I wonder, Birgitt, what mix of tool options people seemed to use most. And I’m always surprised by long report production times.
Harrison’s tried and true method was Data Perfect, the database software by the people who made Word Perfect. It gave people 4 boxes to type in: issue, convener, ppts, summary. Zero formatting options. No bold italic bullets photos tables nothing. Perfect! This week I had 130+ in 2.5 days online. We did straight-up users guide schedule. Full days, no breaks, previously unthinkable for most in Zoom. But people said “first all day meetings in zoom that weren’t soul crushing.” Just like in person, I made a single template file available to download. Then email back to me. We delivered the full report the morning after the second day. Gave folks a day to read and rate issues, and finished the next morning. Different template on the last half day, also posted for download in mural, like the first notes template. All the notes mailed back to me, added to the doc, and mailed out to client that same day. Let’s keep on looking for one more thing to not do! M On Sun, Apr 16, 2023 at 08:52 Harold Shinsato via OSList < [email protected]> wrote: > Hi Eric, > > We did this many times for Opening Space for Peace and High Performance in > NYC. It worked quite well. Although I did not do the work, I'm no longer a > big fan of Google so I can't really recommend this method. But here's how > we did it. > > For our 2019 event, using a Google Drive folder, we had a > "#1_OpenFIRST_NewsroomInstructions" document first, and an > "#2_OpenSecond_Record_your_Session" spreadsheet. Then three more items at > top level: > > "#3" was a folder with blank entries for sessions. > > "#4" was a folder with videos. > > "#5" was a folder with prep materials. > > The compilation of all these resources into a final report was no trivial > effort. It took about 8 months before the final version was published. > Unfortunately, when I look at them on the Google Drive now, they don't show > any of the pictures. I recommend you convert the document to a PDF and > publish it as a flat file. Someone did that within a month of the event, > and that document was published to DropBox as a flat PDF. It looks so > beautiful. It's important to recognize that electronic stuff can decay if > you're not careful! I'm not sure we can share those items publicly. The > people who did the work for the proceedings are on the list if they want to > volunteer more. > > For the World Open Space on Open Space in Maryland in 2019, we decided to > go a bit old school. Rather than a computerized newsroom, we focused on > flip charts and just taking pictures of them. Some sessions still emailed > us typed up documents. I did that compilation, which did take some effort. > It's not anywhere as beautiful as what was done for Opening Space for Peace > and High Performance earlier the same year, but it does convey the spirit > of the event: > https://osius.org/sites/default/files/WOSonOS2019BookOfProceedings.pdf. > > My personal recommendation for in person OST events would not be to use > Google Docs or any online platform to avoid all the potential network, > internet and technical glitches that might be possible. And instead just > encourage the use of physical paper, flip chart or post its. Just collect > them and take pictures of them for the final proceedings. You might get > some electronic submissions like we did for WOSonOS 2019, but that was > manageable. > > I'm sure a Google Drive/Google Doc (or other online system) could be made > in such a way that it's really easy to make a compilation though. If this > was an online event via the QiqoChat platform, and each session had one > page proceedings, there is a "one button" click way to make proceedings. > Very fast! > > Harold > > > On 4/15/23 10:30 PM, Eric M. Kapono via OSList wrote: > > Aloha all, > > > > Has anyone set up and used Google Docs for session notes in an in-person > Open Space event? Any thoughts about it? > > > > The client likes the idea of a shared document vs. transcribing written > notes into a Word document. They are mostly accustomed to working in Google > docs. Its about 50 folks in the medical professions, so they’ll have > laptops or tablets. We have their emails, so might send out the link that > way. > > > > I was thinking of a single Google doc that folks will scroll through to > find an empty template for their session discussion. > > > > Any thoughts on the endeavor? Mahalo! > > > > > > > > Eric M. Kapono, CPF > > *Advancement Services <http://www.advancementservices.org/index.html>* > > *for Native Nonprofits <http://www.advancementservices.org/index.html>* > > Hilo, Hawaii > > 808.969.3991 > > > > _______________________________________________ > OSList mailing list -- [email protected] > To unsubscribe send an email to [email protected] > > > -- > Harold Shinsato > [email protected] > https://shinsato.com > _______________________________________________ > OSList mailing list -- [email protected] > To unsubscribe send an email to [email protected] > -- -- Michael Herman Michael Herman Associates 312-280-7838 (mobile) MichaelHerman.com OpenSpaceWorld.org
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