Hi Peter Thanks again for the detailed explanation. It is all clear to me now.
Kind regards, Kees Peter Schofield schreef op 12.11.2020 10:36:
Hello Kees You are right. Creator of a chapter adds their initials to the filename. Reviewer of a chapter adds their initials to the filename. Creator/updater adds their initials to the filename, changes the version number and moves previous version files to Archive. Reviewer of 2nd version adds their initials to filename. The process is repeated until the chapter is published and placed in the Published folder WITHOUT version number or initials in the filename. Any files in Work In Progress are moved to the Archive folder. Regards Peter Schofield [email protected]On 12 Nov 2020, at 10:28, [email protected] wrote: Hi Peter Thanks again.So the 02 of '02 in Work In Progress' in the Status column means it is ready fo a second review.If this would be 01 the first review is not seen by the updater yet. Am I right? Hopefully this will be the same for all guides. Regards, Kees Peter Schofield schreef op 12.11.2020 10:18:Hello Kees Add you name and initials to the spreadsheet. Look at the the spreadsheet for the Impress Guide 7.0 and you will see what I mean. Regards Peter Schofield [email protected]On 12 Nov 2020, at 10:14, [email protected] wrote: Hi Peter Thanks for your reacton. So the version number and initials are doing the trick. But it is not in the Guide status spreadheet. Regards, Kees Peter Schofield schreef op 12.11.2020 09:40:Hello Kees Add a version number to the filename. For example IG7003-AddingFormattingText-01-PS is the 1st version before reviewIG7003-AddingFormattingText-01-PS-SH is the 1st version after review IG7003-AddingFormattingText-02-PS-SH-PS 2nd version updated after reviewAll 1st version files are placed in the Archive folder.Annotate the spreadsheet with the action. For example "02 in Work In Progress”.Hope that helps Peter Schofield [email protected]On 12 Nov 2020, at 09:31, [email protected] wrote: In the new procedure there is only the WIP folder. How do we know now when a chapter is ready for a second review. Regards, Kees Stephen Fanning schreef op 19.05.2020 10:28:Hi Kees, Good question!If we follow the process, then I think that the tracking spreadsheetwill already have enough information. A file should be ready for second review if:(1) The first review is complete, indicated by the relevant "Returndate" being populated.(2) The author has moved the file from Feedback to Draft, indicated bythe Status column showing "In Draft". Regards, Steve On Tue, 19 May 2020 at 08:10, <[email protected]> wrote:Hi Steve One question. How do we know a file is ready for a second review? Meaning the authorhas inspected the proposed changes and had accepts all. Should weadd a notification in the Guide status sheet? Regards, Kees Stephen Fanning schreef op 18.05.2020 14:17:All, To clarify my own thoughts and, hopefully, to help anybody elsewhowishesto be involved, I have tried to write down the steps involved inupdating and reviewing one chapter of the Calc Guide. Please see below.(Please note that I am not intending to define the steps involvedforany other guides!)If anybody feels that what I have written is illogical, or not in accordance with the Team’s agreed procedures, then please let usknowthrough the mailing list. Regards, Steve -------------------------------------------- (1) Initial update. (a) Author copies master version of source file from relevantfolder inNextcloud to own computer. The master version of the source filewouldusually be found in the Published folder for the previous issue.(b) Author enables recording of track changes and edits thechapter asrequired. (c) Author updates first part of file name to reflect issue ofdocumentand adds initials and date to file name (for example, CG6408-PivotTables-SF-09May2020). (d) Author copies updated file to Draft folder in Nextcloud. (e) Author amends tracking spreadsheet to reflect status ofupdatedchapter. (2) First review.(a) First reviewer amends tracking spreadsheet to indicate that he/she is performing the first review. (b) First reviewer copies updated file from Draft folder inNextcloudto own computer.(c) First reviewer enables recording of track changes and reviewsfile.This may result in edits to the text to fix problems or mayinvolveinserting comments that need to be addressed. (d) First reviewer adds initials and date to file name (forexample,CG6408-PivotTables-SF-LMO-16May2020). (e) First reviewer copies updated file to Feedback folder inNextcloud.(f) First reviewer amends tracking spreadsheet to reflect statusofupdated chapter. (3) Responding to first review.(a) Author copies updated file from Feedback folder in Nextcloudto owncomputer. (b) Author inspects proposed changes and accepts all that are acceptable, discusses with first reviewer any significant rejections orcommentsthat need resolution.(c) Author accepts all changes to date and returns updated file toDraft folder in Nextcloud. (d) Author amends tracking spreadsheet to reflect status ofupdatedchapter. (4) Second review.(a) Second reviewer amends tracking spreadsheet to indicate thathe /she is performing the second review. (b) Second reviewer copies updated file from Draft folder inNextcloudto own computer.(c) Second reviewer enables recording of track changes and reviewsfile. This may result in edits to the text to fix problems or mayinvolveinserting comments that need to be addressed. (d) Second reviewer adds initials and date to file name (forexample,CG6408-PivotTables-SF-LMO-KK-25May2020). (e) Second reviewer copies updated file to Feedback folder in Nextcloud.(f) Second reviewer amends tracking spreadsheet to reflect statusofupdated chapter. (5) Publishing.(a) Author copies updated file from Feedback folder in Nextcloudto owncomputer. (b) Author inspects proposed changes and accepts all that are acceptable, discusses with second reviewer any significant rejections orcommentsthat need resolution. 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