Hello folks, The new update of the week. You'll find the meeting minutes in the following link:
https://cwiki.apache.org/confluence/display/EDI/2020-01-13+OutreachyMeeting+notes Best, Katia On Thu, Jan 2, 2020 at 7:17 PM Katia Rojas <[email protected]> wrote: > Hello folks, > > The new update of the week. You'll find the meeting minutes in the > following link: > > > https://cwiki.apache.org/confluence/display/EDI/2020-01-02+Outreachy+Meeting+notes > > Merry Christmas and Happy New Year! > > Best, > Katia > > On Thu, Dec 19, 2019 at 7:35 PM Katia Rojas <[email protected]> wrote: > >> Hello folks, >> >> The new update of the week. You'll find the meeting minutes in the >> following link: >> >> >> https://cwiki.apache.org/confluence/display/EDI/2019-12-19+Outreachy+Meeting+notes >> >> Best, >> Katia >> >> >> On Thu, Dec 12, 2019 at 7:56 PM Katia Rojas <[email protected]> wrote: >> >>> >>> Hello folks, >>> >>> The new update of the week. You'll find the meeting minutes in the >>> following link: >>> >>> >>> https://cwiki.apache.org/confluence/display/EDI/2019-12-12+Outreachy+Meeting+notes >>> >>> Best, >>> Katia >>> >>> On Fri, Dec 6, 2019 at 7:04 PM Katia Rojas <[email protected]> >>> wrote: >>> >>>> Hello folks, >>>> >>>> The new update of the week. You'll find the meeting minutes in the >>>> following link: >>>> >>>> >>>> https://cwiki.apache.org/confluence/display/EDI/2019-12-06+Outreachy+Meeting+notes >>>> >>>> Best, >>>> Katia >>>> >>>> >>>> On Thu, Nov 21, 2019 at 6:43 PM Katia Rojas <[email protected]> wrote: >>>> >>>>> >>>>> Hello folks, >>>>> >>>>> The new update of the week. You'll find the meeting minutes in the >>>>> following link: >>>>> >>>>> >>>>> https://cwiki.apache.org/confluence/display/EDI/2019-11-21+Outreachy+Meeting+notes >>>>> >>>>> Best regards, >>>>> Katia >>>>> >>>>> On Tue, Nov 19, 2019 at 1:59 PM Katia Rojas <[email protected]> wrote: >>>>> >>>>>> Hi Kenn, >>>>>> >>>>>> After talking with Sage and reviewing deadlines we concluded that it >>>>>> is not possible to get an extension. To get an extension we would have to >>>>>> have strong applicants with strong contributions located and ready to >>>>>> deliver said contributions in couple of days. Because we do not comply >>>>>> with >>>>>> those requirements we can't get an extension of time. Nevertheless, we >>>>>> will >>>>>> move the funding to the next round and we would like to see these >>>>>> interested mentors and applicants in the next round. They will have >>>>>> enough >>>>>> time to present projects and record strong contributions. >>>>>> >>>>>> Please let us know if you have any questions. >>>>>> >>>>>> Thanks, >>>>>> Katia >>>>>> >>>>>> >>>>>> >>>>>> >>>>>> >>>>>> >>>>>> >>>>>> >>>>>> >>>>>> >>>>>> On Thu, Nov 14, 2019 at 7:14 PM Rui Wang <[email protected]> wrote: >>>>>> >>>>>>> Hi, >>>>>>> >>>>>>> I checked the intern candidate and tried to find what was the >>>>>>> contribution. The PR I found was [1]. That PR is not the starter task I >>>>>>> assigned and it was not merged. So I think at this moment for the >>>>>>> specific >>>>>>> project, there is no qualified candidate to make forward? >>>>>>> >>>>>>> >>>>>>> [1]: https://github.com/apache/beam/pull/9962 >>>>>>> >>>>>>> >>>>>>> -Rui >>>>>>> >>>>>>> On Thu, Nov 14, 2019 at 2:39 AM Katia Rojas <[email protected]> >>>>>>> wrote: >>>>>>> >>>>>>>> Hi - >>>>>>>> >>>>>>>> Improve Apache BeamSQL to allow users better write big data >>>>>>>> processing pipelines >>>>>>>> >>>>>>>> https://www.outreachy.org/december-2019-to-march-2020-internship-round/communities/apache/#improve-apache-beamsql-to-allow-users-write-big-da >>>>>>>> >>>>>>>> This project has one contribution recorded but not rated. Is it >>>>>>>> possible to be rated today and (if it is good enough) select the >>>>>>>> applicant >>>>>>>> as an intern? >>>>>>>> *@ruiwang, you have time until 4 pm UTC.* >>>>>>>> >>>>>>>> The deadline for selecting an intern is Nov. 14, 2019, at 4 pm UTC. >>>>>>>> Once mentors select their interns, the community coordinator will need >>>>>>>> to >>>>>>>> assign funding sources. The Outreachy organizers will then approve the >>>>>>>> intern selection and funding source. >>>>>>>> >>>>>>>> >>>>>>>> https://www.outreachy.org/december-2019-to-march-2020-internship-round/communities/apache/improve-apache-beamsql-to-allow-users-write-big-da/applicants/ >>>>>>>> >>>>>>>> >>>>>>>> *@Kenneth Knowles <[email protected]> , do you know who is >>>>>>>> interested? for which project? and when this would be delivered?* >>>>>>>> >>>>>>>> Please let us know as soon as possible. >>>>>>>> >>>>>>>> Best, >>>>>>>> Katia >>>>>>>> >>>>>>>> >>>>>>>> >>>>>>>> >>>>>>>> On Thu, Nov 14, 2019 at 10:43 AM Kenneth Knowles <[email protected]> >>>>>>>> wrote: >>>>>>>> >>>>>>>>> Hi all, >>>>>>>>> >>>>>>>>> The two Beam projects appear to have missed the Outreachy deadline >>>>>>>>> for >>>>>>>>> contributions to be recorded, correct? We should gather >>>>>>>>> information on why >>>>>>>>> not, from the applicants and mentors. I notice there is >>>>>>>>> speculation in the >>>>>>>>> reports. Let us make our conclusions more precise. >>>>>>>>> >>>>>>>>> ... putting on Beam PMC chair hat ... >>>>>>>>> >>>>>>>>> We have interested mentors and applicants. Can we get an >>>>>>>>> extension? I and >>>>>>>>> other Beam PMC can put some effort into resolving the friction and >>>>>>>>> getting >>>>>>>>> contributions recorded. >>>>>>>>> >>>>>>>>> Kenn >>>>>>>>> >>>>>>>>> On Thu, Nov 7, 2019 at 10:28 AM Katia Rojas <[email protected]> >>>>>>>>> wrote: >>>>>>>>> >>>>>>>>> > Hello folks, >>>>>>>>> > >>>>>>>>> > The new update of the week. You'll find the meeting minutes in >>>>>>>>> the >>>>>>>>> > following link: >>>>>>>>> > >>>>>>>>> > >>>>>>>>> https://cwiki.apache.org/confluence/display/EDI/2019-11-07+Meeting+notes >>>>>>>>> > >>>>>>>>> > Best regards, >>>>>>>>> > Katia >>>>>>>>> > >>>>>>>>> > >>>>>>>>> > >>>>>>>>> > On Thu, Oct 31, 2019 at 9:13 PM Katia Rojas <[email protected]> >>>>>>>>> wrote: >>>>>>>>> > >>>>>>>>> > > Hello folks, >>>>>>>>> > > >>>>>>>>> > > The new update of the week. You'll find the meeting minutes in >>>>>>>>> the >>>>>>>>> > > following link: >>>>>>>>> > > >>>>>>>>> > > >>>>>>>>> https://cwiki.apache.org/confluence/display/EDI/2019-10-31+Meeting+notes >>>>>>>>> > > >>>>>>>>> > > >>>>>>>>> > > If you have any questions, ideas or comments please let us >>>>>>>>> know. >>>>>>>>> > > >>>>>>>>> > > Thank you, >>>>>>>>> > > Katia >>>>>>>>> > > >>>>>>>>> > > On Thu, Oct 24, 2019 at 7:57 PM Katia Rojas <[email protected]> >>>>>>>>> wrote: >>>>>>>>> > > >>>>>>>>> > >> Hello folks, >>>>>>>>> > >> >>>>>>>>> > >> New update of the week of Outreahy program. Here you'll find >>>>>>>>> the meeting >>>>>>>>> > >> minutes. >>>>>>>>> > >> >>>>>>>>> > >> >>>>>>>>> > >>>>>>>>> https://cwiki.apache.org/confluence/display/EDI/2019-10-24+Meeting+notes >>>>>>>>> > >> >>>>>>>>> > >> If you have any questions, ideas or comments please let us >>>>>>>>> know. >>>>>>>>> > >> >>>>>>>>> > >> Thank you, >>>>>>>>> > >> Katia >>>>>>>>> > >> >>>>>>>>> > >> >>>>>>>>> > >> >>>>>>>>> > >> >>>>>>>>> > >> On Thu, Sep 19, 2019 at 9:36 PM Katia Rojas <[email protected]> >>>>>>>>> wrote: >>>>>>>>> > >> >>>>>>>>> > >>> Hello folks, >>>>>>>>> > >>> >>>>>>>>> > >>> New update of the week of Outreachy program. >>>>>>>>> > >>> >>>>>>>>> > >>> >>>>>>>>> > >>> >>>>>>>>> > >>>>>>>>> https://cwiki.apache.org/confluence/display/EDI/2019-09-19+Outreachy+Meeting+notes >>>>>>>>> > >>> >>>>>>>>> > >>> >>>>>>>>> https://cwiki.apache.org/confluence/display/EDI/Meeting+notes >>>>>>>>> > >>> >>>>>>>>> > >>> Best regards, >>>>>>>>> > >>> Katia >>>>>>>>> > >>> >>>>>>>>> > >>> >>>>>>>>> > >>> On Tue, Sep 3, 2019 at 10:30 PM Katia Rojas < >>>>>>>>> [email protected]> >>>>>>>>> > >>> wrote: >>>>>>>>> > >>> >>>>>>>>> > >>>> Hello folks, >>>>>>>>> > >>>> >>>>>>>>> > >>>> New update of the week: >>>>>>>>> > >>>> >>>>>>>>> > >>>> >>>>>>>>> > >>>> MEETING NOTES (Based on the agenda) >>>>>>>>> > >>>> >>>>>>>>> > >>>> Attendees: >>>>>>>>> > >>>> >>>>>>>>> > >>>> Matt Sicker, Gris Cuevas, Awasum Yannick and Katia Rojas >>>>>>>>> > >>>> >>>>>>>>> > >>>> Duration of the session: >>>>>>>>> > >>>> >>>>>>>>> > >>>> Meeting initiated at 19:00H CET time zone >>>>>>>>> > >>>> >>>>>>>>> > >>>> Meeting ended at 19:32H CET time zone >>>>>>>>> > >>>> >>>>>>>>> > >>>> Notes: >>>>>>>>> > >>>> >>>>>>>>> > >>>> Follow up on action items >>>>>>>>> > >>>> >>>>>>>>> > >>>> >>>>>>>>> > >>>> >>>>>>>>> > >>>> Review progress done: >>>>>>>>> > >>>> >>>>>>>>> > >>>> >>>>>>>>> > >>>> - >>>>>>>>> > >>>> >>>>>>>>> > >>>> “Call for mentors” follow up: >>>>>>>>> > >>>> >>>>>>>>> > >>>> We sent a follow up email calling for mentors. This week, >>>>>>>>> we received >>>>>>>>> > a >>>>>>>>> > >>>> few emails from folks showing their interest and asking for >>>>>>>>> more >>>>>>>>> > >>>> information / clarifications. >>>>>>>>> > >>>> >>>>>>>>> > >>>> - >>>>>>>>> > >>>> >>>>>>>>> > >>>> We updated the blog post. You can access it on the >>>>>>>>> following link >>>>>>>>> > >>>> >>>>>>>>> > >>>> >>>>>>>>> > >>>> >>>>>>>>> > >>>>>>>>> https://cwiki.apache.org/confluence/pages/viewrecentblogposts.action?key=EDI >>>>>>>>> > >>>> >>>>>>>>> > >>>> Things to decide on moving forward >>>>>>>>> > >>>> >>>>>>>>> > >>>> >>>>>>>>> > >>>> 1. >>>>>>>>> > >>>> >>>>>>>>> > >>>> Friction Log. To create a friction log template we are >>>>>>>>> going to >>>>>>>>> > >>>> open a discussion in the dev@ mailing list and ask the >>>>>>>>> community >>>>>>>>> > >>>> for their ideas and input regarding what a friction log >>>>>>>>> should >>>>>>>>> > contain and >>>>>>>>> > >>>> how we can track these details. We’d like to open this >>>>>>>>> up for a 72 >>>>>>>>> > hour >>>>>>>>> > >>>> comment period for feedback. With this feedback, we will >>>>>>>>> create a >>>>>>>>> > complete >>>>>>>>> > >>>> friction log template on the D&I wiki. Mentors will be >>>>>>>>> expected to >>>>>>>>> > provide >>>>>>>>> > >>>> these friction log details once a month during the >>>>>>>>> Outreachy round. >>>>>>>>> > >>>> >>>>>>>>> > >>>> >>>>>>>>> > >>>> >>>>>>>>> > >>>> 1. >>>>>>>>> > >>>> >>>>>>>>> > >>>> Workshops to scope projects. We know that scoping a >>>>>>>>> project can be >>>>>>>>> > >>>> challenging, therefore we are going to provide a >>>>>>>>> workshop to >>>>>>>>> > potential >>>>>>>>> > >>>> mentors that want to participate in the Outreachy >>>>>>>>> program and need >>>>>>>>> > some >>>>>>>>> > >>>> help with scoping their projects. >>>>>>>>> > >>>> >>>>>>>>> > >>>> >>>>>>>>> > >>>> >>>>>>>>> > >>>> 1. >>>>>>>>> > >>>> >>>>>>>>> > >>>> Send a reminder about the deadline for applications. >>>>>>>>> > >>>> >>>>>>>>> > >>>> >>>>>>>>> > >>>> Recap + Next Steps >>>>>>>>> > >>>> >>>>>>>>> > >>>> Some questions are arising about the Outreachy program, to >>>>>>>>> give some >>>>>>>>> > >>>> clarity we are going to provide a workshop to scope >>>>>>>>> projects and >>>>>>>>> > answer >>>>>>>>> > >>>> questions. To create the friction log template, we are >>>>>>>>> going to open a >>>>>>>>> > >>>> discussion in the dev@ mailing list and get input from the >>>>>>>>> community. >>>>>>>>> > >>>> >>>>>>>>> > >>>> If you have any comments or questions, please feel free to >>>>>>>>> share them >>>>>>>>> > >>>> with us! >>>>>>>>> > >>>> >>>>>>>>> > >>>> Cheers, >>>>>>>>> > >>>> >>>>>>>>> > >>>> >>>>>>>>> > >>>> On Mon, Aug 26, 2019 at 5:55 PM Katia Rojas < >>>>>>>>> [email protected]> >>>>>>>>> > >>>> wrote: >>>>>>>>> > >>>> >>>>>>>>> > >>>>> Hello folks, >>>>>>>>> > >>>>> >>>>>>>>> > >>>>> New update of the week: >>>>>>>>> > >>>>> >>>>>>>>> > >>>>> >>>>>>>>> > >>>>> MEETING NOTES (Based on the agenda) >>>>>>>>> > >>>>> >>>>>>>>> > >>>>> Attendees: >>>>>>>>> > >>>>> >>>>>>>>> > >>>>> Matt Sicker and Katia Rojas >>>>>>>>> > >>>>> >>>>>>>>> > >>>>> Duration of the session: >>>>>>>>> > >>>>> >>>>>>>>> > >>>>> Meeting initiated at 19:00H CET time zone >>>>>>>>> > >>>>> >>>>>>>>> > >>>>> Meeting ended at 19:42H CET time zone >>>>>>>>> > >>>>> >>>>>>>>> > >>>>> Notes: >>>>>>>>> > >>>>> >>>>>>>>> > >>>>> Follow up on action items >>>>>>>>> > >>>>> >>>>>>>>> > >>>>> >>>>>>>>> > >>>>> >>>>>>>>> > >>>>> Review progress done: >>>>>>>>> > >>>>> >>>>>>>>> > >>>>> >>>>>>>>> > >>>>> - >>>>>>>>> > >>>>> >>>>>>>>> > >>>>> “Call for mentors” email: >>>>>>>>> > >>>>> >>>>>>>>> > >>>>> We sent our first email calling for mentors. This week we >>>>>>>>> received >>>>>>>>> > two >>>>>>>>> > >>>>> emails from folks showing their interest and asking for >>>>>>>>> more >>>>>>>>> > information / >>>>>>>>> > >>>>> clarifications. >>>>>>>>> > >>>>> >>>>>>>>> > >>>>> Things to decide on, move forward >>>>>>>>> > >>>>> >>>>>>>>> > >>>>> >>>>>>>>> > >>>>> 1. >>>>>>>>> > >>>>> >>>>>>>>> > >>>>> Send a follow up email on August 22dn >>>>>>>>> > >>>>> 2. >>>>>>>>> > >>>>> >>>>>>>>> > >>>>> Update blog post announcing Outreachy at ASF. >>>>>>>>> > >>>>> 3. >>>>>>>>> > >>>>> >>>>>>>>> > >>>>> Friction Log. >>>>>>>>> > >>>>> >>>>>>>>> > >>>>> >>>>>>>>> > >>>>> Recap + Next Steps >>>>>>>>> > >>>>> >>>>>>>>> > >>>>> We are calling for mentors and we are ready to receive all >>>>>>>>> your >>>>>>>>> > >>>>> questions and proposals. We are going to work in the >>>>>>>>> friction log >>>>>>>>> > report. >>>>>>>>> > >>>>> >>>>>>>>> > >>>>> If you have any comments or questions, please feel free to >>>>>>>>> share them >>>>>>>>> > >>>>> with us! >>>>>>>>> > >>>>> >>>>>>>>> > >>>>> >>>>>>>>> > >>>>> Cheers, >>>>>>>>> > >>>>> >>>>>>>>> > >>>>> Katia >>>>>>>>> > >>>>> >>>>>>>>> > >>>>> >>>>>>>>> > >>>>> On Sat, Aug 17, 2019 at 2:38 PM Katia Rojas < >>>>>>>>> [email protected]> >>>>>>>>> > >>>>> wrote: >>>>>>>>> > >>>>> >>>>>>>>> > >>>>>> Hi folks, >>>>>>>>> > >>>>>> >>>>>>>>> > >>>>>> The new update of the week: >>>>>>>>> > >>>>>> >>>>>>>>> > >>>>>> MEETING NOTES (Based on the agenda) >>>>>>>>> > >>>>>> >>>>>>>>> > >>>>>> Attendees: >>>>>>>>> > >>>>>> >>>>>>>>> > >>>>>> Gris Cuevas, Matt Sicker, Awasum Yannick and Katia Rojas >>>>>>>>> > >>>>>> >>>>>>>>> > >>>>>> Duration of the session: >>>>>>>>> > >>>>>> >>>>>>>>> > >>>>>> Meeting initiated at 19:00H CET time zone >>>>>>>>> > >>>>>> >>>>>>>>> > >>>>>> Meeting ended at 20:07H CET time zone >>>>>>>>> > >>>>>> >>>>>>>>> > >>>>>> Notes: >>>>>>>>> > >>>>>> >>>>>>>>> > >>>>>> *Follow up on action items * >>>>>>>>> > >>>>>> >>>>>>>>> > >>>>>> >>>>>>>>> > >>>>>> >>>>>>>>> > >>>>>> *Review progress done:* >>>>>>>>> > >>>>>> >>>>>>>>> > >>>>>> >>>>>>>>> > >>>>>> - “Call for mentors” email: >>>>>>>>> > >>>>>> >>>>>>>>> > >>>>>> We've contacted Marketing and Publicity to get >>>>>>>>> information about the >>>>>>>>> > >>>>>> best way to call for mentors. Also, gave a look into >>>>>>>>> previous >>>>>>>>> > projects to >>>>>>>>> > >>>>>> learn from their experiences. Here are the guidelines: >>>>>>>>> > >>>>>> >>>>>>>>> > >>>>>> "If you are making general announcements, you may wish to >>>>>>>>> send to >>>>>>>>> > >>>>>> [email protected] (the ASF's general list). All >>>>>>>>> messages to >>>>>>>>> > >>>>>> announce@ go through moderation. Please be sure that you >>>>>>>>> do the >>>>>>>>> > >>>>>> following: >>>>>>>>> > >>>>>> >>>>>>>>> > >>>>>> - >>>>>>>>> > >>>>>> >>>>>>>>> > >>>>>> send from your @apache.org address >>>>>>>>> > >>>>>> - >>>>>>>>> > >>>>>> >>>>>>>>> > >>>>>> send in plaintext >>>>>>>>> > >>>>>> - >>>>>>>>> > >>>>>> >>>>>>>>> > >>>>>> put [ANNOUNCE] or [ANN] before a clear subject line >>>>>>>>> (for example: >>>>>>>>> > >>>>>> "[ANNOUNCE] New Initiative with Outreachy and Apache >>>>>>>>> Diversity & >>>>>>>>> > Inclusion") >>>>>>>>> > >>>>>> - >>>>>>>>> > >>>>>> >>>>>>>>> > >>>>>> include a boilerplate on the project (DOAP = >>>>>>>>> description of a >>>>>>>>> > >>>>>> project; at https://projects.apache.org/ ~10-60 >>>>>>>>> words) --this >>>>>>>>> > >>>>>> being D&I (= what is it?) >>>>>>>>> > >>>>>> - >>>>>>>>> > >>>>>> >>>>>>>>> > >>>>>> include a link to the project homepage >>>>>>>>> > >>>>>> - >>>>>>>>> > >>>>>> >>>>>>>>> > >>>>>> include a link to any download(s) or related resources >>>>>>>>> as >>>>>>>>> > >>>>>> appropriate" >>>>>>>>> > >>>>>> >>>>>>>>> > >>>>>> >>>>>>>>> > >>>>>> Email content ready to be sent on August 17th. >>>>>>>>> > >>>>>> >>>>>>>>> > >>>>>> >>>>>>>>> > >>>>>> - Define and document Outreachy-specific Jira labels >>>>>>>>> > >>>>>> >>>>>>>>> > >>>>>> We've been asking around in the Outreachy Zulip chat to >>>>>>>>> see if >>>>>>>>> > anyone >>>>>>>>> > >>>>>> else has come up with a good naming scheme. So far, here >>>>>>>>> are some >>>>>>>>> > >>>>>> guidelines: >>>>>>>>> > >>>>>> >>>>>>>>> > >>>>>> - >>>>>>>>> > >>>>>> >>>>>>>>> > >>>>>> “Avoid terminology like "summer", "winter", etc., as >>>>>>>>> this is >>>>>>>>> > >>>>>> global, and seasons are local. >>>>>>>>> > >>>>>> - >>>>>>>>> > >>>>>> >>>>>>>>> > >>>>>> Avoid "quarters" since that seems to be local. >>>>>>>>> > >>>>>> - >>>>>>>>> > >>>>>> >>>>>>>>> > >>>>>> Similarly, "semesters" might make sense, though it >>>>>>>>> adds about as >>>>>>>>> > >>>>>> much detail as using a generic 1/2, a/b, or some other >>>>>>>>> pair. >>>>>>>>> > >>>>>> - >>>>>>>>> > >>>>>> >>>>>>>>> > >>>>>> Absolute round numbers aren't really tracked anymore >>>>>>>>> upstream in >>>>>>>>> > >>>>>> Outreachy, and if we had our own "round number", that >>>>>>>>> could get >>>>>>>>> > confused >>>>>>>>> > >>>>>> with their old round numbering. >>>>>>>>> > >>>>>> - >>>>>>>>> > >>>>>> >>>>>>>>> > >>>>>> On a technical note, these names should be usable as >>>>>>>>> labels in >>>>>>>>> > >>>>>> Jira, GitHub Issues, and Bugzilla, so avoid whitespace. >>>>>>>>> > >>>>>> >>>>>>>>> > >>>>>> Ideally, this label should be as simple as it can be. So >>>>>>>>> far, this >>>>>>>>> > >>>>>> looks like it might be one of the following styles: >>>>>>>>> > >>>>>> >>>>>>>>> > >>>>>> - >>>>>>>>> > >>>>>> >>>>>>>>> > >>>>>> outreachy-dec2019-mar2020 (or abbreviated to dec19 and >>>>>>>>> mar20) >>>>>>>>> > >>>>>> - >>>>>>>>> > >>>>>> >>>>>>>>> > >>>>>> outreachy-december2019-march2020 (same) >>>>>>>>> > >>>>>> - >>>>>>>>> > >>>>>> >>>>>>>>> > >>>>>> outreachy2019-december-march >>>>>>>>> > >>>>>> - >>>>>>>>> > >>>>>> >>>>>>>>> > >>>>>> outreachy2019-dec-mar >>>>>>>>> > >>>>>> >>>>>>>>> > >>>>>> There's also an interesting issue with one of the two >>>>>>>>> rounds each >>>>>>>>> > >>>>>> year being split by December through March, so using only >>>>>>>>> a single >>>>>>>>> > year >>>>>>>>> > >>>>>> number in the label might also be confusing.” >>>>>>>>> > >>>>>> >>>>>>>>> > >>>>>> We concluded we will use the following Jira Labels: >>>>>>>>> > >>>>>> >>>>>>>>> > >>>>>> outreachy19dec >>>>>>>>> > >>>>>> >>>>>>>>> > >>>>>> outreachy20may >>>>>>>>> > >>>>>> >>>>>>>>> > >>>>>> outreachy20dec >>>>>>>>> > >>>>>> >>>>>>>>> > >>>>>> *Things to decide on, move forward* >>>>>>>>> > >>>>>> >>>>>>>>> > >>>>>> >>>>>>>>> > >>>>>> 1. >>>>>>>>> > >>>>>> >>>>>>>>> > >>>>>> Send “call for mentors on August 17th” >>>>>>>>> > >>>>>> 2. >>>>>>>>> > >>>>>> >>>>>>>>> > >>>>>> Create a blog post announcing Outreachy at ASF. We >>>>>>>>> already have >>>>>>>>> > >>>>>> the content. >>>>>>>>> > >>>>>> 3. >>>>>>>>> > >>>>>> >>>>>>>>> > >>>>>> Review progress of the Outreachy FAQ page. >>>>>>>>> > >>>>>> 4. >>>>>>>>> > >>>>>> >>>>>>>>> > >>>>>> Friction Log: design template report. >>>>>>>>> > >>>>>> >>>>>>>>> > >>>>>> >>>>>>>>> > >>>>>> *Recap + Next Steps* >>>>>>>>> > >>>>>> >>>>>>>>> > >>>>>> We are ready to send “call for mentors” email, during >>>>>>>>> that process >>>>>>>>> > we >>>>>>>>> > >>>>>> are going to update our blog post, wiki page / FAQ page >>>>>>>>> (if >>>>>>>>> > needed). Also, >>>>>>>>> > >>>>>> we are going to design a template report for the friction >>>>>>>>> log. >>>>>>>>> > >>>>>> >>>>>>>>> > >>>>>> If you have any comments or questions, please feel free >>>>>>>>> to share >>>>>>>>> > them >>>>>>>>> > >>>>>> with us! >>>>>>>>> > >>>>>> >>>>>>>>> > >>>>>> >>>>>>>>> > >>>>>> Cheers, >>>>>>>>> > >>>>>> >>>>>>>>> > >>>>>> Katia >>>>>>>>> > >>>>>> >>>>>>>>> > >>>>>> >>>>>>>>> > >>>>>> On Mon, Aug 12, 2019 at 8:37 PM Katia Rojas < >>>>>>>>> [email protected] >>>>>>>>> > > >>>>>>>>> > >>>>>> wrote: >>>>>>>>> > >>>>>> >>>>>>>>> > >>>>>>> Hi folks, >>>>>>>>> > >>>>>>> >>>>>>>>> > >>>>>>> A new update of the week: >>>>>>>>> > >>>>>>> >>>>>>>>> > >>>>>>> >>>>>>>>> > >>>>>>> *MEETING NOTES (Based on the agenda)* >>>>>>>>> > >>>>>>> >>>>>>>>> > >>>>>>> Attendees: >>>>>>>>> > >>>>>>> >>>>>>>>> > >>>>>>> Matt Sicker and Katia Rojas >>>>>>>>> > >>>>>>> >>>>>>>>> > >>>>>>> Duration of the session: >>>>>>>>> > >>>>>>> >>>>>>>>> > >>>>>>> Meeting initiated at 19:00H CET time zone >>>>>>>>> > >>>>>>> >>>>>>>>> > >>>>>>> Meeting ended at 20:02H CET time zone >>>>>>>>> > >>>>>>> >>>>>>>>> > >>>>>>> Notes: >>>>>>>>> > >>>>>>> >>>>>>>>> > >>>>>>> *Follow up on action items * >>>>>>>>> > >>>>>>> >>>>>>>>> > >>>>>>> 1. >>>>>>>>> > >>>>>>> >>>>>>>>> > >>>>>>> Review progress done: >>>>>>>>> > >>>>>>> >>>>>>>>> > >>>>>>> We contacted publicity and marketing to get a better >>>>>>>>> picture of how >>>>>>>>> > >>>>>>> to create a blog post and identify mailing lists to call >>>>>>>>> for >>>>>>>>> > mentors, we >>>>>>>>> > >>>>>>> got some guidelines that we are going to follow in our >>>>>>>>> next steps. >>>>>>>>> > >>>>>>> >>>>>>>>> > >>>>>>> 1. >>>>>>>>> > >>>>>>> >>>>>>>>> > >>>>>>> Timeline frame: >>>>>>>>> > >>>>>>> >>>>>>>>> > >>>>>>> We enter into the next phase: calling for mentors. We >>>>>>>>> decided the >>>>>>>>> > >>>>>>> next steps taking into account the information included >>>>>>>>> in the >>>>>>>>> > previous >>>>>>>>> > >>>>>>> point. >>>>>>>>> > >>>>>>> >>>>>>>>> > >>>>>>> 1. >>>>>>>>> > >>>>>>> >>>>>>>>> > >>>>>>> Wiki page for Outreachy: >>>>>>>>> > >>>>>>> >>>>>>>>> > >>>>>>> We are going to use confluence as a temporary location >>>>>>>>> for the >>>>>>>>> > >>>>>>> information before creating a wiki page. >>>>>>>>> > >>>>>>> >>>>>>>>> > >>>>>>> >>>>>>>>> > >>>>>>> >>>>>>>>> > >>>>>>> *Things to decide on, move forward* >>>>>>>>> > >>>>>>> >>>>>>>>> > >>>>>>> 1. >>>>>>>>> > >>>>>>> >>>>>>>>> > >>>>>>> Develop content for the blog post and the email to >>>>>>>>> call for >>>>>>>>> > >>>>>>> mentors. >>>>>>>>> > >>>>>>> 2. >>>>>>>>> > >>>>>>> >>>>>>>>> > >>>>>>> Contact Gsoc Organization Admins to get feedback >>>>>>>>> about their >>>>>>>>> > >>>>>>> experience calling for mentors. >>>>>>>>> > >>>>>>> 3. >>>>>>>>> > >>>>>>> >>>>>>>>> > >>>>>>> Create Outreachy FAQ page before wiki page. >>>>>>>>> > >>>>>>> >>>>>>>>> > >>>>>>> >>>>>>>>> > >>>>>>> *Questions* >>>>>>>>> > >>>>>>> >>>>>>>>> > >>>>>>> >>>>>>>>> > >>>>>>> >>>>>>>>> > >>>>>>> 1. >>>>>>>>> > >>>>>>> >>>>>>>>> > >>>>>>> Friction Log: We need to understand what exactly >>>>>>>>> should be >>>>>>>>> > >>>>>>> covered in a friction log and how could we create a >>>>>>>>> friction >>>>>>>>> > log template >>>>>>>>> > >>>>>>> report for mentors. >>>>>>>>> > >>>>>>> >>>>>>>>> > >>>>>>> >>>>>>>>> > >>>>>>> >>>>>>>>> > >>>>>>> *Recap + Next Steps* >>>>>>>>> > >>>>>>> >>>>>>>>> > >>>>>>> >>>>>>>>> > >>>>>>> We established the timeline frame and the next steps >>>>>>>>> are: create a >>>>>>>>> > >>>>>>> blog post and an email to call for mentors. Also, get >>>>>>>>> feedback >>>>>>>>> > from the >>>>>>>>> > >>>>>>> Gsoc Organization Admins. >>>>>>>>> > >>>>>>> >>>>>>>>> > >>>>>>> If you have any comments or questions, please feel free >>>>>>>>> to share >>>>>>>>> > >>>>>>> them with us! >>>>>>>>> > >>>>>>> >>>>>>>>> > >>>>>>> >>>>>>>>> > >>>>>>> Cheers, >>>>>>>>> > >>>>>>> >>>>>>>>> > >>>>>>> Katia >>>>>>>>> > >>>>>>> >>>>>>>>> > >>>>>>> >>>>>>>>> > >>>>>>> On Tue, Aug 6, 2019 at 5:49 AM Griselda Cuevas < >>>>>>>>> [email protected]> >>>>>>>>> > >>>>>>> wrote: >>>>>>>>> > >>>>>>> >>>>>>>>> > >>>>>>>> Thanks for the update Katia >>>>>>>>> > >>>>>>>> >>>>>>>>> > >>>>>>>> On Fri, Aug 2, 2019, 3:32 AM Katia Rojas < >>>>>>>>> [email protected]> >>>>>>>>> > >>>>>>>> wrote: >>>>>>>>> > >>>>>>>> >>>>>>>>> > >>>>>>>> > Hi folks, >>>>>>>>> > >>>>>>>> > >>>>>>>>> > >>>>>>>> > I created this new thread to keep you updated about >>>>>>>>> the progress >>>>>>>>> > >>>>>>>> of >>>>>>>>> > >>>>>>>> > Outreachy Program: >>>>>>>>> > >>>>>>>> > >>>>>>>>> > >>>>>>>> > >>>>>>>>> > >>>>>>>> > *MEETING NOTES (Based on the agenda)* >>>>>>>>> > >>>>>>>> > >>>>>>>>> > >>>>>>>> > Attendees: >>>>>>>>> > >>>>>>>> > >>>>>>>>> > >>>>>>>> > Matt Sicker and Katia Rojas >>>>>>>>> > >>>>>>>> > >>>>>>>>> > >>>>>>>> > Duration of the session: >>>>>>>>> > >>>>>>>> > >>>>>>>>> > >>>>>>>> > Meeting initiated at 18:00H CET time zone >>>>>>>>> > >>>>>>>> > >>>>>>>>> > >>>>>>>> > Meeting ended at 19:42H CET time zone >>>>>>>>> > >>>>>>>> > >>>>>>>>> > >>>>>>>> > Notes: >>>>>>>>> > >>>>>>>> > >>>>>>>>> > >>>>>>>> > *Follow up on action items * >>>>>>>>> > >>>>>>>> > >>>>>>>>> > >>>>>>>> > 1. >>>>>>>>> > >>>>>>>> > >>>>>>>>> > >>>>>>>> > Review progress done: >>>>>>>>> > >>>>>>>> > >>>>>>>>> > >>>>>>>> > Last week we made good progress setting up the >>>>>>>>> program, we >>>>>>>>> > >>>>>>>> successfully: >>>>>>>>> > >>>>>>>> > submitted Apache Organisation to Outreachy, filled >>>>>>>>> out sponsors >>>>>>>>> > >>>>>>>> details for >>>>>>>>> > >>>>>>>> > the initial round, setup Jira for internal >>>>>>>>> communication and >>>>>>>>> > >>>>>>>> identified the >>>>>>>>> > >>>>>>>> > application process for mentors and interns. >>>>>>>>> > >>>>>>>> > >>>>>>>>> > >>>>>>>> > 1. >>>>>>>>> > >>>>>>>> > >>>>>>>>> > >>>>>>>> > Tracking documents >>>>>>>>> > >>>>>>>> > >>>>>>>>> > >>>>>>>> > This is the first time we worked with the Outreachy >>>>>>>>> program and >>>>>>>>> > >>>>>>>> we setup >>>>>>>>> > >>>>>>>> > the process from scratch. We took this as an >>>>>>>>> opportunity to >>>>>>>>> > create >>>>>>>>> > >>>>>>>> > appropriate documentation of processes (Via Sheets) >>>>>>>>> for the >>>>>>>>> > >>>>>>>> Outreachy >>>>>>>>> > >>>>>>>> > program setup and task progress tracking. The >>>>>>>>> Outreachy program >>>>>>>>> > >>>>>>>> setup >>>>>>>>> > >>>>>>>> > focused on the registration, setup of internal and >>>>>>>>> external >>>>>>>>> > >>>>>>>> communication >>>>>>>>> > >>>>>>>> > and basic documentation. The Task progress tracking >>>>>>>>> focused on >>>>>>>>> > >>>>>>>> schedules, >>>>>>>>> > >>>>>>>> > applications, mentors, and interns. >>>>>>>>> > >>>>>>>> > >>>>>>>>> > >>>>>>>> > Mozilla helped us in our first steps, they shared >>>>>>>>> their >>>>>>>>> > >>>>>>>> experience with us >>>>>>>>> > >>>>>>>> > and also they provide us some templates about tracking >>>>>>>>> > schedules. >>>>>>>>> > >>>>>>>> > >>>>>>>>> > >>>>>>>> > *Things to decide on, move forward* >>>>>>>>> > >>>>>>>> > >>>>>>>>> > >>>>>>>> > 1. >>>>>>>>> > >>>>>>>> > >>>>>>>>> > >>>>>>>> > Blog post announcing Outreachy-Apache Software >>>>>>>>> Foundation >>>>>>>>> > >>>>>>>> > 1. >>>>>>>>> > >>>>>>>> > >>>>>>>>> > >>>>>>>> > Talk with marketing and publicity to coordinate >>>>>>>>> how to do >>>>>>>>> > >>>>>>>> this. >>>>>>>>> > >>>>>>>> > 2. >>>>>>>>> > >>>>>>>> > >>>>>>>>> > >>>>>>>> > Create content for the blog post. >>>>>>>>> > >>>>>>>> > 2. >>>>>>>>> > >>>>>>>> > >>>>>>>>> > >>>>>>>> > Call for mentors >>>>>>>>> > >>>>>>>> > 1. >>>>>>>>> > >>>>>>>> > >>>>>>>>> > >>>>>>>> > Coordinate with marketing and publicity to >>>>>>>>> identify >>>>>>>>> > mailing >>>>>>>>> > >>>>>>>> lists to >>>>>>>>> > >>>>>>>> > send emails. >>>>>>>>> > >>>>>>>> > 2. >>>>>>>>> > >>>>>>>> > >>>>>>>>> > >>>>>>>> > Create content for the email. >>>>>>>>> > >>>>>>>> > 3. >>>>>>>>> > >>>>>>>> > >>>>>>>>> > >>>>>>>> > Set up wiki page for Outreachy. Let's start with >>>>>>>>> the wiki >>>>>>>>> > >>>>>>>> until the >>>>>>>>> > >>>>>>>> > website gets done. >>>>>>>>> > >>>>>>>> > >>>>>>>>> > >>>>>>>> > >>>>>>>>> > >>>>>>>> > >>>>>>>>> > >>>>>>>> > *Questions* >>>>>>>>> > >>>>>>>> > >>>>>>>>> > >>>>>>>> > 1. >>>>>>>>> > >>>>>>>> > >>>>>>>>> > >>>>>>>> > Friction Log: We need to understand what exactly >>>>>>>>> should be >>>>>>>>> > >>>>>>>> covered in a >>>>>>>>> > >>>>>>>> > friction log and how could we create a friction >>>>>>>>> log template >>>>>>>>> > >>>>>>>> report for >>>>>>>>> > >>>>>>>> > mentors. >>>>>>>>> > >>>>>>>> > >>>>>>>>> > >>>>>>>> > >>>>>>>>> > >>>>>>>> > >>>>>>>>> > >>>>>>>> > *Recap + Next Steps* >>>>>>>>> > >>>>>>>> > >>>>>>>>> > >>>>>>>> > Registered Apache Software Foundation with Outreachy, >>>>>>>>> Setup >>>>>>>>> > >>>>>>>> tracking tools >>>>>>>>> > >>>>>>>> > (JIRA) and created some documentation on >>>>>>>>> managing/tracking the >>>>>>>>> > >>>>>>>> program with >>>>>>>>> > >>>>>>>> > Outreachy. >>>>>>>>> > >>>>>>>> > >>>>>>>>> > >>>>>>>> > Next, we need to announce that we’re working with >>>>>>>>> Outreachy and >>>>>>>>> > >>>>>>>> then spread >>>>>>>>> > >>>>>>>> > the word to find mentors to help out. We also need to >>>>>>>>> setup the >>>>>>>>> > >>>>>>>> wiki page >>>>>>>>> > >>>>>>>> > for Outreachy. >>>>>>>>> > >>>>>>>> > >>>>>>>>> > >>>>>>>> > >>>>>>>>> > >>>>>>>> > Cheers, >>>>>>>>> > >>>>>>>> > >>>>>>>>> > >>>>>>>> > Katia >>>>>>>>> > >>>>>>>> > >>>>>>>>> > >>>>>>>> >>>>>>>>> > >>>>>>> >>>>>>>>> > >>>>>>>>> >>>>>>>>
