Hi Rachel, Despite the trend to not number, all three of the institutions I have worked at previously codified their policies. As would seem logical, they were primarily grouped in accordance with the organizational structure. Each VP who could ultimately approve a policy had a chapter or volume in the policy library. The library for two of the three started with volumes of BoT /Governance policies. One institution utilized a four digit numbering system starting with 0001 and each volume beginning with the next 1000 (e.g. 0000, 1000,2000, etc) the other two in a format of xxx.xx. I don't recall any numbering issues during the time I was at any of them. But all had their challenges with regards to different aspects of policy administration.
One of the biggest concerns was duplication of policies in different volumes where there was some overlap and at the last institution we required a single point of accountability and anywhere else a policy was relevant it was simply linked to the applicable volume. Good luck. Doug From: [email protected] [mailto:[email protected]] On Behalf Of Rachel Grace King Sent: Thursday, May 14, 2015 9:02 AM To: Association of College and University Policy Administrators Subject: [acupa-l] Policy Numbering System Good Morning, I am in the beginning stages of working on a policy library for my college. Currently, we don't have a specific numbering system for our policies and I wanted to get that down first before trying to incorporate them into a library. There are so many varieties on policy numbering systems, so I would like to know if you could share your thoughts on yours, specifically the following: 1. What numbering system do you use for your policies? 2. Why do you feel it was best for your policies? (do you have several policies under one main topic, etc.) 3. Have you found that it's easy or difficult to add new items to your policy numbering system (example, a new volume, chapter, etc.) with your current numbering system. I'm concerned about incorporating a new numbering system at the same time we are reformatting our policies because they may move from the current chapters they are in. I appreciate your thoughts and time on this. Thanks, Rachel _______________________________ Rachel King, M.A. Policies and Procedures Manager Adjunct Instructor, Office Systems Technology Wake Technical Community College 9101 Fayetteville Road Raleigh, NC 27603 (919) 866-5603 [email protected]<mailto:[email protected]> [email protected]<mailto:[email protected]> _______________________________ Email correspondence to and from this address may be subject to the North Carolina Public Records law and may be disclosed to third parties by an authorized state official (NCGS. ch. 132). Student educational records are subject to FERPA. ATTN: Please be aware that when you respond to an ACUPA-L e-mail, the reply will be distributed to the ENTIRE list of members. If you do NOT want to send an e-mail to everyone, please reply directly to the individual who initiated the query (their e-mail address appears in the "From" line of their original e-mail). If you wish to remove yourself from the ACUPA e-mail list, please go to the following website and complete the form. We will remove you from the list within 24 hours, during normal business hours. http://www.acupa.org/MembershipForm_Discontinue.html If you have questions about the ACUPA e-list, please contact Jamie Parris at [email protected]<mailto:[email protected]?subject=ACUPA%20e-list%20assistance> or 607-255-6837.
