Hello folks, The new update of the week. You'll find the meeting minutes in the following link:
https://cwiki.apache.org/confluence/display/EDI/2019-12-12+Outreachy+Meeting+notes Best, Katia On Fri, Dec 6, 2019 at 7:04 PM Katia Rojas <[email protected]> wrote: > Hello folks, > > The new update of the week. You'll find the meeting minutes in the > following link: > > > https://cwiki.apache.org/confluence/display/EDI/2019-12-06+Outreachy+Meeting+notes > > Best, > Katia > > > On Thu, Nov 21, 2019 at 6:43 PM Katia Rojas <[email protected]> wrote: > >> >> Hello folks, >> >> The new update of the week. You'll find the meeting minutes in the >> following link: >> >> >> https://cwiki.apache.org/confluence/display/EDI/2019-11-21+Outreachy+Meeting+notes >> >> Best regards, >> Katia >> >> On Tue, Nov 19, 2019 at 1:59 PM Katia Rojas <[email protected]> wrote: >> >>> Hi Kenn, >>> >>> After talking with Sage and reviewing deadlines we concluded that it is >>> not possible to get an extension. To get an extension we would have to have >>> strong applicants with strong contributions located and ready to deliver >>> said contributions in couple of days. Because we do not comply with those >>> requirements we can't get an extension of time. Nevertheless, we will move >>> the funding to the next round and we would like to see these interested >>> mentors and applicants in the next round. They will have enough time to >>> present projects and record strong contributions. >>> >>> Please let us know if you have any questions. >>> >>> Thanks, >>> Katia >>> >>> >>> >>> >>> >>> >>> >>> >>> >>> >>> On Thu, Nov 14, 2019 at 7:14 PM Rui Wang <[email protected]> wrote: >>> >>>> Hi, >>>> >>>> I checked the intern candidate and tried to find what was the >>>> contribution. The PR I found was [1]. That PR is not the starter task I >>>> assigned and it was not merged. So I think at this moment for the specific >>>> project, there is no qualified candidate to make forward? >>>> >>>> >>>> [1]: https://github.com/apache/beam/pull/9962 >>>> >>>> >>>> -Rui >>>> >>>> On Thu, Nov 14, 2019 at 2:39 AM Katia Rojas <[email protected]> wrote: >>>> >>>>> Hi - >>>>> >>>>> Improve Apache BeamSQL to allow users better write big data processing >>>>> pipelines >>>>> >>>>> https://www.outreachy.org/december-2019-to-march-2020-internship-round/communities/apache/#improve-apache-beamsql-to-allow-users-write-big-da >>>>> >>>>> This project has one contribution recorded but not rated. Is it >>>>> possible to be rated today and (if it is good enough) select the applicant >>>>> as an intern? >>>>> *@ruiwang, you have time until 4 pm UTC.* >>>>> >>>>> The deadline for selecting an intern is Nov. 14, 2019, at 4 pm UTC. >>>>> Once mentors select their interns, the community coordinator will need to >>>>> assign funding sources. The Outreachy organizers will then approve the >>>>> intern selection and funding source. >>>>> >>>>> >>>>> https://www.outreachy.org/december-2019-to-march-2020-internship-round/communities/apache/improve-apache-beamsql-to-allow-users-write-big-da/applicants/ >>>>> >>>>> >>>>> *@Kenneth Knowles <[email protected]> , do you know who is interested? >>>>> for which project? and when this would be delivered?* >>>>> >>>>> Please let us know as soon as possible. >>>>> >>>>> Best, >>>>> Katia >>>>> >>>>> >>>>> >>>>> >>>>> On Thu, Nov 14, 2019 at 10:43 AM Kenneth Knowles <[email protected]> >>>>> wrote: >>>>> >>>>>> Hi all, >>>>>> >>>>>> The two Beam projects appear to have missed the Outreachy deadline for >>>>>> contributions to be recorded, correct? We should gather information >>>>>> on why >>>>>> not, from the applicants and mentors. I notice there is speculation >>>>>> in the >>>>>> reports. Let us make our conclusions more precise. >>>>>> >>>>>> ... putting on Beam PMC chair hat ... >>>>>> >>>>>> We have interested mentors and applicants. Can we get an extension? I >>>>>> and >>>>>> other Beam PMC can put some effort into resolving the friction and >>>>>> getting >>>>>> contributions recorded. >>>>>> >>>>>> Kenn >>>>>> >>>>>> On Thu, Nov 7, 2019 at 10:28 AM Katia Rojas <[email protected]> wrote: >>>>>> >>>>>> > Hello folks, >>>>>> > >>>>>> > The new update of the week. You'll find the meeting minutes in the >>>>>> > following link: >>>>>> > >>>>>> > >>>>>> https://cwiki.apache.org/confluence/display/EDI/2019-11-07+Meeting+notes >>>>>> > >>>>>> > Best regards, >>>>>> > Katia >>>>>> > >>>>>> > >>>>>> > >>>>>> > On Thu, Oct 31, 2019 at 9:13 PM Katia Rojas <[email protected]> >>>>>> wrote: >>>>>> > >>>>>> > > Hello folks, >>>>>> > > >>>>>> > > The new update of the week. You'll find the meeting minutes in the >>>>>> > > following link: >>>>>> > > >>>>>> > > >>>>>> https://cwiki.apache.org/confluence/display/EDI/2019-10-31+Meeting+notes >>>>>> > > >>>>>> > > >>>>>> > > If you have any questions, ideas or comments please let us know. >>>>>> > > >>>>>> > > Thank you, >>>>>> > > Katia >>>>>> > > >>>>>> > > On Thu, Oct 24, 2019 at 7:57 PM Katia Rojas <[email protected]> >>>>>> wrote: >>>>>> > > >>>>>> > >> Hello folks, >>>>>> > >> >>>>>> > >> New update of the week of Outreahy program. Here you'll find the >>>>>> meeting >>>>>> > >> minutes. >>>>>> > >> >>>>>> > >> >>>>>> > >>>>>> https://cwiki.apache.org/confluence/display/EDI/2019-10-24+Meeting+notes >>>>>> > >> >>>>>> > >> If you have any questions, ideas or comments please let us know. >>>>>> > >> >>>>>> > >> Thank you, >>>>>> > >> Katia >>>>>> > >> >>>>>> > >> >>>>>> > >> >>>>>> > >> >>>>>> > >> On Thu, Sep 19, 2019 at 9:36 PM Katia Rojas <[email protected]> >>>>>> wrote: >>>>>> > >> >>>>>> > >>> Hello folks, >>>>>> > >>> >>>>>> > >>> New update of the week of Outreachy program. >>>>>> > >>> >>>>>> > >>> >>>>>> > >>> >>>>>> > >>>>>> https://cwiki.apache.org/confluence/display/EDI/2019-09-19+Outreachy+Meeting+notes >>>>>> > >>> >>>>>> > >>> https://cwiki.apache.org/confluence/display/EDI/Meeting+notes >>>>>> > >>> >>>>>> > >>> Best regards, >>>>>> > >>> Katia >>>>>> > >>> >>>>>> > >>> >>>>>> > >>> On Tue, Sep 3, 2019 at 10:30 PM Katia Rojas < >>>>>> [email protected]> >>>>>> > >>> wrote: >>>>>> > >>> >>>>>> > >>>> Hello folks, >>>>>> > >>>> >>>>>> > >>>> New update of the week: >>>>>> > >>>> >>>>>> > >>>> >>>>>> > >>>> MEETING NOTES (Based on the agenda) >>>>>> > >>>> >>>>>> > >>>> Attendees: >>>>>> > >>>> >>>>>> > >>>> Matt Sicker, Gris Cuevas, Awasum Yannick and Katia Rojas >>>>>> > >>>> >>>>>> > >>>> Duration of the session: >>>>>> > >>>> >>>>>> > >>>> Meeting initiated at 19:00H CET time zone >>>>>> > >>>> >>>>>> > >>>> Meeting ended at 19:32H CET time zone >>>>>> > >>>> >>>>>> > >>>> Notes: >>>>>> > >>>> >>>>>> > >>>> Follow up on action items >>>>>> > >>>> >>>>>> > >>>> >>>>>> > >>>> >>>>>> > >>>> Review progress done: >>>>>> > >>>> >>>>>> > >>>> >>>>>> > >>>> - >>>>>> > >>>> >>>>>> > >>>> “Call for mentors” follow up: >>>>>> > >>>> >>>>>> > >>>> We sent a follow up email calling for mentors. This week, we >>>>>> received >>>>>> > a >>>>>> > >>>> few emails from folks showing their interest and asking for >>>>>> more >>>>>> > >>>> information / clarifications. >>>>>> > >>>> >>>>>> > >>>> - >>>>>> > >>>> >>>>>> > >>>> We updated the blog post. You can access it on the >>>>>> following link >>>>>> > >>>> >>>>>> > >>>> >>>>>> > >>>> >>>>>> > >>>>>> https://cwiki.apache.org/confluence/pages/viewrecentblogposts.action?key=EDI >>>>>> > >>>> >>>>>> > >>>> Things to decide on moving forward >>>>>> > >>>> >>>>>> > >>>> >>>>>> > >>>> 1. >>>>>> > >>>> >>>>>> > >>>> Friction Log. To create a friction log template we are >>>>>> going to >>>>>> > >>>> open a discussion in the dev@ mailing list and ask the >>>>>> community >>>>>> > >>>> for their ideas and input regarding what a friction log >>>>>> should >>>>>> > contain and >>>>>> > >>>> how we can track these details. We’d like to open this up >>>>>> for a 72 >>>>>> > hour >>>>>> > >>>> comment period for feedback. With this feedback, we will >>>>>> create a >>>>>> > complete >>>>>> > >>>> friction log template on the D&I wiki. Mentors will be >>>>>> expected to >>>>>> > provide >>>>>> > >>>> these friction log details once a month during the >>>>>> Outreachy round. >>>>>> > >>>> >>>>>> > >>>> >>>>>> > >>>> >>>>>> > >>>> 1. >>>>>> > >>>> >>>>>> > >>>> Workshops to scope projects. We know that scoping a project >>>>>> can be >>>>>> > >>>> challenging, therefore we are going to provide a workshop to >>>>>> > potential >>>>>> > >>>> mentors that want to participate in the Outreachy program >>>>>> and need >>>>>> > some >>>>>> > >>>> help with scoping their projects. >>>>>> > >>>> >>>>>> > >>>> >>>>>> > >>>> >>>>>> > >>>> 1. >>>>>> > >>>> >>>>>> > >>>> Send a reminder about the deadline for applications. >>>>>> > >>>> >>>>>> > >>>> >>>>>> > >>>> Recap + Next Steps >>>>>> > >>>> >>>>>> > >>>> Some questions are arising about the Outreachy program, to >>>>>> give some >>>>>> > >>>> clarity we are going to provide a workshop to scope projects >>>>>> and >>>>>> > answer >>>>>> > >>>> questions. To create the friction log template, we are going >>>>>> to open a >>>>>> > >>>> discussion in the dev@ mailing list and get input from the >>>>>> community. >>>>>> > >>>> >>>>>> > >>>> If you have any comments or questions, please feel free to >>>>>> share them >>>>>> > >>>> with us! >>>>>> > >>>> >>>>>> > >>>> Cheers, >>>>>> > >>>> >>>>>> > >>>> >>>>>> > >>>> On Mon, Aug 26, 2019 at 5:55 PM Katia Rojas < >>>>>> [email protected]> >>>>>> > >>>> wrote: >>>>>> > >>>> >>>>>> > >>>>> Hello folks, >>>>>> > >>>>> >>>>>> > >>>>> New update of the week: >>>>>> > >>>>> >>>>>> > >>>>> >>>>>> > >>>>> MEETING NOTES (Based on the agenda) >>>>>> > >>>>> >>>>>> > >>>>> Attendees: >>>>>> > >>>>> >>>>>> > >>>>> Matt Sicker and Katia Rojas >>>>>> > >>>>> >>>>>> > >>>>> Duration of the session: >>>>>> > >>>>> >>>>>> > >>>>> Meeting initiated at 19:00H CET time zone >>>>>> > >>>>> >>>>>> > >>>>> Meeting ended at 19:42H CET time zone >>>>>> > >>>>> >>>>>> > >>>>> Notes: >>>>>> > >>>>> >>>>>> > >>>>> Follow up on action items >>>>>> > >>>>> >>>>>> > >>>>> >>>>>> > >>>>> >>>>>> > >>>>> Review progress done: >>>>>> > >>>>> >>>>>> > >>>>> >>>>>> > >>>>> - >>>>>> > >>>>> >>>>>> > >>>>> “Call for mentors” email: >>>>>> > >>>>> >>>>>> > >>>>> We sent our first email calling for mentors. This week we >>>>>> received >>>>>> > two >>>>>> > >>>>> emails from folks showing their interest and asking for more >>>>>> > information / >>>>>> > >>>>> clarifications. >>>>>> > >>>>> >>>>>> > >>>>> Things to decide on, move forward >>>>>> > >>>>> >>>>>> > >>>>> >>>>>> > >>>>> 1. >>>>>> > >>>>> >>>>>> > >>>>> Send a follow up email on August 22dn >>>>>> > >>>>> 2. >>>>>> > >>>>> >>>>>> > >>>>> Update blog post announcing Outreachy at ASF. >>>>>> > >>>>> 3. >>>>>> > >>>>> >>>>>> > >>>>> Friction Log. >>>>>> > >>>>> >>>>>> > >>>>> >>>>>> > >>>>> Recap + Next Steps >>>>>> > >>>>> >>>>>> > >>>>> We are calling for mentors and we are ready to receive all >>>>>> your >>>>>> > >>>>> questions and proposals. We are going to work in the friction >>>>>> log >>>>>> > report. >>>>>> > >>>>> >>>>>> > >>>>> If you have any comments or questions, please feel free to >>>>>> share them >>>>>> > >>>>> with us! >>>>>> > >>>>> >>>>>> > >>>>> >>>>>> > >>>>> Cheers, >>>>>> > >>>>> >>>>>> > >>>>> Katia >>>>>> > >>>>> >>>>>> > >>>>> >>>>>> > >>>>> On Sat, Aug 17, 2019 at 2:38 PM Katia Rojas < >>>>>> [email protected]> >>>>>> > >>>>> wrote: >>>>>> > >>>>> >>>>>> > >>>>>> Hi folks, >>>>>> > >>>>>> >>>>>> > >>>>>> The new update of the week: >>>>>> > >>>>>> >>>>>> > >>>>>> MEETING NOTES (Based on the agenda) >>>>>> > >>>>>> >>>>>> > >>>>>> Attendees: >>>>>> > >>>>>> >>>>>> > >>>>>> Gris Cuevas, Matt Sicker, Awasum Yannick and Katia Rojas >>>>>> > >>>>>> >>>>>> > >>>>>> Duration of the session: >>>>>> > >>>>>> >>>>>> > >>>>>> Meeting initiated at 19:00H CET time zone >>>>>> > >>>>>> >>>>>> > >>>>>> Meeting ended at 20:07H CET time zone >>>>>> > >>>>>> >>>>>> > >>>>>> Notes: >>>>>> > >>>>>> >>>>>> > >>>>>> *Follow up on action items * >>>>>> > >>>>>> >>>>>> > >>>>>> >>>>>> > >>>>>> >>>>>> > >>>>>> *Review progress done:* >>>>>> > >>>>>> >>>>>> > >>>>>> >>>>>> > >>>>>> - “Call for mentors” email: >>>>>> > >>>>>> >>>>>> > >>>>>> We've contacted Marketing and Publicity to get information >>>>>> about the >>>>>> > >>>>>> best way to call for mentors. Also, gave a look into previous >>>>>> > projects to >>>>>> > >>>>>> learn from their experiences. Here are the guidelines: >>>>>> > >>>>>> >>>>>> > >>>>>> "If you are making general announcements, you may wish to >>>>>> send to >>>>>> > >>>>>> [email protected] (the ASF's general list). All messages >>>>>> to >>>>>> > >>>>>> announce@ go through moderation. Please be sure that you do >>>>>> the >>>>>> > >>>>>> following: >>>>>> > >>>>>> >>>>>> > >>>>>> - >>>>>> > >>>>>> >>>>>> > >>>>>> send from your @apache.org address >>>>>> > >>>>>> - >>>>>> > >>>>>> >>>>>> > >>>>>> send in plaintext >>>>>> > >>>>>> - >>>>>> > >>>>>> >>>>>> > >>>>>> put [ANNOUNCE] or [ANN] before a clear subject line (for >>>>>> example: >>>>>> > >>>>>> "[ANNOUNCE] New Initiative with Outreachy and Apache >>>>>> Diversity & >>>>>> > Inclusion") >>>>>> > >>>>>> - >>>>>> > >>>>>> >>>>>> > >>>>>> include a boilerplate on the project (DOAP = description >>>>>> of a >>>>>> > >>>>>> project; at https://projects.apache.org/ ~10-60 words) >>>>>> --this >>>>>> > >>>>>> being D&I (= what is it?) >>>>>> > >>>>>> - >>>>>> > >>>>>> >>>>>> > >>>>>> include a link to the project homepage >>>>>> > >>>>>> - >>>>>> > >>>>>> >>>>>> > >>>>>> include a link to any download(s) or related resources as >>>>>> > >>>>>> appropriate" >>>>>> > >>>>>> >>>>>> > >>>>>> >>>>>> > >>>>>> Email content ready to be sent on August 17th. >>>>>> > >>>>>> >>>>>> > >>>>>> >>>>>> > >>>>>> - Define and document Outreachy-specific Jira labels >>>>>> > >>>>>> >>>>>> > >>>>>> We've been asking around in the Outreachy Zulip chat to see >>>>>> if >>>>>> > anyone >>>>>> > >>>>>> else has come up with a good naming scheme. So far, here are >>>>>> some >>>>>> > >>>>>> guidelines: >>>>>> > >>>>>> >>>>>> > >>>>>> - >>>>>> > >>>>>> >>>>>> > >>>>>> “Avoid terminology like "summer", "winter", etc., as this >>>>>> is >>>>>> > >>>>>> global, and seasons are local. >>>>>> > >>>>>> - >>>>>> > >>>>>> >>>>>> > >>>>>> Avoid "quarters" since that seems to be local. >>>>>> > >>>>>> - >>>>>> > >>>>>> >>>>>> > >>>>>> Similarly, "semesters" might make sense, though it adds >>>>>> about as >>>>>> > >>>>>> much detail as using a generic 1/2, a/b, or some other >>>>>> pair. >>>>>> > >>>>>> - >>>>>> > >>>>>> >>>>>> > >>>>>> Absolute round numbers aren't really tracked anymore >>>>>> upstream in >>>>>> > >>>>>> Outreachy, and if we had our own "round number", that >>>>>> could get >>>>>> > confused >>>>>> > >>>>>> with their old round numbering. >>>>>> > >>>>>> - >>>>>> > >>>>>> >>>>>> > >>>>>> On a technical note, these names should be usable as >>>>>> labels in >>>>>> > >>>>>> Jira, GitHub Issues, and Bugzilla, so avoid whitespace. >>>>>> > >>>>>> >>>>>> > >>>>>> Ideally, this label should be as simple as it can be. So >>>>>> far, this >>>>>> > >>>>>> looks like it might be one of the following styles: >>>>>> > >>>>>> >>>>>> > >>>>>> - >>>>>> > >>>>>> >>>>>> > >>>>>> outreachy-dec2019-mar2020 (or abbreviated to dec19 and >>>>>> mar20) >>>>>> > >>>>>> - >>>>>> > >>>>>> >>>>>> > >>>>>> outreachy-december2019-march2020 (same) >>>>>> > >>>>>> - >>>>>> > >>>>>> >>>>>> > >>>>>> outreachy2019-december-march >>>>>> > >>>>>> - >>>>>> > >>>>>> >>>>>> > >>>>>> outreachy2019-dec-mar >>>>>> > >>>>>> >>>>>> > >>>>>> There's also an interesting issue with one of the two rounds >>>>>> each >>>>>> > >>>>>> year being split by December through March, so using only a >>>>>> single >>>>>> > year >>>>>> > >>>>>> number in the label might also be confusing.” >>>>>> > >>>>>> >>>>>> > >>>>>> We concluded we will use the following Jira Labels: >>>>>> > >>>>>> >>>>>> > >>>>>> outreachy19dec >>>>>> > >>>>>> >>>>>> > >>>>>> outreachy20may >>>>>> > >>>>>> >>>>>> > >>>>>> outreachy20dec >>>>>> > >>>>>> >>>>>> > >>>>>> *Things to decide on, move forward* >>>>>> > >>>>>> >>>>>> > >>>>>> >>>>>> > >>>>>> 1. >>>>>> > >>>>>> >>>>>> > >>>>>> Send “call for mentors on August 17th” >>>>>> > >>>>>> 2. >>>>>> > >>>>>> >>>>>> > >>>>>> Create a blog post announcing Outreachy at ASF. We >>>>>> already have >>>>>> > >>>>>> the content. >>>>>> > >>>>>> 3. >>>>>> > >>>>>> >>>>>> > >>>>>> Review progress of the Outreachy FAQ page. >>>>>> > >>>>>> 4. >>>>>> > >>>>>> >>>>>> > >>>>>> Friction Log: design template report. >>>>>> > >>>>>> >>>>>> > >>>>>> >>>>>> > >>>>>> *Recap + Next Steps* >>>>>> > >>>>>> >>>>>> > >>>>>> We are ready to send “call for mentors” email, during that >>>>>> process >>>>>> > we >>>>>> > >>>>>> are going to update our blog post, wiki page / FAQ page (if >>>>>> > needed). Also, >>>>>> > >>>>>> we are going to design a template report for the friction >>>>>> log. >>>>>> > >>>>>> >>>>>> > >>>>>> If you have any comments or questions, please feel free to >>>>>> share >>>>>> > them >>>>>> > >>>>>> with us! >>>>>> > >>>>>> >>>>>> > >>>>>> >>>>>> > >>>>>> Cheers, >>>>>> > >>>>>> >>>>>> > >>>>>> Katia >>>>>> > >>>>>> >>>>>> > >>>>>> >>>>>> > >>>>>> On Mon, Aug 12, 2019 at 8:37 PM Katia Rojas < >>>>>> [email protected] >>>>>> > > >>>>>> > >>>>>> wrote: >>>>>> > >>>>>> >>>>>> > >>>>>>> Hi folks, >>>>>> > >>>>>>> >>>>>> > >>>>>>> A new update of the week: >>>>>> > >>>>>>> >>>>>> > >>>>>>> >>>>>> > >>>>>>> *MEETING NOTES (Based on the agenda)* >>>>>> > >>>>>>> >>>>>> > >>>>>>> Attendees: >>>>>> > >>>>>>> >>>>>> > >>>>>>> Matt Sicker and Katia Rojas >>>>>> > >>>>>>> >>>>>> > >>>>>>> Duration of the session: >>>>>> > >>>>>>> >>>>>> > >>>>>>> Meeting initiated at 19:00H CET time zone >>>>>> > >>>>>>> >>>>>> > >>>>>>> Meeting ended at 20:02H CET time zone >>>>>> > >>>>>>> >>>>>> > >>>>>>> Notes: >>>>>> > >>>>>>> >>>>>> > >>>>>>> *Follow up on action items * >>>>>> > >>>>>>> >>>>>> > >>>>>>> 1. >>>>>> > >>>>>>> >>>>>> > >>>>>>> Review progress done: >>>>>> > >>>>>>> >>>>>> > >>>>>>> We contacted publicity and marketing to get a better >>>>>> picture of how >>>>>> > >>>>>>> to create a blog post and identify mailing lists to call for >>>>>> > mentors, we >>>>>> > >>>>>>> got some guidelines that we are going to follow in our next >>>>>> steps. >>>>>> > >>>>>>> >>>>>> > >>>>>>> 1. >>>>>> > >>>>>>> >>>>>> > >>>>>>> Timeline frame: >>>>>> > >>>>>>> >>>>>> > >>>>>>> We enter into the next phase: calling for mentors. We >>>>>> decided the >>>>>> > >>>>>>> next steps taking into account the information included in >>>>>> the >>>>>> > previous >>>>>> > >>>>>>> point. >>>>>> > >>>>>>> >>>>>> > >>>>>>> 1. >>>>>> > >>>>>>> >>>>>> > >>>>>>> Wiki page for Outreachy: >>>>>> > >>>>>>> >>>>>> > >>>>>>> We are going to use confluence as a temporary location for >>>>>> the >>>>>> > >>>>>>> information before creating a wiki page. >>>>>> > >>>>>>> >>>>>> > >>>>>>> >>>>>> > >>>>>>> >>>>>> > >>>>>>> *Things to decide on, move forward* >>>>>> > >>>>>>> >>>>>> > >>>>>>> 1. >>>>>> > >>>>>>> >>>>>> > >>>>>>> Develop content for the blog post and the email to call >>>>>> for >>>>>> > >>>>>>> mentors. >>>>>> > >>>>>>> 2. >>>>>> > >>>>>>> >>>>>> > >>>>>>> Contact Gsoc Organization Admins to get feedback about >>>>>> their >>>>>> > >>>>>>> experience calling for mentors. >>>>>> > >>>>>>> 3. >>>>>> > >>>>>>> >>>>>> > >>>>>>> Create Outreachy FAQ page before wiki page. >>>>>> > >>>>>>> >>>>>> > >>>>>>> >>>>>> > >>>>>>> *Questions* >>>>>> > >>>>>>> >>>>>> > >>>>>>> >>>>>> > >>>>>>> >>>>>> > >>>>>>> 1. >>>>>> > >>>>>>> >>>>>> > >>>>>>> Friction Log: We need to understand what exactly should >>>>>> be >>>>>> > >>>>>>> covered in a friction log and how could we create a >>>>>> friction >>>>>> > log template >>>>>> > >>>>>>> report for mentors. >>>>>> > >>>>>>> >>>>>> > >>>>>>> >>>>>> > >>>>>>> >>>>>> > >>>>>>> *Recap + Next Steps* >>>>>> > >>>>>>> >>>>>> > >>>>>>> >>>>>> > >>>>>>> We established the timeline frame and the next steps are: >>>>>> create a >>>>>> > >>>>>>> blog post and an email to call for mentors. Also, get >>>>>> feedback >>>>>> > from the >>>>>> > >>>>>>> Gsoc Organization Admins. >>>>>> > >>>>>>> >>>>>> > >>>>>>> If you have any comments or questions, please feel free to >>>>>> share >>>>>> > >>>>>>> them with us! >>>>>> > >>>>>>> >>>>>> > >>>>>>> >>>>>> > >>>>>>> Cheers, >>>>>> > >>>>>>> >>>>>> > >>>>>>> Katia >>>>>> > >>>>>>> >>>>>> > >>>>>>> >>>>>> > >>>>>>> On Tue, Aug 6, 2019 at 5:49 AM Griselda Cuevas < >>>>>> [email protected]> >>>>>> > >>>>>>> wrote: >>>>>> > >>>>>>> >>>>>> > >>>>>>>> Thanks for the update Katia >>>>>> > >>>>>>>> >>>>>> > >>>>>>>> On Fri, Aug 2, 2019, 3:32 AM Katia Rojas < >>>>>> [email protected]> >>>>>> > >>>>>>>> wrote: >>>>>> > >>>>>>>> >>>>>> > >>>>>>>> > Hi folks, >>>>>> > >>>>>>>> > >>>>>> > >>>>>>>> > I created this new thread to keep you updated about the >>>>>> progress >>>>>> > >>>>>>>> of >>>>>> > >>>>>>>> > Outreachy Program: >>>>>> > >>>>>>>> > >>>>>> > >>>>>>>> > >>>>>> > >>>>>>>> > *MEETING NOTES (Based on the agenda)* >>>>>> > >>>>>>>> > >>>>>> > >>>>>>>> > Attendees: >>>>>> > >>>>>>>> > >>>>>> > >>>>>>>> > Matt Sicker and Katia Rojas >>>>>> > >>>>>>>> > >>>>>> > >>>>>>>> > Duration of the session: >>>>>> > >>>>>>>> > >>>>>> > >>>>>>>> > Meeting initiated at 18:00H CET time zone >>>>>> > >>>>>>>> > >>>>>> > >>>>>>>> > Meeting ended at 19:42H CET time zone >>>>>> > >>>>>>>> > >>>>>> > >>>>>>>> > Notes: >>>>>> > >>>>>>>> > >>>>>> > >>>>>>>> > *Follow up on action items * >>>>>> > >>>>>>>> > >>>>>> > >>>>>>>> > 1. >>>>>> > >>>>>>>> > >>>>>> > >>>>>>>> > Review progress done: >>>>>> > >>>>>>>> > >>>>>> > >>>>>>>> > Last week we made good progress setting up the program, >>>>>> we >>>>>> > >>>>>>>> successfully: >>>>>> > >>>>>>>> > submitted Apache Organisation to Outreachy, filled out >>>>>> sponsors >>>>>> > >>>>>>>> details for >>>>>> > >>>>>>>> > the initial round, setup Jira for internal communication >>>>>> and >>>>>> > >>>>>>>> identified the >>>>>> > >>>>>>>> > application process for mentors and interns. >>>>>> > >>>>>>>> > >>>>>> > >>>>>>>> > 1. >>>>>> > >>>>>>>> > >>>>>> > >>>>>>>> > Tracking documents >>>>>> > >>>>>>>> > >>>>>> > >>>>>>>> > This is the first time we worked with the Outreachy >>>>>> program and >>>>>> > >>>>>>>> we setup >>>>>> > >>>>>>>> > the process from scratch. We took this as an opportunity >>>>>> to >>>>>> > create >>>>>> > >>>>>>>> > appropriate documentation of processes (Via Sheets) for >>>>>> the >>>>>> > >>>>>>>> Outreachy >>>>>> > >>>>>>>> > program setup and task progress tracking. The Outreachy >>>>>> program >>>>>> > >>>>>>>> setup >>>>>> > >>>>>>>> > focused on the registration, setup of internal and >>>>>> external >>>>>> > >>>>>>>> communication >>>>>> > >>>>>>>> > and basic documentation. The Task progress tracking >>>>>> focused on >>>>>> > >>>>>>>> schedules, >>>>>> > >>>>>>>> > applications, mentors, and interns. >>>>>> > >>>>>>>> > >>>>>> > >>>>>>>> > Mozilla helped us in our first steps, they shared their >>>>>> > >>>>>>>> experience with us >>>>>> > >>>>>>>> > and also they provide us some templates about tracking >>>>>> > schedules. >>>>>> > >>>>>>>> > >>>>>> > >>>>>>>> > *Things to decide on, move forward* >>>>>> > >>>>>>>> > >>>>>> > >>>>>>>> > 1. >>>>>> > >>>>>>>> > >>>>>> > >>>>>>>> > Blog post announcing Outreachy-Apache Software >>>>>> Foundation >>>>>> > >>>>>>>> > 1. >>>>>> > >>>>>>>> > >>>>>> > >>>>>>>> > Talk with marketing and publicity to coordinate >>>>>> how to do >>>>>> > >>>>>>>> this. >>>>>> > >>>>>>>> > 2. >>>>>> > >>>>>>>> > >>>>>> > >>>>>>>> > Create content for the blog post. >>>>>> > >>>>>>>> > 2. >>>>>> > >>>>>>>> > >>>>>> > >>>>>>>> > Call for mentors >>>>>> > >>>>>>>> > 1. >>>>>> > >>>>>>>> > >>>>>> > >>>>>>>> > Coordinate with marketing and publicity to identify >>>>>> > mailing >>>>>> > >>>>>>>> lists to >>>>>> > >>>>>>>> > send emails. >>>>>> > >>>>>>>> > 2. >>>>>> > >>>>>>>> > >>>>>> > >>>>>>>> > Create content for the email. >>>>>> > >>>>>>>> > 3. >>>>>> > >>>>>>>> > >>>>>> > >>>>>>>> > Set up wiki page for Outreachy. Let's start with the >>>>>> wiki >>>>>> > >>>>>>>> until the >>>>>> > >>>>>>>> > website gets done. >>>>>> > >>>>>>>> > >>>>>> > >>>>>>>> > >>>>>> > >>>>>>>> > >>>>>> > >>>>>>>> > *Questions* >>>>>> > >>>>>>>> > >>>>>> > >>>>>>>> > 1. >>>>>> > >>>>>>>> > >>>>>> > >>>>>>>> > Friction Log: We need to understand what exactly >>>>>> should be >>>>>> > >>>>>>>> covered in a >>>>>> > >>>>>>>> > friction log and how could we create a friction log >>>>>> template >>>>>> > >>>>>>>> report for >>>>>> > >>>>>>>> > mentors. >>>>>> > >>>>>>>> > >>>>>> > >>>>>>>> > >>>>>> > >>>>>>>> > >>>>>> > >>>>>>>> > *Recap + Next Steps* >>>>>> > >>>>>>>> > >>>>>> > >>>>>>>> > Registered Apache Software Foundation with Outreachy, >>>>>> Setup >>>>>> > >>>>>>>> tracking tools >>>>>> > >>>>>>>> > (JIRA) and created some documentation on >>>>>> managing/tracking the >>>>>> > >>>>>>>> program with >>>>>> > >>>>>>>> > Outreachy. >>>>>> > >>>>>>>> > >>>>>> > >>>>>>>> > Next, we need to announce that we’re working with >>>>>> Outreachy and >>>>>> > >>>>>>>> then spread >>>>>> > >>>>>>>> > the word to find mentors to help out. We also need to >>>>>> setup the >>>>>> > >>>>>>>> wiki page >>>>>> > >>>>>>>> > for Outreachy. >>>>>> > >>>>>>>> > >>>>>> > >>>>>>>> > >>>>>> > >>>>>>>> > Cheers, >>>>>> > >>>>>>>> > >>>>>> > >>>>>>>> > Katia >>>>>> > >>>>>>>> > >>>>>> > >>>>>>>> >>>>>> > >>>>>>> >>>>>> > >>>>>> >>>>>
