Our policy template uses "Effective Date" and lists this on the first page of the document. We record the approval dates internally but don't note this on the policy document itself. In most cases the approval date is the same as the effective date, but not always (we have one right now that is approved but requires IT support, and so while already approved by our Board it will not be effective Sept 1st to allow IT the time needed to create the infrastructure).
We have also recently changed our "Last Revised Date" language and replaced it with "History", and then moved this portion to the end of the policy document. Previously we listed this on the first page of the policy, but felt that listing dates other than the Effective Date on the first page was not necessarily useful for the reader. Sharon Sproule General Counsel | University of Lethbridge From: [email protected] [mailto:[email protected]] On Behalf Of Zalatoris, Scott R Sent: Tuesday, July 28, 2015 8:41 AM To: Association of College and University Policy Administrators Subject: [acupa-l] Updated, Approved, Effective: Dates Associated with Policies Colleagues, The University of Illinois is reviewing lifecycle dates associated with our business and financial policies and procedures. Each policy currently has "approved on" and "last updated" dates listed. There has been some confusion regarding if the "approved on" date, is the same as an effective date. How do your institution(s) list these dates? Is it part of a standard template? Has anyone recently changed or modified the way they list dates based on customer feedback? Regards, Scott R Zalatoris Policy Specialist University of Illinois | Office of Business and Financial Services 809 S Marshfield AVE | MC 079 | Chicago, IL 60612 Office: 312-355-5107 | Fax: 312-413-8369 | Email: [email protected]<mailto:[email protected]> OBFS Website: www.obfs.uillinois.edu<http://www.obfs.uillinois.edu/> Under the Illinois Freedom of Information Act (FOIA), any written communication to or from University employees regarding University business is a public record and may be subject to public disclosure. ATTN: Please be aware that when you respond to an ACUPA-L e-mail, the reply will be distributed to the ENTIRE list of members. If you do NOT want to send an e-mail to everyone, please reply directly to the individual who initiated the query (their e-mail address appears in the "From" line of their original e-mail). If you wish to remove yourself from the ACUPA e-mail list, please go to the following website and complete the form. We will remove you from the list within 24 hours, during normal business hours. http://www.acupa.org/MembershipForm_Discontinue.html If you have questions about the ACUPA e-list, please contact Jamie Parris at [email protected]<mailto:[email protected]?subject=ACUPA%20e-list%20assistance> or 607-255-6837.
