I am trying to work out if I could set up a way of working whereby I might have say 4 or 5 completely separate areas of my life (AKA "Areas of Focus") whereby at a single click or hotkey combination I now look at a universe that consists of just that area. i.e. Everything I then enter goes straight into that area and everything I see is just that area.
My thinking is that it's important to maintain progress in all the separate areas. One possible would be to have a separate MLO file for each area - but that seems a little extreme. J On Tuesday, January 27, 2015 at 8:29:23 AM UTC, Andrei Bacean wrote: > > me, yes > > ----- Original Message ----- > From: J Smith <[email protected] <javascript:>> > To: [email protected] <javascript:> > Date: Mon, 26 Jan 2015 14:33:13 -0800 (PST) > Subject: Re: [MLO] Newbie Question: Does MLO have 'Areas of Focus'? > > > Simply put, to answer my original question are most people using Folder > to > > denote "Area of Focus" ? > > > > J > > > > On Thursday, 11 December 2014 07:57:28 UTC, Andrei Bacean wrote: > > > > > Hi John > > > > > > The Effort in my example is used to group the tasks by the order in > which > > > they may be done. For example, the tasks with the effort MAX may be > done at > > > first. > > > > > > When all tasks with the "effort > normal" are completed, then at the > top > > > of my list will be STARRED tasks followed by tasks which are sorted by > > > computed score. > > > > > > In my example, the effort may be substituted with flags. But the > Effort is > > > better supported by the mobile versions of MLO. > > > > > > Best regards > > > Andrei B > > > 09 Дек 2014 г. 16:00 пользователь "John Smith" <[email protected] > > > <javascript:>> написал: > > > > > >> > > >> Hi Andrei > > >> > > >> Interesting - thanks > > >> > > >> Quick question: > > >> > > >> How are you using the term "Effort" in this context? Is it: > > >> - The total amount of mental energy to complete a task (or project)? > > >> - A simple reflection the amount of psychological resistance you have > > >> towards completing the task (or project)? (i.e. In effect a measure > of "how > > >> much i dont want to do this task" ? !) > > >> - To what extent does it reflect: > > >> - the time required and/or > > >> - the number of steps and/or > > >> - sum of money that will be required to complete the task (or > > >> project)? > > >> > > >> Many thanks > > >> > > >> J > > >> > > >> On Tuesday, December 9, 2014 7:24:25 AM UTC, Andrei Bacean wrote: > > >>> > > >>> Hi John > > >>> > > >>> Here is an example of my outline > > >>> *On the first image is the outline example > > >>> *On the second image - example of an Area of Focus > > >>> *On the third image - example of my TODO list: > > >>> (the tasks are grouped by EFFORT. and sorted by STAR + COMPUTED > SCORE > > >>> the tasks which MUST to be done ASAP i place into the HIGHEST > URGENCY > > >>> FOLDER > > >>> If some task are also very important i increase its EFFORT. > > >>> SOME FOLDERS in my outline have an INCREASED EFFORT too. > > >>> When a task is placed in such a folder, it will be shown at the top > of > > >>> my TO DO list. > > >>> FOLDERS WITH CUSTOM EFFORT but without TASKS are hidden from the > view.) > > >>> > > >>> I will be very busy next 2 weeks, and may reply with big delay > > >>> > > >>> Best regards > > >>> Andrei > > >>> > > >>> четверг, 4 декабря 2014 г., 15:42:42 UTC+2 пользователь John Smith > > >>> написал: > > >>>> > > >>>> Andrei > > >>>> > > >>>> OK got it. They are just folders but you have changed used > automatic > > >>>> formatting rules to change the icon depending on something quite > clever... > > >>>> like whether the folder name has an @ in it. AND whether it has any > entries > > >>>> in it. > > >>>> > > >>>> Clever stuff. Can you tell use something about your work flow? > > >>>> > > >>>> e.g. Do all "things you need" to do start life as tasks which you > put > > >>>> into one of those folders? > > >>>> And only later get turned into Projects... and if and when this > happens > > >>>> only then do you move them into one of your "Projects & Actions" > folders > > >>>> below... Something like that? > > >>>> > > >>>> Thanx > > >>>> > > >>>> J > > >>>> > > >>>> > > >>>> On Thursday, December 4, 2014 7:14:16 AM UTC, Andrei Bacean wrote: > > >>>>> > > >>>>> My friend > > >>>>> > > >>>>> IMHO, you ask to many questions in one thread :) > > >>>>> > > >>>>> I will reply to the question about the icons. > > >>>>> See attached image. The answer is there. > > >>>>> > > >>>>> Best regards > > >>>>> Andrew > > >>>>> > > >>>>> среда, 3 декабря 2014 г., 23:39:16 UTC+2 пользователь John Smith > > >>>>> написал: > > >>>>>> > > >>>>>> > > >>>>>> Andrei > > >>>>>> > > >>>>>> I have now had a very good look at MLO and I can not for the life > of > > >>>>>> me work out how you generated that image(!). > > >>>>>> > > >>>>>> Is that done through the standard "All tasks" view? What are > those > > >>>>>> icons that look like baskets and why are two of them red? I am > using > > >>>>>> Windows 7 (x64) and I can not find anything similar in any view > that I have > > >>>>>> been able to create in any of my views. > > >>>>>> > > >>>>>> I don't think I understand what you mean by "TREE". Is it the > > >>>>>> structure of Folders that I would see for example in the standard > "All > > >>>>>> tasks" view? My problem is that if I build a Tree structure > using > > >>>>>> directories to reflect the GTD Areas of Focus, then it seems to > me that > > >>>>>> this will interfere with using 'drag and drop' to manually change > the sort > > >>>>>> order in on order to put the more important stuff at the top of > the page. > > >>>>>> > > >>>>>> > > >>>>>> < > https://lh6.googleusercontent.com/-yv0pRQ4OrfE/VH9772QXQHI/AAAAAAAAAME/jCGeH6--XDg/s1600/delme_MLO_01.gif> > > > > >>>>>> > > >>>>>> But looking more closely at your screenshot, you have got one row > to > > >>>>>> appear for each of your (what I assume to be) Context tags. How > did you > > >>>>>> create that? Is each row something you created manually or is it > some > > >>>>>> clever View that I have not found yet? > > >>>>>> > > >>>>>> I have also spent quite a lot of time reading and trying to > > >>>>>> understand David Allens GTD method. And I am still not clear what > the best > > >>>>>> way would be to implement things to allow me to quickly filter my > view to > > >>>>>> just focus on any one of the Contexts. (e.g. Should I set up an > entire View > > >>>>>> and/or tab/Workspace for each Context?) > > >>>>>> > > >>>>>> Likewise in GTD you have "Someday-Maybe" and > "Delegation/Waiting-For" > > >>>>>> lists. Is the best way to do this to manually move each > task/project into a > > >>>>>> specially named folder at (say) the bottom of my screen (called > something > > >>>>>> like "Someday-Maybe") and to make sure that the folder has "hide > branch in > > >>>>>> To-Do" ticked, so as to stop it from appearing in the "To-do" > views? Are > > >>>>>> there any other options? > > >>>>>> Because moving things is a slightly painful thing to do. And yes, > > >>>>>> even if you use F3 to help you - it's certainly a lot more than > just a few > > >>>>>> keystrokes. Is there no other/faster way to get something out of > the way > > >>>>>> and stop appearing on the To-do lists? > > >>>>>> > > >>>>>> And what about using Context tags? For example I see you have > > >>>>>> something called @WaitingFor. Is that a folder with that name or > a Context > > >>>>>> tag? Is it both? If both why do you bother having the Context tag > at all... > > >>>>>> given that moving the item into that folder would presumably stop > the item > > >>>>>> from appearing on the To-do list? > > >>>>>> > > >>>>>> Also I notice you have folders called "Work Actions" and "Home > > >>>>>> Actions" and then another pair of folders called "Work Projects > and > > >>>>>> Actions" and "Home Projects and Actions". Where then do you > actually keep > > >>>>>> your GTD Projects? I mean are you physically separating an > Actions from the > > >>>>>> Project that it belongs to. Or do you keep Actions that have no > project > > >>>>>> associated with them in a completely different place from Actions > that are > > >>>>>> part of Projects. If so what is the benefit of doing this? And > either way > > >>>>>> roughly how many of each one do you have at any one time... and > if that's a > > >>>>>> fairly large number (e.g. over say 10) how do you decide which to > next? > > >>>>>> > > >>>>>> With thanks > > >>>>>> > > >>>>>> J > > >>>>>> > > >>>>>> > > >>>>>> On Tuesday, December 2, 2014 9:35:11 AM UTC, Andrei Bacean wrote: > > >>>>>>> > > >>>>>>> Hi John > > >>>>>>> > > >>>>>>> The hardest thing, imho, is to create a simple, easy to > understand, > > >>>>>>> TREE. Yes, I say TREE. > > >>>>>>> The TREE is the base of your GTD system. But views, tabs, > contexts > > >>>>>>> are instruments which u use to obtain more benefits from the > tree. > > >>>>>>> The TREE has to be simple, intuitive and easy to view. You dont > have > > >>>>>>> to feel any discomfort when you look at it. > > >>>>>>> If instead you think that the tree is complicated then you may > STOP > > >>>>>>> at this moment, don't play with views, tabs and so on. GO BACK > to the tree > > >>>>>>> and try to simplify it, reorganize it. If you think that you > achieved what > > >>>>>>> you want, and the tree is perfect, then leave it for 1 day. Look > at it > > >>>>>>> again the next day in the morning, then in the afternoon and > also in the > > >>>>>>> evening. Do you think it's also perfect as before?? > > >>>>>>> If yes, then slowly, step by step play with Tabs, Views, > Contexts > > >>>>>>> but remember to not make significant changes to the tree in a > hurry. > > >>>>>>> To create a system that works for you is a hard thing. That's > why > > >>>>>>> don't hurry, but step by step try to improve your tree, and when > you think > > >>>>>>> that it's perfect, only then, play with views and tabs. > > >>>>>>> > > >>>>>>> Ps > > >>>>>>> The Tree may be customized using different fonts for top > parrent, > > >>>>>>> using diffenent colors for urgent tasks, using icons instead of > classic > > >>>>>>> folders example > > >>>>>>> http://kraevoy.com/wp-content/uploads/2014/06/autoformat_ > > >>>>>>> 2014_06_26_08.jpg > > >>>>>>> use CAPITALIZATION for top folders instead of normal text and so > > >>>>>>> on... > > >>>>>>> But at the base of any tree is the information and not the > > >>>>>>> formatting. > > >>>>>>> So, try to search in this group for examples of use, to see more > > >>>>>>> examples of trees. Also play with templates offered by MLO > Application(menu > > >>>>>>> file/new and then choose a template). Browse also the mlo blog, > Andrei (the > > >>>>>>> developer) posted a topic about his MLO tree. Read also more > carefully the > > >>>>>>> MLO help file (press F1). > > >>>>>>> I wish you to not hurry but to build your perfect system step by > > >>>>>>> step. > > >>>>>>> Good luck > > >>>>>>> Andrei B > > >>>>>>> > > >>>>>>> > > >>>>>>> > > >>>>>>> > > >>>>>>> > > >>>>>>> > > >>>>>>> > > >>>>>>> -- > > >> You received this message because you are subscribed to a topic in > the > > >> Google Groups "MyLifeOrganized" group. > > >> To unsubscribe from this topic, visit > > >> > https://groups.google.com/d/topic/mylifeorganized/HRJm9Zql4to/unsubscribe > > >> . > > >> To unsubscribe from this group and all its topics, send an email to > > >> [email protected] <javascript:>. > > >> To post to this group, send email to [email protected] > > >> <javascript:>. > > >> Visit this group at http://groups.google.com/group/mylifeorganized. > > >> To view this discussion on the web visit > > >> > https://groups.google.com/d/msgid/mylifeorganized/9afafbf4-708a-4dde-8b0a-bd4fbba663fd%40googlegroups.com > > > >> < > https://groups.google.com/d/msgid/mylifeorganized/9afafbf4-708a-4dde-8b0a-bd4fbba663fd%40googlegroups.com?utm_medium=email&utm_source=footer> > > > > >> . > > >> For more options, visit https://groups.google.com/d/optout. > > >> > > > > > > > -- > > You received this message because you are subscribed to a topic in the > Google Groups "MyLifeOrganized" group. > > To unsubscribe from this topic, visit > https://groups.google.com/d/topic/mylifeorganized/HRJm9Zql4to/unsubscribe. > > > To unsubscribe from this group and all its topics, send an email to > [email protected] <javascript:>. > > To post to this group, send email to [email protected] > <javascript:>. > > Visit this group at http://groups.google.com/group/mylifeorganized. > > To view this discussion on the web visit > https://groups.google.com/d/msgid/mylifeorganized/28ea639a-7503-4428-a884-6cdd2cf87a8c%40googlegroups.com. > > > > For more options, visit https://groups.google.com/d/optout. > > > > > -- You received this message because you are subscribed to the Google Groups "MyLifeOrganized" group. 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