Thank you Hege!
Harrison´s message reminded me loud and clear: "One less thing to do". It came
at the same time with a reflection of my wife about design principles. Both
help us to redesign the event in a simpler way. Sure I will share the
experience after the event with more detail.
Agustin
From: Hege Steinsland via OSList <[email protected]>
To: Harrison <[email protected]>; World wide Open Space Technology email list
<[email protected]>
Sent: Sunday, May 10, 2015 11:19 AM
Subject: Re: [OSList] I appreciate your feedback
Augustin, it would have been great if you share your experience with us. You
recived some feedback here, and what did you choose to do, and what happen?Wish
you luck!Hege
Sendt fra min iPhone
Den 5. mai 2015 kl. 20.33 skrev Harrison via OSList
<[email protected]>:
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Agustin – I am very late to this party, but as I read what you are proposing to
do, I am just exhausted! Really. I do think you are working much too hard! I
joke a little I guess, but truthfully if you are trying to create the space in
which good people can accomplish a complex task, I think you may just have made
their task doubly difficult. Every time you introduce some new process, the
people have to adjust and learn the new game plan. That takes effort and time –
which might better be spent on the prime task of designing the Credit Process.
Then of course if all these new processes (World Café, etc) add value I guess
that makes sense, but 30 years of fussing on Open Space has convinced me that 2
½ (real days) in Open Space will be just perfect. The first two days get all
the issues out, discussed, along with lots of effective design. The last ½ day
brings it all together into actionable packages – or (more usually) summarizes
the actions that have already been taken. Or in your case, credit process
design already done. The details for all of this are spelled out in “Open Space
Technology: A User’s Guide” if you need some help. My own experience includes
doing pretty much the same thing you are working on with a division of The
World Bank. 200 economists and friends redoing their loan (credit) procedure
for a large area of the world. Slightly different arena was 250 Senior
Engineers from all over Microsoft redesigning how their data centers work. And
there are many, many more. But in each case it was straight, standard Open
Space – 2 ½ days as described above. Worked like a charm – as always. And I had
plenty of time for my nap.J Harrison Winter Address7808 River Falls
DrivePotomac, MD 20854301-365-2093 Summer Address189 Beaucaire Ave.Camden, ME
04843207-763-3261 Websites www.openspaceworld.comwww.ho-image.comOSLIST To
subscribe, unsubscribe, change your options, view the archives of OSLIST Go
to:http://lists.openspacetech.org/listinfo.cgi/oslist-openspacetech.org From:
OSList [mailto:[email protected]] On Behalf Of agusj via
OSList
Sent: Tuesday, May 05, 2015 1:27 PM
To: gerardo de luzenberger; World wide Open Space Technology email list
Subject: Re: [OSList] I appreciate your feedback Hello Gerardo, Hege and Mark,
Thanks a lot for your interest. I did not send the complete schedule, because
in the last 12 hours the group will design the process and will define the
action plan, and we are proposing other methodologies to do that. To define the
macroprocesses we are going to use World Café. Then, we will divide the group
in 2 subgroups (A and B). The A group will be in charge of the process design
and the group B is going to organize the info of the Book of Proceedings into
some predefined categories, in order to identify the tasks that will be part of
the action plan. After that, both groups choose some representatives and they
define the action plan together. We want to close the event with a closing
circle and we think that it will take at least 90 minutes. I hope it is clearer
now. Best regards, Agustin From: gerardo de luzenberger <[email protected]>
To: agusj <[email protected]>; World wide Open Space Technology email list
<[email protected]>
Sent: Tuesday, May 5, 2015 2:52 AM
Subject: Re: [OSList] I appreciate your feedback Hi Augustin, first of all a
question: in your mail you talk about a 3 days event, than the programme you
drafted here it's 1 day and a half. Is anything missing in the programme?By the
way my first simple comment is try to reduce the time for the 1 plenary - 1
hour can be enough (or maybe 1 hour 15) and give more time to conversations.
Second comment is that "grief" work is very unlikely to end according to your
schedule - it will last till it will be over by itself. If I were you I will
probably use day 1 for conversations, and morning of day 2 for convergency -
being aware that probably some more work will be needed in the follow up of the
eventgreetings from italyge
Certified Professional Facilitator
Office: Via A. Volta 6 - 20121 Milano – Italy
Phone: +39 3293281343
Fax: +39 02 87151318
Skype: gerardodeluz
xge(at)loci.it
www.loci.it Please consider the environment before deciding to print this
e-mail This e-mail (and any attachment(s)) is strictly confidential and for use
only by intended recipient(s). If you are not an intended recipient(s), please
notify it via e-mail at [email protected] promptly 2015-05-05 6:23 GMT+02:00 agusj
via OSList <[email protected]>:
Hello, I would appreciate a lot your feedback about the design that I am
working on for a 3-day OS event (115 pax) that will take place next week. The
objective is to redesign the credit process of a Development Bank and defining
the action plan to implement it. I have been thinking that the event should
have two stages. The first 12 hours are for OS (1. stage), the next 10 hours
for process redesign and action plan, and the last to hours for closing circle
and celebration (2. stage). What I have observed and as far as I understand,
the divergent process and the grief work happen during the first half of an
Open Space, and over the next half of the event happen the convergent process
and the creative work. Due to the time restriction I designed this schedule:
| Day 1 | Time |
| | | |
| Opening circle | 8:00 a.m. | 8:30 a.m. |
| Agenda | 8:30 a.m. | 9:15 a.m. |
| Markeplace | 9:15 a.m. | 9:45 a.m. |
| Conversation 1 | 9:45 a.m. | 10:30 a.m. |
| Conversation 2 | 10:35 a.m. | 11:20 a.m. |
| Conversation 3 | 11:25 a.m. | 12:05 p.m. |
| Conversation 4 | 12:10 p.m. | 12:55 p.m. |
| Closing circle | 1:00 p.m. | 2:00 p.m. |
| Lunch | 2:00 p.m. | 3:00 p.m. |
| Opening circle | 3:00 p.m. | 3:15 p.m. |
| Agenda | 3:15 p.m. | 3:45 p.m. |
| Marketplace | 3:45 p.m. | 4:15 p.m. |
| Conversation 5 | 4:15 p.m. | 5:00 p.m. |
| Day 2 | Time |
| | | |
| Opening Circle | 8:15 a.m. | 8:25 a.m. |
| Conversation 6 | 8:30 a.m. | 9:20 a.m. |
| Conversation 7 | 9:25 a.m. | 10:15 a.m. |
| Conversation 8 | 10:20 a.m. | 11:10 a.m. |
| Closing circle | 11:15 a.m. | 12:30 p.m. |
Lunch Because I see the first 12 hours as only one process, the idea is to
balance the time for divergence and convergence. The reason why I include a
closing circle before the lunch of the first day is because my bet is to close
the grief work at that time, in order to develop the creative work during the
afternoon and the next morning. That's why I open the afternoon with an opening
circle followed by agenda and marketplace, and I do not close the day with a
closing circle in order to have time for one conversation before the end of the
day. The reason why the opening circle of the second day is very short is
because it is only for the news and the welcome. Best Regards, Agustin
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