Ok, that helps me understand a little better. For Projects there are two kinds of "day to day" type tasks. The first are tasks that would "hold up progress" of the project if not done. I would just add those types of tasks to the original project list. MLO's "complete tasks in order" is easier to use then it's "dependencies" feature.
The other types of "day to day" tasks, like giving people status of a project are not really part of the project itself. They don't originate to accomplish the goal of the Project. So I don't put those in the project. I use four folders for work based on what I am trying to accomplish with the task: Production/Projects People Processing Personal Projects are what we have been talking about. People tasks are when I need to get my communication skills going so I put Support Tickets here and Phone calls, etc. Basically when the goal of the task is to satisfy somebodies request of my time. Processing is for compliance. This is HR or other paperwork, status or any other kind of reports. Routine work and the GTD collection recurrence tasks goes here. Last is for Personal tasks. These are tasks to help me do my job. Upgrades to my personal apps, training, reading, etc. I also use flags to group the ToDo list into these separate levels. The processing level actually has three flags (process, routine and physical). So a project level task can have people or paperwork flagged subtasks in it. I think I accomplish multiple things by these levels. One, I answer in my head what I am accomplishing with the task. Two, I create a prioritization based on the intended results. I try to do accomplishment work early when I am fresh and paperwork later in the day when I am tired and don't want to talk to anyone. So I try to schedule time segments based on what level of work I am trying to accomplish and not on the individual tasks at hand. Three, I group similar types of work together and try to do them at the same time. So as an example, I try and get my head clear of problems I am working on when I deal with people. I find it hard to go back and forth so I try and group as many people tasks as I can so I can then go back and concentrate on my work. Anyway, these are my groups but I think you can use MLO to do similar types of things. MLO can help you get your head around what you are trying to accomplish with the task. And I have found that to be an extremely useful benefit of using MLO. On Tue, Dec 7, 2010 at 11:16 AM, Michael G. <[email protected]> wrote: > When I create a MLO project I have a list of planned activities > inserted via a template; generally this would be something I'd use MS > Project for on a larger project. As the project installation proceeds, > things come up on a day to day basis, such as "call vendor to > coordinate final connections" or "follow up with customer on change > order"; items that aren't planned but come up during the course of > work; these are the kind of issues I'd use a todo list to track. > > I've just been putting these daily todos in the inbox and not > attaching to the project. It isn't critical but thought there might be > a better way to do it. Hope that's clear. > > On Dec 7, 11:20 am, Neal <[email protected]> wrote: > > Sorry, I'm not really following what you mean here. Could you give an > > example of the difference between a subtask of your project and something > > that is a "day to day" task? > > > > > > > > > > > > > > > > On Tue, Dec 7, 2010 at 9:46 AM, Michael G. <[email protected]> > wrote: > > > As most here it seems, I'm responsible for projects at work and have > > > several going on at one time. I created a project with about 30 tasks > > > and the next action is set to be in task order. During the course of a > > > project, day to day todo's come up which I've been putting in my > > > inbox. I'm wondering if there is a better way to do this. I could > > > create an inbox folder under each project, but this showing as a todo > > > becomes dependent on where it is in the list of tasks for the project. > > > > > I'm using the MLO template when I set up my database. I'm looking for > > > suggestions if there is a better way to do this. > > > > > -- > > > You received this message because you are subscribed to the Google > Groups > > > "MyLifeOrganized" group. > > > To post to this group, send email to [email protected]. > > > To unsubscribe from this group, send email to > > > [email protected]<mylifeorganized%[email protected]> > <mylifeorganized%2Bunsubscribe@ googlegroups.com> > > > . > > > For more options, visit this group at > > >http://groups.google.com/group/mylifeorganized?hl=en. > > -- > You received this message because you are subscribed to the Google Groups > "MyLifeOrganized" group. > To post to this group, send email to [email protected]. > To unsubscribe from this group, send email to > [email protected]<mylifeorganized%[email protected]> > . > For more options, visit this group at > http://groups.google.com/group/mylifeorganized?hl=en. > > -- You received this message because you are subscribed to the Google Groups "MyLifeOrganized" group. To post to this group, send email to [email protected]. To unsubscribe from this group, send email to [email protected]. For more options, visit this group at http://groups.google.com/group/mylifeorganized?hl=en.
