Hello, It is quite easy to have form field help prompts read to you. I would suggest that if you use simple edit boxes from the forms toolbar that you add help text in the properties. If you are using Word 2003 and you have the forms toolbar active then use Alt key to bring up the menu bar and CTRL-Tab until you hear "Edit box.: If you have not put an edit box in the form then press enter to place it at the cursor's position. You might consider creating a table with headings and then just put edit boxes in the cells that need to be filled in. Once the form is protected then the tab key will move you between the edit boxes in the table. This might be a good method if you only want to fill in a message for one person at a time and print it. Remember that you will have to remove the protection from the form to spell check the document. When you put an edit box at the cursor position by pressing enter on the choice from the forms toolbar, you can then add help text to the edit box. Move back to the forms toolbar and use the tab key to move to the "properties" button and press enter. Use the tab key to move to the "add help text" and press enter. There are two page tabs in the resultant dialog, one for using status bar help and one for using the f1 help key for help information. The active page should be the status bar choice, which is the one I would suggest you use. Use tab key to move to the blank edit box and type in the help text you want to hear when you tab to that edit box when using the form. After typing in the text use tab key once to move to the OK button and press enter. Press enter again on the OK button that appears. After the help messages have been applied to the edit boxes and all boilerplate information is in the document, save it as a Word template. Press F12 to bring up the "save as" dialog box. Name the template and then tab to the "files of type" combo box and use down arrow to move to the "document template" choice and press enter to accept it. use Alt-I to move to the "save in" combo box and save it in your Word templates folder. You should then protect the form so that when you create a new document based on the template only the fields that you tab between are presented. To protect the form use Alt to bring up the menu bar, then use CTRL-Tab to move to the forms toolbar, and then use left arrow twice to move to the "protect form" button and press enter. Use the same button to remove protection when you need to.
If you use edit boxes in a table you will find that when you start a new document based on that template that the help text will be read just fine as you tab through the form. Of course that is providing the form has protection turned on. The above is based on the assumption that you are using Word 2003. Take care. Have a nice Sunday! Brian Lee [EMAIL PROTECTED] ----- Original Message ----- From: "david whitehead" <[EMAIL PROTECTED]> To: <[email protected]> Sent: Sunday, June 15, 2008 3:23 AM Subject: Re: [JAWS-Users] jaws and a message template! > Good morning; > > Thanks to David and Annette for they're suggestions. > > thinking about this a little further, I went to jaws help, > Topic Word, > protected forms, > I tried following the steps, however, I couldn't get the form fields to be > announced. > I even used, "prompt terminators" > the only way I could have the form fields announced is, while in the > document, > press insert+f2, arrow down until I heard, > custom label, and pressed enter. > now, I labelled the field. > > once I did this, for each field, then? jaws would read them. > > essentially I need, > > Date; > > Time; > > Message from; > > Message To; > > Message Content; > > for each field, my friend could type in the relevant information. > > > > ----- Original Message ----- > From: "David Griffith" <[EMAIL PROTECTED]> > To: <[email protected]> > Sent: Sunday, June 15, 2008 1:38 AM > Subject: Re: [JAWS-Users] jaws and a message template! > > >>I think Annette is right in suggesting a simple Word Table for this. >> >> I would simply add the following suggestions. >> 1. Make a message template so that your message table design is >> available >> from the new document menu in Office. >> 2. Include a date and time field in the table that automatically >> updates. >> To do this in Word 2003 >> a. Create your table. >> B. Select the cell you want the date and time in. >> 3. Press Alt Plus I for insert menu. >> Press T for date and time. >> Cursor down through the list until you hear the date and time format you >> want. >> Then Tab to the update automatically check box. >> Press space to check this. >> Then OK. >> >> This method will work well if she is printing out messages. >> It will have the drawback of not recording the time permanently >> electronically as the next time you open the document the field will be >> updated to the current time. >> >> If you want a permanent electronic record of the time simply insert the >> time fomr the Insert menu without having the update checkbox ticked. >> >> This would be very simple to set up but contact me off list if you want >> me >> to send a draft template. >> >> Regards >> >> David Griffith >> >> >> >> >> -----Original Message----- >> From: [EMAIL PROTECTED] >> [mailto:[EMAIL PROTECTED] On Behalf Of Annette Carr >> Sent: Saturday, 14 June 2008 22:16 >> To: [email protected] >> Subject: Re: [JAWS-Users] jaws and a message template! >> >> Consider using Excel or a table in Word. There is a command in both of >> these programs for entering the date and time. I personally like either >> of >> these 2 options over creating a form in Word because both the Excel and >> Word >> table options allow you to sort the records. So you could sort by who >> the >> messages are from, who they are for, by date, or any other field you >> have. >> >> I must say, I do not know a lot about forms in Word, so there might be >> some >> really good reasons for using them over the 2 options I've mentioned. >> >> HTH, >> Annette >> >> >> -----Original Message----- >> From: [EMAIL PROTECTED] >> [mailto:[EMAIL PROTECTED] On Behalf Of david >> whitehead >> Sent: Saturday, June 14, 2008 4:47 PM >> To: jaws-users-list >> Subject: [JAWS-Users] jaws and a message template! >> >> hello all; this is a message on behalf of a friend. >> she's started a new job, and she's using a program called, maximizer. I >> have >> helped her with this program. her question is? >> >> is there a message template in MSWord, one could use? >> >> she would like the time, date, too field, from field, message content. >> she >> would like to be able to tab through these fields, so, when she's on the >> phone taking a message, she could put the pertinent information in the >> correct fields. currently, the messages are printed in a book, so, she's >> trying to figure out another way for herself.otherwise, she would like to >> hear, to field edit, from field, edit, etc. >> I would appreciate anyone's input on this one. >> >> >>> email me at: [EMAIL PROTECTED] >>> >>> messenger me at: [EMAIL PROTECTED] >>> >>> skype me at: wild_thing1957 >>> >> >> >> Visit the JAWS Users List home page at: >> http://www.jaws-users.com >> Visit the Blind Computing home page at: >> http://www.blind-computing.com >> Address for the list archives: >> http://www.mail-archive.com/[email protected] >> To post to this group, send email to >> [email protected] >> To unsubscribe from this group, send an email to >> [EMAIL PROTECTED] >> For help from Mailman with your account Put the word help in the subject >> or >> body of a blank message to: >> [EMAIL PROTECTED] >> Use the following form in order to contact the management team >> http://www.jaws-users.com/managers.php >> If you wish to join the Blind Computing list send a blank email to the >> following address: >> [EMAIL PROTECTED] >> >> >> >> Visit the JAWS Users List home page at: >> http://www.jaws-users.com >> Visit the Blind Computing home page at: >> http://www.blind-computing.com >> Address for the list archives: >> http://www.mail-archive.com/[email protected] >> To post to this group, send email to >> [email protected] >> To unsubscribe from this group, send an email to >> [EMAIL PROTECTED] >> For help from Mailman with your account Put the word help in the subject >> or >> body of a blank message to: >> [EMAIL PROTECTED] >> Use the following form in order to contact the management team >> http://www.jaws-users.com/managers.php >> If you wish to join the Blind Computing list send a blank email to the >> following address: >> [EMAIL PROTECTED] >> >> >> >> Visit the JAWS Users List home page at: >> http://www.jaws-users.com >> Visit the Blind Computing home page at: >> http://www.blind-computing.com >> Address for the list archives: >> http://www.mail-archive.com/[email protected] >> To post to this group, send email to >> [email protected] >> To unsubscribe from this group, send an email to >> [EMAIL PROTECTED] >> For help from Mailman with your account Put the word help in the subject >> or body of a blank message to: >> [EMAIL PROTECTED] >> Use the following form in order to contact the management team >> http://www.jaws-users.com/managers.php >> If you wish to join the Blind Computing list send a blank email to the >> following address: >> [EMAIL PROTECTED] >> > > > Visit the JAWS Users List home page at: > http://www.jaws-users.com > Visit the Blind Computing home page at: > http://www.blind-computing.com > Address for the list archives: > http://www.mail-archive.com/[email protected] > To post to this group, send email to > [email protected] > To unsubscribe from this group, send an email to > [EMAIL PROTECTED] > For help from Mailman with your account Put the word help in the subject > or body of a blank message to: > [EMAIL PROTECTED] > Use the following form in order to contact the management team > http://www.jaws-users.com/managers.php > If you wish to join the Blind Computing list send a blank email to the > following address: > [EMAIL PROTECTED] > Visit the JAWS Users List home page at: http://www.jaws-users.com Visit the Blind Computing home page at: http://www.blind-computing.com Address for the list archives: http://www.mail-archive.com/[email protected] To post to this group, send email to [email protected] To unsubscribe from this group, send an email to [EMAIL PROTECTED] For help from Mailman with your account Put the word help in the subject or body of a blank message to: [EMAIL PROTECTED] Use the following form in order to contact the management team http://www.jaws-users.com/managers.php If you wish to join the Blind Computing list send a blank email to the following address: [EMAIL PROTECTED]
