I've tried to keep it as simple as possible: take a photo of your session notes, maybe add some text, and email it to an easy address like [email protected]. You could have human curators take it from there, or set up an automated email-to-blog like openspaceproceedings.com. And if anyone here wants to use openspaceproceedings.com for their event, let me know — it's intended to be a resource for the community.
Be well! -- Richard Kasperowski | Certified Agile Team Building™ Join thousands of high performers—subscribe to my newsletter at kasperowski.com On Apr 16, 2023 at 14:58 -0400, Birgitt Williams via OSList <[email protected]>, wrote: > Hi Michael, > Fortunately there is diversity among us, each following what has heart and > meaning for us personally in how and what we do. I appreciate what you say as > right for you, and understand it might be right for some others. > > Because most of my OST work (by choice) is within the context of > organizational transformation, my primary focus in designing how the > documenting will be done and used is based first and foremost on what the > client needs and can get the greatest harvest from in the transformation > journey. I adhere to the client having the experience of simplicity. That > experience of simplicity for the client is not always achieved by the common > OS mantra of thinking of one more thing not to do. > > in genuine contact, > Birgitt > > > > Birgitt Williams > Senior consultant-author-mentor to leaders and consultants > Specialist in organizational and systemic transformation, leadership > development, and the benefits of nourishing a culture of leadership. > www.dalarinternational.com > > > >> Learn More & Register for any of our upcoming workshops here. > > > 16 Sunny Acres Dr., Etowah, North Carolina, USA 28729 > Phone: 01-919-522-7750 > Like us on Facebook > Connect on LinkedIn > > > > On Sun, Apr 16, 2023 at 11:33 AM Michael Herman via OSList > > <[email protected]> wrote: > > > I wonder, Birgitt, what mix of tool options people seemed to use most. > > > And I’m always surprised by long report production times. > > > > > > Harrison’s tried and true method was Data Perfect, the database software > > > by the people who made Word Perfect. It gave people 4 boxes to type in: > > > issue, convener, ppts, summary. Zero formatting options. No bold italic > > > bullets photos tables nothing. Perfect! > > > > > > This week I had 130+ in 2.5 days online. We did straight-up users guide > > > schedule. Full days, no breaks, previously unthinkable for most in Zoom. > > > But people said “first all day meetings in zoom that weren’t soul > > > crushing.” > > > > > > Just like in person, I made a single template file available to download. > > > Then email back to me. We delivered the full report the morning after > > > the second day. Gave folks a day to read and rate issues, and finished > > > the next morning. Different template on the last half day, also posted > > > for download in mural, like the first notes template. All the notes > > > mailed back to me, added to the doc, and mailed out to client that same > > > day. > > > > > > Let’s keep on looking for one more thing to not do! > > > > > > M > > > > > > > > > > On Sun, Apr 16, 2023 at 08:52 Harold Shinsato via OSList > > > > <[email protected]> wrote: > > > > > Hi Eric, > > > > > > > > > > We did this many times for Opening Space for Peace and High > > > > > Performance in NYC. It worked quite well. Although I did not do the > > > > > work, I'm no longer a big fan of Google so I can't really recommend > > > > > this method. But here's how we did it. > > > > > > > > > > For our 2019 event, using a Google Drive folder, we had a > > > > > "#1_OpenFIRST_NewsroomInstructions" document first, and an > > > > > "#2_OpenSecond_Record_your_Session" spreadsheet. Then three more > > > > > items at top level: > > > > > > > > > > "#3" was a folder with blank entries for sessions. > > > > > > > > > > "#4" was a folder with videos. > > > > > > > > > > "#5" was a folder with prep materials. > > > > > > > > > > The compilation of all these resources into a final report was no > > > > > trivial effort. It took about 8 months before the final version was > > > > > published. Unfortunately, when I look at them on the Google Drive > > > > > now, they don't show any of the pictures. I recommend you convert the > > > > > document to a PDF and publish it as a flat file. Someone did that > > > > > within a month of the event, and that document was published to > > > > > DropBox as a flat PDF. It looks so beautiful. It's important to > > > > > recognize that electronic stuff can decay if you're not careful! I'm > > > > > not sure we can share those items publicly. The people who did the > > > > > work for the proceedings are on the list if they want to volunteer > > > > > more. > > > > > > > > > > For the World Open Space on Open Space in Maryland in 2019, we > > > > > decided to go a bit old school. Rather than a computerized newsroom, > > > > > we focused on flip charts and just taking pictures of them. Some > > > > > sessions still emailed us typed up documents. I did that compilation, > > > > > which did take some effort. It's not anywhere as beautiful as what > > > > > was done for Opening Space for Peace and High Performance earlier the > > > > > same year, but it does convey the spirit of the event: > > > > > https://osius.org/sites/default/files/WOSonOS2019BookOfProceedings.pdf. > > > > > > > > > > My personal recommendation for in person OST events would not be to > > > > > use Google Docs or any online platform to avoid all the potential > > > > > network, internet and technical glitches that might be possible. And > > > > > instead just encourage the use of physical paper, flip chart or post > > > > > its. Just collect them and take pictures of them for the final > > > > > proceedings. You might get some electronic submissions like we did > > > > > for WOSonOS 2019, but that was manageable. > > > > > > > > > > I'm sure a Google Drive/Google Doc (or other online system) could be > > > > > made in such a way that it's really easy to make a compilation > > > > > though. If this was an online event via the QiqoChat platform, and > > > > > each session had one page proceedings, there is a "one button" click > > > > > way to make proceedings. Very fast! > > > > > > > > > > Harold > > > > > > > > > > > > > > > On 4/15/23 10:30 PM, Eric M. Kapono via OSList wrote: > > > > > > Aloha all, > > > > > > > > > > > > Has anyone set up and used Google Docs for session notes in an > > > > > > in-person Open Space event? Any thoughts about it? > > > > > > > > > > > > The client likes the idea of a shared document vs. transcribing > > > > > > written notes into a Word document. They are mostly accustomed to > > > > > > working in Google docs. Its about 50 folks in the medical > > > > > > professions, so they’ll have laptops or tablets. We have their > > > > > > emails, so might send out the link that way. > > > > > > > > > > > > I was thinking of a single Google doc that folks will scroll > > > > > > through to find an empty template for their session discussion. > > > > > > > > > > > > Any thoughts on the endeavor? Mahalo! > > > > > > > > > > > > > > > > > > > > > > > > Eric M. Kapono, CPF > > > > > > Advancement Services > > > > > > for Native Nonprofits > > > > > > Hilo, Hawaii > > > > > > 808.969.3991 > > > > > > > > > > > > > > > > > > _______________________________________________ > > > > > > OSList mailing list -- [email protected] > > > > > > To unsubscribe send an email to [email protected] > > > > > > > > > > -- > > > > > Harold Shinsato > > > > > [email protected] > > > > > https://shinsato.com > > > > > _______________________________________________ > > > > > OSList mailing list -- [email protected] > > > > > To unsubscribe send an email to [email protected] > > > -- > > > > > > -- > > > > > > Michael Herman > > > Michael Herman Associates > > > 312-280-7838 (mobile) > > > > > > MichaelHerman.com > > > OpenSpaceWorld.org > > > > > > > > > _______________________________________________ > > > OSList mailing list -- [email protected] > > > To unsubscribe send an email to [email protected] > _______________________________________________ > OSList mailing list -- [email protected] > To unsubscribe send an email to [email protected]
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