I'm all for the proposal but... Why would this committee be doing fundraising? Nothing in the proposal we currently have consensus around requires fundraising. There is a reason for this. Furthermore, we have a fundraising committee charged with fundraising activities should it ever be approved that the ASF raises funds for Outreachy.
Ross --- Sent from my phone, likely while waking down the stars and having a conversation. Sorry about my carelessness, I blame the machines. ________________________________ From: Matt Sicker <[email protected]> Sent: Friday, July 12, 2019 11:56:56 PM To: [email protected] <[email protected]> Subject: Re: [Volunteer Needed] Outreachy Coordinator for the ASF I like that idea a lot! Especially because we’ll be aiming for several mentors and interns over time. On Fri, Jul 12, 2019 at 17:19, Gris Cuevas <[email protected]> wrote: > Hi Everyone, > > This thread has been open for 72h, so I'd like to propose we work with > Awasum, Mark and Katia as our Coordinators for Outreachy. Mozilla has two > coordinators and normally split tasks and work in collaboration as a team, > I think it's a good idea to have 3 people to distribute work and have > coverage when needed. > > For example, Katia said she is good with fund-raising, so perhaps she can > follow the recommendations Outreachy has to do this for our pilot, Awasum > could help us with community outreach, and Matt could help us in the > mentor/project selection given his experience. > > Following Myrle's suggested process in the thread about notifying the > board of our intent [1], I've sent the notice to the board today, we need > to wait to hear their input for 72h. Once we have received feedback, and > gotten green light, we can get to work with our selected coordinators. > > Thoughts? > > G > > [1] > https://nam06.safelinks.protection.outlook.com/?url=https%3A%2F%2Flists.apache.org%2Fthread.html%2F5b62b0d88e4ce65569de3c39d047160b59672db5556acd3d799a5c63%40%253Cdev.diversity.apache.org%253E&data=02%7C01%7CRoss.Gardler%40microsoft.com%7C3e3627e058e643823ab708d7071c4c41%7C72f988bf86f141af91ab2d7cd011db47%7C1%7C1%7C636985690427803325&sdata=fsyDtHLSim%2BksZTKBIncm%2B7h8BXxURui4xI3CAM9tKQ%3D&reserved=0 > > > On 2019/07/08 19:37:55, Griselda Cuevas <[email protected]> wrote: > > Hi Folks, > > > > We're looking for someone to be the Coordinator for the ASF at Outreachy, > > here are the high level details for the commitment: > > > > Time commitment: 5h/week (average) > > Duration: 1 year > > Responsibilities: Act as the liaison between the ASF and Outreachy, > > coordinate ASF projects before and during the application process, > sheppard > > projects through internships, raise funds through Outreachy > > > > If you're interested, just reply to this thread. > > > > I'd encourage folks who might be reading, and don't feel you're > experienced > > enough or have enough tenure at the ASF, to express interest. This is a > > good opportunity to build a contribution trajectory at the ASF. > > > > Below is the entire description of the role from the outreachy website. > > > > * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * > * * > > * * * * * * * * > > > > Coordinator > > FOSS community coordinator. Outreachy internships are organized into > > projects under a specific FOSS community. Each community has a > coordinator, > > which is the main point of contact between the Outreachy organizers and > the > > community's mentors and volunteers. A community cannot participate in > > Outreachy without a coordinator, and each Outreachy mentored project must > > be associated with a community. > > > > Coordinator Duties Before Application Period Opens > > - Finding funding for at least 1 intern ($6,500) > > - Applying to be an Outreachy community (if a new community), or listing > > your community as participating in the current Outreachy Outreachy > > internship round (if your community has participated in a past round). > > - Ensuring there are community volunteers who can answer Outreachy > > applicant questions during the six week application period > > - Finding at least two mentors who can commit to our mentor requirements > > - Approving mentor-submitted projects. Coordinators will receive an email > > when a mentor submits a new project. They should review the project to > see > > whether it is a good fit for a three-month internship with a newcomer to > > free and open source software. > > > > Coordinator Duties During Application Period > > - Communicating with mentors to determine if they have too few applicants > > (and need to extend the application deadline for a project) or if the > > mentor has too many applicants (and needs to close the project to new > > applicants) > > - Reminding mentors to make their intern selection ASAP after the > applicant > > deadline passes > > - Working with mentors to prioritize which interns to accept. Communities > > need to be selective about their interns, so coordinators will need to > > review interns' applications, time commitments, and double check that the > > mentor is still able to meet our time requirement commitments during the > > internship. Coordinators are encouraged to be especially selective about > > interns who will be funded from the Outreachy general fund. > > - Responding to cases where two Outreachy projects want to accept the > same > > intern. Sometimes projects within the same community, or even different > > communities want to accept the same intern. The Outreachy organizers sort > > out the selection during the weeks between the application deadline and > the > > intern announcement date. It's very important to select your interns on > > time, so that Outreachy organizers can work out any applicant conflicts. > > - Responding to cases where mentors have selected an ineligible > applicant. > > Applicants often "push the boundaries" of our eligibility rules, > especially > > students who are taking too many classes. Outreachy organizers will > follow > > up with applicants with missing or vague eligibility information, and we > > may need community coordinator help to get the mentor to pick a different > > candidate. > > In the rare case where a mentor needs to drop from the program, > > coordinators help find a replacement mentor > > > -- Matt Sicker <[email protected]>
