Hi Eric,
We did this many times for Opening Space for Peace and High Performance
in NYC. It worked quite well. Although I did not do the work, I'm no
longer a big fan of Google so I can't really recommend this method. But
here's how we did it.
For our 2019 event, using a Google Drive folder, we had a
"#1_OpenFIRST_NewsroomInstructions" document first, and an
"#2_OpenSecond_Record_your_Session" spreadsheet. Then three more items
at top level:
"#3" was a folder with blank entries for sessions.
"#4" was a folder with videos.
"#5" was a folder with prep materials.
The compilation of all these resources into a final report was no
trivial effort. It took about 8 months before the final version was
published. Unfortunately, when I look at them on the Google Drive now,
they don't show any of the pictures. I recommend you convert the
document to a PDF and publish it as a flat file. Someone did that within
a month of the event, and that document was published to DropBox as a
flat PDF. It looks so beautiful. It's important to recognize that
electronic stuff can decay if you're not careful! I'm not sure we can
share those items publicly. The people who did the work for the
proceedings are on the list if they want to volunteer more.
For the World Open Space on Open Space in Maryland in 2019, we decided
to go a bit old school. Rather than a computerized newsroom, we focused
on flip charts and just taking pictures of them. Some sessions still
emailed us typed up documents. I did that compilation, which did take
some effort. It's not anywhere as beautiful as what was done for Opening
Space for Peace and High Performance earlier the same year, but it does
convey the spirit of the event:
https://osius.org/sites/default/files/WOSonOS2019BookOfProceedings.pdf.
My personal recommendation for in person OST events would not be to use
Google Docs or any online platform to avoid all the potential network,
internet and technical glitches that might be possible. And instead just
encourage the use of physical paper, flip chart or post its. Just
collect them and take pictures of them for the final proceedings. You
might get some electronic submissions like we did for WOSonOS 2019, but
that was manageable.
I'm sure a Google Drive/Google Doc (or other online system) could be
made in such a way that it's really easy to make a compilation though.
If this was an online event via the QiqoChat platform, and each session
had one page proceedings, there is a "one button" click way to make
proceedings. Very fast!
Harold
On 4/15/23 10:30 PM, Eric M. Kapono via OSList wrote:
Aloha all,
Has anyone set up and used Google Docs for session notes in an
in-person Open Space event? Any thoughts about it?
The client likes the idea of a shared document vs. transcribing
written notes into a Word document. They are mostly accustomed to
working in Google docs. Its about 50 folks in the medical professions,
so they’ll have laptops or tablets. We have their emails, so might
send out the link that way.
I was thinking of a single Google doc that folks will scroll through
to find an empty template for their session discussion.
Any thoughts on the endeavor? Mahalo!
Eric M. Kapono, CPF
/Advancement Services <http://www.advancementservices.org/index.html>/__
/_for Native Nonprofits <http://www.advancementservices.org/index.html>_/
Hilo, Hawaii
808.969.3991
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Harold Shinsato
[email protected]
https://shinsato.com
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