Scott, At Purdue, we record two dates at the top of our policies: Date Issued and Date Last Revised. It is very rare that these dates correspond directly to the date something is approved, so to avoid any confusion, we only publish those two dates. The history section of each policy keeps track of each date of revision. Here's a link to one of our policies as an example: http://www.purdue.edu/policies/ethics/iiia1.html
The records of actual approval run the gamut from minutes to emails to signed memos, depending on what level of ultimate approval is required for the particular policy. Most are approved by our Executive Policy Review Group, but some have to be further approved by the president or the board of trustees. This is all kept separate from the policy, because what matters most is when something is effective. Jessica Teets Coordinator, University Policy Office Purdue University 765-494-6373 From: [email protected] [mailto:[email protected]] On Behalf Of Zalatoris, Scott R Sent: Tuesday, July 28, 2015 10:41 AM To: Association of College and University Policy Administrators Subject: [acupa-l] Updated, Approved, Effective: Dates Associated with Policies Colleagues, The University of Illinois is reviewing lifecycle dates associated with our business and financial policies and procedures. Each policy currently has "approved on" and "last updated" dates listed. There has been some confusion regarding if the "approved on" date, is the same as an effective date. How do your institution(s) list these dates? Is it part of a standard template? Has anyone recently changed or modified the way they list dates based on customer feedback? Regards, Scott R Zalatoris Policy Specialist University of Illinois | Office of Business and Financial Services 809 S Marshfield AVE | MC 079 | Chicago, IL 60612 Office: 312-355-5107 | Fax: 312-413-8369 | Email: [email protected]<mailto:[email protected]> OBFS Website: www.obfs.uillinois.edu<http://www.obfs.uillinois.edu/> Under the Illinois Freedom of Information Act (FOIA), any written communication to or from University employees regarding University business is a public record and may be subject to public disclosure. ATTN: Please be aware that when you respond to an ACUPA-L e-mail, the reply will be distributed to the ENTIRE list of members. If you do NOT want to send an e-mail to everyone, please reply directly to the individual who initiated the query (their e-mail address appears in the "From" line of their original e-mail). If you wish to remove yourself from the ACUPA e-mail list, please go to the following website and complete the form. We will remove you from the list within 24 hours, during normal business hours. http://www.acupa.org/MembershipForm_Discontinue.html If you have questions about the ACUPA e-list, please contact Jamie Parris at [email protected]<mailto:[email protected]?subject=ACUPA%20e-list%20assistance> or 607-255-6837.
