Priscilla, With that small number I would just create a small report (Like Sherry mentions) that lists which ones do have notes.
and use that for reference (for the RIN Number) to edit one by one. I have over 50,000 with notes that have broken words. I have been waiting in hopes some day some eager programmer would create an easy to use tool to fix everything.. in the mean time, I fix them one by one as I come upon them. Best Regards, Jay On Tue, Jul 29, 2014 at 4:47 PM, Stu and Priscilla Fanning <[email protected]> wrote: > Hi Jay, > The most recent file that I downloaded into Legacy as a test was one > of my smaller ones -- 141 individuals. Is there an easy way to see how > many have notes? I don't know how to do that except to count. > One of my larger files has 491 individuals. > I would be glad to fix the smaller ones even if I had to deal with > the larger ones note by note. Anything is better than nothing! Thanks for > thinking on this! > > Priscilla > > *From:* Jay 1FamilyTree <[email protected]> > *To:* [email protected] > *Sent:* Tuesday, July 29, 2014 6:35 PM > *Subject:* Re: [LegacyUG] Switch From FTM 2014 > > Priscilla, > > How many persons are in your file and how many with note records that you > think have a problem? > > > I might have a solution, depending...... > > > Jay > > > > > On Tue, Jul 29, 2014 at 9:42 AM, Stu and Priscilla Fanning < > [email protected]> wrote: > > Thanks Bob and Sherry, > Sadly, Sherry's solution did not work. I guess I will just have to > deal with each of the notes, one by one. I do very much appreciate your > suggestion, Bob, about copying lengthy notes to Word, fixing them there, > and then pasting them back into the notes section. > Priscilla > > *From:* Bob Austen <[email protected]> > *To:* [email protected] > *Sent:* Monday, July 28, 2014 9:36 AM > *Subject:* RE: [LegacyUG] Switch From FTM 2014 > > Hi Priscilla, > > I have kept up with FTM to v2011 in order to help a friend that hasn't > switched to Legacy. We haven't upgraded to v2014 as, I remember, there > were some 'issues' that people were concerned about. I am so glad I made > the switch to Legacy and I hope you have the same experience. The LUG list > is also a very active list with many talented people willing to help. > > Back to the notes... if your file is quite large you might try a much > smaller test file, with notes, as you try the methods Sherry has outlined. > Once you are satisfied that the file has been satisfactorily imported to > Legacy then you can do the same on the main file. That could speed things > up a little. > > Good luck. > > Bob > > *From:* Stu and Priscilla Fanning [mailto:[email protected]] > *Sent:* Monday, July 28, 2014 2:26 AM > *To:* [email protected] > *Subject:* Re: [LegacyUG] Switch From FTM 2014 > > Thanks, Bob. > > I have already started out with your method of just fixing things as I > found them. I had not thought of copying to Word though and fixing the > notes that way. Good idea. Thanks! > > After my first comment, way at the bottom of this e-mail, Sherry gave me > hope that there was another, less tedious, way to fix all of the word > issues in the notes at one time, so I thought I would like to try that. > > As for the answer from Sherry under 'SOLUTION', I had no clue how to do > that. I see from your answer that I need to change the method BEFORE I > import a GEDCOM. I had looked for how to change the method now that I have > imported the GEDCOM and could not find anything. I have only been using > Legacy for a few months and have not added much because I am really still > quite lost in how to make it work. Therefore, it will not be too difficult > for me to go back and import the GEDCOM again. > > I appreciate this group which tries to help each other with problems that > they come up against. > > Priscilla > > > *From:* Bob Austen <[email protected]> > *To:* [email protected] > *Sent:* Monday, July 28, 2014 1:43 AM > *Subject:* RE: [LegacyUG] Switch From FTM 2014 > > Hi Priscilla, > > Sherry gave a very good answer under 'SOLUTION' below. > > Perhaps you have already moved your file to Legacy and now have discovered > the 'broken words' in the notes. If this is the case you can start over > using Sherry's suggestions. If you are already using the file in Legacy > and do not want to start over with the import then you will have to live > with the spaces in the words. I wasn't aware of the spaces when I made the > move to Legacy. So now I just edit the notes as I come across them, > scanning through and deleting those spaces. If a particular note is very > lengthy then I have copied it to Word where the spell check will highlight > the errors making it easier to find those pesky spaces. Editing the gedcom > is probably not a viable option. > > Bob > > *From:* Stu and Priscilla Fanning [mailto:[email protected]] > *Sent:* Sunday, July 27, 2014 6:12 PM > *To:* [email protected] > *Subject:* Re: [LegacyUG] Switch From FTM 2014 > > I thought I would send this again since I have not received any answers. > I would appreciate anyone's information on the subject -- getting rid of > the spaces within words in the notes sections when I move my family tree > from Family Tree Maker 2006 to Legacy 8. -- do I need to start over with > the GEDCOM or do I start with where I am in Legacy? Either way, how do I > tell Legacy to make the words with the correct spacing? > Thanks, > Priscilla > > > *From:* Stu and Priscilla Fanning <[email protected]> > *To:* "[email protected]" <[email protected]> > *Sent:* Tuesday, July 22, 2014 9:04 PM > *Subject:* Re: [LegacyUG] Switch From FTM 2014 > > Hello Sherry, > I finally have some time tonight to deal with the notes in my family > tree that have spaces in the middle of the words. From the information > below, it seems like I can continue with the tree that I have transferred > to Legacy from Family Tree Maker via a GEDCOM. Is that true...that I don't > need to delete the tree and start over again importing the tree? > The Knowledge Base, as written below, says that I can tell Legacy to > change the method it is using and three choices are given. First of all, > which of the three choices should I choose if I want to get rid of the > spaces in the middle of words, and then where do I find a place where I can > tell Legacy to change the method? Please give me step by step/key by > key instructions because I am not at all familiar with where to find things > in Legacy. I feel that I have looked through the tool bar and have not > been able to find anything at all that would have anything to do with > spaces in the middle of words in the notes section. > Thanks, > Priscilla > > > > *From:* Sherry/Support <[email protected]> > *To:* [email protected] > *Sent:* Thursday, July 10, 2014 6:01 PM > *Subject:* Re: [LegacyUG] Switch From FTM 2014 > > Priscilla, > > Relative to the spaces in the Notes, this article from our Knowledge Base > explains it > > http://support.legacyfamilytree.com/article/AA-00514 > *How Notes Are Formatted in a GEDCOM File:* > > In a GEDCOM file, multiple-line notes are supposed to be *broken in the > middle of a word at the end of each line*. For example, this is how a > small note might look in the file: > Aunt Mary spent most of her ti > me knitting. When she wasn't kni > tting something, she was cooking. > > In the past, however, most programs would *break the lines between words > instead of in the middle of words*. For example: > > Aunt Mary spent most of her time > knitting. When she wasn't knitting > something, she was cooking. > > > A problem arises if the old style is imported with the new rules. This > results in *some words being put together without any space between them*. > For example, the note might look like this: > Aunt Mary spent most of her timeknitting. When she wasn't > knittingsomething,she was cooking. > > Or, if the new style is imported with the old rules you end up with *spaces > in the middle of words*: > > > Aunt Mary spent most of her ti me knitting. When she wasn't kni > tting something, she was cooking. > > > Legacy keeps an internal list of how all genealogy programs export note > blocks into GEDCOM files. This allows Legacy to decide how to put the line > back together again when the notes are imported. Sometimes a GEDCOM file > comes along that came from a program that Legacy never heard of. In this > case, Legacy might guess incorrectly as to how the note lines are formatted. > > *SOLUTION:* > If, after importing a GEDCOM file, you find that the notes either have > spaces in the middle of some of the words, or that some words don't have a > space between them, you can tell Legacy to change the method it is using. > You can choose between: > > • Let Legacy decide how lines are broken > • Lines are broken in the middle of words > • Lines are broken between words > > Relative to the Event Sentences, those can be edited by going to View > > Master Lists > Event > > Definition to edit the definition to read the way you'd like to see it > as well as using the Sentence Override for changing a specific > wording. > > > > Sincerely, > Sherry > Technical Support > Legacy Family Tree > > On Thu, Jul 10, 2014 at 2:10 PM, Stu and Priscilla Fanning < > [email protected]> wrote: > I switched from FTM, but 2006 or somewhere back there. I am still in the > process of moving over to Legacy 8 via GEDCOM. My trees are much smaller, > and I am certainly not a Legacy architect. I am just bumbling along. So > far, I have noticed that in the General Notes, there are a lot of spaces in > the middle of words that need to be fixed. In trying the Descendant > Narrative Book Report, some information comes out in a strange and less > than complete form. I believe it was the area in FTM where you could put > in "Religion", "Residence", "Occupation", or "Education", etc. and then a > date and information. In the Legacy report I get "She had a religion > between 1943 and 1950. She had a religion between 1975 and 1995." "He had > a residence between 1943 and 1965." I figured that my only option was to > rewrite this information and put it into the General Notes. If anyone has > any better ideas, I'd love to hear them. I don't have tons of this sort of > information in my trees, but it would be easier if I did not have to > rewrite. > Priscilla > > > > Legacy User Group guidelines: > http://www.LegacyFamilyTree.com/Etiquette.asp > Archived messages after Nov. 21 2009: > http://www.mail-archive.com/[email protected]/ > Archived messages from old mail server - before Nov. 21 2009: > http://www.mail-archive.com/[email protected]/ > Online technical support: http://www.LegacyFamilyTree.com/Help.asp > Follow Legacy on Facebook (http://www.facebook.com/LegacyFamilyTree) and > on our blog (http://news.legacyfamilytree.com/). > To unsubscribe: http://www.LegacyFamilyTree.com/LegacyLists.asp > > > > > Legacy User Group guidelines: > http://www.LegacyFamilyTree.com/Etiquette.asp > Archived messages after Nov. 21 2009: > http://www.mail-archive.com/[email protected]/ > Archived messages from old mail server - before Nov. 21 2009: > http://www.mail-archive.com/[email protected]/ > Online technical support: http://www.LegacyFamilyTree.com/Help.asp > Follow Legacy on Facebook (http://www.facebook.com/LegacyFamilyTree) and > on our blog (http://news.legacyfamilytree.com/). > To unsubscribe: http://www.LegacyFamilyTree.com/LegacyLists.asp > > > > > Legacy User Group guidelines: > http://www.LegacyFamilyTree.com/Etiquette.asp > Archived messages after Nov. 21 2009: > http://www.mail-archive.com/[email protected]/ > Archived messages from old mail server - before Nov. 21 2009: > http://www.mail-archive.com/[email protected]/ > Online technical support: http://www.LegacyFamilyTree.com/Help.asp > Follow Legacy on Facebook (http://www.facebook.com/LegacyFamilyTree) and > on our blog (http://news.LegacyFamilyTree.com). > To unsubscribe: http://www.LegacyFamilyTree.com/LegacyLists.asp > > > > > Legacy User Group guidelines: > http://www.LegacyFamilyTree.com/Etiquette.asp > Archived messages after Nov. 21 2009: > http://www.mail-archive.com/[email protected]/ > Archived messages from old mail server - before Nov. 21 2009: > http://www.mail-archive.com/[email protected]/ > Online technical support: http://www.LegacyFamilyTree.com/Help.asp > Follow Legacy on Facebook (http://www.facebook.com/LegacyFamilyTree) and > on our blog (http://news.LegacyFamilyTree.com). > To unsubscribe: http://www.LegacyFamilyTree.com/LegacyLists.asp > Legacy User Group guidelines: http://www.LegacyFamilyTree.com/Etiquette.asp Archived messages after Nov. 21 2009: http://www.mail-archive.com/[email protected]/ Archived messages from old mail server - before Nov. 21 2009: http://www.mail-archive.com/[email protected]/ Online technical support: http://www.LegacyFamilyTree.com/Help.asp Follow Legacy on Facebook (http://www.facebook.com/LegacyFamilyTree) and on our blog (http://news.LegacyFamilyTree.com). 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