otherwise, re-evaluate our approach. * some updates * proposal completed (Paolo) * there was only one last sentence left to deal with * but is covered by the agreed text in page one * so I believe the proposal should be voted * I'm still missing information (Cor) * asked comments from Mike * what he wrote on relations between TDF and companies * looks very limited in the light of TDF * and I had expected a negative advice on the text on page 1 * properly created agreement on such limitations nightmare * from legal aspects and organizational wise * very different from contract on properly tendered project * not ready for vote (Thorsten) * Kendy resigned because no compromise was reached * stop here and restart, from a clean slate * if quick action is required instead, tender out as contracted work? * What you are saying doesn't make sense (Paolo) * we agreed on various compromises * Kendy resigned because of the last small sentence? * clear push from companies in the document to be removed * refer to page 1 of the draft solving the issue * seems number of people disagree (Thorsten) * also a misquote on what exactly Kendy (and others) where not happy about * is quite wrong (Paolo) * not good to come out with this statement * looking at the whole discussion with Paolo (Cor) * astonishing efforts made * but it is clear that the real problem at different level Emiliano joins at 18:19 * really looks as if Paolo's behavior shows a lack of understanding * fundamental principle of TDF being a community * also the balance of cooperating companies * shared interests, statutes restricting influence * Paolo's comments show no understanding * one of the board's major responsibilities to maintain a modus operandi that best serves TDF's goals * respecting, understanding and supporting synergy vital * Paolo’s personal and business situation ignored so far * failed to establish a business relation with Collabora and CIB * interested in other ways to get online solutions? * a one sided, negative, attitude towards ecosystem companies? * now telling TDF/Directors what they should do? * all this has lead to a bad proposal? * the board should look into this issue first * What has this rant got to do with the proposal? (Paolo) * TDF is legal entity and should do things in a legal way * think why we are at a point where we need to fix a lot of things * as directors we must follow our fiduciary duties * Kendy did not resign because of a single sentence (Laszlo) * much more * ecosystem is part of the community * see history we come from, staroffice * company offering a software * we need to be careful 3. Status Report: Strategy planning (Cor Nouws, 5 mins) * Gábor and Cor doing some initial
[board-discuss] Board of Directors Meeting 2022-10-17
The Document Foundation Board of Directors Meeting 2022-10-17 Meeting Minutes Date: 2022-10-17 Location: Jitsi Session chair: Thorsten Behrens Keeper of the minutes: Florian Effenberger In the meeting: Board Members - Thorsten Behrens, Cor Nouws, Paolo Vecchi, Laszlo Nemeth, Gabor Kelemen, Jan Holesovsky (from 16:06 UTC/18:06 Berlin on), Emiliano Vavassori (from 16:09 UTC/18:09 Berlin on) Board Deputy Members - Gabriel Masei Membership Committee Members - Uwe Altmann Membership Committee Substitute Members - Community - Simon Phipps, "Harold", "Pk", "Member", "Fellow Jitster" Team - Florian Effenberger, Ilmari Lauhakangas, Sophie Gautier, Guilhem Moulin, Olivier Hallot Representation: None The Board of Directors at time of the call consists of 7 seat holders without deputies. In order to be quorate, the call needs to have 1/2 of the Board of Directors members, which gives 4. A total of 7 Board of Directors members are attending or represented in the call. The board waives all formal statutory requirements, or requirements in the foundations articles, or other requirements regarding form and invitation, time limits, and for the topics discussed in this meeting. The meeting is quorate and invitation happened in time. From now on, motions can be passed with the agreement of a simple majority of those remaining present. The majority threshold is currently 4. Any updates regarding director affiliations? * no changes, current affiliations see election page: https://elections.documentfoundation.org/2021-board/candidates.html Would any of the directors present need to declare an interest, for any of the listed agenda items? * Thorsten/Gabor: item 3, Windows Store (as former vendor of LibreOffice Vanilla there) * Cor/Kendy: item 3, Apple Store (depending or where discussion goes) The public meeting commences at 16:03 UTC / 18:03 Berlin time. ### Public Part 1. Answering questions from the community (tdf-board, 5 mins) Rationale: Provide an opportunity for the community to ask questions to the board and about TDF * None from the community * Received CoI statement 10 mins before call, no legal items mentioned, asks to have in public (Paolo) * item has 5 mins, might have other business today, packed agenda - discuss today? (Thorsten) * suggest to have it another public or private meeting, deserves more than 5 mins (Cor) 2. Discuss: Progress Strategy - using LibOCon discussion result and combining with Survey results (Cor Nouws, 15 mins) Folder: https://nextcloud.documentfoundation.org/f/1129829 File: https://nextcloud.documentfoundation.org/f/1129830 * status report & next steps * important to talk about how to organize this in a smart way * discussed in Berlin, had ~20 items (Cor) * Milan workshop showed community voice for priorities, report shared by Uwe, now sent to tdf-internal, quick summary: * several categories * important and urgent, board's agenda: - double # of devs; - significant increase of non-EU contributors and entities; - two more companies into ecosystem * important, but not urgent - have mentor - various items * not urgent, but urgent - delegation - various items * proposal to setup working group for the four important items and move forward (Thorsten) * anyone raises hands directly? * raising for #5, #6 (Thorsten) * volunteer for #1 and #3 (Cor) * interested in raising number of devs (Gabor) * should not be board-only, but as many people as possible (Thorsten) * holding the pen here (Cor), nagging people * make sure around all items either - teams start to work (board+members) - mentoring/delegation is taken care for. ( Note: the three sections and items they hold) ** Important and urgent (the BoD agenda) * double number of developers * significantly increase contributions from non-EU communities & entities * in 2 years, get two additional companies into the ecosystem * (be the largest FLOSS community in the world, without major conflicts anymore – (ranked close to this segment) ( For each of these: a card, names, a plan... ) ** Important, but not urgent (mentor needed) * have 10% of project budget decided/voted on by members * substantially increase diversity in the project * (have teaching LibreOffice programming & coding details be university / computer science subject – (ranked close to this segment) ( For each of these: (if not already done): a card, a mentor, ... ) ** Not that Important, but urgent (to delegate immediately) * direct democracy implemented via decidim * catch up with the industry (to be good and be seen) * move away from desktop-only * be fully interoperable * be the largest FLOSS community in the world, without major conflicts anymore ( For each o
[board-discuss] Board of Directors (In-Person) Meeting 2022-06-10 to 2022-06-12
The Document Foundation Board of Directors (In-Person) Meeting 2022-06-10 to 2022-06-12 Meeting Minutes Date: 2022-06-10 to 2022-06-12 Location: Berlin, co-working space Session chair: Thorsten Behrens Keeper of the minutes: Stephan Ficht In the meeting: Board - Thorsten Behrens, Caolán McNamara, Jan Holešovský, Emiliano Vavassori, Cor Nouws, László Németh Board Deputies - Gábor Kelemen, Gabriel Masei Membership Committee - Membership Committee Deputies - Team - Florian Effenberger, Stephan Ficht Community - Representation: -none- Chairman of the Board is in the meeting. One of the Chairman or Deputy Chairman is required to be present or represented for having a quorate call. The Board of Directors at time of the meeting consists of 7 seat holders without deputies. In order to be quorate, the meeting needs to have 1/2 of the Board of Directors members, which gives 4. A total of 6 Board of Directors members are attending the meeting. The board waives all formal statutory requirements, or requirements in the foundations articles, or other requirements regarding form and invitation, time limits, and for the topics discussed in this meeting. The meeting is quorate and invitation happened in time. From now on, motions can be passed with the agreement of a simple majority of those remaining present. The majority threshold is currently 4. meeting 2022-06-10 commences at 12:00 Berlin time no Public Part Private Part 1. 12:00 - 15:00 arrival and hall way talks 2. 14:00 - 15:00 employee oversight group meeting 3. 15:00 - 16:00 pending ToDos and last-minute agenda tweaks + review & sign-off on agenda + employee topic + travel reimbursals for directors + Feedback on legal advisor proposal + AI Thorsten ask for a concrete offer (not committing to anything) + update LibOCon + Move location, keep dates? + Keep location, move dates? + concern that covid restrictions would be back + Some other option? + near some larger airport? + AI Cor poke some contacts near Schipol + AI Gabor check options in Budapest + or - hybrid-via-lots-of-local-conference, connected virtually + requirements: around 150 people, 3-4 meeting rooms/auditoriums - some 3-4 days, including board/community meetings + Bolzano, Kolpinghaus - or somewhere else entirely? + Kolpinghaus might be harder for remote participation 4. 16:00 - 17:00 Reports from oversight areas + general discussion on how/where/what to report + ai thorsten share ASF report templates + important to know what is going on, see probs early on + also good if people see we're listening 5. 17:00 - 18:00 CoC discussion (board-only) meeting 2022-06-10 ends at 18:00 Berlin time. meeting 2022-06-11 commences at 10:00 Berlin time no Public Part Private Part 1. 10:00 - 12:00 Retrospective + 2010-2022 fast-forward & highlights - Florian/Thorsten + what are we proud of + pulling it off with the foundation and the fork + getting people over (some left - both projects) + getting stiftung talked through + getting so much companies / industry support - also getting so much good will from everyone + managing to become a respected/recognized entity + and factor 10 increase in donation in 2013 - with the download donate button + keeping so many people engaged (and initially pulled over from OOo) - some since >20 years + managed to enable, and attract enthusiastic native lang projects + special scripts, languages and writing schemes + and those that did not - we managed to re-build with new volunteers + we are a role model, others looking at us favourable + welcoming place for volunteers and companies alike - that people continue like & trust to join. + what needs work + recognise all the good work, large and small - and talk about it + growth mindset - we're stagnant since 2013, essentially + attract new contributors + by going out and talking about all the exciting stuff + and making contribution a pleasant & rewarding experience + attract more AB board members - and tune the message to what they need / be flexible about the conditions + too much focus on sustaining/being stable - no risk taking + in many areas + strategy + technology + fresh ideas in general (like bibisect, images with prebuilt LibO) + trying new things - exciting & surprising - get the fun back into the project work + get the work (in particular on the board) to be much more effective, and less tiring + get out of the way, if community people / individuals fix or improve things + listen better and support the needs of core contributors & users (volunteers, companies, users)
[board-discuss] Board of Directors Meeting 2022-09-19
The Document Foundation Board of Directors Meeting 2022-09-19 Meeting Minutes Date: 2022-09-19 Location: Jitsi Session chair: Thorsten Behrens Keeper of the minutes: Stephan Ficht In the meeting: Board Members - Thorsten Behrens, Cor Nouws, Gábor Kelemen, Jan Holešovský (Kendy), Paolo Vecchi, László Németh, Emiliano Vavassori Board Deputy Members - Gabriel Masei Membership Committee Members - Marina Latini Membership Committee Substitute Members - Community - Simon Phipps Team - Christian Lohmaier, Ilmari Lauhakangas, Florian Effenberger, Sophie Gautier, Hossein Nourikhah, Olivier Hallot, Stephan Ficht Representation: None AI everyone: revisit representation statement, now that Gabor is full member The Board of Directors at time of the call consists of 7 seat holders without deputies. In order to be quorate, the call needs to have 1/2 of the Board of Directors members, which gives 4. A total of 7 Board of Directors members are attending or represented in the call. The board waives all formal statutory requirements, or requirements in the foundations articles, or other requirements regarding form and invitation, time limits, and for the topics discussed in this meeting. The meeting is quorate and invitation happened in time. From now on, motions can be passed with the agreement of a simple majority of those remaining present. The majority threshold is currently 4. Any updates regarding director affiliations & statements of conflicts of interest for agenda items: * no changes, current affiliations see election page: https://elections.documentfoundation.org/2021-board/candidates.html The public meeting commences at 16:03 UTC / 18:03 Berlin time. ## AGENDA: ### Public Part 1. Answering questions from the community (tdf-board, 5 mins) Rationale: Provide an opportunity for the community to ask questions to the board and about TDF * any questions? (Thorsten) * none 2. Status Report, Discuss: Merged developer proposal (tdf-board, Jan Holesovsky, Paolo Vecchi, 5 mins) * should the merged proposal be ready * have a last round of discussion * if conclusive - vote & budget for it Otherwise, reevaluate our approach. References: * Shared folder with the versions: https://nextcloud.documentfoundation.org/apps/files/?dir=/Shared/Developers=960049 * thanks to Paolo for providing 2.8 (Jan) * fine with written legal review to ensure we keep HR rules * one thing not negotiable for me is that the 1/3 rule in the ESC wouldn't apply to TDF * so far applied to every organization in ESC (including TDF) * not possible TDF to take over ESC, it needs balance between volunteers, corporate, TDF - ie. balance between all contributors * 1/3 rule applies to TDF itself (Paolo) * is related to statutes and CoI policy * is not political but technical committee (Jan) * ESC tries consensus * and decides from technical point of view * not ok for me to remove this rule * ESC as committee has no rules nor CoI policy (Paolo) * ESC is quite balanced, and of course the 1/3rd rule applies (Thorsten) * seems we are coming to a final proposal (Paolo) * have issue with long term outsourcing contracts * and tenders included in proposal Emiliano joins 18:16 * order mentoring hours (Jan) * IIRC was even proposed by TDF staff member * will produce further version * board fine and ready to vote? (Thorsten) * let's spend time next week in Milan === * summary: * status of consent (none, poor, mostly, full): * next step(s): 3. Status Report, Discuss: Status: LibreOffice in the app stores (Florian Effenberger, 5 mins) Status report and various ongoing discussions * current status & timeline * app published at app store * upgrade cycles - how many updates will users get? * unsolved upgrade cycles (Florian) * discuss in Milan * back and forth w Microsoft * possible to try other channels w MS? (Thorsten) === * summary: * status of consent (none, poor, mostly, full): * next step(s): 4. Status Report: LibreOffice conference planning (Florian Effenberger, 5 mins) * planning status conference * venue & local setups * sponsors & keynotes * board and staff and MC meetings * meeting rooms for Monday and Tuesday confirmed * venue is ok, signage to arrive on Monday * program finished and published, keynotes scheduled * catering is in place * community dinner: * location confirmed, drinks done, recipes are finalized * ingredients and tools to be bought this weekend * location will be shared during opening session * list of affordable restaurants in the works, will be shared with participants * also, guide for reaching hotel and venue will be sent soon * t-shirt in the works * 4 sponsors, all invoiced * main sponsor interviews will be published tomorrow * template sent to all speakers * what ab
[board-discuss] Agenda for TDF board meeting on Monday, September 19th at 1800 Berlin time (UTC+2)
Dear Community, find below the agenda for our TDF board meeting with a public part, and followed by a private part on Monday, September 19 at 1800 Berlin time at https://jitsi.documentfoundation.org/TDFBoard For time zone conversion, see e.g. https://www.timeanddate.com/worldclock/converted.html?p1=37=49=107=20220919T18 ## AGENDA: ### Public Part 1. Answering questions from the community (tdf-board, 5 mins) Rationale: Provide an opportunity for the community to ask questions to the board and about TDF 2. Status Report, Discuss: Merged developer proposal (tdf-board, Jan Holesovsky, Paolo Vecchi, 5 mins) * should the merged proposal be ready * have a last round of discussion * if conclusive - vote & budget for it Otherwise, reevaluate our approach. References: * Shared folder with the versions: https://nextcloud.documentfoundation.org/apps/files/?dir=/Developers 3. Status Report, Discuss: Status: LibreOffice in the app stores (Florian Effenberger, 5 mins) Status report and various ongoing discussions * current status & timeline * upgrade cycles - how many updates will users get? 4. Status Report: LibreOffice conference planning (Florian Effenberger, 5 mins) * planning status conference * venue & local setups * sponsors & keynotes * board and staff and MC meetings 5. Discuss: Updating CoC policy (Cor Nouws, 5 mins) Apparently we have a proposal for a new CoC policy 6. Discuss, Q: Move board-discuss to Discourse (Florian Effenberger, Thorsten Behrens, 5 mins) Intro & quick heads-up ### Private Part 7. Discuss: Hearing wrt LOOL/COOL CoI for Paolo (Paolo Vecchi, 15 mins) 8. Discuss: composition temporary legal group (Cor Nouws, 5 mins) Reasons for privacy: legal topics Continue discussion from last call and extraordinary board meeting. 9. Status Report: HR topic (Florian Effenberger, Stephan Ficht, 5 mins) Reason for privacy: HR, tax and legal topics. 10. Status Report: Reporting from the oversight groups (Thorsten Behrens, tdf-board, 5 mins) Reason for privacy: HR, tax and legal topics. Second quarter for the new board is up, so let's hear reports from the various oversight groups. 11. Status Report: Hiring QA analyst (Florian Effenberger, Gabor Kelemen, 5 mins) Reason for privacy: HR, tax and legal topics. 12. Discuss: Last minute item(s) (tdf-board, 5 mins) Rationale: if there is time left, and anything is popping up after sending the agenda Total scheduled meeting time: 70 mins -- Florian Effenberger, Executive Director (Geschäftsführer) Tel: +49 30 5557992-50 | Mail: flo...@documentfoundation.org The Document Foundation, Kurfürstendamm 188, 10707 Berlin, DE Gemeinnützige rechtsfähige Stiftung des bürgerlichen Rechts Legal details: https://www.documentfoundation.org/imprint -- To unsubscribe e-mail to: board-discuss+unsubscr...@documentfoundation.org Problems? https://www.libreoffice.org/get-help/mailing-lists/how-to-unsubscribe/ Posting guidelines + more: https://wiki.documentfoundation.org/Netiquette List archive: https://listarchives.documentfoundation.org/www/board-discuss/ Privacy Policy: https://www.documentfoundation.org/privacy
[board-discuss] [NO DECISION] TDF to change composition of legal oversight group
Hello, Emiliano Vavassori wrote on 31.08.22 at 23:46: We hereby call for the following VOTE, which will start on Thursday, 2022-09-08 00:00 UTC+2/CEST; it will then run for 72h and thus will end on Sunday, 2022-09-11 00:00 UTC+2/CEST. We hereby make available the draft of an amendment to the Rules of Procedure of the Board of Directors (https://wiki.documentfoundation.org/TDF/BoD_rules). The amendment is to change the internal delegation of responsibilities (“areas of oversight”) in § 3 Rules of Procedure only regarding “contracts, legal compliance, GDPR, trademarks”. The members of the legal oversight group regarding “contracts, legal compliance, GDPR, trademarks” are Emiliano Vavassori (Deputy Chairperson of the Board of Directors) and Paolo Vecchi. All other oversight groups remain unchanged. Members of the Board of Directors who are in conflict shall explicitly declare their abstention. The Board of Directors at the time of voting consists of 7 seat holders (not including deputies). In order to be quorate, the vote needs to have 1/2 or more of the Board of Directors members, which gives 4. A total of 2 Board of Directors members have participated in the vote. The vote is not quorate. Florian -- Florian Effenberger, Executive Director (Geschäftsführer) Tel: +49 30 5557992-50 | Mail: flo...@documentfoundation.org The Document Foundation, Kurfürstendamm 188, 10707 Berlin, DE Gemeinnützige rechtsfähige Stiftung des bürgerlichen Rechts Legal details: https://www.documentfoundation.org/imprint -- To unsubscribe e-mail to: board-discuss+unsubscr...@documentfoundation.org Problems? https://www.libreoffice.org/get-help/mailing-lists/how-to-unsubscribe/ Posting guidelines + more: https://wiki.documentfoundation.org/Netiquette List archive: https://listarchives.documentfoundation.org/www/board-discuss/ Privacy Policy: https://www.documentfoundation.org/privacy
[board-discuss] Board of Directors Meeting 2022-09-05
The Document Foundation Board of Directors Meeting 2022-09-05 Meeting Minutes Date: 2022-09-05 Location: Jitsi Session chair: Thorsten Behrens Keeper of the minutes: Florian Effenberger In the meeting: Board Members - Thorsten, Laszlo, Kendy, Gabor, Paolo, Cor (joins 18:07), Emiliano (joins 18:11) Board Deputy Members - Gabriel Membership Committee Members - Membership Committee Substitute Members - Uwe Community - Team - Christian Lohmaier, Ilmari, Florian, Sophie, Hossein, Olivier Representation: Gabriel representing Emiliano, Emiliano joins 18:11 -> None AI everyone: revisit representation statement, now that Gabor is full member The Board of Directors at time of the call consists of 7 seat holders without deputies. In order to be quorate, the call needs to have 1/2 of the Board of Directors members, which gives 4. A total of 7 Board of Directors members are attending or represented in the call. The board waives all formal statutory requirements, or requirements in the foundations articles, or other requirements regarding form and invitation, time limits, and for the topics discussed in this meeting. The meeting is quorate and invitation happened in time. From now on, motions can be passed with the agreement of a simple majority of those remaining present. The majority threshold is currently 4. Any updates regarding director affiliations & statements of conflicts of interest for agenda items: * no changes, current affiliations see election page: https://elections.documentfoundation.org/2021-board/candidates.html The public meeting commences at 16:03 UTC / 18:03 Berlin time. ## AGENDA: ### Public Part 1. Answering questions from the community (tdf-board, 5 mins) Rationale: Provide an opportunity for the community to ask questions to the board and about TDF * no questions === * summary: * status of consent (none, poor, mostly, full): * next step(s): 2. Status Report, Discuss: Merged developer proposal (tdf-board, Jan Holesovsky, Paolo Vecchi, 10 mins) * should the merged proposal be ready * have a last round of discussion * if conclusive - vote & budget for it Otherwise, re-evaluate our approach. References: * Shared folder with the versions: https://nextcloud.documentfoundation.org/apps/files/?dir=/Developers * Anything closer to be voted on? (Thorsten) * another round of editing document (Kendy) * closer to be voted on * it's in shared folder * another round of edits on his documents * Paolo made last edits on Friday, will look into it soon * glad to hear, re-added some comments to latest version (Paolo) * no massive rush right now, been in the making for a while (Thorsten) AI: add to agenda of next board call Folder with developers proposal (under Shared/Developers) Latest version 2.6 - Comments in version 2.5-With-Comments https://nextcloud.documentfoundation.org/f/960049 === * summary: * status of consent (none, poor, mostly, full): * next step(s): 3. Status Report, Discuss: Status: LibreOffice in the app stores (Florian Effenberger, 5 mins) Status report and various ongoing discussions * current status & timeline * ready with Apple (Cloph) * would then be visible within 1-2 days * vouchers can be created - can be done on demand pretty quickly * voucher users cannot rate the app, nor write reviews * for Microsoft, waiting for approval for sharedFonts permissions * to install fonts system-wide * still waiting for processing by MS engineers, whether we are granted that permission or not * expected reply today, still didn't get it - waiting * any workaround possible? (Thorsten) * would require modifying the installer (Cloph) * manual override could be possible, have to double-check, can possibly do by tomorrow (Thorsten) * let's see if they get back to us by tomorrow * all other bits and pieces are done (Cloph) * font installing permission is the blocker now * could go live with Apple App Store at any time * tempting, more in favour of it the longer this takes (Thorsten) * Apple likely much more popular * on the fence - has pros and cons, can live with both outcomes (Florian) * I see risks for potential issues with paid-for apps that way without previous testing with free. I made my opinion known in the past. (Paolo) * shall we try 7.4 directly? (Cloph) * 7.3.5 is prepared, 7.3.6 is about to be published next week * can do 7.3.6 or 7.4.1 * asking money for .0 or .1 might backfire (Thorsten) * round of feedback * 7.4 on a Mac causes problems with copy & paste, wouldn't publish it (Uwe) * but would publish something now, let's not do everything at the same time, also opportunity on to PRs * 7.3.6 is fine if users then get 7.4.x for free (Paolo) * in favor of publishing 7.3 at Apple (Gabriel) * in favor of publishing 7.3 at Apple (Kendy) * agree with Uwe,
[board-discuss] Agenda for TDF board meeting on Monday, September 5th at 1800 Berlin time (UTC+2)
Dear Community, find below the agenda for our TDF board meeting with a public part, and followed by a private part on Monday, September 05 at 1800 Berlin time at https://jitsi.documentfoundation.org/TDFBoard For time zone conversion, see e.g. https://www.timeanddate.com/worldclock/converted.html?p1=37=49=107=20220905T18 ## AGENDA: ### Public Part 1. Answering questions from the community (tdf-board, 5 mins) Rationale: Provide an opportunity for the community to ask questions to the board and about TDF 2. Status Report, Discuss: Merged developer proposal (tdf-board, Jan Holesovsky, Paolo Vecchi, 10 mins) * should the merged proposal be ready * have a last round of discussion * if conclusive - vote & budget for it Otherwise, re-evaluate our approach. References: * needs links to documents 3. Status Report, Discuss: Status: LibreOffice in the app stores (Florian Effenberger, 5 mins) Status report and various ongoing discussions * current status & timeline 4. Vote, Discuss: Offer one internship via Outreachy's Fall 2022 season (Thorsten Behrens, 5 mins) Outreachy provides FLOSS orgs with a way to offer code internships, and has been very successful with increasing diversity in projects. Ilmari has one potential mentor and project lined up. Motion: * TDF to apply at Outreachy as a mentoring organisation * to offer one internship for LibreOffice in the Fall 2022 season * and budget 8k USD for the admin & intern compensation, via Outreachy Details: https://www.outreachy.org/docs/community/#funding-requirements 5. Discuss: Progress Strategy and combining with Survey results (Cor Nouws, 10 mins) * needs preparation how to organize this in a smart way * ideally before the conference workshop 6. Status Report: LibreOffice conference planning (Florian Effenberger, 2 mins) 7. Discuss: LibreOffice meetings - agenda planning (Cor Nouws, 10 mins) For the LibOCon board / joint meetings: * look at the major items / topics we want to have. * initially allocate time slots to those * e.g. where and how do we fit in the discussion on roots/vision/future? * and other major items we expect to prepare for discussing with MC? ### Private Part 8. Discuss: legal topic (Cor Nouws, 15 mins) Reasons for privacy: legal topics 9. Status Report: HR topic (Florian Effenberger, Stephan Ficht, 5 mins) Reason for privacy: HR, tax and legal topics. 10. Status Report: Reporting from the oversight groups (Thorsten Behrens, tdf-board, 5 mins) Reason for privacy: HR, tax and legal topics. Second quarter for the new board is up, so let's hear reports from the various oversight groups. 11. Discuss: Last minute item(s) (tdf-board, 5 mins) Rationale: if there is time left, and anything is popping up after sending the agenda Total scheduled meeting time: 77 mins -- Florian Effenberger, Executive Director (Geschäftsführer) Tel: +49 30 5557992-50 | Mail: flo...@documentfoundation.org The Document Foundation, Kurfürstendamm 188, 10707 Berlin, DE Gemeinnützige rechtsfähige Stiftung des bürgerlichen Rechts Legal details: https://www.documentfoundation.org/imprint -- To unsubscribe e-mail to: board-discuss+unsubscr...@documentfoundation.org Problems? https://www.libreoffice.org/get-help/mailing-lists/how-to-unsubscribe/ Posting guidelines + more: https://wiki.documentfoundation.org/Netiquette List archive: https://listarchives.documentfoundation.org/www/board-discuss/ Privacy Policy: https://www.documentfoundation.org/privacy
[board-discuss] Election of a new Deputy Chairperson
Hello, the board has elected a new Deputy Chairperson during its meeting yesterday. Emiliano Vavassori has been elected Deputy Chairperson of the Board of Directors. The candidate has accepted his role. Congratulations and all the best to you! Thanks a lot to Caolán McNamara, who previously served in this role, for all his work and dedication! Florian -- Florian Effenberger, Executive Director (Geschäftsführer) Tel: +49 30 5557992-50 | Mail: flo...@documentfoundation.org The Document Foundation, Kurfürstendamm 188, 10707 Berlin, DE Gemeinnützige rechtsfähige Stiftung des bürgerlichen Rechts Legal details: https://www.documentfoundation.org/imprint -- To unsubscribe e-mail to: board-discuss+unsubscr...@documentfoundation.org Problems? https://www.libreoffice.org/get-help/mailing-lists/how-to-unsubscribe/ Posting guidelines + more: https://wiki.documentfoundation.org/Netiquette List archive: https://listarchives.documentfoundation.org/www/board-discuss/ Privacy Policy: https://www.documentfoundation.org/privacy
[board-discuss] Board of Directors Meeting 2022-07-25
The Document Foundation Board of Directors Meeting 2022-07-25 Meeting Minutes Date: 2022-07-25 Location: Jitsi Session chair: Thorsten Behrens Keeper of the minutes: Stephan Ficht In the meeting: Board Members - Thorsten Behrens, Cor Nouws, László Németh, Jan Holešovský Board Deputy Members - Gabriel Masei Membership Committee Members - Membership Committee Substitute Members - Shinji Enoki Team - Stephan Ficht Community - Michael Weghorn, Michael Meeks Representation: Gabor for Emiliano, Gabriel for Paolo The Board of Directors at time of the call consists of 6 seat holders without deputies. In order to be quorate, the call needs to have 1/2 of the Board of Directors members, which gives 3. A total of 6 Board of Directors members are attending or represented in the call. The board waives all formal statutory requirements, or requirements in the foundations articles, or other requirements regarding form and invitation, time limits, and for the topics discussed in this meeting. The meeting is quorate and invitation happened in time. From now on, motions can be passed with the agreement of a simple majority of those remaining present. The majority threshold is currently 4. Any updates regarding director affiliations & statements of conflicts of interest for agenda items: * no changes, current affiliations see election page: https://elections.documentfoundation.org/2021-board/candidates.html The public meeting commences at 16:02 UTC / 18:02 Berlin time. ## AGENDA: ### Public Part 1. Answering questions from the community (tdf-board, 5 mins) Rationale: Provide an opportunity for the community to ask questions to the board and about TDF + Caolán McNamara resigned from the board (Thorsten) + check how to process + elect new chair deputy === * summary: * status of consent (none, poor, mostly, full): * next step(s): 2. Status Report, Discuss: Status: LibreOffice in the app stores (Florian Effenberger, Paolo Vecchi, Thorsten Behrens, 5 mins) Status report and various ongoing discussions * current status & timeline * Apple ready to publish * MS Store some paperwork missing * dropped the voucher idea, reassess? * upgrade cycles - how many updates will users get? * proposal: 12 or 18 months for paid versions * might be technically challenging to implement + some paperwork missing (Thorsten) + voucher idea was discussed + upgrade cycle + needs more thinking about === * summary: * status of consent (none, poor, mostly, full): mostly * next step(s): go live very soon 3. Vote, Discuss: Merged developer proposal (tdf-board, Jan Holesovsky, 10 mins) * should the merged proposal be ready * have a last round of discussion * if conclusive - vote & budget for it + work is ongoing (Kendy) + version 2.4 sent by Paolo on Friday + Kendy didn't manage to get through that deeply yet + nothing concrete to discuss / vote on today + still need to find some middle ground + worth spending the time (Thorsten) + what topics in discussion? (Cor) + Paolo: TDF not be stalled by ESC + Kendy: ESC needs to be decide technical problems equally for all (TDF / ecosystem partners / volunteers) + happy there is a new version of the proposal (Kendy) === * summary: * status of consent (none, poor, mostly, full): * next step(s): 4. Status Report: LibreOffice conference planning (Florian Effenberger, 5 mins) * all going well, CfP extended til end of July * people are encouraged to start travel booking & planning + all on track (Thorsten) + CfP ends end of the month + not endless accomodation available in Milan + who cares about hotel booking? (Gabriel) + should be Italo (Thorsten) === * summary: * status of consent (none, poor, mostly, full): * next step(s): 5. Status Report: MC elections (Florian Effenberger, 5 mins) + perhaps planning to do some townhall meeting with candidates (Thorsten) === * summary: ongoing process * status of consent (none, poor, mostly, full): full * next step(s): 6. Status Report: Onboarding non-profit workshop (Florian Effenberger, 5 mins) + still shelved (Thorsten) === * summary: * status of consent (none, poor, mostly, full): * next step(s): The public meeting ends at 16:21 UTC / 18:21 Berlin time. ### Private Part 6a. step down of Caolán McNamara from the board Reason for privacy: HR and legal topics. === * summary: * status of consent (none, poor, mostly, full): * next step(s): 7. Discuss: CoC incident and how to move forward (Caolán McNamara, 5 mins) Reason for privacy: HR and legal topics. === * summary: * status of consent (none, poor, mostly, full): * next step(s): 8. Status Report: HR topic (Florian Effenberger, Stephan Ficht, 5 mins) Reason for privacy: HR, tax and legal topics. === * sum
[board-discuss] [DECISION] Put board-discuss mailing list on forced moderation
Hello, the following decision, which was taken in private on 2022-07-19, is now made public in accordance with our statutes. The Board of Directors at the time of voting consists of 7 seat holders (not including deputies). In order to be quorate, the vote needs to have 1/2 or more of the Board of Directors members, which gives 4. A total of 5 Board of Directors members have participated in the vote. The vote is quorate. Result of vote: 4 approvals, 0 abstain, 1 disapproval. All three deputy directors support the motion. **Decision: The proposal has been accepted.** Participants to the vote were (in alphabetical order): Ayhan, Caolán, Cor, Gabor, Gabriel, Kendy, Paolo, Thorsten Thorsten Behrens wrote: Motion: To put TDF's board-discuss email list on moderation (every email will need to be confirmed by a moderator, which currently includes the full board) until further notice. Given there are people on holiday, this vote runs for 120 hours (5 days). -- Florian Effenberger, Executive Director (Geschäftsführer) Tel: +49 30 5557992-50 | Mail: flo...@documentfoundation.org The Document Foundation, Kurfürstendamm 188, 10707 Berlin, DE Gemeinnützige rechtsfähige Stiftung des bürgerlichen Rechts Legal details: https://www.documentfoundation.org/imprint -- To unsubscribe e-mail to: board-discuss+unsubscr...@documentfoundation.org Problems? https://www.libreoffice.org/get-help/mailing-lists/how-to-unsubscribe/ Posting guidelines + more: https://wiki.documentfoundation.org/Netiquette List archive: https://listarchives.documentfoundation.org/www/board-discuss/ Privacy Policy: https://www.documentfoundation.org/privacy
[board-discuss] [DECISION] TDF to change statutes following a Federal Court of Justice decision
Hello, the following decision, which was taken in private on 2022-06-14, is now made public in accordance with our statutes. Participants to the vote were (in alphabetical order): Ayhan, Caolan, Cor, Emiliano, Kendy, Laszlo, Paolo, Thorsten Caolán McNamara wrote on 09.06.22 at 11:00: The German Federal Court of Justice decided (in judgement of 15 April 2021, case number III ZR 139/20, [1]) that the following clause in the statutes of a non-profit foundation effectively hinders third parties to contract to its detriment: “Der Vorstand ist in seiner Vertretungsmacht durch den Zweck der Stiftung beschränkt.”(non-binding translation “The Board of Directors is limited in its power of representation by the purpose of the Foundation.”). In order to protect The Document Foundation this clause therefore should be placed in the statutes [1] in § 8 section 1 which shall then read: “§ 8 Aufgaben des Vorstandes (1) Der Vorstand entscheidet in allen grundsätzlichen Angelegenheiten nach Maßgabe der Satzung in eigener Verantwortung und führt die laufenden Geschäfte der Stiftung. Der Vorstand hat die Stellung eines gesetzlichen Vertreters und vertritt die Stiftung gerichtlich und außergerichtlich. Der Vorstand ist in seiner Vertretungsmacht durch den Zweck der Stiftung beschränkt. Die Vertretung der Stiftung erfolgt durch zwei Vorstandsmitglieder, von denen eines der Vorsitzende oder der stellvertretende Vorsitzende sein muss. In dieser Weise kann für bestimmte Geschäfte Einzelbevollmächtigung erteilt werden. Im Innenverhältnis ist der stellvertretende Vorsitzende gehalten, nurbei Verhinderung des Vorsitzenden tätig zu werden.” Non-binding translation [3]: "§ 8 Tasks of the Board of Directors (1) The Board of Directors decides on all fundamental matters on its own authority in accordance with the Articles and conducts the ongoing business of the foundation. The Board of Directors has the status of a legal representative and represents the foundation in and out of court. The Board of Directors is limited in its power of representation by the purpose of the Foundation. The foundation shall be represented by two members of the Board of Directors, one of whom must be the chairman or vice-chairman. Individual empowerment may be granted for certain transactions in this way. The vice chairman will take action on internal matters only if the chairman is unavailable." In accordance with § 14 statutes the Board of Directors should make this change to the statutes as it does not affect the foundation’s goals and does not alter the original design of the foundation or facilitates the fulfilment of the foundation’s goals. The change of the statutes only becomes effective upon approval by the Foundation Supervisory Authority. This vote is proposed by all members of the legal subcommittee: Caolán, Emiliano, Paolo. This vote runs 72 hours from now on. [1] https://juris.bundesgerichtshof.de/cgi-bin/rechtsprechung/document.py?Gericht=bgh=en=69a429d192b32e52aa408ebee0d476d6=119437 [2] German original https://www.documentfoundation.org/satzung.pdf [3] non-binding translation https://www.documentfoundation.org/statutes.pdf The Board of Directors at the time of voting consists of 7 seat holders (not including deputies). In order to be quorate, the vote needs to have 1/2 or more of the Board of Directors members, which gives 4. A total of 7 Board of Directors members have participated in the vote. The vote is quorate. A quorum could be reached with a simple majority of 4 votes. Result of vote: 5 approvals, 2 abstain, 0 disapprovals. Decision: The proposal has been accepted. One deputy supports the motion. Florian -- Florian Effenberger, Executive Director (Geschäftsführer) Tel: +49 30 5557992-50 | Mail: flo...@documentfoundation.org The Document Foundation, Kurfürstendamm 188, 10707 Berlin, DE Gemeinnützige rechtsfähige Stiftung des bürgerlichen Rechts Legal details: https://www.documentfoundation.org/imprint -- To unsubscribe e-mail to: board-discuss+unsubscr...@documentfoundation.org Problems? https://www.libreoffice.org/get-help/mailing-lists/how-to-unsubscribe/ Posting guidelines + more: https://wiki.documentfoundation.org/Netiquette List archive: https://listarchives.documentfoundation.org/www/board-discuss/ Privacy Policy: https://www.documentfoundation.org/privacy
[board-discuss] [DECISION] Offer AppStore LibreOffice for a fee
Hello, the following decision, which was taken in private on 2022-07-11, is now made public in accordance with our statutes. The Board of Directors at the time of voting consists of 7 seat holders (not including deputies). In order to be quorate, the vote needs to have 1/2 or more of the Board of Directors members, which gives 4. A total of 5 Board of Directors members have participated in the vote. The vote is quorate. Result of vote: 4 approvals, 0 abstain, 1 disapproval. **Decision: The proposal has been accepted.** Participants to the vote were (in alphabetical order): Caolán, Cor, László, Paolo, Thorsten Thorsten Behrens wrote: Dear board, thanks for the feedback, was good to let the discussion run for a bit longer. I'm putting this for an email vote now, lasting the usual 72 hours from now on (such that directors on vacation can participate): Motion: TDF to offer LibreOffice as a paid product in both Apple's Mac Store, as well as Microsoft's Windows Store. Initial prices to be taken from the last offers the ecosystem licensees had set, with regular reporting and reviews to the board (at least quarterly). This is the first step to get the apps out. Oversight group, further work, marketing & development needs we should discuss in the following weeks. Florian -- Florian Effenberger, Executive Director (Geschäftsführer) Tel: +49 30 5557992-50 | Mail: flo...@documentfoundation.org The Document Foundation, Kurfürstendamm 188, 10707 Berlin, DE Gemeinnützige rechtsfähige Stiftung des bürgerlichen Rechts Legal details: https://www.documentfoundation.org/imprint -- To unsubscribe e-mail to: board-discuss+unsubscr...@documentfoundation.org Problems? https://www.libreoffice.org/get-help/mailing-lists/how-to-unsubscribe/ Posting guidelines + more: https://wiki.documentfoundation.org/Netiquette List archive: https://listarchives.documentfoundation.org/www/board-discuss/ Privacy Policy: https://www.documentfoundation.org/privacy
Re: [board-discuss] Drafting job posting for "part-time web technology expert"
Hello, sorry this took a bit longer than anticipated. I've merged all the proposals into https://nextcloud.documentfoundation.org/s/i3ByXJK7a7GNXaC and plan to publish this early next week. Please make only critical changes now, not minor edits anymore. @Mike Saunders: Can you, based on the above text, prepare a blog post draft for me to review by Monday morning? Thanks a lot, Florian -- To unsubscribe e-mail to: board-discuss+unsubscr...@documentfoundation.org Problems? https://www.libreoffice.org/get-help/mailing-lists/how-to-unsubscribe/ Posting guidelines + more: https://wiki.documentfoundation.org/Netiquette List archive: https://listarchives.documentfoundation.org/www/board-discuss/ Privacy Policy: https://www.documentfoundation.org/privacy
Re: [board-discuss] [DECISION] TDF to publish LibreOffice in app stores
Hello, Florian Effenberger wrote on 04.06.22 at 10:56: Result of vote: 3 approvals, 2 abstain, 0 disapprovals. Decision: The proposal has been accepted. One deputy explicitly declared to abstain. Participants to the vote were (in alphabetical order): Caolán, Emiliano, Gábor, Kendy, Paolo, Thorsten Florian -- Florian Effenberger, Executive Director (Geschäftsführer) Tel: +49 30 5557992-50 | Mail: flo...@documentfoundation.org The Document Foundation, Kurfürstendamm 188, 10707 Berlin, DE Gemeinnützige rechtsfähige Stiftung des bürgerlichen Rechts Legal details: https://www.documentfoundation.org/imprint -- To unsubscribe e-mail to: board-discuss+unsubscr...@documentfoundation.org Problems? https://www.libreoffice.org/get-help/mailing-lists/how-to-unsubscribe/ Posting guidelines + more: https://wiki.documentfoundation.org/Netiquette List archive: https://listarchives.documentfoundation.org/www/board-discuss/ Privacy Policy: https://www.documentfoundation.org/privacy
Re: [board-discuss] [DECISION] TDF to publish LibreOffice in app stores
Hello Simon, Simon Phipps wrote on 04.06.22 at 10:59: Can you tell us who "attended" the "meeting" please as only 5 votes were recorded so 2 must have been absent. that's something for the board to decide, how they want to handle this - happy to update the vote template if the board is fine with that. All board members are on this list, so we can gather some feedback. Florian -- Florian Effenberger, Executive Director (Geschäftsführer) Tel: +49 30 5557992-50 | Mail: flo...@documentfoundation.org The Document Foundation, Kurfürstendamm 188, 10707 Berlin, DE Gemeinnützige rechtsfähige Stiftung des bürgerlichen Rechts Legal details: https://www.documentfoundation.org/imprint -- To unsubscribe e-mail to: board-discuss+unsubscr...@documentfoundation.org Problems? https://www.libreoffice.org/get-help/mailing-lists/how-to-unsubscribe/ Posting guidelines + more: https://wiki.documentfoundation.org/Netiquette List archive: https://listarchives.documentfoundation.org/www/board-discuss/ Privacy Policy: https://www.documentfoundation.org/privacy
[board-discuss] [DECISION] TDF to publish LibreOffice in app stores
Hello, Paolo Vecchi wrote on 31.05.22 at 21:03: TDF to publish LibreOffice in the app stores, especially Apple and Microsoft. TDF will work to prepare LibreOffice for the app stores as soon as possible with the aim of having it published at the latest by the 1st of July, the day after the trademark licences have come to an end. TDF will engage with the ecosystem for them to offer help with this. I ask conflicted members to declare their abstention explicitly. This vote runs 72 hours from now. The Board of Directors at the time of voting consists of 7 seat holders (not including deputies). In order to be quorate, the vote needs to have 1/2 or more of the Board of Directors members, which gives 4. A total of 5 Board of Directors members have participated in the vote. The vote is quorate. A quorum could be reached with a simple majority of 3 votes. Result of vote: 3 approvals, 2 abstain, 0 disapprovals. Decision: The proposal has been accepted. One deputy explicitly declared to abstain. Florian -- Florian Effenberger, Executive Director (Geschäftsführer) Tel: +49 30 5557992-50 | Mail: flo...@documentfoundation.org The Document Foundation, Kurfürstendamm 188, 10707 Berlin, DE Gemeinnützige rechtsfähige Stiftung des bürgerlichen Rechts Legal details: https://www.documentfoundation.org/imprint -- To unsubscribe e-mail to: board-discuss+unsubscr...@documentfoundation.org Problems? https://www.libreoffice.org/get-help/mailing-lists/how-to-unsubscribe/ Posting guidelines + more: https://wiki.documentfoundation.org/Netiquette List archive: https://listarchives.documentfoundation.org/www/board-discuss/ Privacy Policy: https://www.documentfoundation.org/privacy
Re: [board-discuss] Drafting job posting for "part-time web technology expert"
Hi Cor, Cor Nouws wrote on 23.05.22 at 14:51: Florian Effenberger wrote on 23.05.22 at 10:37: [..] https://nextcloud.documentfoundation.org/s/i3ByXJK7a7GNXaC [..] https://nextcloud.documentfoundation.org/apps/files/?dir=/Shared=926267 the last link doesn't seem to point to a file, so I'm not sure if what you write below is already in the document from the first link. Changed: * Maintain and improve the user-facing (frontend) part of our (custom) web applications and (internal and external focused) websites That's quite a mouthful. ;-) I'd rephrase it as * Maintain and improve the user-facing (frontend) part of our web applications. This includes external and internal applications, and some custom projects. We then need to update also the next line, "...fixes to the applications we use". Remark: * Collaborate with volunteer contributors around the globe. => Collaboration is not a task as such, but a way in which the tasks are achieved.. Yes, but I think it's nice to mention that. We can add it to the section title as "As our future Web Technology Export, you work with a great team of currently twelve, and collaborate with volunteers around the globe to:" Changed: * Take care of tools we use for localisation and of accessibility requirements The tools are already covered by the "web applications" term. What is meant here, IMHO, is that for all our tools we should ensure proper accessibility as well as localization options, that having a focus on that is a part of the role. Remark: * Make our tools usable both with desktop and mobile devices => No idea if that is far reaching, in the sense that it can be very complicated? So maybe add 'as far as reasonable achievable' We had issues in the past e.g. with the LibOCon website that was not usable from a mobile, so I think this is a key competence the person needs. These days, with devices ranging from desktop to tablet to mobile, at least where sensible we should ask for that. How about "Make as many of our tools usable ... as possible"? Changed: * Follow web technologies and trends and bring them to TDF web services with suggesting, discussing and implementation. In the current document there is "Suggest, discuss and follow..." - I think that is easier to read thatn "with suggesting, discussing and implementation". We could make it even easier and say "Evaluate web technologies and bring them...". I propose that Ilmari and me finish the tender based on the latest edits, and aim to publish it early next week. Florian -- To unsubscribe e-mail to: board-discuss+unsubscr...@documentfoundation.org Problems? https://www.libreoffice.org/get-help/mailing-lists/how-to-unsubscribe/ Posting guidelines + more: https://wiki.documentfoundation.org/Netiquette List archive: https://listarchives.documentfoundation.org/www/board-discuss/ Privacy Policy: https://www.documentfoundation.org/privacy
[board-discuss] [DECISION] additional budget of 30.000 € for legal consultations
Hello, the following decision, which was taken in private on 2022-05-31, is now made public in accordance with our statutes. Florian Effenberger wrote on 27.05.22 at 10:15: I hereby ask for a VOTE on an additional budget of 30.000 € for legal consultations. The vote runs 72h from now. given the topic, for the avoidance of doubt, first the result within the 72h: The Board of Directors at the time of voting consists of 7 seat holders (not including deputies). In order to be quorate, the vote needs to have 1/2 or more of the Board of Directors members, which gives 4. A total of 4 Board of Directors members have participated in the vote. The vote is quorate. A quorum could be reached with a simple majority of 3 votes. Result of vote: 4 approvals, 0 abstain, 0 disapprovals. Decision: The proposal has been accepted. One deputy supports the motion as well. After the 72h, two more board members supported the motion. Florian -- Florian Effenberger, Executive Director (Geschäftsführer) Tel: +49 30 5557992-50 | Mail: flo...@documentfoundation.org The Document Foundation, Kurfürstendamm 188, 10707 Berlin, DE Gemeinnützige rechtsfähige Stiftung des bürgerlichen Rechts Legal details: https://www.documentfoundation.org/imprint -- To unsubscribe e-mail to: board-discuss+unsubscr...@documentfoundation.org Problems? https://www.libreoffice.org/get-help/mailing-lists/how-to-unsubscribe/ Posting guidelines + more: https://wiki.documentfoundation.org/Netiquette List archive: https://listarchives.documentfoundation.org/www/board-discuss/ Privacy Policy: https://www.documentfoundation.org/privacy
Re: [board-discuss] Drafting job posting for "part-time web technology expert"
Hello, Florian Effenberger wrote on 23.05.22 at 10:37: thanks a lot for your feedback, everyone, and thanks a lot Ilmari for driving this! The latest version is available at https://nextcloud.documentfoundation.org/s/CSzrtsKJt4GKY7P For any last comments and edits, please send them in by Friday this week. We then will finalize the job posting and aim for a publication possibly next week. correction: the correct URL is https://nextcloud.documentfoundation.org/s/i3ByXJK7a7GNXaC Florian -- To unsubscribe e-mail to: board-discuss+unsubscr...@documentfoundation.org Problems? https://www.libreoffice.org/get-help/mailing-lists/how-to-unsubscribe/ Posting guidelines + more: https://wiki.documentfoundation.org/Netiquette List archive: https://listarchives.documentfoundation.org/www/board-discuss/ Privacy Policy: https://www.documentfoundation.org/privacy
Re: [board-discuss] Drafting job posting for "part-time web technology expert"
Hello, thanks a lot for your feedback, everyone, and thanks a lot Ilmari for driving this! The latest version is available at https://nextcloud.documentfoundation.org/s/CSzrtsKJt4GKY7P For any last comments and edits, please send them in by Friday this week. We then will finalize the job posting and aim for a publication possibly next week. Florian -- Florian Effenberger, Executive Director (Geschäftsführer) Tel: +49 30 5557992-50 | Mail: flo...@documentfoundation.org The Document Foundation, Kurfürstendamm 188, 10707 Berlin, DE Gemeinnützige rechtsfähige Stiftung des bürgerlichen Rechts Legal details: https://www.documentfoundation.org/imprint -- To unsubscribe e-mail to: board-discuss+unsubscr...@documentfoundation.org Problems? https://www.libreoffice.org/get-help/mailing-lists/how-to-unsubscribe/ Posting guidelines + more: https://wiki.documentfoundation.org/Netiquette List archive: https://listarchives.documentfoundation.org/www/board-discuss/ Privacy Policy: https://www.documentfoundation.org/privacy
[board-discuss] [DECISION] award tender to clean up and further improve ODF conformance to allotropia
Hello, the following decision, which was taken in private on 2022-04-29, is now made public in accordance with our statutes. Florian Effenberger wrote on 25.04.22 at 17:57: TDF published the "Tender to clean up and further improve ODF conformance": https://blog.documentfoundation.org/blog/2022/02/28/tender-to-cleanup-and-further-improve-odf-conformance-202202-01/ We received two bids, in order of arrival: [..] Looking at the budget, we planned in a total of 48.000,00 € (incl. VAT). [..] The proposal is to accept allotropia's offer, and authorize Florian to sign the contract on behalf of TDF. The Board of Directors at the time of voting consists of 7 seat holders (not including deputies). In order to be quorate, the vote needs to have 1/2 or more of the Board of Directors members, which gives 4. A total of 4 Board of Directors members have participated in the vote. The vote is quorate. A quorum could be reached with a simple majority of 3 votes. Result of vote: 4 approvals, 0 abstain, 0 disapprovals. Decision: The proposal has been accepted. Two deputies support the motion as well. Florian -- Florian Effenberger, Executive Director (Geschäftsführer) Tel: +49 30 5557992-50 | Mail: flo...@documentfoundation.org The Document Foundation, Kurfürstendamm 188, 10707 Berlin, DE Gemeinnützige rechtsfähige Stiftung des bürgerlichen Rechts Legal details: https://www.documentfoundation.org/imprint -- To unsubscribe e-mail to: board-discuss+unsubscr...@documentfoundation.org Problems? https://www.libreoffice.org/get-help/mailing-lists/how-to-unsubscribe/ Posting guidelines + more: https://wiki.documentfoundation.org/Netiquette List archive: https://listarchives.documentfoundation.org/www/board-discuss/ Privacy Policy: https://www.documentfoundation.org/privacy
[board-discuss] [DECISION] 2021 activity report, reserve building, 2022 budget, 2021 closing ledger
Hello,
the following decision, which was taken in private on 2022-04-27, is now
made public in accordance with our statutes.
Florian Effenberger wrote on 22.04.22 at 18:20:
The VOTE proposal is:
1. approval of the annual activity report for 2021
2. approval of the reserve building and 2022 budget
3. approval of the 2021 closing ledger
4. authorize Florian Effenberger to do any necessary corrections, if needed
5. authorize Florian Effenberger to sign the letter of completeness
("Vollständigkeitserklärung") towards the tax advisor, and authorize
Florian to sign and send in the documents for the foundation authorities
and the tax office, both on behalf of the board
The Board of Directors at the time of voting consists of 7 seat holders
(not including deputies). In order to be quorate, the vote needs to have
1/2 or more of the Board of Directors members, which gives 4.
A total of 7 Board of Directors members have participated in the vote.
The vote is quorate.
A quorum could be reached with a simple majority of 4 votes.
Result of vote: 7 approvals, 0 abstain, 0 disapprovals.
Decision: The proposal has been accepted.
Two deputies support the motion as well.
Florian
--
Florian Effenberger, Executive Director (Geschäftsführer)
Tel: +49 30 5557992-50 | Mail: flo...@documentfoundation.org
The Document Foundation, Kurfürstendamm 188, 10707 Berlin, DE
Gemeinnützige rechtsfähige Stiftung des bürgerlichen Rechts
Legal details: https://www.documentfoundation.org/imprint
--
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[board-discuss] no board meeting on Monday, April 18
Hello, the board meeting on Monday, April 18, has been cancelled. It's a public holiday in several countries. The next regular board meeting therefore is on Monday, May 2. Florian -- Florian Effenberger, Executive Director (Geschäftsführer) Tel: +49 30 5557992-50 | Mail: flo...@documentfoundation.org The Document Foundation, Kurfürstendamm 188, 10707 Berlin, DE Gemeinnützige rechtsfähige Stiftung des bürgerlichen Rechts Legal details: https://www.documentfoundation.org/imprint -- To unsubscribe e-mail to: board-discuss+unsubscr...@documentfoundation.org Problems? https://www.libreoffice.org/get-help/mailing-lists/how-to-unsubscribe/ Posting guidelines + more: https://wiki.documentfoundation.org/Netiquette List archive: https://listarchives.documentfoundation.org/www/board-discuss/ Privacy Policy: https://www.documentfoundation.org/privacy
[board-discuss] [DECISION] approval of preliminary budget for 2022
Hello, Florian Effenberger wrote on 06.04.22 at 08:15: in the private part of Monday's board call, the Board of Directors discussed the concerns raised with regards to the budgetting process. The Board decided to run another approval vote on the preliminary budget for 2022, as all board members and deputies who might bid on the approved tenders and projects decided to abstain by explicit declaration. On behalf of the Board, I therefore call for the following VOTE: Approval of the preliminary budget for 2022 as summarized in https://listarchives.tdf.io/i/dlUqWosS6dnXs8bWoXl2vC6a and discussed in the private board meeting on 2022-03-28 The vote runs until Monday, April 11, 0800 Berlin time (0600 UTC). The Board of Directors at the time of voting consists of 7 seat holders (not including deputies). In order to be quorate, the vote needs to have 1/2 or more of the Board of Directors members, which gives 4. A total of 4 Board of Directors members have participated in the vote. The vote is quorate. A quorum could be reached with a simple majority of 3 votes. Result of vote: 4 approvals, 0 abstain, 0 disapprovals. Decision: The proposal has been accepted. Two deputies support the motion as well. Florian -- Florian Effenberger, Executive Director (Geschäftsführer) Tel: +49 30 5557992-50 | Mail: flo...@documentfoundation.org The Document Foundation, Kurfürstendamm 188, 10707 Berlin, DE Gemeinnützige rechtsfähige Stiftung des bürgerlichen Rechts Legal details: https://www.documentfoundation.org/imprint -- To unsubscribe e-mail to: board-discuss+unsubscr...@documentfoundation.org Problems? https://www.libreoffice.org/get-help/mailing-lists/how-to-unsubscribe/ Posting guidelines + more: https://wiki.documentfoundation.org/Netiquette List archive: https://listarchives.documentfoundation.org/www/board-discuss/ Privacy Policy: https://www.documentfoundation.org/privacy
Re: [board-discuss] [VOTE] approval of preliminary budget for 2022
Hello, Florian Effenberger wrote on 06.04.22 at 08:15: in the private part of Monday's board call, the Board of Directors discussed the concerns raised with regards to the budgetting process. The Board decided to run another approval vote on the preliminary budget for 2022, as all board members and deputies who might bid on the approved tenders and projects decided to abstain by explicit declaration. On behalf of the Board, I therefore call for the following VOTE: Approval of the preliminary budget for 2022 as summarized in https://listarchives.tdf.io/i/dlUqWosS6dnXs8bWoXl2vC6a and discussed in the private board meeting on 2022-03-28 The vote runs until Monday, April 11, 0800 Berlin time (0600 UTC). a gentle reminder to cast your vote. So far I count replies from 3 board members and 2 deputies. Thanks, Florian -- Florian Effenberger, Executive Director (Geschäftsführer) Tel: +49 30 5557992-50 | Mail: flo...@documentfoundation.org The Document Foundation, Kurfürstendamm 188, 10707 Berlin, DE Gemeinnützige rechtsfähige Stiftung des bürgerlichen Rechts Legal details: https://www.documentfoundation.org/imprint -- To unsubscribe e-mail to: board-discuss+unsubscr...@documentfoundation.org Problems? https://www.libreoffice.org/get-help/mailing-lists/how-to-unsubscribe/ Posting guidelines + more: https://wiki.documentfoundation.org/Netiquette List archive: https://listarchives.documentfoundation.org/www/board-discuss/ Privacy Policy: https://www.documentfoundation.org/privacy
[board-discuss] Board of Directors Meeting 2022-04-04
meet in persona, unless in Italy not very positive yet (Emiliano) + love to meet, especially after two years; but for personal reasons still very careful wrt. Corona and meeting many people - I try to join, thanks for the invite (Florian) + likely will see several events where individuals might not be able to join for restrictions or personal reasons in the near future, but should still plan, even if only some can attend, situation hard to predict (Florian) + good idea to meet (Gabriel) + helps to build the trust + fine with May/June + conclusion: lets work to realize an in person meeting (Thorsten) + support meeting in later May, BoD+Florian+Stephan (Kendy) + of course if Covid becomes worse, not doing it + should definitely plan it, upcoming months are likely the best, happy to organize it (Florian) + provide NC poll to get an idea of timeframe Decision: + AI Stephan and Florian: plan meeting, start with a poll for May and June The public meeting ends at 16:37 UTC / 18:37 Berlin time. Private part 4. Discuss: Last minute item(s) (owner of the item, all 10 mins) Rationale: if there is time left, and anything is popping up after sending the agenda * budget decision revisit 5. Discuss & vote: HR topic (Thorsten, all 20 mins) - discussion & agreement on process - Thorsten to call for a private email vote The private meeting ends at 17:20 UTC / 19:20 Berlin time. Thorsten Behrens (Session chair) Stephan Ficht (Keeper of the minutes) -- Florian Effenberger, Executive Director (Geschäftsführer) Tel: +49 30 5557992-50 | Mail: flo...@documentfoundation.org The Document Foundation, Kurfürstendamm 188, 10707 Berlin, DE Gemeinnützige rechtsfähige Stiftung des bürgerlichen Rechts Legal details: https://www.documentfoundation.org/imprint -- To unsubscribe e-mail to: board-discuss+unsubscr...@documentfoundation.org Problems? https://www.libreoffice.org/get-help/mailing-lists/how-to-unsubscribe/ Posting guidelines + more: https://wiki.documentfoundation.org/Netiquette List archive: https://listarchives.documentfoundation.org/www/board-discuss/ Privacy Policy: https://www.documentfoundation.org/privacy
Re: [board-discuss] Board process proposal feedback wrt. calendaring
Hi, Thorsten Behrens wrote on 06.04.22 at 11:40: Is there a good way for members (who have a nextcloud account) to subscribe to that? The standard export url webcal://nextcloud.documentfoundation.org/remote.php/dav/public-calendars/WPAQ2UTYAJPRW84U/?export leads to slightly suboptimal results (at least here). not sure - from what I see, there is the public link available, or a private link with editing rights for everyone who has it. The third option is to share this mandatorily with all users, but then they can't opt-out. Florian -- To unsubscribe e-mail to: board-discuss+unsubscr...@documentfoundation.org Problems? https://www.libreoffice.org/get-help/mailing-lists/how-to-unsubscribe/ Posting guidelines + more: https://wiki.documentfoundation.org/Netiquette List archive: https://listarchives.documentfoundation.org/www/board-discuss/ Privacy Policy: https://www.documentfoundation.org/privacy
[board-discuss] Board process proposal feedback wrt. calendaring
Hello, during Monday's board call, we also discussed the board process proposal feedback wrt. calendaring. I wanted to share the links to an existing calendar: Mike Saunders maintains an events calendar. This is embedded in the wiki on https://wiki.documentfoundation.org/Events and directly accessible via https://nextcloud.documentfoundation.org/apps/calendar/embed/WPAQ2UTYAJPRW84U/dayGridMonth/now Hope to help, Florian -- To unsubscribe e-mail to: board-discuss+unsubscr...@documentfoundation.org Problems? https://www.libreoffice.org/get-help/mailing-lists/how-to-unsubscribe/ Posting guidelines + more: https://wiki.documentfoundation.org/Netiquette List archive: https://listarchives.documentfoundation.org/www/board-discuss/ Privacy Policy: https://www.documentfoundation.org/privacy
[board-discuss] [VOTE] approval of preliminary budget for 2022
Hello, in the private part of Monday's board call, the Board of Directors discussed the concerns raised with regards to the budgetting process. The Board decided to run another approval vote on the preliminary budget for 2022, as all board members and deputies who might bid on the approved tenders and projects decided to abstain by explicit declaration. On behalf of the Board, I therefore call for the following VOTE: Approval of the preliminary budget for 2022 as summarized in https://listarchives.tdf.io/i/dlUqWosS6dnXs8bWoXl2vC6a and discussed in the private board meeting on 2022-03-28 The vote runs until Monday, April 11, 0800 Berlin time (0600 UTC). -- Florian Effenberger, Executive Director (Geschäftsführer) Tel: +49 30 5557992-50 | Mail: flo...@documentfoundation.org The Document Foundation, Kurfürstendamm 188, 10707 Berlin, DE Gemeinnützige rechtsfähige Stiftung des bürgerlichen Rechts Legal details: https://www.documentfoundation.org/imprint -- To unsubscribe e-mail to: board-discuss+unsubscr...@documentfoundation.org Problems? https://www.libreoffice.org/get-help/mailing-lists/how-to-unsubscribe/ Posting guidelines + more: https://wiki.documentfoundation.org/Netiquette List archive: https://listarchives.documentfoundation.org/www/board-discuss/ Privacy Policy: https://www.documentfoundation.org/privacy
Re: [board-discuss] Preliminary budget for 2022
Hello Andreas, Hello Simon, Andreas Mantke wrote on 01.04.22 at 09:52: I'm not Simon, but I'm curious why your answer contains no information about the participants of this private part of the meeting. Maybe this is not a top secret thing and you could add this information here. here's the list of participants: Session chair: Thorsten Behrens Keeper of the minutes: Florian Effenberger In the meeting: Board Members - Thorsten, Cor, Laszlo, Kendy, Paolo, Emiliano Board Deputy Members - Ayhan, Gabor, Gabriel Team - Florian Representation: Gabor for Caolan The Board of Directors at time of the call consists of 7 seat holders without deputies. In order to be quorate, the call needs to have 1/2 of the Board of Directors members, which gives 4. A total of 7 Board of Directors members are attending or represented in the call. The board waives all formal statutory requirements, or requirements in the foundations articles, or other requirements regarding form and invitation, time limits, and for the topics discussed in this meeting. The meeting is quorate and invitation happened in time. From now on, motions can be passed with the agreement of a simple majority of those remaining present. The majority threshold is currently 4. Florian -- Florian Effenberger, Executive Director (Geschäftsführer) Tel: +49 30 5557992-50 | Mail: flo...@documentfoundation.org The Document Foundation, Kurfürstendamm 188, 10707 Berlin, DE Gemeinnützige rechtsfähige Stiftung des bürgerlichen Rechts Legal details: https://www.documentfoundation.org/imprint -- To unsubscribe e-mail to: board-discuss+unsubscr...@documentfoundation.org Problems? https://www.libreoffice.org/get-help/mailing-lists/how-to-unsubscribe/ Posting guidelines + more: https://wiki.documentfoundation.org/Netiquette List archive: https://listarchives.documentfoundation.org/www/board-discuss/ Privacy Policy: https://www.documentfoundation.org/privacy
[board-discuss] Public and private agenda for TDF board meeting on Monday, April 4th at 1600 UTC / 1800 Berlin time (UTC+2)
Dear Community, find below the agenda for our * TDF board meeting with a public part and followed by a private part on Monday, April 4th at 1600 UTC / 1800 Berlin time (UTC+2) at https://jitsi.documentfoundation.org/TDFBoard For time zone conversion, see e.g. https://www.timeanddate.com/worldclock/converted.html?iso=20220404T18=37=49=107 Note the daylight savings time change in some countries. ## AGENDA: ### Public Part 1. Q: Answering questions from the community (all, 10 mins) Rationale: Provide an opportunity for the community to ask questions to the board and about TDF 2. Discuss: Board process proposal feedback (Thorsten, all 10 mins) 3. Discuss: Plan for an in-person board meeting sometime in May (Kendy, all 10 mins) ### Private part 4. Discuss & vote: HR topic (Thorsten, all 20 mins) 5. Discuss: Last minute item(s) (owner of the item, all 10 mins) Rationale: if there is time left, and anything is popping up after sending the agenda Total scheduled time: 60 mins -- Florian Effenberger, Executive Director (Geschäftsführer) Tel: +49 30 5557992-50 | Mail: flo...@documentfoundation.org The Document Foundation, Kurfürstendamm 188, 10707 Berlin, DE Gemeinnützige rechtsfähige Stiftung des bürgerlichen Rechts Legal details: https://www.documentfoundation.org/imprint -- To unsubscribe e-mail to: board-discuss+unsubscr...@documentfoundation.org Problems? https://www.libreoffice.org/get-help/mailing-lists/how-to-unsubscribe/ Posting guidelines + more: https://wiki.documentfoundation.org/Netiquette List archive: https://listarchives.documentfoundation.org/www/board-discuss/ Privacy Policy: https://www.documentfoundation.org/privacy
[board-discuss] Preliminary budget for 2022
Hello, find below a summary of the preliminary budget that the Board of Directors agreed on 2022-03-28. It is now made public in accordance with our statutes. Recurring: 901.444,52 € Salaries and compensations 694.840,88 € Accounting and legal advice 32.603,64 € Running cost & discretionary spending 25.000,00 € Trainings 5.000,00 € Infrastructure 74.000,00 € LibOCon & FOSDEM 30.000,00 € Community projects 20.000,00 € Marketing budget 20.000,00 € Pending projects (as of January 1): cf. https://wiki.documentfoundation.org/Development/Budget2021 Various tenders 414.053,54 € Streamline tendering process Text layout Cleanup & further improve ODF conformance Rolling Release: Finish MAR-based autoupdater for Windows C++ accessibility tests MC request: Improvements on the Membership Committee tooling Improve the accessibility checker for PDF/UA Support for Editing and Creation of SmartArt Convert Impress slideshow to drawinglayer primitives Writer tables: support cell margins (next to cell padding) Campus programme for student ambassadors 12.000,00 € MC request: TDF welcome kit for the members 2.000,00 € statutory auditor/chartered accountant 5.000,00 € New projects: cf. https://wiki.documentfoundation.org/Development/Budget2022 Various tenders 400.000 € [ESC] Bitmaps in vcl: Merge RGB and A layer into one [ESC] Stabilize cross-page table layouting [ESC] Text runs of RTL scripts (e.g. Arabic, Hebrew, Persian) from imported PDF are reversed, PDFIProcessor::mirrorString not behaving [ESC] Font subsetter for font embedding [ESC] Bitmaps in vcl: Use a native format/depth [ESC] ODT export nondeterminism [ESC] Remove/Replace usages of XOR-Paint [ESC] Table Styles improvements [ESC] Fix accessibility issues [ESC] Unify Writer and Draw Images [ESC] Decouple master slide and layouts [ESC] Multi-color gradient [ESC] Look-ahead styleref field for Writer [ESC] GraphicFilter clean-up [ESC] UNO API changes subscription/feedback channel [ESC] Regular scan-build reports like we do with CppCheck [ESC] Normalized spell checking [ESC] Missing ODF Features: Concentric gradient fill of custom-shapes [ESC] Bridge the gap between drawinglayer and VCL [ESC] XLSX Aggressive Competitors tracker: gridlines for 3d line charts Various contracts and tenders 100.600 € Contract Weblate to sort out issues pointed out by the l10n community Hire 1 x New QA analyst part-time web technology expert Update & translate LibreLogo manual, complete LibreLogo unit tests Decidim startup [MC] Carbon compensation 3.750,00 € 2-4% budget to FLOSS software as devprojects or support (incl. 2021 leftover) 27.265 € Florian -- Florian Effenberger, Executive Director (Geschäftsführer) Tel: +49 30 5557992-50 | Mail: flo...@documentfoundation.org The Document Foundation, Kurfürstendamm 188, 10707 Berlin, DE Gemeinnützige rechtsfähige Stiftung des bürgerlichen Rechts Legal details: https://www.documentfoundation.org/imprint -- To unsubscribe e-mail to: board-discuss+unsubscr...@documentfoundation.org Problems? https://www.libreoffice.org/get-help/mailing-lists/how-to-unsubscribe/ Posting guidelines + more: https://wiki.documentfoundation.org/Netiquette List archive: https://listarchives.documentfoundation.org/www/board-discuss/ Privacy Policy: https://www.documentfoundation.org/privacy
[board-discuss] [DECISION] Approve the attic proposal
opers, ideally not from the same entity, modified the code * modifications efforts to the code are qualified as 5-10 non-trivial commits for each developer over a period of three months * modified code is actively advocated by its developers and at least a member of TDF If the requirements are fulfilled and you can guarantee to continue to develop the modified code, please get in touch with TDF's ESC and Board of Directors. The full procedure is available at [Insert URL to a wiki page with the procedure here]. --- [1] (https://git-scm.com/docs/git-http-backend) [2] 1 for small, 3 for medium, and 6 developers for a large project -%<---------- -- Florian Effenberger, Executive Director (Geschäftsführer) Tel: +49 30 5557992-50 | Mail: flo...@documentfoundation.org The Document Foundation, Kurfürstendamm 188, 10707 Berlin, DE Gemeinnützige rechtsfähige Stiftung des bürgerlichen Rechts Legal details: https://www.documentfoundation.org/imprint -- To unsubscribe e-mail to: board-discuss+unsubscr...@documentfoundation.org Problems? https://www.libreoffice.org/get-help/mailing-lists/how-to-unsubscribe/ Posting guidelines + more: https://wiki.documentfoundation.org/Netiquette List archive: https://listarchives.documentfoundation.org/www/board-discuss/ Privacy Policy: https://www.documentfoundation.org/privacy
[board-discuss] Board of Directors Meeting 2022-03-21
The Document Foundation Board of Directors Meeting 2022-03-21 Meeting Minutes Date: 2022-03-21 Location: Jitsi Session chair: Thorsten Behrens Keeper of the minutes: Stephan Ficht In the meeting: Board Members - Cor Nouws, Jan Holešovský, Thorsten Behrens, Caolán McNamara, Emiliano Vavassori, Paolo Vecchi, Laszlo Nemeth Board Deputy Members - Gabriel Masei, Gabor Kelemen Membership Committee Members - Membership Committee Substitute Members - Team - Sophie Gautier, Stephan Ficht, Florian Effenberger, Guilhem Moulin Community - "Fellow Jitster" Representation: None The Board of Directors at time of the call consists of 7 seat holders without deputies. In order to be quorate, the call needs to have 1/2 of the Board of Directors members, which gives 4. A total of 7 Board of Directors members are attending or represented in the call. The board waives all formal statutory requirements, or requirements in the foundations articles, or other requirements regarding form and invitation, time limits, and for the topics discussed in this meeting. The meeting is quorate and invitation happened in time. From now on, motions can be passed with the agreement of a simple majority of those remaining present. The majority threshold is currently 4. Any updates regarding director affiliations & statements of conflicts of interest for agenda items: * no changes, current affiliations see election page: https://elections.documentfoundation.org/2021-board/candidates.html The meeting commences at 17:04 UTC / 18:04 Berlin time. Public part 1. Q: Answering questions from the community (all, 10 mins) Rationale: Provide an opportunity for the community to ask questions to the board and about TDF + any questions? (Thorsten) + none this time 2. Discuss: Attic Proposal (Thorsten and Emiliano, all 5 min) Rationale: final comments & vote Text of proposal: https://listarchives.tdf.io/i/eycf9KoH7T0CgoHbbQRvoN0l + Sophie's name in the proposal, going to be corrected (Emiliano) - no need for specific people's names to be listed, just the roles - Ilmari is mentioned too + CVS -> VCS (Thorsten) + some more small typos + open repository (Paolo) + wait few months, see how it goes + then apply the attic policy if needed + can see how it goes and if anything needs to be amended + see nothing else the attic policy would be applied for, asked that question + let's decouple from Online (Thorsten) + we discuss a general proposal (Kendy) + if no one working on it nothing will happen (Paolo) + discussion on Online is a separate decision (Thorsten) + what concrete changes are needed? (Thorsten) + like to call for vote, email vote + conclude for the final version with Emiliano + ai Thorsten / Emiliano to roll all changes & typo fixes into final version, then call for a vote Public meeting ends at 17:13 UTC / 18:13 Berlin time. Private part 3. Discuss & vote: budget for 2022 (Thorsten, all 40 mins) 4. Discuss: Last minute item(s) (owner of the item, all 5min) Private meeting ends at 18:13 UTC / 19:13 Berlin time. Thorsten Behrens (Session chair) Stephan Ficht (Keeper of the minutes) -- Florian Effenberger, Executive Director (Geschäftsführer) Tel: +49 30 5557992-50 | Mail: flo...@documentfoundation.org The Document Foundation, Kurfürstendamm 188, 10707 Berlin, DE Gemeinnützige rechtsfähige Stiftung des bürgerlichen Rechts Legal details: https://www.documentfoundation.org/imprint -- To unsubscribe e-mail to: board-discuss+unsubscr...@documentfoundation.org Problems? https://www.libreoffice.org/get-help/mailing-lists/how-to-unsubscribe/ Posting guidelines + more: https://wiki.documentfoundation.org/Netiquette List archive: https://listarchives.documentfoundation.org/www/board-discuss/ Privacy Policy: https://www.documentfoundation.org/privacy
[board-discuss] Agenda for TDF board meeting on Monday, March 21st at 1700 UTC / 1800 Berlin time (UTC+1)
Dear Community, find below the agenda for our * TDF board meeting with a public part and followed by a private part on Monday, March 21st at 1700 UTC / 1800 Berlin time (UTC+1) at https://jitsi.documentfoundation.org/TDFBoard For time zone conversion, see e.g. https://www.timeanddate.com/worldclock/converted.html?iso=20220321T18=37=49=107 ## AGENDA: ### Public Part 1. Q: Answering questions from the community (all, 10 mins) Rationale: Provide an opportunity for the community to ask questions to the board and about TDF 2. Discuss: Attic Proposal (Thorsten and Emiliano, all 5 min) Rationale: final comments & vote ### Private Part 3. Discuss & vote: budget for 2022 (Thorsten, all 40 mins) 4. Discuss: Last minute item(s) (owner of the item, all 5min) Rationale: if there is popping up an item after sending the agenda Florian -- Florian Effenberger, Executive Director (Geschäftsführer) Tel: +49 30 5557992-50 | Mail: flo...@documentfoundation.org The Document Foundation, Kurfürstendamm 188, 10707 Berlin, DE Gemeinnützige rechtsfähige Stiftung des bürgerlichen Rechts Legal details: https://www.documentfoundation.org/imprint -- To unsubscribe e-mail to: board-discuss+unsubscr...@documentfoundation.org Problems? https://www.libreoffice.org/get-help/mailing-lists/how-to-unsubscribe/ Posting guidelines + more: https://wiki.documentfoundation.org/Netiquette List archive: https://listarchives.documentfoundation.org/www/board-discuss/ Privacy Policy: https://www.documentfoundation.org/privacy
[board-discuss] [DECISION] Approve version 1.3.2 of the CoI policy
Hello, The Board of Directors at the time of voting consists of 7 seat holders (not including deputies). In order to be quorate, the vote needs to have 1/2 or more of the Board of Directors members, which gives 4. A total of 6 Board of Directors members have participated in the vote. The vote is quorate. A quorum could be reached with a simple majority of 4 votes. Florian Effenberger wrote on 04.03.22 at 13:30: as discussed in https://listarchives.tdf.io/i/nUXiQDLatIR_Od6g63A08xU3 and in the last board call, the following VOTE is proposed on the recently published draft update to the CoI policy [1], to modify our Rules of Procedure [2] - such that we reference version 1.3.2 of the CoI policy: --- Preamble In addition to § 7, (5) of the statutes, the Board of Directors hereby agrees on the following rules of procedure. Notwithstanding any regulations in the statutes, this document defines board processes, decision making, as well as sharing and delegation of board tasks. Binding part of these Rules of Procedure is the Board’s Conflict of Interest Policy: https://wiki.documentfoundation.org/images/6/6e/BoD_Conflict_of_Interest_Policy_ver1_3_2.pdf Should elements of the Rules of Procedure be in collision with the Conflict of Interest Policy, the rules of the Conflict of Interest Policy always shall prevail. --- According to § 1, 2. of said Rules of Procedure, this vote runs for one week, until March 11, 2022. After approval, the amended Rules of Procedure will be published and enter into immediate effect. [1] https://wiki.documentfoundation.org/images/6/6e/BoD_Conflict_of_Interest_Policy_ver1_3_2.pdf [2] https://wiki.documentfoundation.org/TDF/BoD_rules Result of vote: 6 approvals, 0 abstain, 0 disapprovals. One deputy supports the motion. Decision: The proposal has been accepted. Florian -- Florian Effenberger, Executive Director (Geschäftsführer) Tel: +49 30 5557992-50 | Mail: flo...@documentfoundation.org The Document Foundation, Kurfürstendamm 188, 10707 Berlin, DE Gemeinnützige rechtsfähige Stiftung des bürgerlichen Rechts Legal details: https://www.documentfoundation.org/imprint -- To unsubscribe e-mail to: board-discuss+unsubscr...@documentfoundation.org Problems? https://www.libreoffice.org/get-help/mailing-lists/how-to-unsubscribe/ Posting guidelines + more: https://wiki.documentfoundation.org/Netiquette List archive: https://listarchives.documentfoundation.org/www/board-discuss/ Privacy Policy: https://www.documentfoundation.org/privacy
[board-discuss] [DECISION] Areas of oversight
Hello, the following decision, which was taken in private on 2022-03-07, is now made public in accordance with our statutes. Proposed areas of oversight: + Employees & hiring - Thorsten, Paolo, Kendy, Emiliano + infrastructure & community - Emiliano, Caolan + QA & community - Gabor, Gabriel + documentation & community - Kendy, Gabor, Ayhan + native language projects, translation, localisation & community - Laszlo, Gabor, Ayhan + certifications and other business development activities - Cor, Laszlo + licenses and development & releases including schedules & community - Caolan, Gabriel + affiliations, e.g. advisory board, peer foundations, politics - Paolo, Kendy + marketing, events, communication & design, brands & community - Emiliano, Cor, Laszlo + assets, finance, taxes - Thorsten, Paolo + contracts, legal compliance, GDPR, trademarks - Thorsten, Paolo, Kendy The Board of Directors at time of voting consists of 7 seat holders without deputies. In order to be quorate, the vote needs to have 1/2 of the Board of Directors members, which gives 4. A total of 7 Board of Directors members have participated in the vote. The vote is quorate. A quorum could be reached with a simple majority of 4 votes. Result of vote: unanimous approval, to be added to the Rules of Procedure, one week after publication Florian -- Florian Effenberger, Executive Director (Geschäftsführer) Tel: +49 30 5557992-50 | Mail: flo...@documentfoundation.org The Document Foundation, Kurfürstendamm 188, 10707 Berlin, DE Gemeinnützige rechtsfähige Stiftung des bürgerlichen Rechts Legal details: https://www.documentfoundation.org/imprint -- To unsubscribe e-mail to: board-discuss+unsubscr...@documentfoundation.org Problems? https://www.libreoffice.org/get-help/mailing-lists/how-to-unsubscribe/ Posting guidelines + more: https://wiki.documentfoundation.org/Netiquette List archive: https://listarchives.documentfoundation.org/www/board-discuss/ Privacy Policy: https://www.documentfoundation.org/privacy
Re: [board-discuss] [DECISION] award text layout tender to Collabora
Hello, the 4 full board members participating in the vote were non-bidders. In alphabetical order: Caolán, Emiliano, László and Paolo. As for the 2021 budget, find the vote result at https://listarchives.documentfoundation.org/www/board-discuss/2021/msg00091.html Florian -- Florian Effenberger, Executive Director (Geschäftsführer) Tel: +49 30 5557992-50 | Mail: flo...@documentfoundation.org The Document Foundation, Kurfürstendamm 188, 10707 Berlin, DE Gemeinnützige rechtsfähige Stiftung des bürgerlichen Rechts Legal details: https://www.documentfoundation.org/imprint -- To unsubscribe e-mail to: board-discuss+unsubscr...@documentfoundation.org Problems? https://www.libreoffice.org/get-help/mailing-lists/how-to-unsubscribe/ Posting guidelines + more: https://wiki.documentfoundation.org/Netiquette List archive: https://listarchives.documentfoundation.org/www/board-discuss/ Privacy Policy: https://www.documentfoundation.org/privacy
[board-discuss] [DECISION] award text layout tender to Collabora
Hello, the following decision, which was taken in private today, is now made public in accordance with our statutes. The Board of Directors at the time of voting consists of 7 seat holders (not including deputies). In order to be quorate, the vote needs to have 1/2 or more of the Board of Directors members, which gives 4. A total of 4 Board of Directors members have participated in the vote. The vote is quorate. A quorum could be reached with a simple majority of 3 votes. Florian Effenberger wrote on 02.03.22 at 14:41: [..] TDF published the text layout tender at https://blog.documentfoundation.org/blog/2021/12/08/tender-to-optimize-text-layout-performance-for-print-and-pdf-export-202112-01/ We received two bids, in order of arrival: [..] Looking at the budget, we planned in a total of 30.000,00 € (incl. VAT). [..] The proposal from the tender group is to accept Collabora's offer. I therefore call for the following VOTE: 1. accept Collabora's offer as attached 2. authorization of Florian Effenberger to sign the contract on behalf of TDF The vote runs for 72h from now on. Result of vote: 4 approvals, 0 abstain, 0 disapprovals. One deputy supports the motion. Decision: The proposal has been accepted. Florian -- Florian Effenberger, Executive Director (Geschäftsführer) Tel: +49 30 5557992-50 | Mail: flo...@documentfoundation.org The Document Foundation, Kurfürstendamm 188, 10707 Berlin, DE Gemeinnützige rechtsfähige Stiftung des bürgerlichen Rechts Legal details: https://www.documentfoundation.org/imprint -- To unsubscribe e-mail to: board-discuss+unsubscr...@documentfoundation.org Problems? https://www.libreoffice.org/get-help/mailing-lists/how-to-unsubscribe/ Posting guidelines + more: https://wiki.documentfoundation.org/Netiquette List archive: https://listarchives.documentfoundation.org/www/board-discuss/ Privacy Policy: https://www.documentfoundation.org/privacy
[board-discuss] First public board meeting today 1700 UTC
Hello, this is a quick reminder that the first public board meeting of the new board takes place today, Monday, March 7, from 1700 to 1800 UTC (1800 to 1900 Berlin time). The first part of the call is public, and the community is invited to ask questions and participate in the discussion! Topics scheduled for today are areas of oversight, the attic proposal, a strategy workshop and the 2022 budget. Find the full agenda as well as the link to the Jitsi room at https://listarchives.documentfoundation.org/www/board-discuss/2022/msg00312.html Hear you later! Florian -- Florian Effenberger, Executive Director (Geschäftsführer) Tel: +49 30 5557992-50 | Mail: flo...@documentfoundation.org The Document Foundation, Kurfürstendamm 188, 10707 Berlin, DE Gemeinnützige rechtsfähige Stiftung des bürgerlichen Rechts Legal details: https://www.documentfoundation.org/imprint -- To unsubscribe e-mail to: board-discuss+unsubscr...@documentfoundation.org Problems? https://www.libreoffice.org/get-help/mailing-lists/how-to-unsubscribe/ Posting guidelines + more: https://wiki.documentfoundation.org/Netiquette List archive: https://listarchives.documentfoundation.org/www/board-discuss/ Privacy Policy: https://www.documentfoundation.org/privacy
[board-discuss] [VOTE] Approve version 1.3.2 of the CoI policy
Dear board, as discussed in https://listarchives.tdf.io/i/nUXiQDLatIR_Od6g63A08xU3 and in the last board call, the following VOTE is proposed on the recently published draft update to the CoI policy [1], to modify our Rules of Procedure [2] - such that we reference version 1.3.2 of the CoI policy: --- Preamble In addition to § 7, (5) of the statutes, the Board of Directors hereby agrees on the following rules of procedure. Notwithstanding any regulations in the statutes, this document defines board processes, decision making, as well as sharing and delegation of board tasks. Binding part of these Rules of Procedure is the Board’s Conflict of Interest Policy: https://wiki.documentfoundation.org/images/6/6e/BoD_Conflict_of_Interest_Policy_ver1_3_2.pdf Should elements of the Rules of Procedure be in collision with the Conflict of Interest Policy, the rules of the Conflict of Interest Policy always shall prevail. --- According to § 1, 2. of said Rules of Procedure, this vote runs for one week, until March 11, 2022. After approval, the amended Rules of Procedure will be published and enter into immediate effect. [1] https://wiki.documentfoundation.org/images/6/6e/BoD_Conflict_of_Interest_Policy_ver1_3_2.pdf [2] https://wiki.documentfoundation.org/TDF/BoD_rules Florian -- Florian Effenberger, Executive Director (Geschäftsführer) Tel: +49 30 5557992-50 | Mail: flo...@documentfoundation.org The Document Foundation, Kurfürstendamm 188, 10707 Berlin, DE Gemeinnützige rechtsfähige Stiftung des bürgerlichen Rechts Legal details: https://www.documentfoundation.org/imprint -- To unsubscribe e-mail to: board-discuss+unsubscr...@documentfoundation.org Problems? https://www.libreoffice.org/get-help/mailing-lists/how-to-unsubscribe/ Posting guidelines + more: https://wiki.documentfoundation.org/Netiquette List archive: https://listarchives.documentfoundation.org/www/board-discuss/ Privacy Policy: https://www.documentfoundation.org/privacy
[board-discuss] [DECISION] award C++ accessibility test tender to Hypra
Hello, the following decision, which was taken in private on 2022-01-31, is now made public in accordance with our statutes. The Board of Directors at the time of voting consists of 7 seat holders (not including deputies). In order to be quorate, the vote needs to have 1/2 or more of the Board of Directors members, which gives 4. A total of 4 Board of Directors members have participated in the vote. The vote is quorate. A quorum could be reached with a simple majority of 3 votes. TDF published the C++ accessibility test tender: https://blog.documentfoundation.org/blog/2021/10/13/tender-to-implement-c-accessibility-tests-202110-01/ We received two bids, in order of arrival: [...redacted...] Looking at the budget, we planned in a total of 24.000,00 € (incl. VAT). [...redacted...] The proposal is to accept Hypra's offer, and authorize Florian to sign the contract on behalf of TDF. Result of vote: 4 approvals, 0 abstain, 0 disapprovals. One deputy supports the motion. Decision: The proposal has been accepted. Florian -- Florian Effenberger, Executive Director (Geschäftsführer) Tel: +49 30 5557992-50 | Mail: flo...@documentfoundation.org The Document Foundation, Kurfürstendamm 188, 10707 Berlin, DE Gemeinnützige rechtsfähige Stiftung des bürgerlichen Rechts Legal details: https://www.documentfoundation.org/imprint -- To unsubscribe e-mail to: board-discuss+unsubscr...@documentfoundation.org Problems? https://www.libreoffice.org/get-help/mailing-lists/how-to-unsubscribe/ Posting guidelines + more: https://wiki.documentfoundation.org/Netiquette List archive: https://listarchives.documentfoundation.org/www/board-discuss/ Privacy Policy: https://www.documentfoundation.org/privacy
[board-discuss] Election of Chairperson and Deputy Chairperson
Hello, the board has elected a new Chairperson and Deputy Chairperson during its first meeting of the new term. Thorsten Behrens has been elected Chairperson of the Board of Directors. Caolán McNamara has been elected Deputy Chairperson of the Board of Directors. Both candidates have accepted their role. Congratulations and all the best to you! Thanks a lot to Lothar Becker and Franklin Weng, who previously served in these roles, for all their work and dedication! Florian -- Florian Effenberger, Executive Director (Geschäftsführer) Tel: +49 30 5557992-50 | Mail: flo...@documentfoundation.org The Document Foundation, Kurfürstendamm 188, 10707 Berlin, DE Gemeinnützige rechtsfähige Stiftung des bürgerlichen Rechts Legal details: https://www.documentfoundation.org/imprint -- To unsubscribe e-mail to: board-discuss+unsubscr...@documentfoundation.org Problems? https://www.libreoffice.org/get-help/mailing-lists/how-to-unsubscribe/ Posting guidelines + more: https://wiki.documentfoundation.org/Netiquette List archive: https://listarchives.documentfoundation.org/www/board-discuss/ Privacy Policy: https://www.documentfoundation.org/privacy
Re: [board-discuss] Drafting Tender "Cleanup & further improve ODF conformance"
Hi Miklos, Miklos Vajna wrote on 18.02.22 at 09:17: One part that confuses me (but I'm not native) is the "some or more" wording: does it mean "one or more" or something else? oh, thanks for spotting that - indeed, it should read "one or more". I'll correct that in the draft. Otherwise it looks reasonable to me: the full list of tasks is obviously more than the resource limit you have at the end, but as long as the wording allows bidders to only offer a subset, this looks fine. Yes, that's the idea, bidders make their proposal based on items mentioned. Florian -- Florian Effenberger, Executive Director (Geschäftsführer) Tel: +49 30 5557992-50 | Mail: flo...@documentfoundation.org The Document Foundation, Kurfürstendamm 188, 10707 Berlin, DE Gemeinnützige rechtsfähige Stiftung des bürgerlichen Rechts Legal details: https://www.documentfoundation.org/imprint -- To unsubscribe e-mail to: board-discuss+unsubscr...@documentfoundation.org Problems? https://www.libreoffice.org/get-help/mailing-lists/how-to-unsubscribe/ Posting guidelines + more: https://wiki.documentfoundation.org/Netiquette List archive: https://listarchives.documentfoundation.org/www/board-discuss/ Privacy Policy: https://www.documentfoundation.org/privacy
Re: [board-discuss] Drafting Tender "Cleanup & further improve ODF conformance"
Hello, I tried to factor in the changes and suggestions proposed into the tender draft at https://nextcloud.documentfoundation.org/s/ggqpciBK54rztJi, splitting the issues in high and low priority. For Michael's suggestions, I wasn't sure about the priority, so put them into the low priority one, but likely that is wrong, so let me know what to put where. Let me know also what you think of the approach in general. are we fine with publishing the tender in that state, any further edits before we proceed with tendering that? Thanks, Florian -- Florian Effenberger, Executive Director (Geschäftsführer) Tel: +49 30 5557992-50 | Mail: flo...@documentfoundation.org The Document Foundation, Kurfürstendamm 188, 10707 Berlin, DE Gemeinnützige rechtsfähige Stiftung des bürgerlichen Rechts Legal details: https://www.documentfoundation.org/imprint -- To unsubscribe e-mail to: board-discuss+unsubscr...@documentfoundation.org Problems? https://www.libreoffice.org/get-help/mailing-lists/how-to-unsubscribe/ Posting guidelines + more: https://wiki.documentfoundation.org/Netiquette List archive: https://listarchives.documentfoundation.org/www/board-discuss/ Privacy Policy: https://www.documentfoundation.org/privacy
[board-discuss] Day and time for future board calls
Hello, the meeting time for the public and private board calls will change with the new board. The meetings will now take place every other Monday starting February 21 1700-1800 UTC during European winter, 1600-1700 UTC during European summer = 1800-1900 Berlin time all season As usual, the first part of the meeting is public, and the community is invited to join at https://jitsi.documentfoundation.org/TDFBoard The agenda will be shared in advance. Note that the meeting on February 21 is the inaugural meeting, which is a private one. The first public meeting therefore will be Monday, March 7. Looking forward to see and hear you in the calls! Florian -- Florian Effenberger, Executive Director (Geschäftsführer) Tel: +49 30 5557992-50 | Mail: flo...@documentfoundation.org The Document Foundation, Kurfürstendamm 188, 10707 Berlin, DE Gemeinnützige rechtsfähige Stiftung des bürgerlichen Rechts Legal details: https://www.documentfoundation.org/imprint -- To unsubscribe e-mail to: board-discuss+unsubscr...@documentfoundation.org Problems? https://www.libreoffice.org/get-help/mailing-lists/how-to-unsubscribe/ Posting guidelines + more: https://wiki.documentfoundation.org/Netiquette List archive: https://listarchives.documentfoundation.org/www/board-discuss/ Privacy Policy: https://www.documentfoundation.org/privacy
Re: [board-discuss] Drafting Tender "Cleanup & further improve ODF conformance"
Hello, thanks for your feedback, everyone! I tried to factor in the changes and suggestions proposed into the tender draft at https://nextcloud.documentfoundation.org/s/ggqpciBK54rztJi, splitting the issues in high and low priority. For Michael's suggestions, I wasn't sure about the priority, so put them into the low priority one, but likely that is wrong, so let me know what to put where. Let me know also what you think of the approach in general. Thanks a lot, Florian -- Florian Effenberger, Executive Director (Geschäftsführer) Tel: +49 30 5557992-50 | Mail: flo...@documentfoundation.org The Document Foundation, Kurfürstendamm 188, 10707 Berlin, DE Gemeinnützige rechtsfähige Stiftung des bürgerlichen Rechts Legal details: https://www.documentfoundation.org/imprint -- To unsubscribe e-mail to: board-discuss+unsubscr...@documentfoundation.org Problems? https://www.libreoffice.org/get-help/mailing-lists/how-to-unsubscribe/ Posting guidelines + more: https://wiki.documentfoundation.org/Netiquette List archive: https://listarchives.documentfoundation.org/www/board-discuss/ Privacy Policy: https://www.documentfoundation.org/privacy
Re: [board-discuss] Drafting Tender "Cleanup & further improve ODF conformance"
Hello everyone, the below mail is a bit older - Christmas break and some other tenders came in between, so I get to this only now. Florian Effenberger wrote on 01.12.21 at 15:30: (1) The link http://autotests.opendocumentformat.org from item "Required 1." does not work. Do you have another reference for ODFAutoTests? unfortunately not - I can confirm the website is not loading, so I'll replace the reference with the Git repo pointed out by Michael Stahl in the meantime. This is done in https://nextcloud.documentfoundation.org/s/ggqpciBK54rztJi (2) The search result from item "Required 2." contains Meta-issues. Expanding them results in 80 issues. Using Whiteboard as search criteria has no advantage compared to the Meta-issues. And I think both, Whitheboard search or Meta-issues, are not suitable for a tender, but a tender needs to list the issues explicitly. The list from Whiteboard search and Meta-issues needs to be examined and prioritized manually. This is taken from the specification at https://wiki.documentfoundation.org/Development/Budget2021#Cleanup_.26_further_improve_ODF_conformance I fear answering that question is beyond my skills. ;-) Does it make sense to bounce this question back to the ESC for further specification? Regina (thanks a lot!) sent a list of bugs back in December on the dev mailing list: https://lists.freedesktop.org/archives/libreoffice/2021-December/088210.html Was there any further discussion or feedback on this? If the list mentioned there is fine, I replace item 2 from the tender with it. If we're unsure whether that meets the budget or not, as the person days are listed in the tender, we can add a note along the lines of "Please propose a subset and prioritization of these bugs, that do not exceed the person days factored in for this tender, see below." (3) Is it possible to get https://bugs.documentfoundation.org/show_bug.cgi?id=48392 ODF: Implementation for svg:linearGradient and svg:radialGradient is missing as explicit issue for "Required"? We had this already as suggestion "Multi-color gradient" in https://wiki.documentfoundation.org/Development/Budget2021 and now again in https://wiki.documentfoundation.org/Development/Budget2022 I've added it. Not sure, however, how much that would change the work/cost estimate of the tender. This is in the draft. We can add a similar note as mentioned above if we're unsure about the work required. Michael Stahl wrote on 03.11.21 at 10:49: the scope of this is quite large and unclear... *required* items are: 1. ODFAutoTests: addressing issues will be difficult because as Regina points out the web service appears to be offline. IIRC it's possible to run the tests offline, but currently i guess nobody knows how much work it is to set that up and what problems would actually be found, so i guess this item mostly amounts to "get ODFAutoTests to run at all". I've tried to rephrase #1 a bit, let me know if this is better. Is the current wording fine? Given the amount of changes from the original tender, I wonder if it makes sense to bounce this back to the ESC and discuss it in one of the next calls? We have the autoupdater tender discussion tomorrow already, so maybe it's a bit on too short notice and would fill the agenda too much, but it could be a topic in one of the next calls? Or is it better to suggest the above list via e-mail and use it if people are fine with it? Let me know if discussing this in an ESC call works, or if you prefer to continue discussion on the development list, before we finalize the text here on board-discuss. Thanks, Florian -- Florian Effenberger, Executive Director (Geschäftsführer) Tel: +49 30 5557992-50 | Mail: flo...@documentfoundation.org The Document Foundation, Kurfürstendamm 188, 10707 Berlin, DE Gemeinnützige rechtsfähige Stiftung des bürgerlichen Rechts Legal details: https://www.documentfoundation.org/imprint -- To unsubscribe e-mail to: board-discuss+unsubscr...@documentfoundation.org Problems? https://www.libreoffice.org/get-help/mailing-lists/how-to-unsubscribe/ Posting guidelines + more: https://wiki.documentfoundation.org/Netiquette List archive: https://listarchives.documentfoundation.org/www/board-discuss/ Privacy Policy: https://www.documentfoundation.org/privacy
[board-discuss] [DECISION] award SmartArt tender to allotropia
Hello, the following decision, which was taken in private on 2022-01-20, is now made public in accordance with our statutes. The Board of Directors at the time of voting consists of 7 seat holders (not including deputies). In order to be quorate, the vote needs to have 1/2 or more of the Board of Directors members, which gives 4. A total of 4 Board of Directors members have participated in the vote. The vote is quorate. A quorum could be reached with a simple majority of 3 votes. TDF published the SmartArt tender: https://blog.documentfoundation.org/blog/2021/08/04/tender-to-implement-support-for-editing-and-creation-of-a-dynamic-diagram-feature-202108-02/ We received two bids, in order of arrival: [...redacted...] Looking at the budget, we planned in a total of 96.000,00 € (incl. VAT). [...redacted...] The proposal is to accept allotropia's offer. Result of vote: 3 approvals, 1 abstain, 0 disapprovals. One deputy supports the motion. One deputy does not support the motion. Decision: The proposal has been accepted. Florian -- Florian Effenberger, Executive Director (Geschäftsführer) Tel: +49 30 5557992-50 | Mail: flo...@documentfoundation.org The Document Foundation, Kurfürstendamm 188, 10707 Berlin, DE Gemeinnützige rechtsfähige Stiftung des bürgerlichen Rechts Legal details: https://www.documentfoundation.org/imprint -- To unsubscribe e-mail to: board-discuss+unsubscr...@documentfoundation.org Problems? https://www.libreoffice.org/get-help/mailing-lists/how-to-unsubscribe/ Posting guidelines + more: https://wiki.documentfoundation.org/Netiquette List archive: https://listarchives.documentfoundation.org/www/board-discuss/ Privacy Policy: https://www.documentfoundation.org/privacy
[board-discuss] Formal Board of Directors Meeting 2021-12-17
The Document Foundation Formal Board of Directors Meeting 2021-12-17 Meeting Minutes Date: 2021-12-17 Location: Jitsi Session chair: Lothar Becker Keeper of the minutes: Stephan Ficht In the meeting: Board - Lothar Becker, Cor Nouws, Thorsten Behrens, Emiliano Vavassori, Michael Meeks Board Deputies - Nicolas Christener, Paolo Vecchi Membership Committee - Membership Committee Deputies - Uwe Altmann, Shinji Enoki Community - Jan Holešovský Team - Stephan Ficht, Florian Effenberger, Guilhem Moulin Representation: Nicolas for Franklin, Paolo for Daniel Chairman of the Board is in the meeting. One of the Chairman or Deputy Chairman is required to be present or represented for having a quorate call. The Board of Directors at time of the call consists of 7 seat holders without deputies. In order to be quorate, the call needs to have 1/2 of the Board of Directors members, which gives 4. A total of 7 Board of Directors members are attending or represented in the call. The board waives all formal statutory requirements, or requirements in the foundations articles, or other requirements regarding form and invitation, time limits, and for the topics discussed in this meeting. The meeting is quorate and invitation happened in time. From now on, motions can be passed with the agreement of a simple majority of those remaining present. The majority threshold is currently 4. The meeting commences 13:02 Berlin time. Public Part 0. Invitation and quorum (Lothar, 2 minutes) + invitation sent Tue, 30 Nov 2021 16:01:33 +0100 + deadline as per § 9 I: two weeks + confirming this (Thorsten) 1. Q: Answering questions from the community (all, 10 minutes) Rationale: Provide an opportunity for the community to ask questions to the board and about TDF + any questions? (Lothar) + everything running fine w/ BoD elections? + majority in MC in favor to go on with current results (Uwe) + no challenge until now + board-elect to be invited for meeting in January, when challenging phase is over (Lothar) + everything fine with MC software? (Lothar) + working with Marco (Uwe) + not much time for testing, elections took quite some time + budgeting fine (Uwe) + have some reserve, want to pay for further features Public meeting ends at 13:09 Berlin time. Agenda items of Private Part 2. Discussion: 2022 budget (all, 30 minutes) Rationale: The primary agenda item for this formal meeting is the discussion of the first draft of our 2022 budget, that we will finalize and approve early next year. Documents will be provided in time before the meeting via Nextcloud, the link will be shared in a separate e-mail later on. 3. Discuss: Last minute item(s) (owner of the item, all 20min) Rationale: if there is popping up an item after sending the agenda Private meeting ends at 13:57 Berlin time. Lothar Becker (Session chair) Stephan Ficht (Keeper of the minutes) -- Florian Effenberger, Executive Director (Geschäftsführer) Tel: +49 30 5557992-50 | Mail: flo...@documentfoundation.org The Document Foundation, Kurfürstendamm 188, 10707 Berlin, DE Gemeinnützige rechtsfähige Stiftung des bürgerlichen Rechts Legal details: https://www.documentfoundation.org/imprint -- To unsubscribe e-mail to: board-discuss+unsubscr...@documentfoundation.org Problems? https://www.libreoffice.org/get-help/mailing-lists/how-to-unsubscribe/ Posting guidelines + more: https://wiki.documentfoundation.org/Netiquette List archive: https://listarchives.documentfoundation.org/www/board-discuss/ Privacy Policy: https://www.documentfoundation.org/privacy
[board-discuss] Agenda for a formal board meeting on Friday, December 17, 1200 UTC (1300 Berlin time)
Dear Community, the board will have a formal board meeting via Jitsi on Friday, December 17, 1200 UTC (1300 Berlin time) (the time of our usual board meetings) at https://jitsi.documentfoundation.org/TDFBoard The agenda is as follows: Public Part 1. Q: Answering questions from the community (all, 10 minutes) Rationale: Provide an opportunity for the community to ask questions to the board and about TDF Private Part 2. Discussion: 2022 budget (all, 30 minutes) Rationale: The primary agenda item for this formal meeting is the discussion of the first draft of our 2022 budget, that we will finalize and approve early next year. Documents will be provided in time before the meeting via Nextcloud, the link will be shared in a separate e-mail later on. 3. Discuss: Last minute item(s) (owner of the item, all 20min) Rational: if there is popping up an item after sending the agenda Florian -- Florian Effenberger, Executive Director (Geschäftsführer) Tel: +49 30 5557992-50 | Mail: flo...@documentfoundation.org The Document Foundation, Kurfürstendamm 188, 10707 Berlin, DE Gemeinnützige rechtsfähige Stiftung des bürgerlichen Rechts Legal details: https://www.documentfoundation.org/imprint -- To unsubscribe e-mail to: board-discuss+unsubscr...@documentfoundation.org Problems? https://www.libreoffice.org/get-help/mailing-lists/how-to-unsubscribe/ Posting guidelines + more: https://wiki.documentfoundation.org/Netiquette List archive: https://listarchives.documentfoundation.org/www/board-discuss/ Privacy Policy: https://www.documentfoundation.org/privacy
Re: [board-discuss] Drafting Tender "Cleanup & further improve ODF conformance"
Hello, thanks a lot for the feedback, and sorry also here for the belated reply! Regina Henschel wrote on 29.10.21 at 14:57: (1) The link http://autotests.opendocumentformat.org from item "Required 1." does not work. Do you have another reference for ODFAutoTests? unfortunately not - I can confirm the website is not loading, so I'll replace the reference with the Git repo pointed out by Michael Stahl in the meantime. (2) The search result from item "Required 2." contains Meta-issues. Expanding them results in 80 issues. Using Whiteboard as search criteria has no advantage compared to the Meta-issues. And I think both, Whitheboard search or Meta-issues, are not suitable for a tender, but a tender needs to list the issues explicitly. The list from Whiteboard search and Meta-issues needs to be examined and prioritized manually. This is taken from the specification at https://wiki.documentfoundation.org/Development/Budget2021#Cleanup_.26_further_improve_ODF_conformance I fear answering that question is beyond my skills. ;-) Does it make sense to bounce this question back to the ESC for further specification? (3) Is it possible to get https://bugs.documentfoundation.org/show_bug.cgi?id=48392 ODF: Implementation for svg:linearGradient and svg:radialGradient is missing as explicit issue for "Required"? We had this already as suggestion "Multi-color gradient" in https://wiki.documentfoundation.org/Development/Budget2021 and now again in https://wiki.documentfoundation.org/Development/Budget2022 I've added it. Not sure, however, how much that would change the work/cost estimate of the tender. Michael Stahl wrote on 03.11.21 at 10:49: the scope of this is quite large and unclear... *required* items are: 1. ODFAutoTests: addressing issues will be difficult because as Regina points out the web service appears to be offline. IIRC it's possible to run the tests offline, but currently i guess nobody knows how much work it is to set that up and what problems would actually be found, so i guess this item mostly amounts to "get ODFAutoTests to run at all". I've tried to rephrase #1 a bit, let me know if this is better. 2. odf_validation: * 37128 this is, errm, "interesting" problem and might take weeks to fix * 96066 likely needs specification work * 94768 cannot be solved with ODF 1.3, it needs specification work * 106934 needs specification work, possibly it was already added for ODF 1.4 * 131127 might be fixable? * 131148 needs specification work * 131159 this was added for ODF 1.4 * 108198 export meta-bug depending on 26 unfixed bugs, wow... * 94587 *import* meta-bug depending on 37 unfixed bugs - how does this have "odf_validation" keyword in the first place, i thought that applied only to the export filter? i would propose to remove "odf_validation" keyword and keep "odf". ... so i'm not sure what would make sense here, certainly *requiring* fixes of > 60 different bugs that are all over the map doesn't make sense to me, unless the board wants to spend the entire yearly budget... maybe everything should be "optional" and then applicants can list which bugs they think are actually possible to fix given the current ODF 1.3 specification? Given the amount of changes from the original tender, I wonder if it makes sense to bounce this back to the ESC and discuss it in one of the next calls? We have the autoupdater tender discussion tomorrow already, so maybe it's a bit on too short notice and would fill the agenda too much, but it could be a topic in one of the next calls? Or is it better to suggest the above list via e-mail and use it if people are fine with it? Thanks, Florian -- Florian Effenberger, Executive Director (Geschäftsführer) Tel: +49 30 5557992-50 | Mail: flo...@documentfoundation.org The Document Foundation, Kurfürstendamm 188, 10707 Berlin, DE Gemeinnützige rechtsfähige Stiftung des bürgerlichen Rechts Legal details: https://www.documentfoundation.org/imprint -- To unsubscribe e-mail to: board-discuss+unsubscr...@documentfoundation.org Problems? https://www.libreoffice.org/get-help/mailing-lists/how-to-unsubscribe/ Posting guidelines + more: https://wiki.documentfoundation.org/Netiquette List archive: https://listarchives.documentfoundation.org/www/board-discuss/ Privacy Policy: https://www.documentfoundation.org/privacy
Re: [board-discuss] Drafting Tender "Text layout"
Hello Miklos, Miklos Vajna wrote on 03.11.21 at 09:33: Lubos did some work in this area in the recent past, and based on that experience the expectation is that the referenced tdf#133685 is a Windows-only problem (most of the time is spent in Windows API calls), and thus unrelated to the "Text layout" topic. Is it intentional to include that bug in the tender, even if it seems to be an unrelated performance problem? If not, then perhaps you could consider removing that from the scope. thanks a lot for the feedback, and apologies for the belated reply! I was on vacation, and then quite a few things took place in parallel, so I only now got a chance to have a look at this. I checked the wiki page, and this bug is indeed not mentioned in the original draft. I think it was added to the tender during one of the iterations, but I've just removed it. Anything else that needs changing from your POV? Otherwise I'd move to publication of this soon. Thanks! Florian -- Florian Effenberger, Executive Director (Geschäftsführer) Tel: +49 30 5557992-50 | Mail: flo...@documentfoundation.org The Document Foundation, Kurfürstendamm 188, 10707 Berlin, DE Gemeinnützige rechtsfähige Stiftung des bürgerlichen Rechts Legal details: https://www.documentfoundation.org/imprint -- To unsubscribe e-mail to: board-discuss+unsubscr...@documentfoundation.org Problems? https://www.libreoffice.org/get-help/mailing-lists/how-to-unsubscribe/ Posting guidelines + more: https://wiki.documentfoundation.org/Netiquette List archive: https://listarchives.documentfoundation.org/www/board-discuss/ Privacy Policy: https://www.documentfoundation.org/privacy
[board-discuss] Agenda for TDF board meeting on Friday, December 03rd at 1300 Berlin time (UTC+1)
Dear community, find below the agenda for our -> TDF board meeting with a public part and followed by a private part -> on Friday, December 03rd at 1300 Berlin time (UTC+1) For time zone conversion, see e.g. https://www.timeanddate.com/worldclock/converted.html?iso=20211203T13=37=136=241=589 -> at https://jitsi.documentfoundation.org/TDFBoard We meet on Jitsi, and please, if possible use Chrome browser and do not use video and until not speaking up please mute. -> AGENDA: Public Part 1. Q: Answering questions from the community (all, 10 minutes) Rationale: Provide an opportunity for the community to ask questions to the board and about TDF 2. Information: Suggestion of an "attic" status of LOOL repository, input from subgroup, ESC inquiry (Thorsten, Emiliano, all 10min) Rationale: Status/Follow on of the action item, timeline for decision making on that 3. Information: Scheduling dates of BoD meetings until end of term (Lothar, all 5min) Rationale: Planing for end of year and until next board term, FOSDEM schedule Private Part 4. Inform: Communications about contracts (Emiliano, all 10min) Rational: Discuss contractual regulations Reason why in private: contracting is by default confidential 5. Discuss: Last minute item(s) (owner of the item, all 15min) Rational: if there is popping up an item after sending the agenda (it may also be partially in public, if no confidential item will be touched) -- Florian Effenberger, Executive Director (Geschäftsführer) Tel: +49 30 5557992-50 | Mail: flo...@documentfoundation.org The Document Foundation, Kurfürstendamm 188, 10707 Berlin, DE Gemeinnützige rechtsfähige Stiftung des bürgerlichen Rechts Legal details: https://www.documentfoundation.org/imprint -- To unsubscribe e-mail to: board-discuss+unsubscr...@documentfoundation.org Problems? https://www.libreoffice.org/get-help/mailing-lists/how-to-unsubscribe/ Posting guidelines + more: https://wiki.documentfoundation.org/Netiquette List archive: https://listarchives.documentfoundation.org/www/board-discuss/ Privacy Policy: https://www.documentfoundation.org/privacy
[board-discuss] Board of Directors Meeting 2021-11-19
The Document Foundation Board of Directors Meeting 2021-11-19 Meeting Minutes Date: 2021-11-19 Location: Jitsi Session chair: Lothar Becker Keeper of the minutes: Florian Effenberger In the meeting: Board - Thorsten Behrens, Lothar Becker, Michael Meeks, Cor Nouws Board Deputies - Nicolas Christener, Paolo Vecchi Membership Committee - Membership Committee Deputies - Uwe Altmann Community - Michael Weghorn, Jan Holesovsky Team - Florian Effenberger, Sophie Gautier, Guilhem Moulin Representation: Paolo for Emiliano, Nicolas for Franklin Chairman of the Board is in the meeting. One of the Chairman or Deputy Chairman is required to be present or represented for having a quorate call. The Board of Directors at time of the call consists of 7 seat holders without deputies. In order to be quorate, the call needs to have 1/2 of the Board of Directors members, which gives 4. A total of 6 Board of Directors members are attending or represented in the call. The board waives all formal statutory requirements, or requirements in the foundations articles, or other requirements regarding form and invitation, time limits, and for the topics discussed in this meeting. The meeting is quorate and invitation happened in time. From now on, motions can be passed with the agreement of a simple majority of those remaining present. The majority threshold is currently 4. The meeting commences 13:03 Berlin time. Public Part 1. Q: Answering questions from the community (all, 5 minutes) Rationale: Provide an opportunity for the community to ask questions to the board and about TDF * Any questions? (Lothar) * no questions 2. Information: European institution sponsored bug bounty (Paolo, all 5 min Paolo) Rationale: An European institution, to be named if we agree with the project, would like to sponsor a bug bounty for both LibreOffice desktop and On-Line + what is behind the bug-bounty itself? (Lothar) + is it search for or fixing bugs ? + been in contact with several European institutions (Paolo) + helping them to create policies to promote & develop FLOSS + quite known in this network. + finally after pushing so hard: this institution has a growing interest in LibreOffice. + an opportunity to organize a bug-bounty on LibreOffice Desktop + which allow us to find more bugs. + and hopefully more potential developers - which may provide fixes + everything sponsored by this institution. + now we agreed on what to do + initially wanted to add LOOL - but then the situation has been explained + like to organize things before the end of the year + since we don't know yet what we do with it. + so everything is focused on the desktop version + through board & TDF staff - have a team that can look after this opportunity. + questions - every bug - not just security? (Lothar) + all types of bugs yes (Paolo) + what is paid ? (Lothar) + the bounties - and the org. that manages the bounties (Paolo) + little reaction to requests for feedback to the board. + more info. when have a team confirming TDF is willing to participate. + have all the info required. + have this great opportunity - need feedback & support from volunteer + thanks for putting this together & reasonable scope (Michael) + if security focused - Caolan should be involved with this + if more generic - then Xisco is a good guy + concerned it stays under umbrella of TDF (Paolo) + so stays inside that - for benefit of TDF & LibreOffice + no problem with this (Michael) + good to get Italo & Mike from Marketing involved too (Paolo) + also Sophie to promote it in France. + great idea - will reach out & get them in the loop (Florian) + think it's a good initiative. + think it's great (Paolo) + don't have time & skills, stopped developing 15 years ago. + would be nice for someone on the team to get control on the platform + will pass those contacts on. + there is an intermediary that does payments etc. ? (Michael) + yes, main contact is institution - cnx. made to bounty org (Paolo) + got what you need ? (Lothar) + need confirmation from the board (Paolo) + supportive (Michael, Thorsten) + consensus from BoD to go ahead. AI: Florian: bring this to next week's team call + will write to them - Florian will take control to organize it (Paolo) + a good thing to get it done somehow (Cor) + usual comment (Thorsten) + good to get this done but: + struggle is normally to get bugs fixed + great to get funding for not just finding but fixing. + agree (Paolo) + participated with several institut
[board-discuss] Agenda for TDF board meeting on Friday, November 19th at 1300 Berlin time (UTC+1)
Dear community, find below the agenda for our -> TDF board meeting with a public part and followed by a private part -> on Friday, November 19th at 1300 Berlin time (UTC+1) For time zone conversion, see e.g. https://www.timeanddate.com/worldclock/converted.html?iso=2029T13=37=136=241=589 -> at https://jitsi.documentfoundation.org/TDFBoard We meet on Jitsi, and please, if possible use Chrome browser and do not use video and until not speaking up please mute. -> AGENDA: Public Part 1. Q: Answering questions from the community (all, 5 minutes) Rationale: Provide an opportunity for the community to ask questions to the board and about TDF 2. Information: European institution sponsored bug bounty (Paolo, all 5 min Paolo) Rationale: An European institution, to be named if we agree with the project, would like to sponsor a bug bounty for both LibreOffice desktop and On-Line 3. Information: Suggestion of an "attic" status of LOOL repository, input from subgroup, ESC inquiry (Thorsten, Emiliano, all 10min) Rationale: Status/Follow on of the action item, timeline for decision making on that Private Part 4. Discuss & further steps: Follow up discussion on legal consultation with an attorney (Emiliano, all 15min) Rational: Discuss some of the indications out of consultation Reason why in private: discuss on legal matters regarding TDF 5. Status: CoI policy text (Legal Subgroup, all 15min) Rational: Discussion about Status of the CoI policy text version and further steps Reason why in private: Discussion of preliminary text version/alternative 6. Inform: Communications about contracts (Emiliano, all 10min) Rational: Discuss contractual regulations Reason why in private: contracting is by default confidential -- Florian Effenberger, Executive Director (Geschäftsführer) Tel: +49 30 5557992-50 | Mail: flo...@documentfoundation.org The Document Foundation, Kurfürstendamm 188, 10707 Berlin, DE Gemeinnützige rechtsfähige Stiftung des bürgerlichen Rechts Legal details: https://www.documentfoundation.org/imprint -- To unsubscribe e-mail to: board-discuss+unsubscr...@documentfoundation.org Problems? https://www.libreoffice.org/get-help/mailing-lists/how-to-unsubscribe/ Posting guidelines + more: https://wiki.documentfoundation.org/Netiquette List archive: https://listarchives.documentfoundation.org/www/board-discuss/ Privacy Policy: https://www.documentfoundation.org/privacy
[board-discuss] Drafting Tender "Cleanup & further improve ODF conformance"
Hello, one of the approved [1] tenders is the Tender "Cleanup & further improve ODF conformance" The board would like to work together in public with all of you on this tender before it gets officially published. The current draft is therefore shared at https://nextcloud.documentfoundation.org/s/ggqpciBK54rztJi The board is happy to get your feedback and proposals. We'd like to discuss this ideally in the board call after next, i.e. on Friday, November 19, at 1300 Berlin time. Please send your feedback to the public board-discuss@documentfoundation.org mailing list. Thanks a lot to all community members involved for working on the tender draft! Looking forward to your feedback, Florian [1] https://listarchives.documentfoundation.org/www/board-discuss/2021/msg00091.html -- Florian Effenberger, Executive Director (Geschäftsführer) Tel: +49 30 5557992-50 | Mail: flo...@documentfoundation.org The Document Foundation, Kurfürstendamm 188, 10707 Berlin, DE Gemeinnützige rechtsfähige Stiftung des bürgerlichen Rechts Legal details: https://www.documentfoundation.org/imprint -- To unsubscribe e-mail to: board-discuss+unsubscr...@documentfoundation.org Problems? https://www.libreoffice.org/get-help/mailing-lists/how-to-unsubscribe/ Posting guidelines + more: https://wiki.documentfoundation.org/Netiquette List archive: https://listarchives.documentfoundation.org/www/board-discuss/ Privacy Policy: https://www.documentfoundation.org/privacy
[board-discuss] Drafting Tender "Text layout"
Hello, one of the approved [1] tenders is the Tender "Text layout" The board would like to work together in public with all of you on this tender before it gets officially published. The current draft is therefore shared at https://nextcloud.documentfoundation.org/s/43563WKN7pyNoMB The board is happy to get your feedback and proposals. We'd like to discuss this ideally in the board call after next, i.e. on Friday, November 19, at 1300 Berlin time. Please send your feedback to the public board-discuss@documentfoundation.org mailing list. Thanks a lot to all community members involved for working on the tender draft! Looking forward to your feedback, Florian [1] https://listarchives.documentfoundation.org/www/board-discuss/2021/msg00091.html -- Florian Effenberger, Executive Director (Geschäftsführer) Tel: +49 30 5557992-50 | Mail: flo...@documentfoundation.org The Document Foundation, Kurfürstendamm 188, 10707 Berlin, DE Gemeinnützige rechtsfähige Stiftung des bürgerlichen Rechts Legal details: https://www.documentfoundation.org/imprint -- To unsubscribe e-mail to: board-discuss+unsubscr...@documentfoundation.org Problems? https://www.libreoffice.org/get-help/mailing-lists/how-to-unsubscribe/ Posting guidelines + more: https://wiki.documentfoundation.org/Netiquette List archive: https://listarchives.documentfoundation.org/www/board-discuss/ Privacy Policy: https://www.documentfoundation.org/privacy
[board-discuss] Agenda for TDF board meeting on Friday, October 08th at 1300 Berlin time (UTC+2)
Dear community, find below the agenda for our -> TDF board meeting with a public part and followed by a private part -> on Friday, October 08th at 1300 Berlin time For time zone conversion, see e.g. https://www.timeanddate.com/worldclock/converted.html?iso=20211008T13=37=136=241=589 -> at https://jitsi.documentfoundation.org/TDFBoard We meet on Jitsi, and please, if possible use Chrome browser and do not use video and until not speaking up please mute. -> AGENDA: Public Part 1. Q: Answering questions from the community (all, 10 minutes) Rationale: Provide an opportunity for the community to ask questions to the board and about TDF 2. Ideas, Discuss & Plan: Collect ideas and follow-ons, procedure and decision about the temporary freeze of the online-source-repo (Lothar, Florian, all 10 minutes) Rationale: Reflect experience about freeze and potential contributors, collect alternative ideas, plan the way to overcome the status for "temporary" and find a final decision also for clear communications 3. Discuss: Setting a rough timeline about the business entity decision between the presented alternatives (Lothar, Florian, all 10 minutes) Rationale: Clarifying status, what to do, what could be a time table to have a decision in doing or not Private Part 4. Discuss: Adding LibreOffice Technology logo to a product of eco system partners (Lothar, Michael, Italo all 10 minutes) Rationale: Discussion around "granting" policy for LibreOffice Technology logo and linking each other via websites Reason why in private: licencing issues could be relevant, Conflict of Interests could appear 5. Discuss: questions to law firm (Florian, all 5 minutes) Rationale: Discussion about the answered questions and decision on the next steps, what from the advice should be and can be shared (MC inquiry for it) Reason why in private: Discussion about a legal text 6. Discuss: Problem statement about the app store offering and what to inquire for a solution (Cor, all, 10 minutes) Rationale: Decide on the problem statement and a subgroup/persons what to do for it Reason why in private: not already published (financial) informations will come up, confidentiality about preliminary ideas needed also with respect to the app store hoster -- Florian Effenberger, Executive Director (Geschäftsführer) Tel: +49 30 5557992-50 | Mail: flo...@documentfoundation.org The Document Foundation, Kurfürstendamm 188, 10707 Berlin, DE Gemeinnützige rechtsfähige Stiftung des bürgerlichen Rechts Legal details: https://www.documentfoundation.org/imprint -- To unsubscribe e-mail to: board-discuss+unsubscr...@documentfoundation.org Problems? https://www.libreoffice.org/get-help/mailing-lists/how-to-unsubscribe/ Posting guidelines + more: https://wiki.documentfoundation.org/Netiquette List archive: https://listarchives.documentfoundation.org/www/board-discuss/ Privacy Policy: https://www.documentfoundation.org/privacy
[board-discuss] Drafting "Tender to implement C++ accessibility tests"
Hello, one of the approved [1] tenders is the Tender to implement C++ accessibility tests The board would like to work together in public with all of you on this tender before it gets officially published. The current, second iteration of the draft is therefore shared at https://nextcloud.documentfoundation.org/s/diTn4PpC4deqWy7 The board is happy to get your feedback and proposals. We'd like to discuss this ideally in the next board call, i.e. on Friday, September 10, at 1300 Berlin time. Please send your feedback to the public board-discuss@documentfoundation.org mailing list. Those with a conflict of interest (i.e. potential bidders) will be excluded from the point on the tender is published and evaluated. Thanks a lot to all community members involved for working on the tender draft and helping us to write the second iteration of it! Looking forward to your feedback, Florian [1] https://listarchives.documentfoundation.org/www/board-discuss/2021/msg00091.html -- Florian Effenberger, Executive Director (Geschäftsführer) Tel: +49 30 5557992-50 | Mail: flo...@documentfoundation.org The Document Foundation, Kurfürstendamm 188, 10707 Berlin, DE Gemeinnützige rechtsfähige Stiftung des bürgerlichen Rechts Legal details: https://www.documentfoundation.org/imprint -- To unsubscribe e-mail to: board-discuss+unsubscr...@documentfoundation.org Problems? https://www.libreoffice.org/get-help/mailing-lists/how-to-unsubscribe/ Posting guidelines + more: https://wiki.documentfoundation.org/Netiquette List archive: https://listarchives.documentfoundation.org/www/board-discuss/ Privacy Policy: https://www.documentfoundation.org/privacy
[board-discuss] CANCELLING Friday's board meeting
Hello, lacking agenda items, this Friday's board meeting (August 13) has been CANCELLED. The next regular, public board meeting will be on Friday, August 27. Florian -- Florian Effenberger, Executive Director (Geschäftsführer) Tel: +49 30 5557992-50 | Mail: flo...@documentfoundation.org The Document Foundation, Kurfürstendamm 188, 10707 Berlin, DE Gemeinnützige rechtsfähige Stiftung des bürgerlichen Rechts Legal details: https://www.documentfoundation.org/imprint -- To unsubscribe e-mail to: board-discuss+unsubscr...@documentfoundation.org Problems? https://www.libreoffice.org/get-help/mailing-lists/how-to-unsubscribe/ Posting guidelines + more: https://wiki.documentfoundation.org/Netiquette List archive: https://listarchives.documentfoundation.org/www/board-discuss/ Privacy Policy: https://www.documentfoundation.org/privacy
[board-discuss] Board of Directors Meeting 2021-07-30
The Document Foundation Board of Directors Meeting 2021-07-30 Meeting Minutes Date: 2021-07-30 Location: Jitsi Session chair: Lothar Becker Keeper of the minutes: Stephan Ficht In the meeting: Board - Thorsten Behrens, Lothar Becker, Emiliano Vavassori, Cor Nouws, Franklin Weng Board Deputies - Nicolas Christener, Paolo Vecchi Membership Committee - Membership Committee Deputies - Uwe Altmann, Shinji Enoki Team - Stephan Ficht, Florian Effenberger, Sophie Gautier, Guilhem Moulin Community - Representation: Nicolas for Michael, Paolo for Daniel Chairman of the Board is in the meeting. One of the Chairman or Deputy Chairman is required to be present or represented for having a quorate call. The Board of Directors at time of the call consists of 7 seat holders without deputies. In order to be quorate, the call needs to have 1/2 of the Board of Directors members, which gives 4. A total of 7 Board of Directors members are attending the call. The board waives all formal statutory requirements, or requirements in the foundations articles, or other requirements regarding form and invitation, time limits, and for the topics discussed in this meeting. The meeting is quorate and invitation happened in time. From now on, motions can be passed with the agreement of a simple majority of those remaining present. The majority threshold is currently 4. The meeting commences at 13:02 Berlin time. Public Part 1. Q: Answering Questions from the community (All, max. 10 min) Rationale: Provide an opportunity for the community to ask questions to the board and about TDF. * no feedback on tenders received: * autoupdater: https://listarchives.documentfoundation.org/www/board-discuss/2021/msg00187.html * dynamic diagram: https://listarchives.documentfoundation.org/www/board-discuss/2021/msg00186.html + any questions? (Lothar) + had two tenders, happy about feedback (Florian) + both are fine and in a good state + publication likely next week (Florian) 2. Discuss: LibOCon 2021 - Status update and further planing of the meeting schedule (Florian, all 10min) Rational: get information about status and talk proposals, to fix concrete date and time for the usual (joined) body meetings * conference: Thursday, September 23 - Saturday, September 25 * CfP ended, scheduling in progress * sponsorship packages still available * internal meetings: Monday, September 27 and Tuesday, September 28, 12:00-15:00 Berlin time (10:00-13:00 UTC) * Which meetings to have? board, board+MC, board+MC+team? -> needs scheduling for the two days * proposal: Monday joint (BoD+MC+team) meetings, Tuesday then board-only + anything needed from BoD side? (Lothar) + Italo working on the schedule (Sophie) + logo contest finished and decided on the logo + block monday Sept 27 for joined meetings (Florian) + tuesday Sept 28 for BoD meeting only 12-15 Berlin time + will use Jitsi + funding Jitsi is work in progress + how about prerecording? (Thorsten) + plannings are going in this way (Florian) + strongly suggest prerecording (Thorsten) + define the procedure for the best outcome + provide necessary technical settings (Guilhem) + will offer videos on our website directly, no need for PeerTube (Florian) + hosting in EU for GDPR reasons (Paolo) + proposing BBB available if needed (Paolo) Public meeting ends at 13:17 Berlin time. Private Part 3. Discuss: 2nd round legal advice questions - (Florian, Lothar all 20min) Rational: Florian is finalizing the draft by Tuesday, then we can agree on the final version and next steps during Friday's call reason why in private: confidential items for advice, preliminary discussion of offerings 4. Information: Status of capital investment/wealth management (Stephan/Florian, Lothar, Thorsten, all 5 min) Rational: board information about status of cooperation with bank and its transactions reason why in private: preliminary informations about contracts and transactions Private meeting ends at 13:41 Berlin time. Lothar Becker (Session chair) Stephan Ficht (Keeper of the minutes) -- Florian Effenberger, Executive Director (Geschäftsführer) Tel: +49 30 5557992-50 | Mail: flo...@documentfoundation.org The Document Foundation, Kurfürstendamm 188, 10707 Berlin, DE Gemeinnützige rechtsfähige Stiftung des bürgerlichen Rechts Legal details: https://www.documentfoundation.org/imprint -- To unsubscribe e-mail to: board-discuss+unsubscr...@documentfoundation.org Problems? https://www.libreoffice.org/get-help/mailing-lists/how-to-unsubscribe/ Posting guidelines + more: https://wiki.documentfoundation.org/Netiquette List archive: https://listarchives.documentfoundation.org/www/board-discuss/ Privacy Policy: https://www.documentfoundation.org/privacy
Re: [board-discuss] Tender to implement the new TDF Membership Committee’s web-based tooling
Hello Andreas, Andreas Mantke wrote on 26.07.21 at 19:51: Thus I could not provide you any experience about the effectiveness of the different captcha services (providers). I created the new hcaptcha add-on only on a request / discussion inside the community. to answer your question, the above is indeed the problem we were facing - other Captcha services were working, but much less reliable, i.e. they were much less suited to prevent spamming. Even with blocking certain "spammy" IP ranges, the amount of spam was too high, and the feedback from other communities back then was very similar. However, let's continue this technical discussion on the website@ list instead, where also others could provide valuable feedback. Florian -- To unsubscribe e-mail to: board-discuss+unsubscr...@documentfoundation.org Problems? https://www.libreoffice.org/get-help/mailing-lists/how-to-unsubscribe/ Posting guidelines + more: https://wiki.documentfoundation.org/Netiquette List archive: https://listarchives.documentfoundation.org/www/board-discuss/ Privacy Policy: https://www.documentfoundation.org/privacy
Re: [board-discuss] Tender to implement the new TDF Membership Committee’s web-based tooling
Hello Andreas, Andreas Mantke wrote on 23.07.21 at 17:49: thanks for sharing! Let us know how it's going - we'll also share our findings (probably on the website list), as I guess several projects have similar issues. I created a new Plone add-on to use HCaptcha instead of ReCaptcha some weeks ago and migrated the forms of a Plone add-on to HCaptcha currently. I'll work on further Plone add-ons and migrate the forms to HCaptcha. I think about making it optional to use HCaptcha and rely on the 'honeypot' add-on technology instead. thanks for the follow-up! What's your experience with this captcha, is there a difference between the spam before and after? Back in the days, all alternative captchas were much less effective, I'm curious to learn how the situation is noawadays. (Maybe let's follow-up with this discussion on website@) Thanks, Florian -- To unsubscribe e-mail to: board-discuss+unsubscr...@documentfoundation.org Problems? https://www.libreoffice.org/get-help/mailing-lists/how-to-unsubscribe/ Posting guidelines + more: https://wiki.documentfoundation.org/Netiquette List archive: https://listarchives.documentfoundation.org/www/board-discuss/ Privacy Policy: https://www.documentfoundation.org/privacy
[board-discuss] Decision to award MC tooling tender to Marco Marinello
Hello, the Membership Committee tender group has unanimously decided on the tender for the MC tooling, as mentioned during last Friday's board call. We now make this decision public in accordance with our statutes. We have received six offers for this tender. The tender has been awarded to Marco Marinello. The tender will be within budget. Florian -- Florian Effenberger, Executive Director (Geschäftsführer) Tel: +49 30 5557992-50 | Mail: flo...@documentfoundation.org The Document Foundation, Kurfürstendamm 188, 10707 Berlin, DE Gemeinnützige rechtsfähige Stiftung des bürgerlichen Rechts Legal details: https://www.documentfoundation.org/imprint -- To unsubscribe e-mail to: board-discuss+unsubscr...@documentfoundation.org Problems? https://www.libreoffice.org/get-help/mailing-lists/how-to-unsubscribe/ Posting guidelines + more: https://wiki.documentfoundation.org/Netiquette List archive: https://listarchives.documentfoundation.org/www/board-discuss/ Privacy Policy: https://www.documentfoundation.org/privacy
[board-discuss] [DECISION] award master document fixes tender to allotropia
Hello, the following decision, which was taken in private on 2021-07-22, is now made public in accordance with our statutes. The Board of Directors at the time of voting consists of 7 seat holders (not including deputies). In order to be quorate, the vote needs to have 1/2 or more of the Board of Directors members, which gives 4. A total of 4 Board of Directors members have participated in the vote. The vote is quorate. A quorum could be reached with a simple majority of 3 votes. Florian Effenberger wrote on 19.07.21 at 14:32: we have received two offers for the master document fixes tender [1], in order of arrival: [...redacted...] That still exceeds the budget, but by only 532,50 €. I'll attach both offers. In this combined vote, I ask for approval to: 1. award the tender to allotropia, for items #1-#3 (i.e. excluding Bugfix for Bug 121166) 2. spend overbudget as outlined above 3. sign the respective contract on behalf of TDF Result of vote: 3 approvals, 1 abstain, 0 disapprovals. One deputy supports the motion. Decision: The proposal has been accepted. Florian -- Florian Effenberger, Executive Director (Geschäftsführer) Tel: +49 30 5557992-50 | Mail: flo...@documentfoundation.org The Document Foundation, Kurfürstendamm 188, 10707 Berlin, DE Gemeinnützige rechtsfähige Stiftung des bürgerlichen Rechts Legal details: https://www.documentfoundation.org/imprint -- To unsubscribe e-mail to: board-discuss+unsubscr...@documentfoundation.org Problems? https://www.libreoffice.org/get-help/mailing-lists/how-to-unsubscribe/ Posting guidelines + more: https://wiki.documentfoundation.org/Netiquette List archive: https://listarchives.documentfoundation.org/www/board-discuss/ Privacy Policy: https://www.documentfoundation.org/privacy
[board-discuss] [DECISION] award automated ODF filter regression testing tender to Collabora
Hello, the following decision, which was taken in private on 2021-07-22, is now made public in accordance with our statutes. The Board of Directors at the time of voting consists of 7 seat holders (not including deputies). In order to be quorate, the vote needs to have 1/2 or more of the Board of Directors members, which gives 4. A total of 4 Board of Directors members have participated in the vote. The vote is quorate. A quorum could be reached with a simple majority of 3 votes. Florian Effenberger wrote on 19.07.21 at 13:30: we have received two offers for the automated ODF filter regression testing tender [1], in order of arrival: [...redacted...] I'll attach both offers. In this combined vote, I ask for approval to: 1. award the tender to Collabora 2. sign the respective contract on behalf of TDF Result of vote: 4 approvals, 0 abstain, 0 disapprovals. One deputy supports the motion. Decision: The proposal has been accepted. Florian -- Florian Effenberger, Executive Director (Geschäftsführer) Tel: +49 30 5557992-50 | Mail: flo...@documentfoundation.org The Document Foundation, Kurfürstendamm 188, 10707 Berlin, DE Gemeinnützige rechtsfähige Stiftung des bürgerlichen Rechts Legal details: https://www.documentfoundation.org/imprint -- To unsubscribe e-mail to: board-discuss+unsubscr...@documentfoundation.org Problems? https://www.libreoffice.org/get-help/mailing-lists/how-to-unsubscribe/ Posting guidelines + more: https://wiki.documentfoundation.org/Netiquette List archive: https://listarchives.documentfoundation.org/www/board-discuss/ Privacy Policy: https://www.documentfoundation.org/privacy
[board-discuss] [DECISION] award WebDAV tender to allotropia
Hello, the following decision, which was taken in private on 2021-07-21, is now made public in accordance with our statutes. The Board of Directors at the time of voting consists of 7 seat holders (not including deputies). In order to be quorate, the vote needs to have 1/2 or more of the Board of Directors members, which gives 4. A total of 4 Board of Directors members have participated in the vote. The vote is quorate. A quorum could be reached with a simple majority of 3 votes. Florian Effenberger wrote on 13.07.21 at 11:21: we have received two offers for the WebDAV tender [1], in order of arrival: [...redacted...] I'll attach both offers. In this combined vote, I ask for approval to: 1. award the tender to allotropia 2. sign the respective contract on behalf of TDF Result of vote: 4 approvals, 0 abstain, 0 disapprovals. One deputy supports the motion. Decision: The proposal has been accepted. Florian -- Florian Effenberger, Executive Director (Geschäftsführer) Tel: +49 30 5557992-50 | Mail: flo...@documentfoundation.org The Document Foundation, Kurfürstendamm 188, 10707 Berlin, DE Gemeinnützige rechtsfähige Stiftung des bürgerlichen Rechts Legal details: https://www.documentfoundation.org/imprint -- To unsubscribe e-mail to: board-discuss+unsubscr...@documentfoundation.org Problems? https://www.libreoffice.org/get-help/mailing-lists/how-to-unsubscribe/ Posting guidelines + more: https://wiki.documentfoundation.org/Netiquette List archive: https://listarchives.documentfoundation.org/www/board-discuss/ Privacy Policy: https://www.documentfoundation.org/privacy
Re: [board-discuss] Drafting "Tender to implement autoupdater"
..."for the rolling release", I meant, of course :) Florian Effenberger wrote on 22.07.21 at 14:18: ...indeed, while it's a prerequisite for the auto-updater, -- To unsubscribe e-mail to: board-discuss+unsubscr...@documentfoundation.org Problems? https://www.libreoffice.org/get-help/mailing-lists/how-to-unsubscribe/ Posting guidelines + more: https://wiki.documentfoundation.org/Netiquette List archive: https://listarchives.documentfoundation.org/www/board-discuss/ Privacy Policy: https://www.documentfoundation.org/privacy
Re: [board-discuss] Drafting "Tender to implement autoupdater"
Hello Michael, thanks a lot for the follow-up! Michael Weghorn wrote on 21.07.21 at 22:16: To me as a non-native English speaker, the above sentence sounds a bit like there were already more specific plans than what I can remember from back then and I cannot remember (but might have missed) a follow-up discussion on the topic so far. Apologies if that caused confusion - from what I am aware, there have been no further discussions. Chances are it was a topic in the ESC, but at least from the tendering side of things, there are no news yet. However... Anyway, I think that having a good auto-updater makes sense in any case, regardless of what decision will be taken regarding a potential rolling release model in the end (and therefore think the tender makes sense in any case). ...indeed, while it's a prerequisite for the auto-updater, it provides quite some benefits also by itself. :-) Florian -- To unsubscribe e-mail to: board-discuss+unsubscr...@documentfoundation.org Problems? https://www.libreoffice.org/get-help/mailing-lists/how-to-unsubscribe/ Posting guidelines + more: https://wiki.documentfoundation.org/Netiquette List archive: https://listarchives.documentfoundation.org/www/board-discuss/ Privacy Policy: https://www.documentfoundation.org/privacy
[board-discuss] Drafting "Tender to implement autoupdater"
Hello, one of the approved [1] tenders is the Tender to implement autoupdater The board would like to work together in public with all of you on this tender before it gets officially published. The current, second iteration of the draft is therefore shared at https://nextcloud.documentfoundation.org/s/QP24tFdJio6MPxK The board is happy to get your feedback and proposals. We'd like to discuss this ideally in the next board call, i.e. on Friday, July 30, at 1300 Berlin time. Please send your feedback to the public board-discuss@documentfoundation.org mailing list. Those with a conflict of interest (i.e. potential bidders) will be excluded from the point on the tender is published and evaluated. Thanks a lot to Markus, Emiliano and several members of the ESC for working on the tender draft and helping us to write the second iteration of it! Looking forward to your feedback, Florian [1] https://listarchives.documentfoundation.org/www/board-discuss/2021/msg00091.html -- Florian Effenberger, Executive Director (Geschäftsführer) Tel: +49 30 5557992-50 | Mail: flo...@documentfoundation.org The Document Foundation, Kurfürstendamm 188, 10707 Berlin, DE Gemeinnützige rechtsfähige Stiftung des bürgerlichen Rechts Legal details: https://www.documentfoundation.org/imprint -- To unsubscribe e-mail to: board-discuss+unsubscr...@documentfoundation.org Problems? https://www.libreoffice.org/get-help/mailing-lists/how-to-unsubscribe/ Posting guidelines + more: https://wiki.documentfoundation.org/Netiquette List archive: https://listarchives.documentfoundation.org/www/board-discuss/ Privacy Policy: https://www.documentfoundation.org/privacy
[board-discuss] Drafting "Tender to implement support for editing and creation of a Dynamic Diagram feature"
Hello, one of the approved [1] tenders is the Tender to implement support for editing and creation of a Dynamic Diagram feature The board would like to work together in public with all of you on this tender before it gets officially published. The current draft is therefore shared at https://nextcloud.documentfoundation.org/s/mpk4kk97Rsdyjkk The board is happy to get your feedback and proposals. We'd like to discuss this ideally in the next board call, i.e. on Friday, July 30, at 1300 Berlin time. Please send your feedback to the public board-discuss@documentfoundation.org mailing list. Those with a conflict of interest (i.e. potential bidders) will be excluded from the point on the tender is published and evaluated. Thanks a lot to Miklos and Heiko for working on the tender draft! Looking forward to your feedback, Florian [1] https://listarchives.documentfoundation.org/www/board-discuss/2021/msg00091.html -- Florian Effenberger, Executive Director (Geschäftsführer) Tel: +49 30 5557992-50 | Mail: flo...@documentfoundation.org The Document Foundation, Kurfürstendamm 188, 10707 Berlin, DE Gemeinnützige rechtsfähige Stiftung des bürgerlichen Rechts Legal details: https://www.documentfoundation.org/imprint -- To unsubscribe e-mail to: board-discuss+unsubscr...@documentfoundation.org Problems? https://www.libreoffice.org/get-help/mailing-lists/how-to-unsubscribe/ Posting guidelines + more: https://wiki.documentfoundation.org/Netiquette List archive: https://listarchives.documentfoundation.org/www/board-discuss/ Privacy Policy: https://www.documentfoundation.org/privacy
[board-discuss] Board of Directors Meeting 2021-07-16
The Document Foundation Board of Directors Meeting 2021-07-16 Meeting Minutes Date: 2021-07-16 Location: Jitsi Session chair: Lothar Becker Keeper of the minutes: Stephan Ficht In the meeting: Board - Lothar Becker, Michael Meeks, Thorsten Behrens, Cor Nouws, Emiliano Vavassori Board Deputies - Paolo Vecchi, Nicolas Christener Membership Committee - Membership Committee Deputies - Uwe Altmann Team - Guilhem Moulin, Stephan Ficht, Florian Effenberger Community - Kendy (Jan Holesovsky) Representation: Nicolas for Franklin, Paolo for Daniel Chairman of the Board is in the meeting. One of the Chairman or Deputy Chairman is required to be present or represented for having a quorate call. The Board of Directors at time of the call consists of 7 seat holders without deputies. In order to be quorate, the call needs to have 1/2 of the Board of Directors members, which gives 4. A total of 7 Board of Directors members are attending the call. The board waives all formal statutory requirements, or requirements in the foundations articles, or other requirements regarding form and invitation, time limits, and for the topics discussed in this meeting. The meeting is quorate and invitation happened in time. From now on, motions can be passed with the agreement of a simple majority of those remaining present. The majority threshold is currently 4. The meeting commences at 13:02 Berlin time. Public Part 1. Q: Answering Questions from the community (All, max. 10 min) Rationale: Provide an opportunity for the community to ask questions to the board and about TDF. * any questions? (Lothar) * feedback on Next Decade Manifesto (Uwe) * short statement not very appreciated * says less than nothing on our community * please leave as is (the longer version) * got some contacts via FSFE (Nicolas) * don't know them personally * check costs then decide if to go on (Lothar) * work in progress (Nicolas) * inform Uwe (Lothar) * low intensity discussion inside MC (Uwe) * what about the tender? (Uwe) * will proceed if no concerns (Florian) Public meeting ends at 13:08 Berlin time. Private Part X. Last-minute: Proposal for MC tender (2 minutes, Florian) 2. Discuss: the legal advice meeting: Answers, Consequences and Follow up (Lothar, Florian, all 40min) Rational: Sharing of understanding, Discussion about consequences, planing further actions on it reason why in private: confidential items for advice, preliminary discussion of offerings Private meeting ends at 13:51 Berlin time. Lothar Becker (Session chair) Stephan Ficht (Keeper of the minutes) -- Florian Effenberger, Executive Director (Geschäftsführer) Tel: +49 30 5557992-50 | Mail: flo...@documentfoundation.org The Document Foundation, Kurfürstendamm 188, 10707 Berlin, DE Gemeinnützige rechtsfähige Stiftung des bürgerlichen Rechts Legal details: https://www.documentfoundation.org/imprint -- To unsubscribe e-mail to: board-discuss+unsubscr...@documentfoundation.org Problems? https://www.libreoffice.org/get-help/mailing-lists/how-to-unsubscribe/ Posting guidelines + more: https://wiki.documentfoundation.org/Netiquette List archive: https://listarchives.documentfoundation.org/www/board-discuss/ Privacy Policy: https://www.documentfoundation.org/privacy
[board-discuss] Agenda for TDF board meeting on Friday, July 16th at 1300 Berlin time (UTC+2)
Dear community, find below the agenda for our -> TDF board meeting with a public part and followed by a private part -> on Friday, July 16th at 1300 Berlin time For time zone conversion, see e.g. https://www.timeanddate.com/worldclock/converted.html?iso=20210716T13=37=136=241=589 -> at https://jitsi.documentfoundation.org/TDFBoard We meet on jitsi, and please, if possible use Chrome browser and do not use video and until not speaking up please mute. -> AGENDA: Public Part 1. Q: Answering Questions from the community (All, max. 10 min) Rationale: Provide an opportunity for the community to ask questions to the board and about TDF. Private Part 2. Discuss: the (business entity) legal advice meeting: Answers, Consequences and Follow up (Lothar, Florian, all 40min) Rational: Sharing of understanding, Discussion about consequences, planing further actions on it reason why in private: confidential items for advice, preliminary discussion of offerings -- Florian Effenberger, Executive Director (Geschäftsführer) Tel: +49 30 5557992-50 | Mail: flo...@documentfoundation.org The Document Foundation, Kurfürstendamm 188, 10707 Berlin, DE Gemeinnützige rechtsfähige Stiftung des bürgerlichen Rechts Legal details: https://www.documentfoundation.org/imprint -- To unsubscribe e-mail to: board-discuss+unsubscr...@documentfoundation.org Problems? https://www.libreoffice.org/get-help/mailing-lists/how-to-unsubscribe/ Posting guidelines + more: https://wiki.documentfoundation.org/Netiquette List archive: https://listarchives.documentfoundation.org/www/board-discuss/ Privacy Policy: https://www.documentfoundation.org/privacy
[board-discuss] [DECISION] Vote about Certification Updates
Hello, Italo Vignoli wrote on 06.07.21 at 16:36: As agreed during the last BoD call (July 2nd), I would like the BoD to approve the following: 1. Develop a training for certification (attached), which allows to access the "LibreOffice Certified" entry level (without specification about migrations and training), after the usual certification review. Once the training for certification has been approved, it will be transformed into a series of online training classes provided through Udemy (which seems to be almost a standard for certification training, as it is used by Microsoft, Oracle and Cisco, plus others). 2. Keep the current "Migration Professional" and "Professional Trainer" as main level certification for people who have a hands-on experience in migrations or training (exactly as in the past). People with LibreOffice Certification could apply for Professional Certification after 12 months from the first certification, based on a migration/training project with extensive documentation (a detailed report of the migration project, or a detailed evaluation of the training project). Only people with full pre-requisites compliance can directly access Professional Certification without going through LibreOffice Certification. 3. Create the certification training for single applications: "LibreOffice Writer/Calc/Impress/Draw/Base Certified Trainer", which is simple and uncontroversial. 4. Create a "Senior Migration Professional" and a "Senior Professional Trainer" certifications, only for certified professionals who have been active in the project for a while and contribute as volunteers in some area. 5. Update all certification related documents to reflect all the above. The Board of Directors at the time of voting consists of 7 seat holders (not including deputies). In order to be quorate, the vote needs to have 1/2 or more of the Board of Directors members, which gives 4. A total of 7 Board of Directors members have participated in the vote. The vote is quorate. A quorum could be reached with a simple majority of 4 votes. Result of vote: 6 approvals, 1 abstain, 0 disapprovals. Decision: The proposal has been accepted. Florian -- Florian Effenberger, Executive Director (Geschäftsführer) Tel: +49 30 5557992-50 | Mail: flo...@documentfoundation.org The Document Foundation, Kurfürstendamm 188, 10707 Berlin, DE Gemeinnützige rechtsfähige Stiftung des bürgerlichen Rechts Legal details: https://www.documentfoundation.org/imprint -- To unsubscribe e-mail to: board-discuss+unsubscr...@documentfoundation.org Problems? https://www.libreoffice.org/get-help/mailing-lists/how-to-unsubscribe/ Posting guidelines + more: https://wiki.documentfoundation.org/Netiquette List archive: https://listarchives.documentfoundation.org/www/board-discuss/ Privacy Policy: https://www.documentfoundation.org/privacy
[board-discuss] Board of Directors Meeting 2021-07-02
The Document Foundation Board of Directors Meeting 2021-07-02 Meeting Minutes Date: 2021-07-02 Location: Jitsi Session chair: Lothar Becker Keeper of the minutes: Stephan Ficht In the meeting: Board - Lothar Becker, Thorsten Behrens, Michael Meeks, Emiliano Vavassori, Cor Nouws Board Deputies - Nicolas Christener, Paolo Vecchi Membership Committee - Membership Committee Deputies - Shinji Enoki Team - Sophie Gautier, Florian Effenberger, Italo Vignoli, Stephan Ficht Community - Representation: Nicolas for Franklin (asks for e-mail votes), Paolo for Daniel Chairman of the Board is in the meeting. One of the Chairman or Deputy Chairman is required to be present or represented for having a quorate call. The Board of Directors at time of the call consists of 7 seat holders without deputies. In order to be quorate, the call needs to have 1/2 of the Board of Directors members, which gives 4. A total of 7 Board of Directors members are attending the call. The board waives all formal statutory requirements, or requirements in the foundations articles, or other requirements regarding form and invitation, time limits, and for the topics discussed in this meeting. The meeting is quorate and invitation happened in time. From now on, motions can be passed with the agreement of a simple majority of those remaining present. The majority threshold is currently 4. The meeting commences at 13:03 Berlin time. Public Part 1. Q: Answering Questions from the community (All, max. 10 min) Rationale: Provide an opportunity for the community to ask questions to the board and about TDF. * any questions? (Lothar) 2. Discuss: Marketing Input to a draft update of trademark policies and certification process for approval (Florian, Italo, all 10min) Rational: Italo asked for feedback and approval from the board, if there is a need we head over in private * propose few changes to certification (Italo) * proposal #1 creation of a basic certification and creation of online training for that * for migration, based evaluation what they did for projects * easy path to certification was missing * receive increasing number of applications outside the project, with no specific activities * provide course leading to basic certification, 39 á 25 minutes via video * based on Udemi, also used by others * fee for each training, to be handled via TDF business entity * looking into how to handle payment, risk to exclude some participants * TDF to limit direct access to migration professional and professional trainers to TDF members * non-members have to attend basic certification, 12 months waiting time to proof projects, then can apply for professional certification * people who contribute to the certification project itself will get a senior title, for differentiation and showing seniority * encouragement to contribute to certification project * no changes for developer certification, but propose a senior title for developers who contribute for certification * will have a deeper look into (Lothar) * idea is fine * happy with the overall idea (Michael) * connected to that, change in trademark handling * seems a logical consequence of what just discussed (Lothar) * AI Italo: need to consolidate feedback * appreciate proposal (Emiliano) * will only to qualify people to become trainer (Italo) * then they can propose training to the outside world * AI Italo: start email vote * likely will abstain to avoid impression of CoI (Lothar) * but generally in favor Public meeting ends at 13:18 Berlin time. Private Part X. Last-minute: law firm appointment 3. Discussion: App Store offering TDF and status and orga of the legal advice meeting (Lothar, Florian, all 40min) Rational: Discussion about the need and sort of offerings in the app store beside the upcoming legal advice, orga of the call reason why in private: confidential items for advice, preliminary discussion of offerings Private meeting ends at 14:00 Berlin time. Lothar Becker (Session chair) Stephan Ficht (Keeper of the minutes) -- Florian Effenberger, Executive Director (Geschäftsführer) Tel: +49 30 5557992-50 | Mail: flo...@documentfoundation.org The Document Foundation, Kurfürstendamm 188, 10707 Berlin, DE Gemeinnützige rechtsfähige Stiftung des bürgerlichen Rechts Legal details: https://www.documentfoundation.org/imprint -- To unsubscribe e-mail to: board-discuss+unsubscr...@documentfoundation.org Problems? https://www.libreoffice.org/get-help/mailing-lists/how-to-unsubscribe/ Posting guidelines + more: https://wiki.documentfoundation.org/Netiquette List archive: https://listarchives.documentfoundation.org/www/board-discuss/ Privacy Policy: https://www.documentfoundation.org/privacy
[board-discuss] CANCELLING Friday's board meeting
Hello, lacking agenda items, this Friday's board meeting (June 18) has been CANCELLED. The next regular, public board meeting will be on Friday, July 2. Florian -- Florian Effenberger, Executive Director (Geschäftsführer) Tel: +49 30 5557992-50 | Mail: flo...@documentfoundation.org The Document Foundation, Kurfürstendamm 188, 10707 Berlin, DE Gemeinnützige rechtsfähige Stiftung des bürgerlichen Rechts Legal details: https://www.documentfoundation.org/imprint -- To unsubscribe e-mail to: board-discuss+unsubscr...@documentfoundation.org Problems? https://www.libreoffice.org/get-help/mailing-lists/how-to-unsubscribe/ Posting guidelines + more: https://wiki.documentfoundation.org/Netiquette List archive: https://listarchives.documentfoundation.org/www/board-discuss/ Privacy Policy: https://www.documentfoundation.org/privacy
[board-discuss] Extended: Tender to implement Curl based HTTP/WebDAV UCP (#202104-01)
Hello, we originally posted [1] this tender in April, but we are now extending [2] the application deadline. The deadline for questions stays as in the original tender: June 15, 2021 The deadline for applications has been extended to: June 24, 2021 For all details on the tender, please refer to the original blogpost. [1] Florian [1] https://blog.documentfoundation.org/blog/2021/04/29/tender-to-implement-curl-based-http-webdav-ucp-202104-01/ [2] https://blog.documentfoundation.org/blog/2021/06/11/extended-tender-to-implement-curl-based-http-webdav-ucp-202104-01/ -- Florian Effenberger, Executive Director (Geschäftsführer) Tel: +49 30 5557992-50 | Mail: flo...@documentfoundation.org The Document Foundation, Kurfürstendamm 188, 10707 Berlin, DE Gemeinnützige rechtsfähige Stiftung des bürgerlichen Rechts Legal details: https://www.documentfoundation.org/imprint -- To unsubscribe e-mail to: board-discuss+unsubscr...@documentfoundation.org Problems? https://www.libreoffice.org/get-help/mailing-lists/how-to-unsubscribe/ Posting guidelines + more: https://wiki.documentfoundation.org/Netiquette List archive: https://listarchives.documentfoundation.org/www/board-discuss/ Privacy Policy: https://www.documentfoundation.org/privacy
[board-discuss] Board of Directors Meeting 2021-06-04
The Document Foundation Board of Directors Meeting 2021-06-04 Meeting Minutes Date: 2021-06-04 Location: Jitsi Session chair: Lothar Becker Keeper of the minutes: Stephan Ficht In the meeting: Board - Lothar Becker, Cor Nouws, Michael Meeks, Thorsten Behrens, Emiliano Vavassori Board Deputies - Nicolas Christener, Paolo Vecchi Membership Committee - Membership Committee Deputies - Team - Stephan Ficht, Florian Effenberger, Sophie Gautier, Guilhem Moulin Community - Representation: Nicolas for Franklin [asks to have any votes done via e-mail], Paolo for Daniel Chairman of the Board is in the meeting. One of the Chairman or Deputy Chairman is required to be present or represented for having a quorate call. The Board of Directors at time of the call consists of 7 seat holders without deputies. In order to be quorate, the call needs to have 1/2 of the Board of Directors members, which gives 4. A total of 7 Board of Directors members are attending the call. The board waives all formal statutory requirements, or requirements in the foundations articles, or other requirements regarding form and invitation, time limits, and for the topics discussed in this meeting. The meeting is quorate and invitation happened in time. From now on, motions can be passed with the agreement of a simple majority of those remaining present. The majority threshold is currently 4. The meeting commences at 13:03 Berlin time. Public Part 1. Q: Answering Questions from the community (All, max. 10 min) Rationale: Provide an opportunity for the community to ask questions to the board and about TDF. * Quick update on new mentor (Florian) * will start June 21 * someone already active in the community * (video) interview to introduce currently prepared by Italo and Mike * any questions? (Lothar) * update dev mentor (Florian) * starting date is June 21 * discussion on next decade manifesto is slowing down (Cor) * should drive this process forward (Lothar) * happy to see involvement from MC, members * got stuck in 'hole' (Cor) + not convinced widening the input helps get us out * remember two parts (Emiliano) + board part + and public part + need to review the latter to get it out there + vision part will need more work. * get in touch with Uwe, bring it to community ? (Lothar) + not consensus on community part. + not sure what the issue is (Michael) + Michael & Cor gave some feedback + no follow-up on it. * How about combining this with a saturday meeting ? (Lothar) + ask Uwe to come to our next one. 2. Discuss: (longer) Saturday meeting in June needed? (Lothar, Florian, all 5min) Rational: we agreed to have longer time slots for deeper discussions from time to time, planing the next one * option 1: Saturday, June 12 -> no Nicolas, no Lothar * option 2: Saturday, June 19 -> no Nicolas, ~Cor, no Lothar * option 3: Saturday, June 26 -> no Michael, try this (Paolo)? ... + Berlin time 12->15:00 * option 4: Saturday, July 3 -> no Cor / Thorsten * next decade manifesto to be an item!? (Lothar) * widely agreed to have such a meeting (All) * agreed for June 26, Berlin time 12->15:00 3. Discuss: internal meetings around LibOCon (Florian, all 10min) Rational: when and how do we do the usual meetings with all bodies around LiboCon * LibOCon is Thursday, September 23 to Saturday, September 25 * in-person meetings in the full group seem very unlikely * option 1: Saturday, September 18 * option 2: Saturday, October 2 * option 3: Monday, September 27 and Tuesday, September 28 * not plan for full in person meeting (Florian) * planned: BoD-meeting, joined BoD+MC+team * AI Florian: send invites for 27 and 28th, feedback in a week from now -> then finalizing it Public meeting ends at 13:22 Berlin time. Agenda items of Private Part 4. Inform: status and orga of the legal consultation for business entity as follow up (Lothar, Florian 10min) Rationale: informing about status, defining participants, questions Reason why in private: confidential items for advice 5. Discuss: (status of and) further handling of LibreOffice licence agreements (Florian, all 15min) Rationale: plan to further handle that after 01.07. Reason why in private: confidential informations about future licence policies and holders Private meeting ends at 13:51 Berlin time. Lothar Becker (Session chair) Stephan Ficht (Keeper of the minutes) -- Florian Effenberger, Executive Director (Geschäftsführer) Tel: +49 30 5557992-50 | Mail: flo...@documentfoundation.org The Document Foundation, Kurfürstendamm 188, 10707 Berlin, DE Gemeinnützige rechtsfähige Stiftung des bürgerlichen Rechts Legal details: https://www.docum
[board-discuss] Tender to implement master document fixes
Hello, TDF has just published a tender to implement master document fixes: https://blog.documentfoundation.org/blog/2021/06/08/tender-to-implement-master-document-fixes-202106-02/ Florian -- Florian Effenberger, Executive Director (Geschäftsführer) Tel: +49 30 5557992-50 | Mail: flo...@documentfoundation.org The Document Foundation, Kurfürstendamm 188, 10707 Berlin, DE Gemeinnützige rechtsfähige Stiftung des bürgerlichen Rechts Legal details: https://www.documentfoundation.org/imprint -- To unsubscribe e-mail to: board-discuss+unsubscr...@documentfoundation.org Problems? https://www.libreoffice.org/get-help/mailing-lists/how-to-unsubscribe/ Posting guidelines + more: https://wiki.documentfoundation.org/Netiquette List archive: https://listarchives.documentfoundation.org/www/board-discuss/ Privacy Policy: https://www.documentfoundation.org/privacy
Re: [board-discuss] Tender to implement the new TDF Membership Committee’s web-based tooling
Hello Andreas, Andreas Mantke wrote on 31.05.21 at 18:29: I'm currently evaluate a solution for Plone with a 'honeypot' and work on a new add-on for a switch to a GDPR compatible captcha online provider. thanks for sharing! Let us know how it's going - we'll also share our findings (probably on the website list), as I guess several projects have similar issues. Florian -- To unsubscribe e-mail to: board-discuss+unsubscr...@documentfoundation.org Problems? https://www.libreoffice.org/get-help/mailing-lists/how-to-unsubscribe/ Posting guidelines + more: https://wiki.documentfoundation.org/Netiquette List archive: https://listarchives.documentfoundation.org/www/board-discuss/ Privacy Policy: https://www.documentfoundation.org/privacy
Re: [board-discuss] Tender to implement the new TDF Membership Committee’s web-based tooling
Hello Andreas, Andreas Mantke wrote on 30.05.21 at 20:12: would be great, if someone could shed some light on this. Is there already a captcha provider available which could be self hosted. I searched for such option, but with no result. we looked at some in the past (don't remember their names from the top of my head), but the results were only mediocre. What helped us years ago in the wiki was to ask concrete questions eg. about TDF (Where are we located etc.), because these cannot be automated so easily, but still, you need to rotate these frequently... indeed, time for a proper solution to this. :) Florian -- To unsubscribe e-mail to: board-discuss+unsubscr...@documentfoundation.org Problems? https://www.libreoffice.org/get-help/mailing-lists/how-to-unsubscribe/ Posting guidelines + more: https://wiki.documentfoundation.org/Netiquette List archive: https://listarchives.documentfoundation.org/www/board-discuss/ Privacy Policy: https://www.documentfoundation.org/privacy
[board-discuss] Drafting "Tender to implement master document fixes"
Hello, one of the approved [1] tenders is the Tender to implement master document fixes The board would like to work together in public with all of you on this tender before it gets officially published. The current draft is therefore shared at https://nextcloud.documentfoundation.org/s/gWpoXJ7kQZXMC4Q The board is happy to get your feedback and proposals. We'd like to discuss this ideally in the next board call, i.e. on Friday, June 4, at 1300 Berlin time. Please send your feedback to the public board-discuss@documentfoundation.org mailing list. Those with a conflict of interest (i.e. potential bidders) will be excluded from the point on the tender is published and evaluated. Looking forward to your feedback, and thanks a lot! Florian [1] https://listarchives.documentfoundation.org/www/board-discuss/2021/msg00091.html -- Florian Effenberger, Executive Director (Geschäftsführer) Tel: +49 30 5557992-50 | Mail: flo...@documentfoundation.org The Document Foundation, Kurfürstendamm 188, 10707 Berlin, DE Gemeinnützige rechtsfähige Stiftung des bürgerlichen Rechts Legal details: https://www.documentfoundation.org/imprint -- To unsubscribe e-mail to: board-discuss+unsubscr...@documentfoundation.org Problems? https://www.libreoffice.org/get-help/mailing-lists/how-to-unsubscribe/ Posting guidelines + more: https://wiki.documentfoundation.org/Netiquette List archive: https://listarchives.documentfoundation.org/www/board-discuss/ Privacy Policy: https://www.documentfoundation.org/privacy
