Neal and Lisa, Thanks so much for the suggestions. I'll try and read through them in more detail when I have MLO open on my screen.
On Dec 8, 10:41 am, Neal <[email protected]> wrote: > Ok, that helps me understand a little better. > > For Projects there are two kinds of "day to day" type tasks. The first are > tasks that would "hold up progress" of the project if not done. I would > just add those types of tasks to the original project list. MLO's > "complete tasks in order" is easier to use then it's "dependencies" feature. > > The other types of "day to day" tasks, like giving people status of a > project are not really part of the project itself. They don't originate to > accomplish the goal of the Project. So I don't put those in the project. > > I use four folders for work based on what I am trying to accomplish with the > task: > > Production/Projects > People > Processing > Personal > > Projects are what we have been talking about. > > People tasks are when I need to get my communication skills going so I put > Support Tickets here and Phone calls, etc. Basically when the goal of the > task is to satisfy somebodies request of my time. > > Processing is for compliance. This is HR or other paperwork, status or any > other kind of reports. Routine work and the GTD collection recurrence tasks > goes here. > > Last is for Personal tasks. These are tasks to help me do my job. Upgrades > to my personal apps, training, reading, etc. > > I also use flags to group the ToDo list into these separate levels. The > processing level actually has three flags (process, routine and physical). > So a project level task can have people or paperwork flagged subtasks in it. > > I think I accomplish multiple things by these levels. One, I answer in my > head what I am accomplishing with the task. > > Two, I create a prioritization based on the intended results. I try to do > accomplishment work early when I am fresh and paperwork later in the day > when I am tired and don't want to talk to anyone. So I try to schedule time > segments based on what level of work I am trying to accomplish and not on > the individual tasks at hand. > > Three, I group similar types of work together and try to do them at the same > time. So as an example, I try and get my head clear of problems I am > working on when I deal with people. I find it hard to go back and forth so > I try and group as many people tasks as I can so I can then go back and > concentrate on my work. > > Anyway, these are my groups but I think you can use MLO to do similar types > of things. MLO can help you get your head around what you are trying to > accomplish with the task. And I have found that to be an extremely useful > benefit of using MLO. > > > > > > > > On Tue, Dec 7, 2010 at 11:16 AM, Michael G. <[email protected]> wrote: > > When I create a MLO project I have a list of planned activities > > inserted via a template; generally this would be something I'd use MS > > Project for on a larger project. As the project installation proceeds, > > things come up on a day to day basis, such as "call vendor to > > coordinate final connections" or "follow up with customer on change > > order"; items that aren't planned but come up during the course of > > work; these are the kind of issues I'd use a todo list to track. > > > I've just been putting these daily todos in the inbox and not > > attaching to the project. It isn't critical but thought there might be > > a better way to do it. Hope that's clear. > > > On Dec 7, 11:20 am, Neal <[email protected]> wrote: > > > Sorry, I'm not really following what you mean here. Could you give an > > > example of the difference between a subtask of your project and something > > > that is a "day to day" task? > > > > On Tue, Dec 7, 2010 at 9:46 AM, Michael G. <[email protected]> > > wrote: > > > > As most here it seems, I'm responsible for projects at work and have > > > > several going on at one time. I created a project with about 30 tasks > > > > and the next action is set to be in task order. During the course of a > > > > project, day to day todo's come up which I've been putting in my > > > > inbox. I'm wondering if there is a better way to do this. I could > > > > create an inbox folder under each project, but this showing as a todo > > > > becomes dependent on where it is in the list of tasks for the project. > > > > > I'm using the MLO template when I set up my database. I'm looking for > > > > suggestions if there is a better way to do this. > > > > > -- > > > > You received this message because you are subscribed to the Google > > Groups > > > > "MyLifeOrganized" group. > > > > To post to this group, send email to [email protected]. > > > > To unsubscribe from this group, send email to > > > > [email protected]<mylifeorganized%2Bunsubscribe@ > > > > googlegroups.com> > > <mylifeorganized%2Bunsubscribe@ googlegroups.com> > > > > . > > > > For more options, visit this group at > > > >http://groups.google.com/group/mylifeorganized?hl=en. > > > -- > > You received this message because you are subscribed to the Google Groups > > "MyLifeOrganized" group. > > To post to this group, send email to [email protected]. > > To unsubscribe from this group, send email to > > [email protected]<mylifeorganized%2Bunsubscribe@ > > googlegroups.com> > > . > > For more options, visit this group at > >http://groups.google.com/group/mylifeorganized?hl=en. -- You received this message because you are subscribed to the Google Groups "MyLifeOrganized" group. 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