Hello folks, The new update of the week. You'll find the meeting minutes in the following link:
https://cwiki.apache.org/confluence/display/EDI/2020-01-02+Outreachy+Meeting+notes Merry Christmas and Happy New Year! Best, Katia On Thu, Dec 19, 2019 at 7:35 PM Katia Rojas <[email protected]> wrote: > Hello folks, > > The new update of the week. You'll find the meeting minutes in the > following link: > > > https://cwiki.apache.org/confluence/display/EDI/2019-12-19+Outreachy+Meeting+notes > > Best, > Katia > > > On Thu, Dec 12, 2019 at 7:56 PM Katia Rojas <[email protected]> wrote: > >> >> Hello folks, >> >> The new update of the week. You'll find the meeting minutes in the >> following link: >> >> >> https://cwiki.apache.org/confluence/display/EDI/2019-12-12+Outreachy+Meeting+notes >> >> Best, >> Katia >> >> On Fri, Dec 6, 2019 at 7:04 PM Katia Rojas <[email protected]> >> wrote: >> >>> Hello folks, >>> >>> The new update of the week. You'll find the meeting minutes in the >>> following link: >>> >>> >>> https://cwiki.apache.org/confluence/display/EDI/2019-12-06+Outreachy+Meeting+notes >>> >>> Best, >>> Katia >>> >>> >>> On Thu, Nov 21, 2019 at 6:43 PM Katia Rojas <[email protected]> wrote: >>> >>>> >>>> Hello folks, >>>> >>>> The new update of the week. You'll find the meeting minutes in the >>>> following link: >>>> >>>> >>>> https://cwiki.apache.org/confluence/display/EDI/2019-11-21+Outreachy+Meeting+notes >>>> >>>> Best regards, >>>> Katia >>>> >>>> On Tue, Nov 19, 2019 at 1:59 PM Katia Rojas <[email protected]> wrote: >>>> >>>>> Hi Kenn, >>>>> >>>>> After talking with Sage and reviewing deadlines we concluded that it >>>>> is not possible to get an extension. To get an extension we would have to >>>>> have strong applicants with strong contributions located and ready to >>>>> deliver said contributions in couple of days. Because we do not comply >>>>> with >>>>> those requirements we can't get an extension of time. Nevertheless, we >>>>> will >>>>> move the funding to the next round and we would like to see these >>>>> interested mentors and applicants in the next round. They will have enough >>>>> time to present projects and record strong contributions. >>>>> >>>>> Please let us know if you have any questions. >>>>> >>>>> Thanks, >>>>> Katia >>>>> >>>>> >>>>> >>>>> >>>>> >>>>> >>>>> >>>>> >>>>> >>>>> >>>>> On Thu, Nov 14, 2019 at 7:14 PM Rui Wang <[email protected]> wrote: >>>>> >>>>>> Hi, >>>>>> >>>>>> I checked the intern candidate and tried to find what was the >>>>>> contribution. The PR I found was [1]. That PR is not the starter task I >>>>>> assigned and it was not merged. So I think at this moment for the >>>>>> specific >>>>>> project, there is no qualified candidate to make forward? >>>>>> >>>>>> >>>>>> [1]: https://github.com/apache/beam/pull/9962 >>>>>> >>>>>> >>>>>> -Rui >>>>>> >>>>>> On Thu, Nov 14, 2019 at 2:39 AM Katia Rojas <[email protected]> wrote: >>>>>> >>>>>>> Hi - >>>>>>> >>>>>>> Improve Apache BeamSQL to allow users better write big data >>>>>>> processing pipelines >>>>>>> >>>>>>> https://www.outreachy.org/december-2019-to-march-2020-internship-round/communities/apache/#improve-apache-beamsql-to-allow-users-write-big-da >>>>>>> >>>>>>> This project has one contribution recorded but not rated. Is it >>>>>>> possible to be rated today and (if it is good enough) select the >>>>>>> applicant >>>>>>> as an intern? >>>>>>> *@ruiwang, you have time until 4 pm UTC.* >>>>>>> >>>>>>> The deadline for selecting an intern is Nov. 14, 2019, at 4 pm UTC. >>>>>>> Once mentors select their interns, the community coordinator will need >>>>>>> to >>>>>>> assign funding sources. The Outreachy organizers will then approve the >>>>>>> intern selection and funding source. >>>>>>> >>>>>>> >>>>>>> https://www.outreachy.org/december-2019-to-march-2020-internship-round/communities/apache/improve-apache-beamsql-to-allow-users-write-big-da/applicants/ >>>>>>> >>>>>>> >>>>>>> *@Kenneth Knowles <[email protected]> , do you know who is interested? >>>>>>> for which project? and when this would be delivered?* >>>>>>> >>>>>>> Please let us know as soon as possible. >>>>>>> >>>>>>> Best, >>>>>>> Katia >>>>>>> >>>>>>> >>>>>>> >>>>>>> >>>>>>> On Thu, Nov 14, 2019 at 10:43 AM Kenneth Knowles <[email protected]> >>>>>>> wrote: >>>>>>> >>>>>>>> Hi all, >>>>>>>> >>>>>>>> The two Beam projects appear to have missed the Outreachy deadline >>>>>>>> for >>>>>>>> contributions to be recorded, correct? We should gather information >>>>>>>> on why >>>>>>>> not, from the applicants and mentors. I notice there is speculation >>>>>>>> in the >>>>>>>> reports. Let us make our conclusions more precise. >>>>>>>> >>>>>>>> ... putting on Beam PMC chair hat ... >>>>>>>> >>>>>>>> We have interested mentors and applicants. Can we get an extension? >>>>>>>> I and >>>>>>>> other Beam PMC can put some effort into resolving the friction and >>>>>>>> getting >>>>>>>> contributions recorded. >>>>>>>> >>>>>>>> Kenn >>>>>>>> >>>>>>>> On Thu, Nov 7, 2019 at 10:28 AM Katia Rojas <[email protected]> >>>>>>>> wrote: >>>>>>>> >>>>>>>> > Hello folks, >>>>>>>> > >>>>>>>> > The new update of the week. You'll find the meeting minutes in the >>>>>>>> > following link: >>>>>>>> > >>>>>>>> > >>>>>>>> https://cwiki.apache.org/confluence/display/EDI/2019-11-07+Meeting+notes >>>>>>>> > >>>>>>>> > Best regards, >>>>>>>> > Katia >>>>>>>> > >>>>>>>> > >>>>>>>> > >>>>>>>> > On Thu, Oct 31, 2019 at 9:13 PM Katia Rojas <[email protected]> >>>>>>>> wrote: >>>>>>>> > >>>>>>>> > > Hello folks, >>>>>>>> > > >>>>>>>> > > The new update of the week. You'll find the meeting minutes in >>>>>>>> the >>>>>>>> > > following link: >>>>>>>> > > >>>>>>>> > > >>>>>>>> https://cwiki.apache.org/confluence/display/EDI/2019-10-31+Meeting+notes >>>>>>>> > > >>>>>>>> > > >>>>>>>> > > If you have any questions, ideas or comments please let us know. >>>>>>>> > > >>>>>>>> > > Thank you, >>>>>>>> > > Katia >>>>>>>> > > >>>>>>>> > > On Thu, Oct 24, 2019 at 7:57 PM Katia Rojas <[email protected]> >>>>>>>> wrote: >>>>>>>> > > >>>>>>>> > >> Hello folks, >>>>>>>> > >> >>>>>>>> > >> New update of the week of Outreahy program. Here you'll find >>>>>>>> the meeting >>>>>>>> > >> minutes. >>>>>>>> > >> >>>>>>>> > >> >>>>>>>> > >>>>>>>> https://cwiki.apache.org/confluence/display/EDI/2019-10-24+Meeting+notes >>>>>>>> > >> >>>>>>>> > >> If you have any questions, ideas or comments please let us >>>>>>>> know. >>>>>>>> > >> >>>>>>>> > >> Thank you, >>>>>>>> > >> Katia >>>>>>>> > >> >>>>>>>> > >> >>>>>>>> > >> >>>>>>>> > >> >>>>>>>> > >> On Thu, Sep 19, 2019 at 9:36 PM Katia Rojas <[email protected]> >>>>>>>> wrote: >>>>>>>> > >> >>>>>>>> > >>> Hello folks, >>>>>>>> > >>> >>>>>>>> > >>> New update of the week of Outreachy program. >>>>>>>> > >>> >>>>>>>> > >>> >>>>>>>> > >>> >>>>>>>> > >>>>>>>> https://cwiki.apache.org/confluence/display/EDI/2019-09-19+Outreachy+Meeting+notes >>>>>>>> > >>> >>>>>>>> > >>> https://cwiki.apache.org/confluence/display/EDI/Meeting+notes >>>>>>>> > >>> >>>>>>>> > >>> Best regards, >>>>>>>> > >>> Katia >>>>>>>> > >>> >>>>>>>> > >>> >>>>>>>> > >>> On Tue, Sep 3, 2019 at 10:30 PM Katia Rojas < >>>>>>>> [email protected]> >>>>>>>> > >>> wrote: >>>>>>>> > >>> >>>>>>>> > >>>> Hello folks, >>>>>>>> > >>>> >>>>>>>> > >>>> New update of the week: >>>>>>>> > >>>> >>>>>>>> > >>>> >>>>>>>> > >>>> MEETING NOTES (Based on the agenda) >>>>>>>> > >>>> >>>>>>>> > >>>> Attendees: >>>>>>>> > >>>> >>>>>>>> > >>>> Matt Sicker, Gris Cuevas, Awasum Yannick and Katia Rojas >>>>>>>> > >>>> >>>>>>>> > >>>> Duration of the session: >>>>>>>> > >>>> >>>>>>>> > >>>> Meeting initiated at 19:00H CET time zone >>>>>>>> > >>>> >>>>>>>> > >>>> Meeting ended at 19:32H CET time zone >>>>>>>> > >>>> >>>>>>>> > >>>> Notes: >>>>>>>> > >>>> >>>>>>>> > >>>> Follow up on action items >>>>>>>> > >>>> >>>>>>>> > >>>> >>>>>>>> > >>>> >>>>>>>> > >>>> Review progress done: >>>>>>>> > >>>> >>>>>>>> > >>>> >>>>>>>> > >>>> - >>>>>>>> > >>>> >>>>>>>> > >>>> “Call for mentors” follow up: >>>>>>>> > >>>> >>>>>>>> > >>>> We sent a follow up email calling for mentors. This week, we >>>>>>>> received >>>>>>>> > a >>>>>>>> > >>>> few emails from folks showing their interest and asking for >>>>>>>> more >>>>>>>> > >>>> information / clarifications. >>>>>>>> > >>>> >>>>>>>> > >>>> - >>>>>>>> > >>>> >>>>>>>> > >>>> We updated the blog post. You can access it on the >>>>>>>> following link >>>>>>>> > >>>> >>>>>>>> > >>>> >>>>>>>> > >>>> >>>>>>>> > >>>>>>>> https://cwiki.apache.org/confluence/pages/viewrecentblogposts.action?key=EDI >>>>>>>> > >>>> >>>>>>>> > >>>> Things to decide on moving forward >>>>>>>> > >>>> >>>>>>>> > >>>> >>>>>>>> > >>>> 1. >>>>>>>> > >>>> >>>>>>>> > >>>> Friction Log. To create a friction log template we are >>>>>>>> going to >>>>>>>> > >>>> open a discussion in the dev@ mailing list and ask the >>>>>>>> community >>>>>>>> > >>>> for their ideas and input regarding what a friction log >>>>>>>> should >>>>>>>> > contain and >>>>>>>> > >>>> how we can track these details. We’d like to open this up >>>>>>>> for a 72 >>>>>>>> > hour >>>>>>>> > >>>> comment period for feedback. With this feedback, we will >>>>>>>> create a >>>>>>>> > complete >>>>>>>> > >>>> friction log template on the D&I wiki. Mentors will be >>>>>>>> expected to >>>>>>>> > provide >>>>>>>> > >>>> these friction log details once a month during the >>>>>>>> Outreachy round. >>>>>>>> > >>>> >>>>>>>> > >>>> >>>>>>>> > >>>> >>>>>>>> > >>>> 1. >>>>>>>> > >>>> >>>>>>>> > >>>> Workshops to scope projects. We know that scoping a >>>>>>>> project can be >>>>>>>> > >>>> challenging, therefore we are going to provide a workshop >>>>>>>> to >>>>>>>> > potential >>>>>>>> > >>>> mentors that want to participate in the Outreachy program >>>>>>>> and need >>>>>>>> > some >>>>>>>> > >>>> help with scoping their projects. >>>>>>>> > >>>> >>>>>>>> > >>>> >>>>>>>> > >>>> >>>>>>>> > >>>> 1. >>>>>>>> > >>>> >>>>>>>> > >>>> Send a reminder about the deadline for applications. >>>>>>>> > >>>> >>>>>>>> > >>>> >>>>>>>> > >>>> Recap + Next Steps >>>>>>>> > >>>> >>>>>>>> > >>>> Some questions are arising about the Outreachy program, to >>>>>>>> give some >>>>>>>> > >>>> clarity we are going to provide a workshop to scope projects >>>>>>>> and >>>>>>>> > answer >>>>>>>> > >>>> questions. To create the friction log template, we are going >>>>>>>> to open a >>>>>>>> > >>>> discussion in the dev@ mailing list and get input from the >>>>>>>> community. >>>>>>>> > >>>> >>>>>>>> > >>>> If you have any comments or questions, please feel free to >>>>>>>> share them >>>>>>>> > >>>> with us! >>>>>>>> > >>>> >>>>>>>> > >>>> Cheers, >>>>>>>> > >>>> >>>>>>>> > >>>> >>>>>>>> > >>>> On Mon, Aug 26, 2019 at 5:55 PM Katia Rojas < >>>>>>>> [email protected]> >>>>>>>> > >>>> wrote: >>>>>>>> > >>>> >>>>>>>> > >>>>> Hello folks, >>>>>>>> > >>>>> >>>>>>>> > >>>>> New update of the week: >>>>>>>> > >>>>> >>>>>>>> > >>>>> >>>>>>>> > >>>>> MEETING NOTES (Based on the agenda) >>>>>>>> > >>>>> >>>>>>>> > >>>>> Attendees: >>>>>>>> > >>>>> >>>>>>>> > >>>>> Matt Sicker and Katia Rojas >>>>>>>> > >>>>> >>>>>>>> > >>>>> Duration of the session: >>>>>>>> > >>>>> >>>>>>>> > >>>>> Meeting initiated at 19:00H CET time zone >>>>>>>> > >>>>> >>>>>>>> > >>>>> Meeting ended at 19:42H CET time zone >>>>>>>> > >>>>> >>>>>>>> > >>>>> Notes: >>>>>>>> > >>>>> >>>>>>>> > >>>>> Follow up on action items >>>>>>>> > >>>>> >>>>>>>> > >>>>> >>>>>>>> > >>>>> >>>>>>>> > >>>>> Review progress done: >>>>>>>> > >>>>> >>>>>>>> > >>>>> >>>>>>>> > >>>>> - >>>>>>>> > >>>>> >>>>>>>> > >>>>> “Call for mentors” email: >>>>>>>> > >>>>> >>>>>>>> > >>>>> We sent our first email calling for mentors. This week we >>>>>>>> received >>>>>>>> > two >>>>>>>> > >>>>> emails from folks showing their interest and asking for more >>>>>>>> > information / >>>>>>>> > >>>>> clarifications. >>>>>>>> > >>>>> >>>>>>>> > >>>>> Things to decide on, move forward >>>>>>>> > >>>>> >>>>>>>> > >>>>> >>>>>>>> > >>>>> 1. >>>>>>>> > >>>>> >>>>>>>> > >>>>> Send a follow up email on August 22dn >>>>>>>> > >>>>> 2. >>>>>>>> > >>>>> >>>>>>>> > >>>>> Update blog post announcing Outreachy at ASF. >>>>>>>> > >>>>> 3. >>>>>>>> > >>>>> >>>>>>>> > >>>>> Friction Log. >>>>>>>> > >>>>> >>>>>>>> > >>>>> >>>>>>>> > >>>>> Recap + Next Steps >>>>>>>> > >>>>> >>>>>>>> > >>>>> We are calling for mentors and we are ready to receive all >>>>>>>> your >>>>>>>> > >>>>> questions and proposals. We are going to work in the >>>>>>>> friction log >>>>>>>> > report. >>>>>>>> > >>>>> >>>>>>>> > >>>>> If you have any comments or questions, please feel free to >>>>>>>> share them >>>>>>>> > >>>>> with us! >>>>>>>> > >>>>> >>>>>>>> > >>>>> >>>>>>>> > >>>>> Cheers, >>>>>>>> > >>>>> >>>>>>>> > >>>>> Katia >>>>>>>> > >>>>> >>>>>>>> > >>>>> >>>>>>>> > >>>>> On Sat, Aug 17, 2019 at 2:38 PM Katia Rojas < >>>>>>>> [email protected]> >>>>>>>> > >>>>> wrote: >>>>>>>> > >>>>> >>>>>>>> > >>>>>> Hi folks, >>>>>>>> > >>>>>> >>>>>>>> > >>>>>> The new update of the week: >>>>>>>> > >>>>>> >>>>>>>> > >>>>>> MEETING NOTES (Based on the agenda) >>>>>>>> > >>>>>> >>>>>>>> > >>>>>> Attendees: >>>>>>>> > >>>>>> >>>>>>>> > >>>>>> Gris Cuevas, Matt Sicker, Awasum Yannick and Katia Rojas >>>>>>>> > >>>>>> >>>>>>>> > >>>>>> Duration of the session: >>>>>>>> > >>>>>> >>>>>>>> > >>>>>> Meeting initiated at 19:00H CET time zone >>>>>>>> > >>>>>> >>>>>>>> > >>>>>> Meeting ended at 20:07H CET time zone >>>>>>>> > >>>>>> >>>>>>>> > >>>>>> Notes: >>>>>>>> > >>>>>> >>>>>>>> > >>>>>> *Follow up on action items * >>>>>>>> > >>>>>> >>>>>>>> > >>>>>> >>>>>>>> > >>>>>> >>>>>>>> > >>>>>> *Review progress done:* >>>>>>>> > >>>>>> >>>>>>>> > >>>>>> >>>>>>>> > >>>>>> - “Call for mentors” email: >>>>>>>> > >>>>>> >>>>>>>> > >>>>>> We've contacted Marketing and Publicity to get information >>>>>>>> about the >>>>>>>> > >>>>>> best way to call for mentors. Also, gave a look into >>>>>>>> previous >>>>>>>> > projects to >>>>>>>> > >>>>>> learn from their experiences. Here are the guidelines: >>>>>>>> > >>>>>> >>>>>>>> > >>>>>> "If you are making general announcements, you may wish to >>>>>>>> send to >>>>>>>> > >>>>>> [email protected] (the ASF's general list). All >>>>>>>> messages to >>>>>>>> > >>>>>> announce@ go through moderation. Please be sure that you >>>>>>>> do the >>>>>>>> > >>>>>> following: >>>>>>>> > >>>>>> >>>>>>>> > >>>>>> - >>>>>>>> > >>>>>> >>>>>>>> > >>>>>> send from your @apache.org address >>>>>>>> > >>>>>> - >>>>>>>> > >>>>>> >>>>>>>> > >>>>>> send in plaintext >>>>>>>> > >>>>>> - >>>>>>>> > >>>>>> >>>>>>>> > >>>>>> put [ANNOUNCE] or [ANN] before a clear subject line >>>>>>>> (for example: >>>>>>>> > >>>>>> "[ANNOUNCE] New Initiative with Outreachy and Apache >>>>>>>> Diversity & >>>>>>>> > Inclusion") >>>>>>>> > >>>>>> - >>>>>>>> > >>>>>> >>>>>>>> > >>>>>> include a boilerplate on the project (DOAP = >>>>>>>> description of a >>>>>>>> > >>>>>> project; at https://projects.apache.org/ ~10-60 words) >>>>>>>> --this >>>>>>>> > >>>>>> being D&I (= what is it?) >>>>>>>> > >>>>>> - >>>>>>>> > >>>>>> >>>>>>>> > >>>>>> include a link to the project homepage >>>>>>>> > >>>>>> - >>>>>>>> > >>>>>> >>>>>>>> > >>>>>> include a link to any download(s) or related resources >>>>>>>> as >>>>>>>> > >>>>>> appropriate" >>>>>>>> > >>>>>> >>>>>>>> > >>>>>> >>>>>>>> > >>>>>> Email content ready to be sent on August 17th. >>>>>>>> > >>>>>> >>>>>>>> > >>>>>> >>>>>>>> > >>>>>> - Define and document Outreachy-specific Jira labels >>>>>>>> > >>>>>> >>>>>>>> > >>>>>> We've been asking around in the Outreachy Zulip chat to >>>>>>>> see if >>>>>>>> > anyone >>>>>>>> > >>>>>> else has come up with a good naming scheme. So far, here >>>>>>>> are some >>>>>>>> > >>>>>> guidelines: >>>>>>>> > >>>>>> >>>>>>>> > >>>>>> - >>>>>>>> > >>>>>> >>>>>>>> > >>>>>> “Avoid terminology like "summer", "winter", etc., as >>>>>>>> this is >>>>>>>> > >>>>>> global, and seasons are local. >>>>>>>> > >>>>>> - >>>>>>>> > >>>>>> >>>>>>>> > >>>>>> Avoid "quarters" since that seems to be local. >>>>>>>> > >>>>>> - >>>>>>>> > >>>>>> >>>>>>>> > >>>>>> Similarly, "semesters" might make sense, though it adds >>>>>>>> about as >>>>>>>> > >>>>>> much detail as using a generic 1/2, a/b, or some other >>>>>>>> pair. >>>>>>>> > >>>>>> - >>>>>>>> > >>>>>> >>>>>>>> > >>>>>> Absolute round numbers aren't really tracked anymore >>>>>>>> upstream in >>>>>>>> > >>>>>> Outreachy, and if we had our own "round number", that >>>>>>>> could get >>>>>>>> > confused >>>>>>>> > >>>>>> with their old round numbering. >>>>>>>> > >>>>>> - >>>>>>>> > >>>>>> >>>>>>>> > >>>>>> On a technical note, these names should be usable as >>>>>>>> labels in >>>>>>>> > >>>>>> Jira, GitHub Issues, and Bugzilla, so avoid whitespace. >>>>>>>> > >>>>>> >>>>>>>> > >>>>>> Ideally, this label should be as simple as it can be. So >>>>>>>> far, this >>>>>>>> > >>>>>> looks like it might be one of the following styles: >>>>>>>> > >>>>>> >>>>>>>> > >>>>>> - >>>>>>>> > >>>>>> >>>>>>>> > >>>>>> outreachy-dec2019-mar2020 (or abbreviated to dec19 and >>>>>>>> mar20) >>>>>>>> > >>>>>> - >>>>>>>> > >>>>>> >>>>>>>> > >>>>>> outreachy-december2019-march2020 (same) >>>>>>>> > >>>>>> - >>>>>>>> > >>>>>> >>>>>>>> > >>>>>> outreachy2019-december-march >>>>>>>> > >>>>>> - >>>>>>>> > >>>>>> >>>>>>>> > >>>>>> outreachy2019-dec-mar >>>>>>>> > >>>>>> >>>>>>>> > >>>>>> There's also an interesting issue with one of the two >>>>>>>> rounds each >>>>>>>> > >>>>>> year being split by December through March, so using only >>>>>>>> a single >>>>>>>> > year >>>>>>>> > >>>>>> number in the label might also be confusing.” >>>>>>>> > >>>>>> >>>>>>>> > >>>>>> We concluded we will use the following Jira Labels: >>>>>>>> > >>>>>> >>>>>>>> > >>>>>> outreachy19dec >>>>>>>> > >>>>>> >>>>>>>> > >>>>>> outreachy20may >>>>>>>> > >>>>>> >>>>>>>> > >>>>>> outreachy20dec >>>>>>>> > >>>>>> >>>>>>>> > >>>>>> *Things to decide on, move forward* >>>>>>>> > >>>>>> >>>>>>>> > >>>>>> >>>>>>>> > >>>>>> 1. >>>>>>>> > >>>>>> >>>>>>>> > >>>>>> Send “call for mentors on August 17th” >>>>>>>> > >>>>>> 2. >>>>>>>> > >>>>>> >>>>>>>> > >>>>>> Create a blog post announcing Outreachy at ASF. We >>>>>>>> already have >>>>>>>> > >>>>>> the content. >>>>>>>> > >>>>>> 3. >>>>>>>> > >>>>>> >>>>>>>> > >>>>>> Review progress of the Outreachy FAQ page. >>>>>>>> > >>>>>> 4. >>>>>>>> > >>>>>> >>>>>>>> > >>>>>> Friction Log: design template report. >>>>>>>> > >>>>>> >>>>>>>> > >>>>>> >>>>>>>> > >>>>>> *Recap + Next Steps* >>>>>>>> > >>>>>> >>>>>>>> > >>>>>> We are ready to send “call for mentors” email, during that >>>>>>>> process >>>>>>>> > we >>>>>>>> > >>>>>> are going to update our blog post, wiki page / FAQ page (if >>>>>>>> > needed). Also, >>>>>>>> > >>>>>> we are going to design a template report for the friction >>>>>>>> log. >>>>>>>> > >>>>>> >>>>>>>> > >>>>>> If you have any comments or questions, please feel free to >>>>>>>> share >>>>>>>> > them >>>>>>>> > >>>>>> with us! >>>>>>>> > >>>>>> >>>>>>>> > >>>>>> >>>>>>>> > >>>>>> Cheers, >>>>>>>> > >>>>>> >>>>>>>> > >>>>>> Katia >>>>>>>> > >>>>>> >>>>>>>> > >>>>>> >>>>>>>> > >>>>>> On Mon, Aug 12, 2019 at 8:37 PM Katia Rojas < >>>>>>>> [email protected] >>>>>>>> > > >>>>>>>> > >>>>>> wrote: >>>>>>>> > >>>>>> >>>>>>>> > >>>>>>> Hi folks, >>>>>>>> > >>>>>>> >>>>>>>> > >>>>>>> A new update of the week: >>>>>>>> > >>>>>>> >>>>>>>> > >>>>>>> >>>>>>>> > >>>>>>> *MEETING NOTES (Based on the agenda)* >>>>>>>> > >>>>>>> >>>>>>>> > >>>>>>> Attendees: >>>>>>>> > >>>>>>> >>>>>>>> > >>>>>>> Matt Sicker and Katia Rojas >>>>>>>> > >>>>>>> >>>>>>>> > >>>>>>> Duration of the session: >>>>>>>> > >>>>>>> >>>>>>>> > >>>>>>> Meeting initiated at 19:00H CET time zone >>>>>>>> > >>>>>>> >>>>>>>> > >>>>>>> Meeting ended at 20:02H CET time zone >>>>>>>> > >>>>>>> >>>>>>>> > >>>>>>> Notes: >>>>>>>> > >>>>>>> >>>>>>>> > >>>>>>> *Follow up on action items * >>>>>>>> > >>>>>>> >>>>>>>> > >>>>>>> 1. >>>>>>>> > >>>>>>> >>>>>>>> > >>>>>>> Review progress done: >>>>>>>> > >>>>>>> >>>>>>>> > >>>>>>> We contacted publicity and marketing to get a better >>>>>>>> picture of how >>>>>>>> > >>>>>>> to create a blog post and identify mailing lists to call >>>>>>>> for >>>>>>>> > mentors, we >>>>>>>> > >>>>>>> got some guidelines that we are going to follow in our >>>>>>>> next steps. >>>>>>>> > >>>>>>> >>>>>>>> > >>>>>>> 1. >>>>>>>> > >>>>>>> >>>>>>>> > >>>>>>> Timeline frame: >>>>>>>> > >>>>>>> >>>>>>>> > >>>>>>> We enter into the next phase: calling for mentors. We >>>>>>>> decided the >>>>>>>> > >>>>>>> next steps taking into account the information included >>>>>>>> in the >>>>>>>> > previous >>>>>>>> > >>>>>>> point. >>>>>>>> > >>>>>>> >>>>>>>> > >>>>>>> 1. >>>>>>>> > >>>>>>> >>>>>>>> > >>>>>>> Wiki page for Outreachy: >>>>>>>> > >>>>>>> >>>>>>>> > >>>>>>> We are going to use confluence as a temporary location >>>>>>>> for the >>>>>>>> > >>>>>>> information before creating a wiki page. >>>>>>>> > >>>>>>> >>>>>>>> > >>>>>>> >>>>>>>> > >>>>>>> >>>>>>>> > >>>>>>> *Things to decide on, move forward* >>>>>>>> > >>>>>>> >>>>>>>> > >>>>>>> 1. >>>>>>>> > >>>>>>> >>>>>>>> > >>>>>>> Develop content for the blog post and the email to >>>>>>>> call for >>>>>>>> > >>>>>>> mentors. >>>>>>>> > >>>>>>> 2. >>>>>>>> > >>>>>>> >>>>>>>> > >>>>>>> Contact Gsoc Organization Admins to get feedback about >>>>>>>> their >>>>>>>> > >>>>>>> experience calling for mentors. >>>>>>>> > >>>>>>> 3. >>>>>>>> > >>>>>>> >>>>>>>> > >>>>>>> Create Outreachy FAQ page before wiki page. >>>>>>>> > >>>>>>> >>>>>>>> > >>>>>>> >>>>>>>> > >>>>>>> *Questions* >>>>>>>> > >>>>>>> >>>>>>>> > >>>>>>> >>>>>>>> > >>>>>>> >>>>>>>> > >>>>>>> 1. >>>>>>>> > >>>>>>> >>>>>>>> > >>>>>>> Friction Log: We need to understand what exactly >>>>>>>> should be >>>>>>>> > >>>>>>> covered in a friction log and how could we create a >>>>>>>> friction >>>>>>>> > log template >>>>>>>> > >>>>>>> report for mentors. >>>>>>>> > >>>>>>> >>>>>>>> > >>>>>>> >>>>>>>> > >>>>>>> >>>>>>>> > >>>>>>> *Recap + Next Steps* >>>>>>>> > >>>>>>> >>>>>>>> > >>>>>>> >>>>>>>> > >>>>>>> We established the timeline frame and the next steps are: >>>>>>>> create a >>>>>>>> > >>>>>>> blog post and an email to call for mentors. Also, get >>>>>>>> feedback >>>>>>>> > from the >>>>>>>> > >>>>>>> Gsoc Organization Admins. >>>>>>>> > >>>>>>> >>>>>>>> > >>>>>>> If you have any comments or questions, please feel free >>>>>>>> to share >>>>>>>> > >>>>>>> them with us! >>>>>>>> > >>>>>>> >>>>>>>> > >>>>>>> >>>>>>>> > >>>>>>> Cheers, >>>>>>>> > >>>>>>> >>>>>>>> > >>>>>>> Katia >>>>>>>> > >>>>>>> >>>>>>>> > >>>>>>> >>>>>>>> > >>>>>>> On Tue, Aug 6, 2019 at 5:49 AM Griselda Cuevas < >>>>>>>> [email protected]> >>>>>>>> > >>>>>>> wrote: >>>>>>>> > >>>>>>> >>>>>>>> > >>>>>>>> Thanks for the update Katia >>>>>>>> > >>>>>>>> >>>>>>>> > >>>>>>>> On Fri, Aug 2, 2019, 3:32 AM Katia Rojas < >>>>>>>> [email protected]> >>>>>>>> > >>>>>>>> wrote: >>>>>>>> > >>>>>>>> >>>>>>>> > >>>>>>>> > Hi folks, >>>>>>>> > >>>>>>>> > >>>>>>>> > >>>>>>>> > I created this new thread to keep you updated about >>>>>>>> the progress >>>>>>>> > >>>>>>>> of >>>>>>>> > >>>>>>>> > Outreachy Program: >>>>>>>> > >>>>>>>> > >>>>>>>> > >>>>>>>> > >>>>>>>> > >>>>>>>> > *MEETING NOTES (Based on the agenda)* >>>>>>>> > >>>>>>>> > >>>>>>>> > >>>>>>>> > Attendees: >>>>>>>> > >>>>>>>> > >>>>>>>> > >>>>>>>> > Matt Sicker and Katia Rojas >>>>>>>> > >>>>>>>> > >>>>>>>> > >>>>>>>> > Duration of the session: >>>>>>>> > >>>>>>>> > >>>>>>>> > >>>>>>>> > Meeting initiated at 18:00H CET time zone >>>>>>>> > >>>>>>>> > >>>>>>>> > >>>>>>>> > Meeting ended at 19:42H CET time zone >>>>>>>> > >>>>>>>> > >>>>>>>> > >>>>>>>> > Notes: >>>>>>>> > >>>>>>>> > >>>>>>>> > >>>>>>>> > *Follow up on action items * >>>>>>>> > >>>>>>>> > >>>>>>>> > >>>>>>>> > 1. >>>>>>>> > >>>>>>>> > >>>>>>>> > >>>>>>>> > Review progress done: >>>>>>>> > >>>>>>>> > >>>>>>>> > >>>>>>>> > Last week we made good progress setting up the >>>>>>>> program, we >>>>>>>> > >>>>>>>> successfully: >>>>>>>> > >>>>>>>> > submitted Apache Organisation to Outreachy, filled out >>>>>>>> sponsors >>>>>>>> > >>>>>>>> details for >>>>>>>> > >>>>>>>> > the initial round, setup Jira for internal >>>>>>>> communication and >>>>>>>> > >>>>>>>> identified the >>>>>>>> > >>>>>>>> > application process for mentors and interns. >>>>>>>> > >>>>>>>> > >>>>>>>> > >>>>>>>> > 1. >>>>>>>> > >>>>>>>> > >>>>>>>> > >>>>>>>> > Tracking documents >>>>>>>> > >>>>>>>> > >>>>>>>> > >>>>>>>> > This is the first time we worked with the Outreachy >>>>>>>> program and >>>>>>>> > >>>>>>>> we setup >>>>>>>> > >>>>>>>> > the process from scratch. We took this as an >>>>>>>> opportunity to >>>>>>>> > create >>>>>>>> > >>>>>>>> > appropriate documentation of processes (Via Sheets) >>>>>>>> for the >>>>>>>> > >>>>>>>> Outreachy >>>>>>>> > >>>>>>>> > program setup and task progress tracking. The >>>>>>>> Outreachy program >>>>>>>> > >>>>>>>> setup >>>>>>>> > >>>>>>>> > focused on the registration, setup of internal and >>>>>>>> external >>>>>>>> > >>>>>>>> communication >>>>>>>> > >>>>>>>> > and basic documentation. The Task progress tracking >>>>>>>> focused on >>>>>>>> > >>>>>>>> schedules, >>>>>>>> > >>>>>>>> > applications, mentors, and interns. >>>>>>>> > >>>>>>>> > >>>>>>>> > >>>>>>>> > Mozilla helped us in our first steps, they shared their >>>>>>>> > >>>>>>>> experience with us >>>>>>>> > >>>>>>>> > and also they provide us some templates about tracking >>>>>>>> > schedules. >>>>>>>> > >>>>>>>> > >>>>>>>> > >>>>>>>> > *Things to decide on, move forward* >>>>>>>> > >>>>>>>> > >>>>>>>> > >>>>>>>> > 1. >>>>>>>> > >>>>>>>> > >>>>>>>> > >>>>>>>> > Blog post announcing Outreachy-Apache Software >>>>>>>> Foundation >>>>>>>> > >>>>>>>> > 1. >>>>>>>> > >>>>>>>> > >>>>>>>> > >>>>>>>> > Talk with marketing and publicity to coordinate >>>>>>>> how to do >>>>>>>> > >>>>>>>> this. >>>>>>>> > >>>>>>>> > 2. >>>>>>>> > >>>>>>>> > >>>>>>>> > >>>>>>>> > Create content for the blog post. >>>>>>>> > >>>>>>>> > 2. >>>>>>>> > >>>>>>>> > >>>>>>>> > >>>>>>>> > Call for mentors >>>>>>>> > >>>>>>>> > 1. >>>>>>>> > >>>>>>>> > >>>>>>>> > >>>>>>>> > Coordinate with marketing and publicity to >>>>>>>> identify >>>>>>>> > mailing >>>>>>>> > >>>>>>>> lists to >>>>>>>> > >>>>>>>> > send emails. >>>>>>>> > >>>>>>>> > 2. >>>>>>>> > >>>>>>>> > >>>>>>>> > >>>>>>>> > Create content for the email. >>>>>>>> > >>>>>>>> > 3. >>>>>>>> > >>>>>>>> > >>>>>>>> > >>>>>>>> > Set up wiki page for Outreachy. Let's start with >>>>>>>> the wiki >>>>>>>> > >>>>>>>> until the >>>>>>>> > >>>>>>>> > website gets done. >>>>>>>> > >>>>>>>> > >>>>>>>> > >>>>>>>> > >>>>>>>> > >>>>>>>> > >>>>>>>> > >>>>>>>> > *Questions* >>>>>>>> > >>>>>>>> > >>>>>>>> > >>>>>>>> > 1. >>>>>>>> > >>>>>>>> > >>>>>>>> > >>>>>>>> > Friction Log: We need to understand what exactly >>>>>>>> should be >>>>>>>> > >>>>>>>> covered in a >>>>>>>> > >>>>>>>> > friction log and how could we create a friction log >>>>>>>> template >>>>>>>> > >>>>>>>> report for >>>>>>>> > >>>>>>>> > mentors. >>>>>>>> > >>>>>>>> > >>>>>>>> > >>>>>>>> > >>>>>>>> > >>>>>>>> > >>>>>>>> > >>>>>>>> > *Recap + Next Steps* >>>>>>>> > >>>>>>>> > >>>>>>>> > >>>>>>>> > Registered Apache Software Foundation with Outreachy, >>>>>>>> Setup >>>>>>>> > >>>>>>>> tracking tools >>>>>>>> > >>>>>>>> > (JIRA) and created some documentation on >>>>>>>> managing/tracking the >>>>>>>> > >>>>>>>> program with >>>>>>>> > >>>>>>>> > Outreachy. >>>>>>>> > >>>>>>>> > >>>>>>>> > >>>>>>>> > Next, we need to announce that we’re working with >>>>>>>> Outreachy and >>>>>>>> > >>>>>>>> then spread >>>>>>>> > >>>>>>>> > the word to find mentors to help out. We also need to >>>>>>>> setup the >>>>>>>> > >>>>>>>> wiki page >>>>>>>> > >>>>>>>> > for Outreachy. >>>>>>>> > >>>>>>>> > >>>>>>>> > >>>>>>>> > >>>>>>>> > >>>>>>>> > Cheers, >>>>>>>> > >>>>>>>> > >>>>>>>> > >>>>>>>> > Katia >>>>>>>> > >>>>>>>> > >>>>>>>> > >>>>>>>> >>>>>>>> > >>>>>>> >>>>>>>> > >>>>>>>> >>>>>>>
