Hi Everyone, This thread has been open for 72h, so I'd like to propose we work with Awasum, Mark and Katia as our Coordinators for Outreachy. Mozilla has two coordinators and normally split tasks and work in collaboration as a team, I think it's a good idea to have 3 people to distribute work and have coverage when needed.
For example, Katia said she is good with fund-raising, so perhaps she can follow the recommendations Outreachy has to do this for our pilot, Awasum could help us with community outreach, and Matt could help us in the mentor/project selection given his experience. Following Myrle's suggested process in the thread about notifying the board of our intent [1], I've sent the notice to the board today, we need to wait to hear their input for 72h. Once we have received feedback, and gotten green light, we can get to work with our selected coordinators. Thoughts? G [1] https://lists.apache.org/thread.html/5b62b0d88e4ce65569de3c39d047160b59672db5556acd3d799a5c63@%3Cdev.diversity.apache.org%3E On 2019/07/08 19:37:55, Griselda Cuevas <[email protected]> wrote: > Hi Folks, > > We're looking for someone to be the Coordinator for the ASF at Outreachy, > here are the high level details for the commitment: > > Time commitment: 5h/week (average) > Duration: 1 year > Responsibilities: Act as the liaison between the ASF and Outreachy, > coordinate ASF projects before and during the application process, sheppard > projects through internships, raise funds through Outreachy > > If you're interested, just reply to this thread. > > I'd encourage folks who might be reading, and don't feel you're experienced > enough or have enough tenure at the ASF, to express interest. This is a > good opportunity to build a contribution trajectory at the ASF. > > Below is the entire description of the role from the outreachy website. > > * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * > * * * * * * * * > > Coordinator > FOSS community coordinator. Outreachy internships are organized into > projects under a specific FOSS community. Each community has a coordinator, > which is the main point of contact between the Outreachy organizers and the > community's mentors and volunteers. A community cannot participate in > Outreachy without a coordinator, and each Outreachy mentored project must > be associated with a community. > > Coordinator Duties Before Application Period Opens > - Finding funding for at least 1 intern ($6,500) > - Applying to be an Outreachy community (if a new community), or listing > your community as participating in the current Outreachy Outreachy > internship round (if your community has participated in a past round). > - Ensuring there are community volunteers who can answer Outreachy > applicant questions during the six week application period > - Finding at least two mentors who can commit to our mentor requirements > - Approving mentor-submitted projects. Coordinators will receive an email > when a mentor submits a new project. They should review the project to see > whether it is a good fit for a three-month internship with a newcomer to > free and open source software. > > Coordinator Duties During Application Period > - Communicating with mentors to determine if they have too few applicants > (and need to extend the application deadline for a project) or if the > mentor has too many applicants (and needs to close the project to new > applicants) > - Reminding mentors to make their intern selection ASAP after the applicant > deadline passes > - Working with mentors to prioritize which interns to accept. Communities > need to be selective about their interns, so coordinators will need to > review interns' applications, time commitments, and double check that the > mentor is still able to meet our time requirement commitments during the > internship. Coordinators are encouraged to be especially selective about > interns who will be funded from the Outreachy general fund. > - Responding to cases where two Outreachy projects want to accept the same > intern. Sometimes projects within the same community, or even different > communities want to accept the same intern. The Outreachy organizers sort > out the selection during the weeks between the application deadline and the > intern announcement date. It's very important to select your interns on > time, so that Outreachy organizers can work out any applicant conflicts. > - Responding to cases where mentors have selected an ineligible applicant. > Applicants often "push the boundaries" of our eligibility rules, especially > students who are taking too many classes. Outreachy organizers will follow > up with applicants with missing or vague eligibility information, and we > may need community coordinator help to get the mentor to pick a different > candidate. > In the rare case where a mentor needs to drop from the program, > coordinators help find a replacement mentor >
