Hello folks, The new update of the week. You'll find the meeting minutes in the following link:
https://cwiki.apache.org/confluence/display/EDI/2019-11-21+Outreachy+Meeting+notes Best regards, Katia On Tue, Nov 19, 2019 at 1:59 PM Katia Rojas <[email protected]> wrote: > Hi Kenn, > > After talking with Sage and reviewing deadlines we concluded that it is > not possible to get an extension. To get an extension we would have to have > strong applicants with strong contributions located and ready to deliver > said contributions in couple of days. Because we do not comply with those > requirements we can't get an extension of time. Nevertheless, we will move > the funding to the next round and we would like to see these interested > mentors and applicants in the next round. They will have enough time to > present projects and record strong contributions. > > Please let us know if you have any questions. > > Thanks, > Katia > > > > > > > > > > > On Thu, Nov 14, 2019 at 7:14 PM Rui Wang <[email protected]> wrote: > >> Hi, >> >> I checked the intern candidate and tried to find what was the >> contribution. The PR I found was [1]. That PR is not the starter task I >> assigned and it was not merged. So I think at this moment for the specific >> project, there is no qualified candidate to make forward? >> >> >> [1]: https://github.com/apache/beam/pull/9962 >> >> >> -Rui >> >> On Thu, Nov 14, 2019 at 2:39 AM Katia Rojas <[email protected]> wrote: >> >>> Hi - >>> >>> Improve Apache BeamSQL to allow users better write big data processing >>> pipelines >>> >>> https://www.outreachy.org/december-2019-to-march-2020-internship-round/communities/apache/#improve-apache-beamsql-to-allow-users-write-big-da >>> >>> This project has one contribution recorded but not rated. Is it possible >>> to be rated today and (if it is good enough) select the applicant as an >>> intern? >>> *@ruiwang, you have time until 4 pm UTC.* >>> >>> The deadline for selecting an intern is Nov. 14, 2019, at 4 pm UTC. Once >>> mentors select their interns, the community coordinator will need to assign >>> funding sources. The Outreachy organizers will then approve the intern >>> selection and funding source. >>> >>> >>> https://www.outreachy.org/december-2019-to-march-2020-internship-round/communities/apache/improve-apache-beamsql-to-allow-users-write-big-da/applicants/ >>> >>> >>> *@Kenneth Knowles <[email protected]> , do you know who is interested? for >>> which project? and when this would be delivered?* >>> >>> Please let us know as soon as possible. >>> >>> Best, >>> Katia >>> >>> >>> >>> >>> On Thu, Nov 14, 2019 at 10:43 AM Kenneth Knowles <[email protected]> >>> wrote: >>> >>>> Hi all, >>>> >>>> The two Beam projects appear to have missed the Outreachy deadline for >>>> contributions to be recorded, correct? We should gather information on >>>> why >>>> not, from the applicants and mentors. I notice there is speculation in >>>> the >>>> reports. Let us make our conclusions more precise. >>>> >>>> ... putting on Beam PMC chair hat ... >>>> >>>> We have interested mentors and applicants. Can we get an extension? I >>>> and >>>> other Beam PMC can put some effort into resolving the friction and >>>> getting >>>> contributions recorded. >>>> >>>> Kenn >>>> >>>> On Thu, Nov 7, 2019 at 10:28 AM Katia Rojas <[email protected]> wrote: >>>> >>>> > Hello folks, >>>> > >>>> > The new update of the week. You'll find the meeting minutes in the >>>> > following link: >>>> > >>>> > >>>> https://cwiki.apache.org/confluence/display/EDI/2019-11-07+Meeting+notes >>>> > >>>> > Best regards, >>>> > Katia >>>> > >>>> > >>>> > >>>> > On Thu, Oct 31, 2019 at 9:13 PM Katia Rojas <[email protected]> wrote: >>>> > >>>> > > Hello folks, >>>> > > >>>> > > The new update of the week. You'll find the meeting minutes in the >>>> > > following link: >>>> > > >>>> > > >>>> https://cwiki.apache.org/confluence/display/EDI/2019-10-31+Meeting+notes >>>> > > >>>> > > >>>> > > If you have any questions, ideas or comments please let us know. >>>> > > >>>> > > Thank you, >>>> > > Katia >>>> > > >>>> > > On Thu, Oct 24, 2019 at 7:57 PM Katia Rojas <[email protected]> >>>> wrote: >>>> > > >>>> > >> Hello folks, >>>> > >> >>>> > >> New update of the week of Outreahy program. Here you'll find the >>>> meeting >>>> > >> minutes. >>>> > >> >>>> > >> >>>> > >>>> https://cwiki.apache.org/confluence/display/EDI/2019-10-24+Meeting+notes >>>> > >> >>>> > >> If you have any questions, ideas or comments please let us know. >>>> > >> >>>> > >> Thank you, >>>> > >> Katia >>>> > >> >>>> > >> >>>> > >> >>>> > >> >>>> > >> On Thu, Sep 19, 2019 at 9:36 PM Katia Rojas <[email protected]> >>>> wrote: >>>> > >> >>>> > >>> Hello folks, >>>> > >>> >>>> > >>> New update of the week of Outreachy program. >>>> > >>> >>>> > >>> >>>> > >>> >>>> > >>>> https://cwiki.apache.org/confluence/display/EDI/2019-09-19+Outreachy+Meeting+notes >>>> > >>> >>>> > >>> https://cwiki.apache.org/confluence/display/EDI/Meeting+notes >>>> > >>> >>>> > >>> Best regards, >>>> > >>> Katia >>>> > >>> >>>> > >>> >>>> > >>> On Tue, Sep 3, 2019 at 10:30 PM Katia Rojas < >>>> [email protected]> >>>> > >>> wrote: >>>> > >>> >>>> > >>>> Hello folks, >>>> > >>>> >>>> > >>>> New update of the week: >>>> > >>>> >>>> > >>>> >>>> > >>>> MEETING NOTES (Based on the agenda) >>>> > >>>> >>>> > >>>> Attendees: >>>> > >>>> >>>> > >>>> Matt Sicker, Gris Cuevas, Awasum Yannick and Katia Rojas >>>> > >>>> >>>> > >>>> Duration of the session: >>>> > >>>> >>>> > >>>> Meeting initiated at 19:00H CET time zone >>>> > >>>> >>>> > >>>> Meeting ended at 19:32H CET time zone >>>> > >>>> >>>> > >>>> Notes: >>>> > >>>> >>>> > >>>> Follow up on action items >>>> > >>>> >>>> > >>>> >>>> > >>>> >>>> > >>>> Review progress done: >>>> > >>>> >>>> > >>>> >>>> > >>>> - >>>> > >>>> >>>> > >>>> “Call for mentors” follow up: >>>> > >>>> >>>> > >>>> We sent a follow up email calling for mentors. This week, we >>>> received >>>> > a >>>> > >>>> few emails from folks showing their interest and asking for more >>>> > >>>> information / clarifications. >>>> > >>>> >>>> > >>>> - >>>> > >>>> >>>> > >>>> We updated the blog post. You can access it on the following >>>> link >>>> > >>>> >>>> > >>>> >>>> > >>>> >>>> > >>>> https://cwiki.apache.org/confluence/pages/viewrecentblogposts.action?key=EDI >>>> > >>>> >>>> > >>>> Things to decide on moving forward >>>> > >>>> >>>> > >>>> >>>> > >>>> 1. >>>> > >>>> >>>> > >>>> Friction Log. To create a friction log template we are going >>>> to >>>> > >>>> open a discussion in the dev@ mailing list and ask the >>>> community >>>> > >>>> for their ideas and input regarding what a friction log should >>>> > contain and >>>> > >>>> how we can track these details. We’d like to open this up for >>>> a 72 >>>> > hour >>>> > >>>> comment period for feedback. With this feedback, we will >>>> create a >>>> > complete >>>> > >>>> friction log template on the D&I wiki. Mentors will be >>>> expected to >>>> > provide >>>> > >>>> these friction log details once a month during the Outreachy >>>> round. >>>> > >>>> >>>> > >>>> >>>> > >>>> >>>> > >>>> 1. >>>> > >>>> >>>> > >>>> Workshops to scope projects. We know that scoping a project >>>> can be >>>> > >>>> challenging, therefore we are going to provide a workshop to >>>> > potential >>>> > >>>> mentors that want to participate in the Outreachy program and >>>> need >>>> > some >>>> > >>>> help with scoping their projects. >>>> > >>>> >>>> > >>>> >>>> > >>>> >>>> > >>>> 1. >>>> > >>>> >>>> > >>>> Send a reminder about the deadline for applications. >>>> > >>>> >>>> > >>>> >>>> > >>>> Recap + Next Steps >>>> > >>>> >>>> > >>>> Some questions are arising about the Outreachy program, to give >>>> some >>>> > >>>> clarity we are going to provide a workshop to scope projects and >>>> > answer >>>> > >>>> questions. To create the friction log template, we are going to >>>> open a >>>> > >>>> discussion in the dev@ mailing list and get input from the >>>> community. >>>> > >>>> >>>> > >>>> If you have any comments or questions, please feel free to share >>>> them >>>> > >>>> with us! >>>> > >>>> >>>> > >>>> Cheers, >>>> > >>>> >>>> > >>>> >>>> > >>>> On Mon, Aug 26, 2019 at 5:55 PM Katia Rojas < >>>> [email protected]> >>>> > >>>> wrote: >>>> > >>>> >>>> > >>>>> Hello folks, >>>> > >>>>> >>>> > >>>>> New update of the week: >>>> > >>>>> >>>> > >>>>> >>>> > >>>>> MEETING NOTES (Based on the agenda) >>>> > >>>>> >>>> > >>>>> Attendees: >>>> > >>>>> >>>> > >>>>> Matt Sicker and Katia Rojas >>>> > >>>>> >>>> > >>>>> Duration of the session: >>>> > >>>>> >>>> > >>>>> Meeting initiated at 19:00H CET time zone >>>> > >>>>> >>>> > >>>>> Meeting ended at 19:42H CET time zone >>>> > >>>>> >>>> > >>>>> Notes: >>>> > >>>>> >>>> > >>>>> Follow up on action items >>>> > >>>>> >>>> > >>>>> >>>> > >>>>> >>>> > >>>>> Review progress done: >>>> > >>>>> >>>> > >>>>> >>>> > >>>>> - >>>> > >>>>> >>>> > >>>>> “Call for mentors” email: >>>> > >>>>> >>>> > >>>>> We sent our first email calling for mentors. This week we >>>> received >>>> > two >>>> > >>>>> emails from folks showing their interest and asking for more >>>> > information / >>>> > >>>>> clarifications. >>>> > >>>>> >>>> > >>>>> Things to decide on, move forward >>>> > >>>>> >>>> > >>>>> >>>> > >>>>> 1. >>>> > >>>>> >>>> > >>>>> Send a follow up email on August 22dn >>>> > >>>>> 2. >>>> > >>>>> >>>> > >>>>> Update blog post announcing Outreachy at ASF. >>>> > >>>>> 3. >>>> > >>>>> >>>> > >>>>> Friction Log. >>>> > >>>>> >>>> > >>>>> >>>> > >>>>> Recap + Next Steps >>>> > >>>>> >>>> > >>>>> We are calling for mentors and we are ready to receive all your >>>> > >>>>> questions and proposals. We are going to work in the friction >>>> log >>>> > report. >>>> > >>>>> >>>> > >>>>> If you have any comments or questions, please feel free to >>>> share them >>>> > >>>>> with us! >>>> > >>>>> >>>> > >>>>> >>>> > >>>>> Cheers, >>>> > >>>>> >>>> > >>>>> Katia >>>> > >>>>> >>>> > >>>>> >>>> > >>>>> On Sat, Aug 17, 2019 at 2:38 PM Katia Rojas < >>>> [email protected]> >>>> > >>>>> wrote: >>>> > >>>>> >>>> > >>>>>> Hi folks, >>>> > >>>>>> >>>> > >>>>>> The new update of the week: >>>> > >>>>>> >>>> > >>>>>> MEETING NOTES (Based on the agenda) >>>> > >>>>>> >>>> > >>>>>> Attendees: >>>> > >>>>>> >>>> > >>>>>> Gris Cuevas, Matt Sicker, Awasum Yannick and Katia Rojas >>>> > >>>>>> >>>> > >>>>>> Duration of the session: >>>> > >>>>>> >>>> > >>>>>> Meeting initiated at 19:00H CET time zone >>>> > >>>>>> >>>> > >>>>>> Meeting ended at 20:07H CET time zone >>>> > >>>>>> >>>> > >>>>>> Notes: >>>> > >>>>>> >>>> > >>>>>> *Follow up on action items * >>>> > >>>>>> >>>> > >>>>>> >>>> > >>>>>> >>>> > >>>>>> *Review progress done:* >>>> > >>>>>> >>>> > >>>>>> >>>> > >>>>>> - “Call for mentors” email: >>>> > >>>>>> >>>> > >>>>>> We've contacted Marketing and Publicity to get information >>>> about the >>>> > >>>>>> best way to call for mentors. Also, gave a look into previous >>>> > projects to >>>> > >>>>>> learn from their experiences. Here are the guidelines: >>>> > >>>>>> >>>> > >>>>>> "If you are making general announcements, you may wish to send >>>> to >>>> > >>>>>> [email protected] (the ASF's general list). All messages to >>>> > >>>>>> announce@ go through moderation. Please be sure that you do >>>> the >>>> > >>>>>> following: >>>> > >>>>>> >>>> > >>>>>> - >>>> > >>>>>> >>>> > >>>>>> send from your @apache.org address >>>> > >>>>>> - >>>> > >>>>>> >>>> > >>>>>> send in plaintext >>>> > >>>>>> - >>>> > >>>>>> >>>> > >>>>>> put [ANNOUNCE] or [ANN] before a clear subject line (for >>>> example: >>>> > >>>>>> "[ANNOUNCE] New Initiative with Outreachy and Apache >>>> Diversity & >>>> > Inclusion") >>>> > >>>>>> - >>>> > >>>>>> >>>> > >>>>>> include a boilerplate on the project (DOAP = description of >>>> a >>>> > >>>>>> project; at https://projects.apache.org/ ~10-60 words) >>>> --this >>>> > >>>>>> being D&I (= what is it?) >>>> > >>>>>> - >>>> > >>>>>> >>>> > >>>>>> include a link to the project homepage >>>> > >>>>>> - >>>> > >>>>>> >>>> > >>>>>> include a link to any download(s) or related resources as >>>> > >>>>>> appropriate" >>>> > >>>>>> >>>> > >>>>>> >>>> > >>>>>> Email content ready to be sent on August 17th. >>>> > >>>>>> >>>> > >>>>>> >>>> > >>>>>> - Define and document Outreachy-specific Jira labels >>>> > >>>>>> >>>> > >>>>>> We've been asking around in the Outreachy Zulip chat to see if >>>> > anyone >>>> > >>>>>> else has come up with a good naming scheme. So far, here are >>>> some >>>> > >>>>>> guidelines: >>>> > >>>>>> >>>> > >>>>>> - >>>> > >>>>>> >>>> > >>>>>> “Avoid terminology like "summer", "winter", etc., as this is >>>> > >>>>>> global, and seasons are local. >>>> > >>>>>> - >>>> > >>>>>> >>>> > >>>>>> Avoid "quarters" since that seems to be local. >>>> > >>>>>> - >>>> > >>>>>> >>>> > >>>>>> Similarly, "semesters" might make sense, though it adds >>>> about as >>>> > >>>>>> much detail as using a generic 1/2, a/b, or some other pair. >>>> > >>>>>> - >>>> > >>>>>> >>>> > >>>>>> Absolute round numbers aren't really tracked anymore >>>> upstream in >>>> > >>>>>> Outreachy, and if we had our own "round number", that could >>>> get >>>> > confused >>>> > >>>>>> with their old round numbering. >>>> > >>>>>> - >>>> > >>>>>> >>>> > >>>>>> On a technical note, these names should be usable as labels >>>> in >>>> > >>>>>> Jira, GitHub Issues, and Bugzilla, so avoid whitespace. >>>> > >>>>>> >>>> > >>>>>> Ideally, this label should be as simple as it can be. So far, >>>> this >>>> > >>>>>> looks like it might be one of the following styles: >>>> > >>>>>> >>>> > >>>>>> - >>>> > >>>>>> >>>> > >>>>>> outreachy-dec2019-mar2020 (or abbreviated to dec19 and >>>> mar20) >>>> > >>>>>> - >>>> > >>>>>> >>>> > >>>>>> outreachy-december2019-march2020 (same) >>>> > >>>>>> - >>>> > >>>>>> >>>> > >>>>>> outreachy2019-december-march >>>> > >>>>>> - >>>> > >>>>>> >>>> > >>>>>> outreachy2019-dec-mar >>>> > >>>>>> >>>> > >>>>>> There's also an interesting issue with one of the two rounds >>>> each >>>> > >>>>>> year being split by December through March, so using only a >>>> single >>>> > year >>>> > >>>>>> number in the label might also be confusing.” >>>> > >>>>>> >>>> > >>>>>> We concluded we will use the following Jira Labels: >>>> > >>>>>> >>>> > >>>>>> outreachy19dec >>>> > >>>>>> >>>> > >>>>>> outreachy20may >>>> > >>>>>> >>>> > >>>>>> outreachy20dec >>>> > >>>>>> >>>> > >>>>>> *Things to decide on, move forward* >>>> > >>>>>> >>>> > >>>>>> >>>> > >>>>>> 1. >>>> > >>>>>> >>>> > >>>>>> Send “call for mentors on August 17th” >>>> > >>>>>> 2. >>>> > >>>>>> >>>> > >>>>>> Create a blog post announcing Outreachy at ASF. We already >>>> have >>>> > >>>>>> the content. >>>> > >>>>>> 3. >>>> > >>>>>> >>>> > >>>>>> Review progress of the Outreachy FAQ page. >>>> > >>>>>> 4. >>>> > >>>>>> >>>> > >>>>>> Friction Log: design template report. >>>> > >>>>>> >>>> > >>>>>> >>>> > >>>>>> *Recap + Next Steps* >>>> > >>>>>> >>>> > >>>>>> We are ready to send “call for mentors” email, during that >>>> process >>>> > we >>>> > >>>>>> are going to update our blog post, wiki page / FAQ page (if >>>> > needed). Also, >>>> > >>>>>> we are going to design a template report for the friction log. >>>> > >>>>>> >>>> > >>>>>> If you have any comments or questions, please feel free to >>>> share >>>> > them >>>> > >>>>>> with us! >>>> > >>>>>> >>>> > >>>>>> >>>> > >>>>>> Cheers, >>>> > >>>>>> >>>> > >>>>>> Katia >>>> > >>>>>> >>>> > >>>>>> >>>> > >>>>>> On Mon, Aug 12, 2019 at 8:37 PM Katia Rojas < >>>> [email protected] >>>> > > >>>> > >>>>>> wrote: >>>> > >>>>>> >>>> > >>>>>>> Hi folks, >>>> > >>>>>>> >>>> > >>>>>>> A new update of the week: >>>> > >>>>>>> >>>> > >>>>>>> >>>> > >>>>>>> *MEETING NOTES (Based on the agenda)* >>>> > >>>>>>> >>>> > >>>>>>> Attendees: >>>> > >>>>>>> >>>> > >>>>>>> Matt Sicker and Katia Rojas >>>> > >>>>>>> >>>> > >>>>>>> Duration of the session: >>>> > >>>>>>> >>>> > >>>>>>> Meeting initiated at 19:00H CET time zone >>>> > >>>>>>> >>>> > >>>>>>> Meeting ended at 20:02H CET time zone >>>> > >>>>>>> >>>> > >>>>>>> Notes: >>>> > >>>>>>> >>>> > >>>>>>> *Follow up on action items * >>>> > >>>>>>> >>>> > >>>>>>> 1. >>>> > >>>>>>> >>>> > >>>>>>> Review progress done: >>>> > >>>>>>> >>>> > >>>>>>> We contacted publicity and marketing to get a better picture >>>> of how >>>> > >>>>>>> to create a blog post and identify mailing lists to call for >>>> > mentors, we >>>> > >>>>>>> got some guidelines that we are going to follow in our next >>>> steps. >>>> > >>>>>>> >>>> > >>>>>>> 1. >>>> > >>>>>>> >>>> > >>>>>>> Timeline frame: >>>> > >>>>>>> >>>> > >>>>>>> We enter into the next phase: calling for mentors. We decided >>>> the >>>> > >>>>>>> next steps taking into account the information included in the >>>> > previous >>>> > >>>>>>> point. >>>> > >>>>>>> >>>> > >>>>>>> 1. >>>> > >>>>>>> >>>> > >>>>>>> Wiki page for Outreachy: >>>> > >>>>>>> >>>> > >>>>>>> We are going to use confluence as a temporary location for the >>>> > >>>>>>> information before creating a wiki page. >>>> > >>>>>>> >>>> > >>>>>>> >>>> > >>>>>>> >>>> > >>>>>>> *Things to decide on, move forward* >>>> > >>>>>>> >>>> > >>>>>>> 1. >>>> > >>>>>>> >>>> > >>>>>>> Develop content for the blog post and the email to call for >>>> > >>>>>>> mentors. >>>> > >>>>>>> 2. >>>> > >>>>>>> >>>> > >>>>>>> Contact Gsoc Organization Admins to get feedback about >>>> their >>>> > >>>>>>> experience calling for mentors. >>>> > >>>>>>> 3. >>>> > >>>>>>> >>>> > >>>>>>> Create Outreachy FAQ page before wiki page. >>>> > >>>>>>> >>>> > >>>>>>> >>>> > >>>>>>> *Questions* >>>> > >>>>>>> >>>> > >>>>>>> >>>> > >>>>>>> >>>> > >>>>>>> 1. >>>> > >>>>>>> >>>> > >>>>>>> Friction Log: We need to understand what exactly should be >>>> > >>>>>>> covered in a friction log and how could we create a >>>> friction >>>> > log template >>>> > >>>>>>> report for mentors. >>>> > >>>>>>> >>>> > >>>>>>> >>>> > >>>>>>> >>>> > >>>>>>> *Recap + Next Steps* >>>> > >>>>>>> >>>> > >>>>>>> >>>> > >>>>>>> We established the timeline frame and the next steps are: >>>> create a >>>> > >>>>>>> blog post and an email to call for mentors. Also, get feedback >>>> > from the >>>> > >>>>>>> Gsoc Organization Admins. >>>> > >>>>>>> >>>> > >>>>>>> If you have any comments or questions, please feel free to >>>> share >>>> > >>>>>>> them with us! >>>> > >>>>>>> >>>> > >>>>>>> >>>> > >>>>>>> Cheers, >>>> > >>>>>>> >>>> > >>>>>>> Katia >>>> > >>>>>>> >>>> > >>>>>>> >>>> > >>>>>>> On Tue, Aug 6, 2019 at 5:49 AM Griselda Cuevas < >>>> [email protected]> >>>> > >>>>>>> wrote: >>>> > >>>>>>> >>>> > >>>>>>>> Thanks for the update Katia >>>> > >>>>>>>> >>>> > >>>>>>>> On Fri, Aug 2, 2019, 3:32 AM Katia Rojas < >>>> [email protected]> >>>> > >>>>>>>> wrote: >>>> > >>>>>>>> >>>> > >>>>>>>> > Hi folks, >>>> > >>>>>>>> > >>>> > >>>>>>>> > I created this new thread to keep you updated about the >>>> progress >>>> > >>>>>>>> of >>>> > >>>>>>>> > Outreachy Program: >>>> > >>>>>>>> > >>>> > >>>>>>>> > >>>> > >>>>>>>> > *MEETING NOTES (Based on the agenda)* >>>> > >>>>>>>> > >>>> > >>>>>>>> > Attendees: >>>> > >>>>>>>> > >>>> > >>>>>>>> > Matt Sicker and Katia Rojas >>>> > >>>>>>>> > >>>> > >>>>>>>> > Duration of the session: >>>> > >>>>>>>> > >>>> > >>>>>>>> > Meeting initiated at 18:00H CET time zone >>>> > >>>>>>>> > >>>> > >>>>>>>> > Meeting ended at 19:42H CET time zone >>>> > >>>>>>>> > >>>> > >>>>>>>> > Notes: >>>> > >>>>>>>> > >>>> > >>>>>>>> > *Follow up on action items * >>>> > >>>>>>>> > >>>> > >>>>>>>> > 1. >>>> > >>>>>>>> > >>>> > >>>>>>>> > Review progress done: >>>> > >>>>>>>> > >>>> > >>>>>>>> > Last week we made good progress setting up the program, we >>>> > >>>>>>>> successfully: >>>> > >>>>>>>> > submitted Apache Organisation to Outreachy, filled out >>>> sponsors >>>> > >>>>>>>> details for >>>> > >>>>>>>> > the initial round, setup Jira for internal communication >>>> and >>>> > >>>>>>>> identified the >>>> > >>>>>>>> > application process for mentors and interns. >>>> > >>>>>>>> > >>>> > >>>>>>>> > 1. >>>> > >>>>>>>> > >>>> > >>>>>>>> > Tracking documents >>>> > >>>>>>>> > >>>> > >>>>>>>> > This is the first time we worked with the Outreachy >>>> program and >>>> > >>>>>>>> we setup >>>> > >>>>>>>> > the process from scratch. We took this as an opportunity to >>>> > create >>>> > >>>>>>>> > appropriate documentation of processes (Via Sheets) for the >>>> > >>>>>>>> Outreachy >>>> > >>>>>>>> > program setup and task progress tracking. The Outreachy >>>> program >>>> > >>>>>>>> setup >>>> > >>>>>>>> > focused on the registration, setup of internal and external >>>> > >>>>>>>> communication >>>> > >>>>>>>> > and basic documentation. The Task progress tracking >>>> focused on >>>> > >>>>>>>> schedules, >>>> > >>>>>>>> > applications, mentors, and interns. >>>> > >>>>>>>> > >>>> > >>>>>>>> > Mozilla helped us in our first steps, they shared their >>>> > >>>>>>>> experience with us >>>> > >>>>>>>> > and also they provide us some templates about tracking >>>> > schedules. >>>> > >>>>>>>> > >>>> > >>>>>>>> > *Things to decide on, move forward* >>>> > >>>>>>>> > >>>> > >>>>>>>> > 1. >>>> > >>>>>>>> > >>>> > >>>>>>>> > Blog post announcing Outreachy-Apache Software >>>> Foundation >>>> > >>>>>>>> > 1. >>>> > >>>>>>>> > >>>> > >>>>>>>> > Talk with marketing and publicity to coordinate how >>>> to do >>>> > >>>>>>>> this. >>>> > >>>>>>>> > 2. >>>> > >>>>>>>> > >>>> > >>>>>>>> > Create content for the blog post. >>>> > >>>>>>>> > 2. >>>> > >>>>>>>> > >>>> > >>>>>>>> > Call for mentors >>>> > >>>>>>>> > 1. >>>> > >>>>>>>> > >>>> > >>>>>>>> > Coordinate with marketing and publicity to identify >>>> > mailing >>>> > >>>>>>>> lists to >>>> > >>>>>>>> > send emails. >>>> > >>>>>>>> > 2. >>>> > >>>>>>>> > >>>> > >>>>>>>> > Create content for the email. >>>> > >>>>>>>> > 3. >>>> > >>>>>>>> > >>>> > >>>>>>>> > Set up wiki page for Outreachy. Let's start with the >>>> wiki >>>> > >>>>>>>> until the >>>> > >>>>>>>> > website gets done. >>>> > >>>>>>>> > >>>> > >>>>>>>> > >>>> > >>>>>>>> > >>>> > >>>>>>>> > *Questions* >>>> > >>>>>>>> > >>>> > >>>>>>>> > 1. >>>> > >>>>>>>> > >>>> > >>>>>>>> > Friction Log: We need to understand what exactly should >>>> be >>>> > >>>>>>>> covered in a >>>> > >>>>>>>> > friction log and how could we create a friction log >>>> template >>>> > >>>>>>>> report for >>>> > >>>>>>>> > mentors. >>>> > >>>>>>>> > >>>> > >>>>>>>> > >>>> > >>>>>>>> > >>>> > >>>>>>>> > *Recap + Next Steps* >>>> > >>>>>>>> > >>>> > >>>>>>>> > Registered Apache Software Foundation with Outreachy, Setup >>>> > >>>>>>>> tracking tools >>>> > >>>>>>>> > (JIRA) and created some documentation on managing/tracking >>>> the >>>> > >>>>>>>> program with >>>> > >>>>>>>> > Outreachy. >>>> > >>>>>>>> > >>>> > >>>>>>>> > Next, we need to announce that we’re working with >>>> Outreachy and >>>> > >>>>>>>> then spread >>>> > >>>>>>>> > the word to find mentors to help out. We also need to >>>> setup the >>>> > >>>>>>>> wiki page >>>> > >>>>>>>> > for Outreachy. >>>> > >>>>>>>> > >>>> > >>>>>>>> > >>>> > >>>>>>>> > Cheers, >>>> > >>>>>>>> > >>>> > >>>>>>>> > Katia >>>> > >>>>>>>> > >>>> > >>>>>>>> >>>> > >>>>>>> >>>> > >>>> >>>
