Hi Eric, I believe you have used google docs in an online OST meeting. Once the topics are posted, time for a break...while the facilitator quickly puts the topic title on each google doc OR, in our case we use post its on miro-boards for the topic title and these are linked to their own unique to them google doc.
So now, what of this process would work for an on-site OST? Separate google docs, a portal so that all docs are in one place, maybe with a set of instructions. What else? Then comes the big question of how much of a disruption is caused by people bringing devices into the small group sessions to record into google? It does cause a disruption, and sometimes the person doing the recording on behalf of the group 'takes charge' in ways that are not harmonious to the spirit of what is happening. Is it possible? Yes, Rachel and I just facilitated an onsite OST with a similar number of people, used google docs. There was a lot of thinking through ahead of time about the portal, the docs, the titles. The stakes of this event were high and we didn't want to miss out on a single report. We also needed a format so all reports included the same kinds of information. And finally, we needed to figure out how to create reports in which people could add photos or captures of other creative forms. We decided to have flip chart paper, craft supplies and crayola type markers for each small group and create the possibility of people taking photos of their collaborative work on the flip charts and accompanying these attachments with the google doc. The key was to provide a means of capturing creative non-linear thinking as well as the linear thinking that google docs pushes towards, and to provide enough time per session group ie: 75-90 minutes. It all worked out. Our report format was in the shape of a proposal for future action, the Senior Leadership Team is half way through going through the proposals and so far 100% of them are approved for action, and the balance of the staff are delighted. in genuine contact with you Eric, Birgitt [image: Picture] *Birgitt Williams* *Senior consultant-author-mentor to leaders and consultants * *Specialist in organizational and systemic transformation, leadership development, and the benefits of nourishing a culture of leadership.* www.dalarinternational.com >> Learn More & Register <http://www.dalarinternational.com/upcoming-workshops/> for any of our upcoming workshops here. 16 Sunny Acres Dr., Etowah, North Carolina, USA 28729 Phone: 01-919-522-7750 Like us on Facebook <https://dalarinternational.us1.list-manage.com/track/click?u=35ed818c946a88ba7344da05f&id=6677c35b38&e=e7zyhHfiqG> Connect on LinkedIn <https://dalarinternational.us1.list-manage.com/track/click?u=35ed818c946a88ba7344da05f&id=c26173f86b&e=e7zyhHfiqG> On Sun, Apr 16, 2023 at 12:30 AM Eric M. Kapono via OSList < [email protected]> wrote: > Aloha all, > > > > Has anyone set up and used Google Docs for session notes in an in-person > Open Space event? Any thoughts about it? > > > > The client likes the idea of a shared document vs. transcribing written > notes into a Word document. They are mostly accustomed to working in Google > docs. Its about 50 folks in the medical professions, so they’ll have > laptops or tablets. We have their emails, so might send out the link that > way. > > > > I was thinking of a single Google doc that folks will scroll through to > find an empty template for their session discussion. > > > > Any thoughts on the endeavor? Mahalo! > > > > > > > > Eric M. Kapono, CPF > > *Advancement Services <http://www.advancementservices.org/index.html>* > > *for Native Nonprofits <http://www.advancementservices.org/index.html>* > > Hilo, Hawaii > > 808.969.3991 > > > _______________________________________________ > OSList mailing list -- [email protected] > To unsubscribe send an email to [email protected] >
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