I spent quite a bit of time searching the web and researching what systems other institutions used. I remember that Purdue and Old Dominion were among my favorites. Cornell has always been one of my "go to" web sites for policy. See my specific answers in your original email below. My best advice: glean all the good stuff from everybody else and develop a method that best serves your institution. Then let us all know if you come up with something really awesome so we can use it :)
Lynda Lloyd, M.Ed., P.H.R. Director of Institutional Policy & Compliance NWACC Policy<http://www.nwacc.edu/web/policy/policy_procedure> 479-619-4248 office 479-381-8660 wireless This message is intended solely for the recipient to whom it is addressed. If you are not the intended recipient, do not disclose, distribute or copy this email. Please notify the sender immediately and delete this email from your system. From: [email protected] [mailto:[email protected]] On Behalf Of Rachel Grace King Sent: Thursday, May 14, 2015 8:02 AM To: Association of College and University Policy Administrators Subject: [acupa-l] Policy Numbering System Good Morning, I am in the beginning stages of working on a policy library for my college. Currently, we don't have a specific numbering system for our policies and I wanted to get that down first before trying to incorporate them into a library. There are so many varieties on policy numbering systems, so I would like to know if you could share your thoughts on yours, specifically the following: 1. What numbering system do you use for your policies? We chose to use "1000, 2000, 3000, etc.," as a departmentally based numbering system. Each number category has subcategories. For example, here is a link to the HR policy page: http://www.nwacc.edu/web/policy/humanresourcespolicy 2. Why do you feel it was best for your policies? (do you have several policies under one main topic, etc.) Our intent was to provide a more intuitive process for access. Yes, it has been an improvement. The main policy page lists each category by division/department and gives a brief overview about the policy for this area. From there it a "click" to the actual policy listings. Here is the link: http://www.nwacc.edu/web/policy/ 3. Have you found that it's easy or difficult to add new items to your policy numbering system (example, a new volume, chapter, etc.) with your current numbering system. We don't use that extensive of a system for numbering. Previous polices are stored electronically in files. All new and revised policies have the date of approval and previous revisions contained in the headings. A little labor intensive on my part, but it keeps me employed! As a community college - not part of a large university system, this works well for us at the current time. I can imagine a time when we may need to transition to a more complex system as we grow/expand and add additional locations. I'm concerned about incorporating a new numbering system at the same time we are reformatting our policies because they may move from the current chapters they are in. I appreciate your thoughts and time on this. Thanks, Rachel _______________________________ Rachel King, M.A. Policies and Procedures Manager Adjunct Instructor, Office Systems Technology Wake Technical Community College 9101 Fayetteville Road Raleigh, NC 27603 (919) 866-5603 [email protected]<mailto:[email protected]> [email protected]<mailto:[email protected]> _______________________________ Email correspondence to and from this address may be subject to the North Carolina Public Records law and may be disclosed to third parties by an authorized state official (NCGS. ch. 132). Student educational records are subject to FERPA. ATTN: Please be aware that when you respond to an ACUPA-L e-mail, the reply will be distributed to the ENTIRE list of members. If you do NOT want to send an e-mail to everyone, please reply directly to the individual who initiated the query (their e-mail address appears in the "From" line of their original e-mail). If you wish to remove yourself from the ACUPA e-mail list, please go to the following website and complete the form. We will remove you from the list within 24 hours, during normal business hours. http://www.acupa.org/MembershipForm_Discontinue.html If you have questions about the ACUPA e-list, please contact Jamie Parris at [email protected]<mailto:[email protected]?subject=ACUPA%20e-list%20assistance> or 607-255-6837.
