Re: [acupa-l] reimbursement policy

[Marlene Terpenning]

Nicole,   Our reimbursement policy states:             The University currently has an "Accountable Plan" for employee business expense reimbursement.  In order to comply with IRS regulations for an Accountable Plan, the University will make reimbursements only for business expenses which meet the following three conditions; 1.     The expenses must have a legitimate business connection; 2.     The expenses must be adequately accounted for within 30 days of their occurrence; and 3.     Any excess advanced funds must be returned to the University within 10 days of the expense occurrence. This was changed a few years ago from 60 days to 30 days because the longer we gave employees the longer they took to submit.  Now if it is the first time an employee has ever submitted a request that is more than 30 but less than 60, I'll reimburse, but inform them in the future any request more than 30 days will not be reimbursed.    Marlene Marlene Terpenning Director of Business Services Franciscan University of Steubenville 1235 University Blvd Steubenville, OH  43952 Phone (740)284-5178 Fax (740)283-6472 http://www.franciscan.edu >>> Nicole Goodman <nicole.good...@wwu.edu> 3/7/2014 12:10 PM >>> Do any of your employee reimbursement policies deny reimbursement if the employee fails to submit a reimbursement request after a certain period? If so, can you send me your policy language?   Best, Nicole   Nicole Goodman BFA Budget Officer and Internal Controls/BFA Policy Coordinator OM 403, MS - 9044 Western Washington University (|360.650.2477    6|360.650.3037  +| nicole.good...@wwu.edu   I GIVE. DO YOU? Click the logo below to start giving or to increase your donation.         ATTN: Please be aware that when you respond to an ACUPA-L e-mail, the reply will be distributed to the ENTIRE e-listing of members. If you do NOT want to send an e-mail to everyone, please reply directly to the individual who initiated the query (their e-mail address appears in the "From" line of their original e-mail). If you wish to remove yourself from the ACUPA e-mail list, please go to this web address and fill out the form. We will remove you from the list within 24 hours during normal business hours. http://www.acupa.org/MembershipForm_Discontinue.html Scanned by for virus, malware and spam by SCM appliance ATTN: Please be aware that when you respond to an ACUPA-L e-mail, the reply will be distributed to the ENTIRE e-listing of members. If you do NOT want to send an e-mail to everyone, please reply directly to the individual who initiated the query (their e-mail address appears in the "From" line of their original e-mail). If you wish to remove yourself from the ACUPA e-mail list, please go to this web address and fill out the form. We will remove you from the list within 24 hours during normal business hours. http://www.acupa.org/MembershipForm_Discontinue.html