We set up a small committee here (local, county government) which included Attorney, I.S., Personnel and Records people. We folded our email retention policy into our generic file retention policy. This has streamlined our backup retention policy as well.
The key determination (in my opinion) was that the only permanent records we have are on Microfilm and stored in the state archives. Everything else has a shelf life which is not indefinite. This was a big change for us...we had kept backups on hand for 7 years (arbitrary time period that someone decided on). Mike From: [email protected] [mailto:[email protected]] On Behalf Of William Robbins Sent: Tuesday, July 02, 2013 1:34 PM To: [email protected] Subject: Re: [NTSysADM] E-mail retention Indeed. (c) - WJR On Tue, Jul 2, 2013 at 2:28 PM, Ben Scott <[email protected]<mailto:[email protected]>> wrote: On Tue, Jul 2, 2013 at 12:05 PM, David Lum <[email protected]<mailto:[email protected]>> wrote: > Given this: > > http://arcweb.sos.state.or.us/doc/recmgmt/train/erm/emailman806.pdf > > Would it be the responsibility of the government entity to know the correct > retention period for each message they receive? I'm trying to help a client > determine how long e-mail should be kept, including the brick-level backups > I have... This the NT system administration list. You want a lawyer. I'm dead serious. This is not an IT question, it's a law question. Contact corporate counsel. -- Ben
