Hi, Rachel, I have to echo most of the others' sentiment. Our policies still have numbers, but their existence to be largely vestigial. We find that our customers search for policies mostly by keywords, and policies are linked in such a way that numbers are generally obsolete.
We began, twenty+ years ago, by numbering our policies by volume (or roughly by VP responsibility), followed by chronological issuance after a decimal point. We have found the numbers to be mostly not useful anymore. Josh Joshua Adams Director, Cornell University Policy Office and DFA Communications 35 Thornwood Dr, Suite 200 Ithaca, NY 14850 t: 607.255.8279 f: 607.254.1555 w: www.policy.cornell.edu<http://www.policy.cornell.edu/> ? Please consider the environment before printing this e-mail. From: [email protected] [mailto:[email protected]] On Behalf Of Rachel Grace King Sent: Thursday, May 14, 2015 9:02 AM To: ACUPA-L Subject: [acupa-l] Policy Numbering System Good Morning, I am in the beginning stages of working on a policy library for my college. Currently, we don't have a specific numbering system for our policies and I wanted to get that down first before trying to incorporate them into a library. There are so many varieties on policy numbering systems, so I would like to know if you could share your thoughts on yours, specifically the following: 1. What numbering system do you use for your policies? 2. Why do you feel it was best for your policies? (do you have several policies under one main topic, etc.) 3. Have you found that it's easy or difficult to add new items to your policy numbering system (example, a new volume, chapter, etc.) with your current numbering system. I'm concerned about incorporating a new numbering system at the same time we are reformatting our policies because they may move from the current chapters they are in. I appreciate your thoughts and time on this. Thanks, Rachel _______________________________ Rachel King, M.A. Policies and Procedures Manager Adjunct Instructor, Office Systems Technology Wake Technical Community College 9101 Fayetteville Road Raleigh, NC 27603 (919) 866-5603 [email protected]<mailto:[email protected]> [email protected]<mailto:[email protected]> _______________________________ Email correspondence to and from this address may be subject to the North Carolina Public Records law and may be disclosed to third parties by an authorized state official (NCGS. ch. 132). Student educational records are subject to FERPA. ATTN: Please be aware that when you respond to an ACUPA-L e-mail, the reply will be distributed to the ENTIRE list of members. If you do NOT want to send an e-mail to everyone, please reply directly to the individual who initiated the query (their e-mail address appears in the "From" line of their original e-mail). If you wish to remove yourself from the ACUPA e-mail list, please go to the following website and complete the form. We will remove you from the list within 24 hours, during normal business hours. http://www.acupa.org/MembershipForm_Discontinue.html If you have questions about the ACUPA e-list, please contact Jamie Parris at [email protected]<mailto:[email protected]?subject=ACUPA%20e-list%20assistance> or 607-255-6837.
