Hi Heather, When our website was established, we developed a behind-the-scenes mechanism for creating a PDF of the entire Board of Regents' Policy Manual and the entire Administrative Policy Manual. On occasion, we use this mechanism to create hard-copy versions of the Regents' Policy Manual for new Regents. We have never been asked to create a PDF for an NSF grant application, and we have had numerous NSF awards. I'm skeptical about this being an actual requirement for the grant application. Have you asked to see a written copy of the NSF requirement?
Best, Pamina ___________________________________________ [cid:C03C231D-473F-489D-A363-A016387FD58A] Pamina M. Deutsch University Policy and Administrative Planning Director UNM Policy Office, 114B Scholes Hall MSC05 3357 1 University of New Mexico Albuquerque, NM 87131-0001 Tel. 505.277-2069 Web. http://policy.unm.edu<http://policy.unm.edu/> From: <[email protected]<mailto:[email protected]>> on behalf of "Rebecca G. Deardorff" <[email protected]<mailto:[email protected]>> Reply-To: Association of College and University Policy Administrators <[email protected]<mailto:[email protected]>> Date: Wednesday, July 8, 2015 10:15 AM To: "Institutional policy-related discussions ([email protected]<mailto:[email protected]>)" <[email protected]<mailto:[email protected]>> Subject: RE:[acupa-l] Policy Handbook PDF Hi Heather, I’ve not heard of this requirement coming from the NSF, but a few years back we were required to provide a PDF of our (former) University Handbook materials. These are provided online in five separate “resources” but, along with three other policy resources, are searchable either together or independently. So, likewise a PDF of these materials made no sense. However, this was a legal request we couldn’t ignore, so we provided a PDF of the combined tables of contents to the materials that were formerly in the Handbook, such that each policy noted in the table of contents was itself a link to the policy on the web. The PDF worked as a portable electronic directory – but was just useless as a paper document. This sufficed for the PDF purpose and we created a PDF of only 5 or 6 pages in length. My best, Rebecca Rebecca Goodwin Deardorff Director of Rules Coordination Office of the President Box 351210 Seattle, WA 98195 206-543-9219 www.washington.edu/rules [http://www.washington.edu/marketing/e-communications/wsignature.gif] From: [email protected]<mailto:[email protected]> [mailto:[email protected]] On Behalf Of Heather Foster Sent: Wednesday, July 08, 2015 8:40 AM To: Institutional policy-related discussions ([email protected]<mailto:[email protected]>) Subject: [acupa-l] Policy Handbook PDF Hello friends, I received a call this morning requesting our Handbook as a pdf. He stated a requirement by NSF to submit a pdf of the institution’s Handbook as part of a grant application. We’ve never had ours in a pdf, but the caller was quick to tell me we are the only university that doesn’t follow this practice. Let’s see a show of hands. How many of you have the entire Handbook as ONE pdf? Am I the outlier? I’m not opposed to creating one, but it would need to be at a slower time of the year. Thanks, Heather Heather M. Foster Policy Specialist II Institutional Compliance & Risk Services The University of Texas at San Antonio P 210.458.5537 F 210.458.4993 ATTN: Please be aware that when you respond to an ACUPA-L e-mail, the reply will be distributed to the ENTIRE list of members. If you do NOT want to send an e-mail to everyone, please reply directly to the individual who initiated the query (their e-mail address appears in the "From" line of their original e-mail). If you wish to remove yourself from the ACUPA e-mail list, please go to the following website and complete the form. We will remove you from the list within 24 hours, during normal business hours. http://www.acupa.org/MembershipForm_Discontinue.html If you have questions about the ACUPA e-list, please contact Jamie Parris at [email protected]<mailto:[email protected]?subject=ACUPA%20e-list%20assistance> or 607-255-6837. ATTN: Please be aware that when you respond to an ACUPA-L e-mail, the reply will be distributed to the ENTIRE list of members. If you do NOT want to send an e-mail to everyone, please reply directly to the individual who initiated the query (their e-mail address appears in the "From" line of their original e-mail). If you wish to remove yourself from the ACUPA e-mail list, please go to the following website and complete the form. We will remove you from the list within 24 hours, during normal business hours. http://www.acupa.org/MembershipForm_Discontinue.html If you have questions about the ACUPA e-list, please contact Jamie Parris at [email protected]<mailto:[email protected]?subject=ACUPA%20e-list%20assistance> or 607-255-6837.
