Hello folks, The new update of the week. You'll find the meeting minutes in the following link:
https://cwiki.apache.org/confluence/display/EDI/2019-12-19+Outreachy+Meeting+notes Best, Katia On Thu, Dec 12, 2019 at 7:56 PM Katia Rojas <[email protected]> wrote: > > Hello folks, > > The new update of the week. You'll find the meeting minutes in the > following link: > > > https://cwiki.apache.org/confluence/display/EDI/2019-12-12+Outreachy+Meeting+notes > > Best, > Katia > > On Fri, Dec 6, 2019 at 7:04 PM Katia Rojas <[email protected]> wrote: > >> Hello folks, >> >> The new update of the week. You'll find the meeting minutes in the >> following link: >> >> >> https://cwiki.apache.org/confluence/display/EDI/2019-12-06+Outreachy+Meeting+notes >> >> Best, >> Katia >> >> >> On Thu, Nov 21, 2019 at 6:43 PM Katia Rojas <[email protected]> wrote: >> >>> >>> Hello folks, >>> >>> The new update of the week. You'll find the meeting minutes in the >>> following link: >>> >>> >>> https://cwiki.apache.org/confluence/display/EDI/2019-11-21+Outreachy+Meeting+notes >>> >>> Best regards, >>> Katia >>> >>> On Tue, Nov 19, 2019 at 1:59 PM Katia Rojas <[email protected]> wrote: >>> >>>> Hi Kenn, >>>> >>>> After talking with Sage and reviewing deadlines we concluded that it is >>>> not possible to get an extension. To get an extension we would have to have >>>> strong applicants with strong contributions located and ready to deliver >>>> said contributions in couple of days. Because we do not comply with those >>>> requirements we can't get an extension of time. Nevertheless, we will move >>>> the funding to the next round and we would like to see these interested >>>> mentors and applicants in the next round. They will have enough time to >>>> present projects and record strong contributions. >>>> >>>> Please let us know if you have any questions. >>>> >>>> Thanks, >>>> Katia >>>> >>>> >>>> >>>> >>>> >>>> >>>> >>>> >>>> >>>> >>>> On Thu, Nov 14, 2019 at 7:14 PM Rui Wang <[email protected]> wrote: >>>> >>>>> Hi, >>>>> >>>>> I checked the intern candidate and tried to find what was the >>>>> contribution. The PR I found was [1]. That PR is not the starter task I >>>>> assigned and it was not merged. So I think at this moment for the specific >>>>> project, there is no qualified candidate to make forward? >>>>> >>>>> >>>>> [1]: https://github.com/apache/beam/pull/9962 >>>>> >>>>> >>>>> -Rui >>>>> >>>>> On Thu, Nov 14, 2019 at 2:39 AM Katia Rojas <[email protected]> wrote: >>>>> >>>>>> Hi - >>>>>> >>>>>> Improve Apache BeamSQL to allow users better write big data >>>>>> processing pipelines >>>>>> >>>>>> https://www.outreachy.org/december-2019-to-march-2020-internship-round/communities/apache/#improve-apache-beamsql-to-allow-users-write-big-da >>>>>> >>>>>> This project has one contribution recorded but not rated. Is it >>>>>> possible to be rated today and (if it is good enough) select the >>>>>> applicant >>>>>> as an intern? >>>>>> *@ruiwang, you have time until 4 pm UTC.* >>>>>> >>>>>> The deadline for selecting an intern is Nov. 14, 2019, at 4 pm UTC. >>>>>> Once mentors select their interns, the community coordinator will need to >>>>>> assign funding sources. The Outreachy organizers will then approve the >>>>>> intern selection and funding source. >>>>>> >>>>>> >>>>>> https://www.outreachy.org/december-2019-to-march-2020-internship-round/communities/apache/improve-apache-beamsql-to-allow-users-write-big-da/applicants/ >>>>>> >>>>>> >>>>>> *@Kenneth Knowles <[email protected]> , do you know who is interested? >>>>>> for which project? and when this would be delivered?* >>>>>> >>>>>> Please let us know as soon as possible. >>>>>> >>>>>> Best, >>>>>> Katia >>>>>> >>>>>> >>>>>> >>>>>> >>>>>> On Thu, Nov 14, 2019 at 10:43 AM Kenneth Knowles <[email protected]> >>>>>> wrote: >>>>>> >>>>>>> Hi all, >>>>>>> >>>>>>> The two Beam projects appear to have missed the Outreachy deadline >>>>>>> for >>>>>>> contributions to be recorded, correct? We should gather information >>>>>>> on why >>>>>>> not, from the applicants and mentors. I notice there is speculation >>>>>>> in the >>>>>>> reports. Let us make our conclusions more precise. >>>>>>> >>>>>>> ... putting on Beam PMC chair hat ... >>>>>>> >>>>>>> We have interested mentors and applicants. Can we get an extension? >>>>>>> I and >>>>>>> other Beam PMC can put some effort into resolving the friction and >>>>>>> getting >>>>>>> contributions recorded. >>>>>>> >>>>>>> Kenn >>>>>>> >>>>>>> On Thu, Nov 7, 2019 at 10:28 AM Katia Rojas <[email protected]> >>>>>>> wrote: >>>>>>> >>>>>>> > Hello folks, >>>>>>> > >>>>>>> > The new update of the week. You'll find the meeting minutes in the >>>>>>> > following link: >>>>>>> > >>>>>>> > >>>>>>> https://cwiki.apache.org/confluence/display/EDI/2019-11-07+Meeting+notes >>>>>>> > >>>>>>> > Best regards, >>>>>>> > Katia >>>>>>> > >>>>>>> > >>>>>>> > >>>>>>> > On Thu, Oct 31, 2019 at 9:13 PM Katia Rojas <[email protected]> >>>>>>> wrote: >>>>>>> > >>>>>>> > > Hello folks, >>>>>>> > > >>>>>>> > > The new update of the week. You'll find the meeting minutes in >>>>>>> the >>>>>>> > > following link: >>>>>>> > > >>>>>>> > > >>>>>>> https://cwiki.apache.org/confluence/display/EDI/2019-10-31+Meeting+notes >>>>>>> > > >>>>>>> > > >>>>>>> > > If you have any questions, ideas or comments please let us know. >>>>>>> > > >>>>>>> > > Thank you, >>>>>>> > > Katia >>>>>>> > > >>>>>>> > > On Thu, Oct 24, 2019 at 7:57 PM Katia Rojas <[email protected]> >>>>>>> wrote: >>>>>>> > > >>>>>>> > >> Hello folks, >>>>>>> > >> >>>>>>> > >> New update of the week of Outreahy program. Here you'll find >>>>>>> the meeting >>>>>>> > >> minutes. >>>>>>> > >> >>>>>>> > >> >>>>>>> > >>>>>>> https://cwiki.apache.org/confluence/display/EDI/2019-10-24+Meeting+notes >>>>>>> > >> >>>>>>> > >> If you have any questions, ideas or comments please let us know. >>>>>>> > >> >>>>>>> > >> Thank you, >>>>>>> > >> Katia >>>>>>> > >> >>>>>>> > >> >>>>>>> > >> >>>>>>> > >> >>>>>>> > >> On Thu, Sep 19, 2019 at 9:36 PM Katia Rojas <[email protected]> >>>>>>> wrote: >>>>>>> > >> >>>>>>> > >>> Hello folks, >>>>>>> > >>> >>>>>>> > >>> New update of the week of Outreachy program. >>>>>>> > >>> >>>>>>> > >>> >>>>>>> > >>> >>>>>>> > >>>>>>> https://cwiki.apache.org/confluence/display/EDI/2019-09-19+Outreachy+Meeting+notes >>>>>>> > >>> >>>>>>> > >>> https://cwiki.apache.org/confluence/display/EDI/Meeting+notes >>>>>>> > >>> >>>>>>> > >>> Best regards, >>>>>>> > >>> Katia >>>>>>> > >>> >>>>>>> > >>> >>>>>>> > >>> On Tue, Sep 3, 2019 at 10:30 PM Katia Rojas < >>>>>>> [email protected]> >>>>>>> > >>> wrote: >>>>>>> > >>> >>>>>>> > >>>> Hello folks, >>>>>>> > >>>> >>>>>>> > >>>> New update of the week: >>>>>>> > >>>> >>>>>>> > >>>> >>>>>>> > >>>> MEETING NOTES (Based on the agenda) >>>>>>> > >>>> >>>>>>> > >>>> Attendees: >>>>>>> > >>>> >>>>>>> > >>>> Matt Sicker, Gris Cuevas, Awasum Yannick and Katia Rojas >>>>>>> > >>>> >>>>>>> > >>>> Duration of the session: >>>>>>> > >>>> >>>>>>> > >>>> Meeting initiated at 19:00H CET time zone >>>>>>> > >>>> >>>>>>> > >>>> Meeting ended at 19:32H CET time zone >>>>>>> > >>>> >>>>>>> > >>>> Notes: >>>>>>> > >>>> >>>>>>> > >>>> Follow up on action items >>>>>>> > >>>> >>>>>>> > >>>> >>>>>>> > >>>> >>>>>>> > >>>> Review progress done: >>>>>>> > >>>> >>>>>>> > >>>> >>>>>>> > >>>> - >>>>>>> > >>>> >>>>>>> > >>>> “Call for mentors” follow up: >>>>>>> > >>>> >>>>>>> > >>>> We sent a follow up email calling for mentors. This week, we >>>>>>> received >>>>>>> > a >>>>>>> > >>>> few emails from folks showing their interest and asking for >>>>>>> more >>>>>>> > >>>> information / clarifications. >>>>>>> > >>>> >>>>>>> > >>>> - >>>>>>> > >>>> >>>>>>> > >>>> We updated the blog post. You can access it on the >>>>>>> following link >>>>>>> > >>>> >>>>>>> > >>>> >>>>>>> > >>>> >>>>>>> > >>>>>>> https://cwiki.apache.org/confluence/pages/viewrecentblogposts.action?key=EDI >>>>>>> > >>>> >>>>>>> > >>>> Things to decide on moving forward >>>>>>> > >>>> >>>>>>> > >>>> >>>>>>> > >>>> 1. >>>>>>> > >>>> >>>>>>> > >>>> Friction Log. To create a friction log template we are >>>>>>> going to >>>>>>> > >>>> open a discussion in the dev@ mailing list and ask the >>>>>>> community >>>>>>> > >>>> for their ideas and input regarding what a friction log >>>>>>> should >>>>>>> > contain and >>>>>>> > >>>> how we can track these details. We’d like to open this up >>>>>>> for a 72 >>>>>>> > hour >>>>>>> > >>>> comment period for feedback. With this feedback, we will >>>>>>> create a >>>>>>> > complete >>>>>>> > >>>> friction log template on the D&I wiki. Mentors will be >>>>>>> expected to >>>>>>> > provide >>>>>>> > >>>> these friction log details once a month during the >>>>>>> Outreachy round. >>>>>>> > >>>> >>>>>>> > >>>> >>>>>>> > >>>> >>>>>>> > >>>> 1. >>>>>>> > >>>> >>>>>>> > >>>> Workshops to scope projects. We know that scoping a >>>>>>> project can be >>>>>>> > >>>> challenging, therefore we are going to provide a workshop >>>>>>> to >>>>>>> > potential >>>>>>> > >>>> mentors that want to participate in the Outreachy program >>>>>>> and need >>>>>>> > some >>>>>>> > >>>> help with scoping their projects. >>>>>>> > >>>> >>>>>>> > >>>> >>>>>>> > >>>> >>>>>>> > >>>> 1. >>>>>>> > >>>> >>>>>>> > >>>> Send a reminder about the deadline for applications. >>>>>>> > >>>> >>>>>>> > >>>> >>>>>>> > >>>> Recap + Next Steps >>>>>>> > >>>> >>>>>>> > >>>> Some questions are arising about the Outreachy program, to >>>>>>> give some >>>>>>> > >>>> clarity we are going to provide a workshop to scope projects >>>>>>> and >>>>>>> > answer >>>>>>> > >>>> questions. To create the friction log template, we are going >>>>>>> to open a >>>>>>> > >>>> discussion in the dev@ mailing list and get input from the >>>>>>> community. >>>>>>> > >>>> >>>>>>> > >>>> If you have any comments or questions, please feel free to >>>>>>> share them >>>>>>> > >>>> with us! >>>>>>> > >>>> >>>>>>> > >>>> Cheers, >>>>>>> > >>>> >>>>>>> > >>>> >>>>>>> > >>>> On Mon, Aug 26, 2019 at 5:55 PM Katia Rojas < >>>>>>> [email protected]> >>>>>>> > >>>> wrote: >>>>>>> > >>>> >>>>>>> > >>>>> Hello folks, >>>>>>> > >>>>> >>>>>>> > >>>>> New update of the week: >>>>>>> > >>>>> >>>>>>> > >>>>> >>>>>>> > >>>>> MEETING NOTES (Based on the agenda) >>>>>>> > >>>>> >>>>>>> > >>>>> Attendees: >>>>>>> > >>>>> >>>>>>> > >>>>> Matt Sicker and Katia Rojas >>>>>>> > >>>>> >>>>>>> > >>>>> Duration of the session: >>>>>>> > >>>>> >>>>>>> > >>>>> Meeting initiated at 19:00H CET time zone >>>>>>> > >>>>> >>>>>>> > >>>>> Meeting ended at 19:42H CET time zone >>>>>>> > >>>>> >>>>>>> > >>>>> Notes: >>>>>>> > >>>>> >>>>>>> > >>>>> Follow up on action items >>>>>>> > >>>>> >>>>>>> > >>>>> >>>>>>> > >>>>> >>>>>>> > >>>>> Review progress done: >>>>>>> > >>>>> >>>>>>> > >>>>> >>>>>>> > >>>>> - >>>>>>> > >>>>> >>>>>>> > >>>>> “Call for mentors” email: >>>>>>> > >>>>> >>>>>>> > >>>>> We sent our first email calling for mentors. This week we >>>>>>> received >>>>>>> > two >>>>>>> > >>>>> emails from folks showing their interest and asking for more >>>>>>> > information / >>>>>>> > >>>>> clarifications. >>>>>>> > >>>>> >>>>>>> > >>>>> Things to decide on, move forward >>>>>>> > >>>>> >>>>>>> > >>>>> >>>>>>> > >>>>> 1. >>>>>>> > >>>>> >>>>>>> > >>>>> Send a follow up email on August 22dn >>>>>>> > >>>>> 2. >>>>>>> > >>>>> >>>>>>> > >>>>> Update blog post announcing Outreachy at ASF. >>>>>>> > >>>>> 3. >>>>>>> > >>>>> >>>>>>> > >>>>> Friction Log. >>>>>>> > >>>>> >>>>>>> > >>>>> >>>>>>> > >>>>> Recap + Next Steps >>>>>>> > >>>>> >>>>>>> > >>>>> We are calling for mentors and we are ready to receive all >>>>>>> your >>>>>>> > >>>>> questions and proposals. We are going to work in the >>>>>>> friction log >>>>>>> > report. >>>>>>> > >>>>> >>>>>>> > >>>>> If you have any comments or questions, please feel free to >>>>>>> share them >>>>>>> > >>>>> with us! >>>>>>> > >>>>> >>>>>>> > >>>>> >>>>>>> > >>>>> Cheers, >>>>>>> > >>>>> >>>>>>> > >>>>> Katia >>>>>>> > >>>>> >>>>>>> > >>>>> >>>>>>> > >>>>> On Sat, Aug 17, 2019 at 2:38 PM Katia Rojas < >>>>>>> [email protected]> >>>>>>> > >>>>> wrote: >>>>>>> > >>>>> >>>>>>> > >>>>>> Hi folks, >>>>>>> > >>>>>> >>>>>>> > >>>>>> The new update of the week: >>>>>>> > >>>>>> >>>>>>> > >>>>>> MEETING NOTES (Based on the agenda) >>>>>>> > >>>>>> >>>>>>> > >>>>>> Attendees: >>>>>>> > >>>>>> >>>>>>> > >>>>>> Gris Cuevas, Matt Sicker, Awasum Yannick and Katia Rojas >>>>>>> > >>>>>> >>>>>>> > >>>>>> Duration of the session: >>>>>>> > >>>>>> >>>>>>> > >>>>>> Meeting initiated at 19:00H CET time zone >>>>>>> > >>>>>> >>>>>>> > >>>>>> Meeting ended at 20:07H CET time zone >>>>>>> > >>>>>> >>>>>>> > >>>>>> Notes: >>>>>>> > >>>>>> >>>>>>> > >>>>>> *Follow up on action items * >>>>>>> > >>>>>> >>>>>>> > >>>>>> >>>>>>> > >>>>>> >>>>>>> > >>>>>> *Review progress done:* >>>>>>> > >>>>>> >>>>>>> > >>>>>> >>>>>>> > >>>>>> - “Call for mentors” email: >>>>>>> > >>>>>> >>>>>>> > >>>>>> We've contacted Marketing and Publicity to get information >>>>>>> about the >>>>>>> > >>>>>> best way to call for mentors. Also, gave a look into >>>>>>> previous >>>>>>> > projects to >>>>>>> > >>>>>> learn from their experiences. Here are the guidelines: >>>>>>> > >>>>>> >>>>>>> > >>>>>> "If you are making general announcements, you may wish to >>>>>>> send to >>>>>>> > >>>>>> [email protected] (the ASF's general list). All messages >>>>>>> to >>>>>>> > >>>>>> announce@ go through moderation. Please be sure that you >>>>>>> do the >>>>>>> > >>>>>> following: >>>>>>> > >>>>>> >>>>>>> > >>>>>> - >>>>>>> > >>>>>> >>>>>>> > >>>>>> send from your @apache.org address >>>>>>> > >>>>>> - >>>>>>> > >>>>>> >>>>>>> > >>>>>> send in plaintext >>>>>>> > >>>>>> - >>>>>>> > >>>>>> >>>>>>> > >>>>>> put [ANNOUNCE] or [ANN] before a clear subject line (for >>>>>>> example: >>>>>>> > >>>>>> "[ANNOUNCE] New Initiative with Outreachy and Apache >>>>>>> Diversity & >>>>>>> > Inclusion") >>>>>>> > >>>>>> - >>>>>>> > >>>>>> >>>>>>> > >>>>>> include a boilerplate on the project (DOAP = description >>>>>>> of a >>>>>>> > >>>>>> project; at https://projects.apache.org/ ~10-60 words) >>>>>>> --this >>>>>>> > >>>>>> being D&I (= what is it?) >>>>>>> > >>>>>> - >>>>>>> > >>>>>> >>>>>>> > >>>>>> include a link to the project homepage >>>>>>> > >>>>>> - >>>>>>> > >>>>>> >>>>>>> > >>>>>> include a link to any download(s) or related resources as >>>>>>> > >>>>>> appropriate" >>>>>>> > >>>>>> >>>>>>> > >>>>>> >>>>>>> > >>>>>> Email content ready to be sent on August 17th. >>>>>>> > >>>>>> >>>>>>> > >>>>>> >>>>>>> > >>>>>> - Define and document Outreachy-specific Jira labels >>>>>>> > >>>>>> >>>>>>> > >>>>>> We've been asking around in the Outreachy Zulip chat to see >>>>>>> if >>>>>>> > anyone >>>>>>> > >>>>>> else has come up with a good naming scheme. So far, here >>>>>>> are some >>>>>>> > >>>>>> guidelines: >>>>>>> > >>>>>> >>>>>>> > >>>>>> - >>>>>>> > >>>>>> >>>>>>> > >>>>>> “Avoid terminology like "summer", "winter", etc., as >>>>>>> this is >>>>>>> > >>>>>> global, and seasons are local. >>>>>>> > >>>>>> - >>>>>>> > >>>>>> >>>>>>> > >>>>>> Avoid "quarters" since that seems to be local. >>>>>>> > >>>>>> - >>>>>>> > >>>>>> >>>>>>> > >>>>>> Similarly, "semesters" might make sense, though it adds >>>>>>> about as >>>>>>> > >>>>>> much detail as using a generic 1/2, a/b, or some other >>>>>>> pair. >>>>>>> > >>>>>> - >>>>>>> > >>>>>> >>>>>>> > >>>>>> Absolute round numbers aren't really tracked anymore >>>>>>> upstream in >>>>>>> > >>>>>> Outreachy, and if we had our own "round number", that >>>>>>> could get >>>>>>> > confused >>>>>>> > >>>>>> with their old round numbering. >>>>>>> > >>>>>> - >>>>>>> > >>>>>> >>>>>>> > >>>>>> On a technical note, these names should be usable as >>>>>>> labels in >>>>>>> > >>>>>> Jira, GitHub Issues, and Bugzilla, so avoid whitespace. >>>>>>> > >>>>>> >>>>>>> > >>>>>> Ideally, this label should be as simple as it can be. So >>>>>>> far, this >>>>>>> > >>>>>> looks like it might be one of the following styles: >>>>>>> > >>>>>> >>>>>>> > >>>>>> - >>>>>>> > >>>>>> >>>>>>> > >>>>>> outreachy-dec2019-mar2020 (or abbreviated to dec19 and >>>>>>> mar20) >>>>>>> > >>>>>> - >>>>>>> > >>>>>> >>>>>>> > >>>>>> outreachy-december2019-march2020 (same) >>>>>>> > >>>>>> - >>>>>>> > >>>>>> >>>>>>> > >>>>>> outreachy2019-december-march >>>>>>> > >>>>>> - >>>>>>> > >>>>>> >>>>>>> > >>>>>> outreachy2019-dec-mar >>>>>>> > >>>>>> >>>>>>> > >>>>>> There's also an interesting issue with one of the two >>>>>>> rounds each >>>>>>> > >>>>>> year being split by December through March, so using only a >>>>>>> single >>>>>>> > year >>>>>>> > >>>>>> number in the label might also be confusing.” >>>>>>> > >>>>>> >>>>>>> > >>>>>> We concluded we will use the following Jira Labels: >>>>>>> > >>>>>> >>>>>>> > >>>>>> outreachy19dec >>>>>>> > >>>>>> >>>>>>> > >>>>>> outreachy20may >>>>>>> > >>>>>> >>>>>>> > >>>>>> outreachy20dec >>>>>>> > >>>>>> >>>>>>> > >>>>>> *Things to decide on, move forward* >>>>>>> > >>>>>> >>>>>>> > >>>>>> >>>>>>> > >>>>>> 1. >>>>>>> > >>>>>> >>>>>>> > >>>>>> Send “call for mentors on August 17th” >>>>>>> > >>>>>> 2. >>>>>>> > >>>>>> >>>>>>> > >>>>>> Create a blog post announcing Outreachy at ASF. We >>>>>>> already have >>>>>>> > >>>>>> the content. >>>>>>> > >>>>>> 3. >>>>>>> > >>>>>> >>>>>>> > >>>>>> Review progress of the Outreachy FAQ page. >>>>>>> > >>>>>> 4. >>>>>>> > >>>>>> >>>>>>> > >>>>>> Friction Log: design template report. >>>>>>> > >>>>>> >>>>>>> > >>>>>> >>>>>>> > >>>>>> *Recap + Next Steps* >>>>>>> > >>>>>> >>>>>>> > >>>>>> We are ready to send “call for mentors” email, during that >>>>>>> process >>>>>>> > we >>>>>>> > >>>>>> are going to update our blog post, wiki page / FAQ page (if >>>>>>> > needed). Also, >>>>>>> > >>>>>> we are going to design a template report for the friction >>>>>>> log. >>>>>>> > >>>>>> >>>>>>> > >>>>>> If you have any comments or questions, please feel free to >>>>>>> share >>>>>>> > them >>>>>>> > >>>>>> with us! >>>>>>> > >>>>>> >>>>>>> > >>>>>> >>>>>>> > >>>>>> Cheers, >>>>>>> > >>>>>> >>>>>>> > >>>>>> Katia >>>>>>> > >>>>>> >>>>>>> > >>>>>> >>>>>>> > >>>>>> On Mon, Aug 12, 2019 at 8:37 PM Katia Rojas < >>>>>>> [email protected] >>>>>>> > > >>>>>>> > >>>>>> wrote: >>>>>>> > >>>>>> >>>>>>> > >>>>>>> Hi folks, >>>>>>> > >>>>>>> >>>>>>> > >>>>>>> A new update of the week: >>>>>>> > >>>>>>> >>>>>>> > >>>>>>> >>>>>>> > >>>>>>> *MEETING NOTES (Based on the agenda)* >>>>>>> > >>>>>>> >>>>>>> > >>>>>>> Attendees: >>>>>>> > >>>>>>> >>>>>>> > >>>>>>> Matt Sicker and Katia Rojas >>>>>>> > >>>>>>> >>>>>>> > >>>>>>> Duration of the session: >>>>>>> > >>>>>>> >>>>>>> > >>>>>>> Meeting initiated at 19:00H CET time zone >>>>>>> > >>>>>>> >>>>>>> > >>>>>>> Meeting ended at 20:02H CET time zone >>>>>>> > >>>>>>> >>>>>>> > >>>>>>> Notes: >>>>>>> > >>>>>>> >>>>>>> > >>>>>>> *Follow up on action items * >>>>>>> > >>>>>>> >>>>>>> > >>>>>>> 1. >>>>>>> > >>>>>>> >>>>>>> > >>>>>>> Review progress done: >>>>>>> > >>>>>>> >>>>>>> > >>>>>>> We contacted publicity and marketing to get a better >>>>>>> picture of how >>>>>>> > >>>>>>> to create a blog post and identify mailing lists to call >>>>>>> for >>>>>>> > mentors, we >>>>>>> > >>>>>>> got some guidelines that we are going to follow in our >>>>>>> next steps. >>>>>>> > >>>>>>> >>>>>>> > >>>>>>> 1. >>>>>>> > >>>>>>> >>>>>>> > >>>>>>> Timeline frame: >>>>>>> > >>>>>>> >>>>>>> > >>>>>>> We enter into the next phase: calling for mentors. We >>>>>>> decided the >>>>>>> > >>>>>>> next steps taking into account the information included in >>>>>>> the >>>>>>> > previous >>>>>>> > >>>>>>> point. >>>>>>> > >>>>>>> >>>>>>> > >>>>>>> 1. >>>>>>> > >>>>>>> >>>>>>> > >>>>>>> Wiki page for Outreachy: >>>>>>> > >>>>>>> >>>>>>> > >>>>>>> We are going to use confluence as a temporary location for >>>>>>> the >>>>>>> > >>>>>>> information before creating a wiki page. >>>>>>> > >>>>>>> >>>>>>> > >>>>>>> >>>>>>> > >>>>>>> >>>>>>> > >>>>>>> *Things to decide on, move forward* >>>>>>> > >>>>>>> >>>>>>> > >>>>>>> 1. >>>>>>> > >>>>>>> >>>>>>> > >>>>>>> Develop content for the blog post and the email to call >>>>>>> for >>>>>>> > >>>>>>> mentors. >>>>>>> > >>>>>>> 2. >>>>>>> > >>>>>>> >>>>>>> > >>>>>>> Contact Gsoc Organization Admins to get feedback about >>>>>>> their >>>>>>> > >>>>>>> experience calling for mentors. >>>>>>> > >>>>>>> 3. >>>>>>> > >>>>>>> >>>>>>> > >>>>>>> Create Outreachy FAQ page before wiki page. >>>>>>> > >>>>>>> >>>>>>> > >>>>>>> >>>>>>> > >>>>>>> *Questions* >>>>>>> > >>>>>>> >>>>>>> > >>>>>>> >>>>>>> > >>>>>>> >>>>>>> > >>>>>>> 1. >>>>>>> > >>>>>>> >>>>>>> > >>>>>>> Friction Log: We need to understand what exactly should >>>>>>> be >>>>>>> > >>>>>>> covered in a friction log and how could we create a >>>>>>> friction >>>>>>> > log template >>>>>>> > >>>>>>> report for mentors. >>>>>>> > >>>>>>> >>>>>>> > >>>>>>> >>>>>>> > >>>>>>> >>>>>>> > >>>>>>> *Recap + Next Steps* >>>>>>> > >>>>>>> >>>>>>> > >>>>>>> >>>>>>> > >>>>>>> We established the timeline frame and the next steps are: >>>>>>> create a >>>>>>> > >>>>>>> blog post and an email to call for mentors. Also, get >>>>>>> feedback >>>>>>> > from the >>>>>>> > >>>>>>> Gsoc Organization Admins. >>>>>>> > >>>>>>> >>>>>>> > >>>>>>> If you have any comments or questions, please feel free to >>>>>>> share >>>>>>> > >>>>>>> them with us! >>>>>>> > >>>>>>> >>>>>>> > >>>>>>> >>>>>>> > >>>>>>> Cheers, >>>>>>> > >>>>>>> >>>>>>> > >>>>>>> Katia >>>>>>> > >>>>>>> >>>>>>> > >>>>>>> >>>>>>> > >>>>>>> On Tue, Aug 6, 2019 at 5:49 AM Griselda Cuevas < >>>>>>> [email protected]> >>>>>>> > >>>>>>> wrote: >>>>>>> > >>>>>>> >>>>>>> > >>>>>>>> Thanks for the update Katia >>>>>>> > >>>>>>>> >>>>>>> > >>>>>>>> On Fri, Aug 2, 2019, 3:32 AM Katia Rojas < >>>>>>> [email protected]> >>>>>>> > >>>>>>>> wrote: >>>>>>> > >>>>>>>> >>>>>>> > >>>>>>>> > Hi folks, >>>>>>> > >>>>>>>> > >>>>>>> > >>>>>>>> > I created this new thread to keep you updated about the >>>>>>> progress >>>>>>> > >>>>>>>> of >>>>>>> > >>>>>>>> > Outreachy Program: >>>>>>> > >>>>>>>> > >>>>>>> > >>>>>>>> > >>>>>>> > >>>>>>>> > *MEETING NOTES (Based on the agenda)* >>>>>>> > >>>>>>>> > >>>>>>> > >>>>>>>> > Attendees: >>>>>>> > >>>>>>>> > >>>>>>> > >>>>>>>> > Matt Sicker and Katia Rojas >>>>>>> > >>>>>>>> > >>>>>>> > >>>>>>>> > Duration of the session: >>>>>>> > >>>>>>>> > >>>>>>> > >>>>>>>> > Meeting initiated at 18:00H CET time zone >>>>>>> > >>>>>>>> > >>>>>>> > >>>>>>>> > Meeting ended at 19:42H CET time zone >>>>>>> > >>>>>>>> > >>>>>>> > >>>>>>>> > Notes: >>>>>>> > >>>>>>>> > >>>>>>> > >>>>>>>> > *Follow up on action items * >>>>>>> > >>>>>>>> > >>>>>>> > >>>>>>>> > 1. >>>>>>> > >>>>>>>> > >>>>>>> > >>>>>>>> > Review progress done: >>>>>>> > >>>>>>>> > >>>>>>> > >>>>>>>> > Last week we made good progress setting up the program, >>>>>>> we >>>>>>> > >>>>>>>> successfully: >>>>>>> > >>>>>>>> > submitted Apache Organisation to Outreachy, filled out >>>>>>> sponsors >>>>>>> > >>>>>>>> details for >>>>>>> > >>>>>>>> > the initial round, setup Jira for internal >>>>>>> communication and >>>>>>> > >>>>>>>> identified the >>>>>>> > >>>>>>>> > application process for mentors and interns. >>>>>>> > >>>>>>>> > >>>>>>> > >>>>>>>> > 1. >>>>>>> > >>>>>>>> > >>>>>>> > >>>>>>>> > Tracking documents >>>>>>> > >>>>>>>> > >>>>>>> > >>>>>>>> > This is the first time we worked with the Outreachy >>>>>>> program and >>>>>>> > >>>>>>>> we setup >>>>>>> > >>>>>>>> > the process from scratch. We took this as an >>>>>>> opportunity to >>>>>>> > create >>>>>>> > >>>>>>>> > appropriate documentation of processes (Via Sheets) for >>>>>>> the >>>>>>> > >>>>>>>> Outreachy >>>>>>> > >>>>>>>> > program setup and task progress tracking. The Outreachy >>>>>>> program >>>>>>> > >>>>>>>> setup >>>>>>> > >>>>>>>> > focused on the registration, setup of internal and >>>>>>> external >>>>>>> > >>>>>>>> communication >>>>>>> > >>>>>>>> > and basic documentation. The Task progress tracking >>>>>>> focused on >>>>>>> > >>>>>>>> schedules, >>>>>>> > >>>>>>>> > applications, mentors, and interns. >>>>>>> > >>>>>>>> > >>>>>>> > >>>>>>>> > Mozilla helped us in our first steps, they shared their >>>>>>> > >>>>>>>> experience with us >>>>>>> > >>>>>>>> > and also they provide us some templates about tracking >>>>>>> > schedules. >>>>>>> > >>>>>>>> > >>>>>>> > >>>>>>>> > *Things to decide on, move forward* >>>>>>> > >>>>>>>> > >>>>>>> > >>>>>>>> > 1. >>>>>>> > >>>>>>>> > >>>>>>> > >>>>>>>> > Blog post announcing Outreachy-Apache Software >>>>>>> Foundation >>>>>>> > >>>>>>>> > 1. >>>>>>> > >>>>>>>> > >>>>>>> > >>>>>>>> > Talk with marketing and publicity to coordinate >>>>>>> how to do >>>>>>> > >>>>>>>> this. >>>>>>> > >>>>>>>> > 2. >>>>>>> > >>>>>>>> > >>>>>>> > >>>>>>>> > Create content for the blog post. >>>>>>> > >>>>>>>> > 2. >>>>>>> > >>>>>>>> > >>>>>>> > >>>>>>>> > Call for mentors >>>>>>> > >>>>>>>> > 1. >>>>>>> > >>>>>>>> > >>>>>>> > >>>>>>>> > Coordinate with marketing and publicity to >>>>>>> identify >>>>>>> > mailing >>>>>>> > >>>>>>>> lists to >>>>>>> > >>>>>>>> > send emails. >>>>>>> > >>>>>>>> > 2. >>>>>>> > >>>>>>>> > >>>>>>> > >>>>>>>> > Create content for the email. >>>>>>> > >>>>>>>> > 3. >>>>>>> > >>>>>>>> > >>>>>>> > >>>>>>>> > Set up wiki page for Outreachy. Let's start with the >>>>>>> wiki >>>>>>> > >>>>>>>> until the >>>>>>> > >>>>>>>> > website gets done. >>>>>>> > >>>>>>>> > >>>>>>> > >>>>>>>> > >>>>>>> > >>>>>>>> > >>>>>>> > >>>>>>>> > *Questions* >>>>>>> > >>>>>>>> > >>>>>>> > >>>>>>>> > 1. >>>>>>> > >>>>>>>> > >>>>>>> > >>>>>>>> > Friction Log: We need to understand what exactly >>>>>>> should be >>>>>>> > >>>>>>>> covered in a >>>>>>> > >>>>>>>> > friction log and how could we create a friction log >>>>>>> template >>>>>>> > >>>>>>>> report for >>>>>>> > >>>>>>>> > mentors. >>>>>>> > >>>>>>>> > >>>>>>> > >>>>>>>> > >>>>>>> > >>>>>>>> > >>>>>>> > >>>>>>>> > *Recap + Next Steps* >>>>>>> > >>>>>>>> > >>>>>>> > >>>>>>>> > Registered Apache Software Foundation with Outreachy, >>>>>>> Setup >>>>>>> > >>>>>>>> tracking tools >>>>>>> > >>>>>>>> > (JIRA) and created some documentation on >>>>>>> managing/tracking the >>>>>>> > >>>>>>>> program with >>>>>>> > >>>>>>>> > Outreachy. >>>>>>> > >>>>>>>> > >>>>>>> > >>>>>>>> > Next, we need to announce that we’re working with >>>>>>> Outreachy and >>>>>>> > >>>>>>>> then spread >>>>>>> > >>>>>>>> > the word to find mentors to help out. We also need to >>>>>>> setup the >>>>>>> > >>>>>>>> wiki page >>>>>>> > >>>>>>>> > for Outreachy. >>>>>>> > >>>>>>>> > >>>>>>> > >>>>>>>> > >>>>>>> > >>>>>>>> > Cheers, >>>>>>> > >>>>>>>> > >>>>>>> > >>>>>>>> > Katia >>>>>>> > >>>>>>>> > >>>>>>> > >>>>>>>> >>>>>>> > >>>>>>> >>>>>>> > >>>>>>> >>>>>>
