This is exactly what I was going to recommend. Great suggestion! On Monday, March 28, 2016 at 7:52:29 AM UTC-7, Laurence Glazier wrote: > > Hi Wallace > > It seems to me that you can use the built in Project settings. For things > you are working on now, set the project as In Progress. For your tickler > list, set it as Suspended. The Not Yet items can use the Not Started > setting. And for Sometime / Maybe, don't set the task as a project till you > are ready. > > No need for anything complicated, use the designs built in to the app if > you can. > > In the end we all find a different individual approach. > > Laurence > > On Sunday, March 27, 2016 at 8:10:08 PM UTC+1, J Smith wrote: >> >> >> Hello >> >> I am trying to work out how to re-structure my MLO data in order to apply >> GTD principles better. >> >> I have pulled together all my stuff to be done (i.e. Tasks & Projects) >> and put it into MLO folders with the following names: >> >> A. "SOMEDAY MAYBE" list ==> my list of things I may or may not do >> B. "NOT YET" list ==> a smaller list of things I will definitely do but >> not just yet >> C. "DO ASAP" list ==> (the list of live things I need to do As Soon As >> Possible) >> D. "DELEGATED / TICKLER" list ==> This is stuff I have put into the >> future (using the Start Date) >> >> >> However it is really a 2 Dimensional problem because I also have various >> "Areas of Life": >> >> 1. WORK ==> My professional work >> >> 2. PERSONAL ==> Domestic/personal administration (includes sport / health >> / hobbies etc) >> >> 3. FAMILY BUSINESS >> >> ... and it would be quite nice to separate these Areas of Life visually. >> >> >> Obviously my "stuff" (i.e. Tasks & Projects) will tend to stay within >> whatever "Area of Life" I have allocated them. However my problem is that >> as my individual tasks & projects are likely to change what you might call >> "execution status" frequently and therefore they need to *move very >> easily* between lists A. B. C. and D. >> >> So I am trying to work out what is the best folder structure.... >> >> Should I have a folder structure that looks like this: (?) >> >> \ WORK >> \ WORK \ A. "SOMEDAY MAYBE" list >> \ WORK \ B. "NOT YET" list >> \ WORK \ C. "DO ASAP" list >> \ WORK \ D. "DELEGATED / TICKLER" list >> >> \ PERSONAL \ >> \ PERSONAL \ A. "SOMEDAY MAYBE" list >> \ PERSONAL \ B. "NOT YET" list >> \ PERSONAL \ C. "DO ASAP" list >> \ PERSONAL \ D. "DELEGATED / TICKLER" list >> >> \ FAMILY BUSINESS \ >> \ FAMILY BUSINESS \ A. "SOMEDAY MAYBE" list >> \ FAMILY BUSINESS \ B. "NOT YET" list >> \ FAMILY BUSINESS \ C. "DO ASAP" list >> \ FAMILY BUSINESS \ D. "DELEGATED / TICKLER" list >> >> >> It's just that it seems quite cumbersome. >> The obvious alternative would be to list the status as the folder in the >> root >> >> >> \ A. "SOMEDAY MAYBE" \ >> \ A. "SOMEDAY MAYBE" \ WORK >> \ A. "SOMEDAY MAYBE" \ PERSONAL >> \ A. "SOMEDAY MAYBE" \ FAMILY BUSINESS >> >> \ B. "NOT YET" \ >> \ B. "NOT YET" \ WORK >> \ B. "NOT YET" \ PERSONAL >> \ B. "NOT YET" \ FAMILY BUSINESS >> >> \ C. "DO ASAP" \ >> \ C. "DO ASAP" \ WORK >> \ C. "DO ASAP" \ PERSONAL >> \ C. "DO ASAP" \ FAMILY BUSINESS >> >> \ D. "DELEGATED / TICKLER" \ >> \ D. "DELEGATED / TICKLER" \ WORK >> \ D. "DELEGATED / TICKLER" \ PERSONAL >> \ D. "DELEGATED / TICKLER" \ FAMILY BUSINESS >> >> >> OR rather than moving stuff between folders in order to move them from >> list to list, would it be better to use MLO *Flags *to move Projects >> from list to list, >> OR use MLO Flags to allocate an area of life? >> ...and then to create a special "View" for each flag? >> >> But if I change the Flag for a MLO project, will all Tasks and >> sub-projects inherit the same Flag in the same way as they would inherit >> the same parent folder. >> >> - Any suggestions? >> >> With thanks >> >> J >> >> >> >> P.S. >> >> For completeness, I also use MLO to store things that I will want to >> review but which are not "actionable". So I also have >> >> - REFLECTIVE THOUGHTS list ==> a list of thoughts/principles/ideas >> that I need to review. Mostly ideas from other people. >> >> - REFLECTIVE THOUGHTS list ==> a list of my own new/creative >> ideas/innovations/inventions ] >> >> - REFERENCE list: ==> a list of stuff with no associated plan to >> action (although this sometimes goes into Evernote instead) >> >> >> >> P.P.S. >> Also the topic "Family Business" really breaks down into 3 actual >> businesses. But to create a folder for each of them, seems like over-kill: >> \ FAMILY BUSINESS 01 >> \ FAMILY BUSINESS 02 >> \ FAMILY BUSINESS 03 >> So I guess I could possibly use a context flag if I really want to do >> this, I'm not sure... >> >> >> >> >> >> >> >> >> >> >> >> >>
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