Hello Kees Add a version number to the filename.
For example IG7003-AddingFormattingText-01-PS is the 1st version before review IG7003-AddingFormattingText-01-PS-SH is the 1st version after review IG7003-AddingFormattingText-02-PS-SH-PS 2nd version updated after review All 1st version files are placed in the Archive folder. Annotate the spreadsheet with the action. For example "02 in Work In Progress”. Hope that helps Peter Schofield [email protected] > On 12 Nov 2020, at 09:31, [email protected] wrote: > > In the new procedure there is only the WIP folder. > How do we know now when a chapter is ready for a second review. > > Regards, Kees > > Stephen Fanning schreef op 19.05.2020 10:28: >> Hi Kees, >> Good question! >> If we follow the process, then I think that the tracking spreadsheet >> will already have enough information. A file should be ready for >> second review if: >> (1) The first review is complete, indicated by the relevant "Return >> date" being populated. >> (2) The author has moved the file from Feedback to Draft, indicated by >> the Status column showing "In Draft". >> Regards, >> Steve >> On Tue, 19 May 2020 at 08:10, <[email protected]> wrote: >>> Hi Steve >>> One question. >>> How do we know a file is ready for a second review? Meaning the >>> author >>> has inspected the proposed changes and had accepts all. Should we >>> add a >>> notification in the Guide status sheet? >>> Regards, Kees >>> Stephen Fanning schreef op 18.05.2020 14:17: >>>> All, >>>> To clarify my own thoughts and, hopefully, to help anybody else >>> who >>>> wishes >>>> to be involved, I have tried to write down the steps involved in >>>> updating >>>> and reviewing one chapter of the Calc Guide. Please see below. >>>> (Please note that I am not intending to define the steps involved >>> for >>>> any >>>> other guides!) >>>> If anybody feels that what I have written is illogical, or not in >>>> accordance with the Team’s agreed procedures, then please let us >>> know >>>> through the mailing list. >>>> Regards, >>>> Steve >>>> -------------------------------------------- >>>> (1) Initial update. >>>> (a) Author copies master version of source file from relevant >>> folder in >>>> Nextcloud to own computer. The master version of the source file >>> would >>>> usually be found in the Published folder for the previous issue. >>>> (b) Author enables recording of track changes and edits the >>> chapter as >>>> required. >>>> (c) Author updates first part of file name to reflect issue of >>> document >>>> and >>>> adds initials and date to file name (for example, >>>> CG6408-PivotTables-SF-09May2020). >>>> (d) Author copies updated file to Draft folder in Nextcloud. >>>> (e) Author amends tracking spreadsheet to reflect status of >>> updated >>>> chapter. >>>> (2) First review. >>>> (a) First reviewer amends tracking spreadsheet to indicate that he >>> / >>>> she is >>>> performing the first review. >>>> (b) First reviewer copies updated file from Draft folder in >>> Nextcloud >>>> to >>>> own computer. >>>> (c) First reviewer enables recording of track changes and reviews >>> file. >>>> This may result in edits to the text to fix problems or may >>> involve >>>> inserting comments that need to be addressed. >>>> (d) First reviewer adds initials and date to file name (for >>> example, >>>> CG6408-PivotTables-SF-LMO-16May2020). >>>> (e) First reviewer copies updated file to Feedback folder in >>> Nextcloud. >>>> (f) First reviewer amends tracking spreadsheet to reflect status >>> of >>>> updated >>>> chapter. >>>> (3) Responding to first review. >>>> (a) Author copies updated file from Feedback folder in Nextcloud >>> to own >>>> computer. >>>> (b) Author inspects proposed changes and accepts all that are >>>> acceptable, >>>> discusses with first reviewer any significant rejections or >>> comments >>>> that >>>> need resolution. >>>> (c) Author accepts all changes to date and returns updated file to >>>> Draft >>>> folder in Nextcloud. >>>> (d) Author amends tracking spreadsheet to reflect status of >>> updated >>>> chapter. >>>> (4) Second review. >>>> (a) Second reviewer amends tracking spreadsheet to indicate that >>> he / >>>> she >>>> is performing the second review. >>>> (b) Second reviewer copies updated file from Draft folder in >>> Nextcloud >>>> to >>>> own computer. >>>> (c) Second reviewer enables recording of track changes and reviews >>>> file. >>>> This may result in edits to the text to fix problems or may >>> involve >>>> inserting comments that need to be addressed. >>>> (d) Second reviewer adds initials and date to file name (for >>> example, >>>> CG6408-PivotTables-SF-LMO-KK-25May2020). >>>> (e) Second reviewer copies updated file to Feedback folder in >>>> Nextcloud. >>>> (f) Second reviewer amends tracking spreadsheet to reflect status >>> of >>>> updated chapter. >>>> (5) Publishing. >>>> (a) Author copies updated file from Feedback folder in Nextcloud >>> to own >>>> computer. >>>> (b) Author inspects proposed changes and accepts all that are >>>> acceptable, >>>> discusses with second reviewer any significant rejections or >>> comments >>>> that >>>> need resolution. >>>> (c) Author accepts all changes to date and removes all initials >>> and >>>> dates >>>> from the file name. >>>> (d) Author returns updated file to Published folder in Nextcloud. >>>> (e) Author amends tracking spreadsheet to reflect status of >>> updated >>>> chapter. >>> -- >>> To unsubscribe e-mail to: >>> [email protected] >>> Problems? >> https://www.libreoffice.org/get-help/mailing-lists/how-to-unsubscribe/ >>> Posting guidelines + more: >>> https://wiki.documentfoundation.org/Netiquette >>> List archive: >>> https://listarchives.libreoffice.org/global/documentation/ >>> Privacy Policy: https://www.documentfoundation.org/privacy > > -- > To unsubscribe e-mail to: [email protected] > Problems? > https://www.libreoffice.org/get-help/mailing-lists/how-to-unsubscribe/ > Posting guidelines + more: https://wiki.documentfoundation.org/Netiquette > List archive: https://listarchives.libreoffice.org/global/documentation/ > Privacy Policy: https://www.documentfoundation.org/privacy -- To unsubscribe e-mail to: [email protected] Problems? https://www.libreoffice.org/get-help/mailing-lists/how-to-unsubscribe/ Posting guidelines + more: https://wiki.documentfoundation.org/Netiquette List archive: https://listarchives.libreoffice.org/global/documentation/ Privacy Policy: https://www.documentfoundation.org/privacy
