During the implementation of OpenERP verson 5.0.6 during February 2010 in a small size company in Kampala (Uganda), we came across a number of pitfalls which caused problems and error screens which were sometimes difficult to interpret. In some cases hints were found (afterwards) in the documentation however these were not clear upfront. For that reason we have listed a number of these issues which could help other inexperienced users to avoid the same difficulties. I will email this document to OpenERP, also put it on the user forum and upload some of this material to the relevant sections of the existing documentation (to facilitate the next update). The issues listed are roughly given in the order we discovered them during the implementation.
⢠Database Back-up / Restore procedure Initially the database back-up function did not work. The discussion in the userforum helped us to resolve this important issue (relevant details can be found on http://www.openobject.com/forum/viewtopic.php?p=50802#50802). Adherence to a rigid procedure for database back-up / restore is strongly advised !! ⢠Setting Default Currency During the initial set-up of the system only one of the known currencies can be selected. We chose USD although we needed Uganda Shillings as default. This can be done after the initial set-up by: financial management > configuration > currencies and add a new currency UGX as default. N.B.: To facilitate occasional USD transactions, the USD to UGX exchange rate needs to be regularly updated via: financial management > financial configuration > currencies. ⢠Define Chart of Accounts Can either be a predefined chart of accounts (e.g. UK minimum) or a specific set of accounts (e.g. as already in use within the company). Accounts are defined via: financial management > configuration > general ledger > list of accounts. Enter the relevant account numbers, names, internal type, accounting type and parent. Make sure the internal types are set to âotherâ, only parent accounts should have internal type âviewâ. Set the default tax per account code. N.B.: Accounts with type âviewâ cannot be used to book cost. Changing type settings can be problematic ! N.B.: Every account which could be involved in reconciliation needs the setting âreconcileâ ! N.B.: Selecting more than one set of predefined chart of accounts gives rise to unpredictable results ! N.B.: Setting âdeleting allowedâ is advised N.B.: Using the import functionality via a CSV file saves time ⢠Setting up Journals Fairly straight forward on the basis of table 7.4 on page 75 in the documentation. Apart from a starting journal (see below), we also defined an Inter-Bank transfer journal to simplify the bookings and to get these transactions properly listed. ⢠Creating a Starting Balance Presetting balance items to reflect the proper starting position can be done as follows: - define a starting journal (configuration > financial accounting > financial accounts > financial journals), type â situationâ and âcentralized counterpartâ - create two accounts called default credit account and default debit account and define the account numbers outside the range of numbers of the existing chart of accounts, account type âviewâ and internal type âothersâ - insert starting balance figures (financial management > entries encoding > entries encoding by line), click new and insert date, account, name, debit / credit (alternatively a CSV file could be imported with the relevant data) ⢠Outstanding Debtors and Creditors Defining outstanding debtors and creditors to reflect the proper starting position can be done as follows: - add names and addresses of all debtors and creditors as a partner (relations > relations) - make an invoice for every item related to an existing outstanding debtor or outstanding creditor ⢠Set initial Invoice Number In order to avoid using invoice numbers which have been used in the period prior to implementing OpenERP one can define the initial starting invoice number as follows: financial administration > configuration > sequences > sequences, select account invoice out, padding 4, next number as appropriate, increment 1 ⢠Properties / Values in module Product Some of the general default properties in module Product need to be reset after changing particular account codes such as Account Receivable and Account Payable, by deleting the corresponding âvaluesâ and redefining them with the valid account codes. This is not obvious to an inexperienced user and can be regarded as a bug in the system. Hopefully our experience will benefit others who also plan to implement OpenERP. Even though the emphasis here is on issues and potential pitfalls, the system is in our opinion very powerful and flexible. -------------------- m2f -------------------- -- http://www.openobject.com/forum/viewtopic.php?p=53353#53353 -------------------- m2f --------------------
_______________________________________________ Tinyerp-users mailing list http://tiny.be/mailman2/listinfo/tinyerp-users
