Thumbtabs issue

[Radha Padmanabhan]

Hi Helping Hands,
   
  Ok. now I have to ask.
   
  I have a huge FM7.0 (Windows XP) manual with 5 guides. Every guide has 
Thumtabs for each chapter out of which only one guide's thumbtabs are working 
properly. I have tried  to figure out the mess, for so long. After a long long 
search I could unfold the treasure-secret of markers Header/Footer $1 and 
Header/Footer $2. Ok.
   
  Now the problem is this. Each thumbtab is an image of a globe in which appear 
the chapter number. The marker contains only the chapter number but I am not at 
all able to figure out how the globe is moving up and down as the chapter 
number progresses.
   
  Some points that I could figure out:
* Each chapter start has $header_footer1 set to the chapter no. (hard coded)
* the thumbtab image in the master pages remain in the same position for every 
chapter
(Still the tabs move when seen in body pages )
* the thumbtab image also holds a place (text frame?) for Runnung H/F4.
   
  Do I have to provide any more details?
  Please help.
   
   
  Thanks
Radha

   
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ANN: Digital book delivery survey/Scriptorium Press

[Sarah O'Keefe]

Hi framers,

We are considering making our technical writing and FrameMaker books
available via secured PDF.

Would you take a moment to fill out a brief survey about this? It should
take less than five minutes, and you will be entered into our drawing
for copies of Publishing Fundamentals: FrameMaker 7 and Technical
Writing 101.

The level of interest shown by survey participants will help us decide
whether to offer digital versions of our books. We're not asking for any
commitments at this point.



Thank you.

Sarah O'Keefe

-- 
###
Sarah O'Keefe   okeefe at scriptorium.com
Scriptorium Publishing Services, Inc.   http://www.scriptorium.com
Blog: http://www.scriptorium.com/palimpsest/

Re: Formatting rules in EDDs

[Lynne A. Price]

At 08:27 AM 6/21/2007, Adam Schweitzer wrote:

...We use a tag called "emphasis" to indicate when text should be bold,
italicized, superscript, etc. and another called "change" to indicate
when text has changed since the last release of the manual.  In the EDD,
text formatting rules apply a character format to these elements.

All works well, except when there is an "emphasis" element within a
"change" element.  In this case, it seems as if the two formatting rules
conflict, and we lose the emphasis formatting.

We were able to get around this in the past by simply re-applying the
tag (ie. highlight the emphasis or change, select the same from the
element catalog and choose "change"), which would apply the proper
formatting.  This is no longer possible, as we're now using conditional
text, and each time we change what is shown in the document, the
formatting reverts, and we again lose the emphasis formatting.


Adam,
  How are the two character formats defined? If they both set explicit 
values only for the relevant properties and specify "as is" for the 
remaining properties, then, yes, any text that is within both emphasis and 
change elements should have the amalgamation of properties of both 
character formats. For example, if change turns on change bars and sets all 
other properties to "as is", and emphasis turns on bold and sets all other 
properties to "as is", the contents of a change element within an emphasis 
element, and of an emphasis element within a change element should be bold 
with a change bar. Of course, only a single character tag can apply, and it 
is the tag of the innermost element that will be applied.
  Having said that, I just created a quick test file to confirm the claims 
I just made. I found no problems with the change element within the 
emphasis element. When I created an emphasis element within a change 
element, however, I seem to have encountered a bug. The format is initially 
correct. When I insert more content preceding the outer element, the 
formatting stays correct until the outer element wraps onto the next line. 
At this point, the emphasized phrase loses its boldness. This is not a 
display issue, because Ctrl-L does not restore the formatting. However, 
reformatting the entire document (by importing element definitions from the 
current file, checking the box to remove formatting overrides) does make 
the element bold again. So does reformatting the element or any of its 
ancestors by changing the element or ancestor to itself, i.e., changing the 
emphasis element to emphasis, the change element to change, or the 
containing paragraph to paragraph. (For readers who think this approach is 
not intuitive, it parallels restoring a paragraph format that may have been 
overridden by applying the paragraph format from the paragraph catalog.)


--Lynne

Lynne A. Price
Text Structure Consulting, Inc.
Specializing in structured FrameMaker consulting, application development, 
and training

[EMAIL PROTECTED]http://www.txstruct.com
voice/fax: (510) 583-1505  cell phone: (510) 421-2284 



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Formatting rules in EDDs

[Lynne A. Price]

At 08:27 AM 6/21/2007, Adam Schweitzer wrote:
>...We use a tag called "emphasis" to indicate when text should be bold,
>italicized, superscript, etc. and another called "change" to indicate
>when text has changed since the last release of the manual.  In the EDD,
>text formatting rules apply a character format to these elements.
>
>All works well, except when there is an "emphasis" element within a
>"change" element.  In this case, it seems as if the two formatting rules
>conflict, and we lose the emphasis formatting.
>
>We were able to get around this in the past by simply re-applying the
>tag (ie. highlight the emphasis or change, select the same from the
>element catalog and choose "change"), which would apply the proper
>formatting.  This is no longer possible, as we're now using conditional
>text, and each time we change what is shown in the document, the
>formatting reverts, and we again lose the emphasis formatting.

Adam,
   How are the two character formats defined? If they both set explicit 
values only for the relevant properties and specify "as is" for the 
remaining properties, then, yes, any text that is within both emphasis and 
change elements should have the amalgamation of properties of both 
character formats. For example, if change turns on change bars and sets all 
other properties to "as is", and emphasis turns on bold and sets all other 
properties to "as is", the contents of a change element within an emphasis 
element, and of an emphasis element within a change element should be bold 
with a change bar. Of course, only a single character tag can apply, and it 
is the tag of the innermost element that will be applied.
   Having said that, I just created a quick test file to confirm the claims 
I just made. I found no problems with the change element within the 
emphasis element. When I created an emphasis element within a change 
element, however, I seem to have encountered a bug. The format is initially 
correct. When I insert more content preceding the outer element, the 
formatting stays correct until the outer element wraps onto the next line. 
At this point, the emphasized phrase loses its boldness. This is not a 
display issue, because Ctrl-L does not restore the formatting. However, 
reformatting the entire document (by importing element definitions from the 
current file, checking the box to remove formatting overrides) does make 
the element bold again. So does reformatting the element or any of its 
ancestors by changing the element or ancestor to itself, i.e., changing the 
emphasis element to emphasis, the change element to change, or the 
containing paragraph to paragraph. (For readers who think this approach is 
not intuitive, it parallels restoring a paragraph format that may have been 
overridden by applying the paragraph format from the paragraph catalog.)

 --Lynne

Lynne A. Price
Text Structure Consulting, Inc.
Specializing in structured FrameMaker consulting, application development, 
and training
lprice at txstruct.comhttp://www.txstruct.com
voice/fax: (510) 583-1505  cell phone: (510) 421-2284 

ANN: Digital book delivery survey/Scriptorium Press

[Sarah O'Keefe]

Hi framers,

We are considering making our technical writing and FrameMaker books
available via secured PDF.

Would you take a moment to fill out a brief survey about this? It should
take less than five minutes, and you will be entered into our drawing
for copies of Publishing Fundamentals: FrameMaker 7 and Technical
Writing 101.

The level of interest shown by survey participants will help us decide
whether to offer digital versions of our books. We're not asking for any
commitments at this point.



Thank you.

Sarah O'Keefe

-- 
###
Sarah O'Keefe   [EMAIL PROTECTED]
Scriptorium Publishing Services, Inc.   http://www.scriptorium.com
Blog: http://www.scriptorium.com/palimpsest/
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Help cross-referencing two autonumbered series

[James Dyson]

Thank you. That did the trick. My brain was starting to hurt. 

-Original Message-
From: Ridder, Fred [mailto:fred.rid...@intel.com] 
Sent: Monday, June 25, 2007 3:52 PM
To: James Dyson; framers at lists.frameusers.com
Subject: RE: Help cross-referencing two autonumbered series

According to the FrameMaker documentation, there is a building block for
cross-references that is of the form <$paranum[paratag]>, which is
specifically designed for this kind of situation. This building block
will pick up the numbering of the last preceding paragraph that is
tagged with the "paratag" tag. If you add this building block to your
x-ref format (substituting the actual tag name of your parent step, of
course) you should be home free.

My opinions only; I don't speak for Intel.
Fred Ridder (fred dot ridder at intel dot com) Intel Parsippany, NJ



-Original Message-
From: framers-bounces+fred.ridder=intel@lists.frameusers.com
[mailto:framers-bounces+fred.ridder=intel.com at lists.frameusers.com] On
Behalf Of James Dyson
Sent: Monday, June 25, 2007 3:02 PM
To: framers at lists.frameusers.com
Subject: Help cross-referencing two autonumbered series

Hello all,

Does anyone know how (or if) you can make a cross-reference when two or
more autonumbered series are used?

For example: I want the cross reference to read: 
see Step2c on page 9
I had been using see Step c on page 9 (for example this is formatted:
Step <$paranumonly>\ on page <$pagenum>) or Step 2 on page 9, but I need
to consolidate in one cross reference. Can anyone help? I am using the
following autonumbering formats in my paragraph designer. 

You'll see I use two different letters for the two different numbered
series.
For the parent (Step2 in this case)
D:Step 

For the child (c. in this case)
T:.\t

Thanks,
James

The information contained in this electronic mail transmission is
intended by KVH Industries for the use of the named individual or entity
to which it is directed and may contain information that is confidential
or privileged.  If you have received this electronic mail transmission
in error, please delete it from your system without copying or
forwarding it, and notify the sender of the error by reply email so that
the sender's address records can be corrected.
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Help cross-referencing two autonumbered series

[Ridder, Fred]

According to the FrameMaker documentation, there is a building
block for cross-references that is of the form <$paranum[paratag]>,
which is specifically designed for this kind of situation. This building
block will pick up the numbering of the last preceding paragraph 
that is tagged with the "paratag" tag. If you add this building block
to your x-ref format (substituting the actual tag name of your parent 
step, of course) you should be home free.

My opinions only; I don't speak for Intel.
Fred Ridder (fred dot ridder at intel dot com)
Intel
Parsippany, NJ



-Original Message-
From: framers-bounces+fred.ridder=intel@lists.frameusers.com
[mailto:framers-bounces+fred.ridder=intel.com at lists.frameusers.com] On
Behalf Of James Dyson
Sent: Monday, June 25, 2007 3:02 PM
To: framers at lists.frameusers.com
Subject: Help cross-referencing two autonumbered series

Hello all,

Does anyone know how (or if) you can make a cross-reference when two or
more autonumbered series are used?

For example: I want the cross reference to read: 
see Step2c on page 9
I had been using see Step c on page 9 (for example this is formatted:
Step <$paranumonly>\ on page <$pagenum>) or Step 2 on page 9, but I need
to consolidate in one cross reference. Can anyone help? I am using the
following autonumbering formats in my paragraph designer. 

You'll see I use two different letters for the two different numbered
series.
For the parent (Step2 in this case)
D:Step 

For the child (c. in this case)
T:.\t

Thanks,
James

The information contained in this electronic mail transmission is
intended by KVH Industries for the use of the named individual or entity
to which it is directed and may contain information that is confidential
or privileged.  If you have received this electronic mail transmission
in error, please delete it from your system without copying or
forwarding it, and notify the sender of the error by reply email so that
the sender's address records can be corrected.
___


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Help cross-referencing two autonumbered series

[James Dyson]

Hello all,

Does anyone know how (or if) you can make a cross-reference when two or
more autonumbered series are used?

For example: I want the cross reference to read: 
see Step2c on page 9
I had been using see Step c on page 9 (for example this is formatted:
Step <$paranumonly>\ on page <$pagenum>) or Step 2 on page 9, but I need
to consolidate in one cross reference. Can anyone help? I am using the
following autonumbering formats in my paragraph designer. 

You'll see I use two different letters for the two different numbered
series.
For the parent (Step2 in this case)
D:Step 

For the child (c. in this case)
T:.\t

Thanks,
James

The information contained in this electronic mail transmission is intended by 
KVH Industries for the use of the named individual or entity to which it is 
directed and may contain information that is confidential or privileged.  If 
you have received this electronic mail transmission in error, please delete it 
from your system without copying or forwarding it, and notify the sender of the 
error by reply email so that the sender's address records can be corrected.

RE: Help cross-referencing two autonumbered series

[James Dyson]

Thank you. That did the trick. My brain was starting to hurt. 

-Original Message-
From: Ridder, Fred [mailto:[EMAIL PROTECTED] 
Sent: Monday, June 25, 2007 3:52 PM
To: James Dyson; framers@lists.frameusers.com
Subject: RE: Help cross-referencing two autonumbered series

According to the FrameMaker documentation, there is a building block for
cross-references that is of the form <$paranum[paratag]>, which is
specifically designed for this kind of situation. This building block
will pick up the numbering of the last preceding paragraph that is
tagged with the "paratag" tag. If you add this building block to your
x-ref format (substituting the actual tag name of your parent step, of
course) you should be home free.

My opinions only; I don't speak for Intel.
Fred Ridder (fred dot ridder at intel dot com) Intel Parsippany, NJ

 

-Original Message-
From: [EMAIL PROTECTED]
[mailto:[EMAIL PROTECTED] On
Behalf Of James Dyson
Sent: Monday, June 25, 2007 3:02 PM
To: framers@lists.frameusers.com
Subject: Help cross-referencing two autonumbered series

Hello all,

Does anyone know how (or if) you can make a cross-reference when two or
more autonumbered series are used?

For example: I want the cross reference to read: 
see Step2c on page 9
I had been using see Step c on page 9 (for example this is formatted:
Step <$paranumonly>\ on page <$pagenum>) or Step 2 on page 9, but I need
to consolidate in one cross reference. Can anyone help? I am using the
following autonumbering formats in my paragraph designer. 

You'll see I use two different letters for the two different numbered
series.
For the parent (Step2 in this case)
D:Step 

For the child (c. in this case)
T:.\t

Thanks,
James
 
The information contained in this electronic mail transmission is
intended by KVH Industries for the use of the named individual or entity
to which it is directed and may contain information that is confidential
or privileged.  If you have received this electronic mail transmission
in error, please delete it from your system without copying or
forwarding it, and notify the sender of the error by reply email so that
the sender's address records can be corrected.
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directed and may contain information that is confidential or privileged.  If 
you have received this electronic mail transmission in error, please delete it 
from your system without copying or forwarding it, and notify the sender of the 
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RE: Help cross-referencing two autonumbered series

[Ridder, Fred]

According to the FrameMaker documentation, there is a building
block for cross-references that is of the form <$paranum[paratag]>,
which is specifically designed for this kind of situation. This building
block will pick up the numbering of the last preceding paragraph 
that is tagged with the "paratag" tag. If you add this building block
to your x-ref format (substituting the actual tag name of your parent 
step, of course) you should be home free.

My opinions only; I don't speak for Intel.
Fred Ridder (fred dot ridder at intel dot com)
Intel
Parsippany, NJ

 

-Original Message-
From: [EMAIL PROTECTED]
[mailto:[EMAIL PROTECTED] On
Behalf Of James Dyson
Sent: Monday, June 25, 2007 3:02 PM
To: framers@lists.frameusers.com
Subject: Help cross-referencing two autonumbered series

Hello all,

Does anyone know how (or if) you can make a cross-reference when two or
more autonumbered series are used?

For example: I want the cross reference to read: 
see Step2c on page 9
I had been using see Step c on page 9 (for example this is formatted:
Step <$paranumonly>\ on page <$pagenum>) or Step 2 on page 9, but I need
to consolidate in one cross reference. Can anyone help? I am using the
following autonumbering formats in my paragraph designer. 

You'll see I use two different letters for the two different numbered
series.
For the parent (Step2 in this case)
D:Step 

For the child (c. in this case)
T:.\t

Thanks,
James
 
The information contained in this electronic mail transmission is
intended by KVH Industries for the use of the named individual or entity
to which it is directed and may contain information that is confidential
or privileged.  If you have received this electronic mail transmission
in error, please delete it from your system without copying or
forwarding it, and notify the sender of the error by reply email so that
the sender's address records can be corrected.
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Help cross-referencing two autonumbered series

[James Dyson]

Hello all,

Does anyone know how (or if) you can make a cross-reference when two or
more autonumbered series are used?

For example: I want the cross reference to read: 
see Step2c on page 9
I had been using see Step c on page 9 (for example this is formatted:
Step <$paranumonly>\ on page <$pagenum>) or Step 2 on page 9, but I need
to consolidate in one cross reference. Can anyone help? I am using the
following autonumbering formats in my paragraph designer. 

You'll see I use two different letters for the two different numbered
series.
For the parent (Step2 in this case)
D:Step 

For the child (c. in this case)
T:.\t

Thanks,
James
 
The information contained in this electronic mail transmission is intended by 
KVH Industries for the use of the named individual or entity to which it is 
directed and may contain information that is confidential or privileged.  If 
you have received this electronic mail transmission in error, please delete it 
from your system without copying or forwarding it, and notify the sender of the 
error by reply email so that the sender's address records can be corrected.
___


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deleting color definitions

[Jon Harvey]

BINGO! These are exactly the definitions I'm trying to delete. And yes,
they are named "RGB xxx,yyy,zzz" and we have a lot of 256-color PNG
files in the docs so that they can have transparency applied to them.

-Original Message-
From: Combs, Richard [mailto:richard.co...@polycom.com] 
Sent: Monday, June 25, 2007 11:18 AM
To: Jon Harvey; Framers at lists.frameusers.com
Subject: RE: deleting color definitions

Jon Harvey wrote:

> I have a few dozen FM documents that each have at least 100 
> color definitions that I would love to delete. Is there a way 
> to delete them all at once for a given document? Better yet, 
> delete them at the book level? I've tried saving the doc as a 
> MIF file and opening it in notepad but only the default color 
> definitions appear. Strange but true.

Carla suggested a tool that may solve your problem. But I'm wondering
about your not finding these colors in the MIF. Do they by any chance
have names like "RGB 080,067,143"? If so, the source is probably
imported PNG graphics that use indexed color. Each such graphic contains
a palette of 256 colors, defined by their RGB values, as in the name
example. For some reason, FM adds all these palette colors to its color
definitions list. 

As long as you have 256-color PNGs in your docs, you won't be able to
get rid of these color definitions -- you can delete them, but they'll
keep coming back. The solution is to open the PNGs in a graphics program
and save them as 24-bit (16 million colors) PNGs. Surprisingly, you'll
find that the file sizes increase relatively little. 

HTH!
Richard


--
Richard G. Combs
Senior Technical Writer
Polycom, Inc.
richardDOTcombs AT polycomDOTcom
303-223-5111
--
rgcombs AT gmailDOTcom
303-777-0436
--

Frame on Open Solaris, anyone?

[Bodvar Bjorgvinsson]

Hi all FMs on Solaris etc.,

I got the news that Solaris has an open source kernel
(http://www.opensolaris.org/os/) upon which the Nexenta Operating
System is built (http://www.gnusolaris.org/gswiki).

Has anyone on the list tried it out with FrameMaker?

Bodvar

deleting color definitions

[Jon Harvey]

Hi All,



I have a few dozen FM documents that each have at least 100 color
definitions that I would love to delete. Is there a way to delete them
all at once for a given document? Better yet, delete them at the book
level? I've tried saving the doc as a MIF file and opening it in notepad
but only the default color definitions appear. Strange but true.



Anyone have any ideas?





Jon Harvey

Manager, Desktop Documentation

CambridgeSoft Corporation

100 CambridgePark Drive

Cambridge, MA 02140

(617) 588-9354

deleting color definitions

[Martinek, Carla]

The free version of Toolbox has an option to either Delete All or Delete
Unused colors from either a file or book.

You can also do the same with paragraph & character formats,
user-defined variables, x-ref formats, and table formats.

http://www.systec-gmbh.com/en/sites/toolbox.php

The paid version includes many, many more useful features, and either
version is highly recommended.

-Carla

- CONFIDENTIAL-
This email and any files transmitted with it are confidential, and may also be 
legally privileged.  If you are not the intended recipient, you may not review, 
use, copy, or distribute this message. If you receive this email in error, 
please notify the sender immediately by reply email and then delete this email.

deleting color definitions

[Combs, Richard]

Jon Harvey wrote:

> I have a few dozen FM documents that each have at least 100 
> color definitions that I would love to delete. Is there a way 
> to delete them all at once for a given document? Better yet, 
> delete them at the book level? I've tried saving the doc as a 
> MIF file and opening it in notepad but only the default color 
> definitions appear. Strange but true.

Carla suggested a tool that may solve your problem. But I'm wondering
about your not finding these colors in the MIF. Do they by any chance
have names like "RGB 080,067,143"? If so, the source is probably
imported PNG graphics that use indexed color. Each such graphic contains
a palette of 256 colors, defined by their RGB values, as in the name
example. For some reason, FM adds all these palette colors to its color
definitions list. 

As long as you have 256-color PNGs in your docs, you won't be able to
get rid of these color definitions -- you can delete them, but they'll
keep coming back. The solution is to open the PNGs in a graphics program
and save them as 24-bit (16 million colors) PNGs. Surprisingly, you'll
find that the file sizes increase relatively little. 

HTH!
Richard


--
Richard G. Combs
Senior Technical Writer
Polycom, Inc.
richardDOTcombs AT polycomDOTcom
303-223-5111
--
rgcombs AT gmailDOTcom
303-777-0436
--

Search and replace content of a variable

[Bodvar Bjorgvinsson]

Although it is good practice to use variables for this, from what you
say, I would think that you would only need to open one of the files
of the book and do the change in there. Then just highlight the rest
of the files in the book file and do File > Import > Formats and just
choose what you need from there, in this case only the Page Layout,
that is, if what you have explained is all the changes needed.

HTH,

Bodvar

On 6/22/07, mathieu jacquet  wrote:
> Hi all,
>
> each time I use an existing book for a new product, I have to :
> . open each file in the book,
> . display the master pages,
> . double click my right master page document title variable,
> . change its definition ("NewProduct Integration Guide"),
> . double click my left master page document title variable,
> . change its definition,
> . save.
>
> Is there any way to do that faster using the Change and Replace function?
>
> Any help appreciated,
>
> Mathieu.
>
> _
> D?couvrez le Blog heroic Fantaisy d'Eragon!
> http://eragon-heroic-fantasy.spaces.live.com/

visio fonts don't show in FM

[Combs, Richard]

Orly Zimmerman wrote:

> Yes, they are imported as OLE objects. 
> The import as PNG, or EPS is not relevant, I need to search the words.
> The import as PDF is cumbersome, meaning I have to redo each 
> instance of embedded fig, and there are a lot of them. 
> 
> For those who suggested a PDF fix, please note this problem 
> is way before the PDF generation. The fonts do not show in 
> FM, while they are fine in Visio. 
> 
> There must be some general fix.

Import by reference as PDF _is_ the general fix. :-)

It's not at all cumbersome if you set up your workflow properly. You
need to import the PDFs by reference. You can save a few mouse clicks if
you group related Visio drawings together in a single multi-page file.
When you import from a multi-page PDF, the dialog prompts you to select
a page. On the next import command (Esc f i f), FM defaults to the same
file, so you just press Page Down to go to the next PDF page and Enter
to import it.

You can replace 20 existing embedded graphics with 20 pages imported by
reference from a single PDF in well under 5 minutes

Assuming you have a recent full version of Acrobat, you should have the
PDFMaker toolbar in Visio. Once your conversion settings are set up, you
just click the Convert to PDF button to create a new PDF. Confirm
overwriting the existing PDF of the same name, if necessary, and you're
done. The next time you open the FM doc, it will see that the PDF
time/date stamp has changed and will update the imported figures
automatically. 

Couldn't be easier. 

HTH!
Richard


--
Richard G. Combs
Senior Technical Writer
Polycom, Inc.
richardDOTcombs AT polycomDOTcom
303-223-5111
--
rgcombs AT gmailDOTcom
303-777-0436
--

RE: deleting color definitions

[Jon Harvey]

BINGO! These are exactly the definitions I'm trying to delete. And yes,
they are named "RGB xxx,yyy,zzz" and we have a lot of 256-color PNG
files in the docs so that they can have transparency applied to them.

-Original Message-
From: Combs, Richard [mailto:[EMAIL PROTECTED] 
Sent: Monday, June 25, 2007 11:18 AM
To: Jon Harvey; Framers@lists.frameusers.com
Subject: RE: deleting color definitions

Jon Harvey wrote:
 
> I have a few dozen FM documents that each have at least 100 
> color definitions that I would love to delete. Is there a way 
> to delete them all at once for a given document? Better yet, 
> delete them at the book level? I've tried saving the doc as a 
> MIF file and opening it in notepad but only the default color 
> definitions appear. Strange but true.

Carla suggested a tool that may solve your problem. But I'm wondering
about your not finding these colors in the MIF. Do they by any chance
have names like "RGB 080,067,143"? If so, the source is probably
imported PNG graphics that use indexed color. Each such graphic contains
a palette of 256 colors, defined by their RGB values, as in the name
example. For some reason, FM adds all these palette colors to its color
definitions list. 

As long as you have 256-color PNGs in your docs, you won't be able to
get rid of these color definitions -- you can delete them, but they'll
keep coming back. The solution is to open the PNGs in a graphics program
and save them as 24-bit (16 million colors) PNGs. Surprisingly, you'll
find that the file sizes increase relatively little. 

HTH!
Richard


--
Richard G. Combs
Senior Technical Writer
Polycom, Inc.
richardDOTcombs AT polycomDOTcom
303-223-5111
--
rgcombs AT gmailDOTcom
303-777-0436
--



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RE: deleting color definitions

[Combs, Richard]

Jon Harvey wrote:
 
> I have a few dozen FM documents that each have at least 100 
> color definitions that I would love to delete. Is there a way 
> to delete them all at once for a given document? Better yet, 
> delete them at the book level? I've tried saving the doc as a 
> MIF file and opening it in notepad but only the default color 
> definitions appear. Strange but true.

Carla suggested a tool that may solve your problem. But I'm wondering
about your not finding these colors in the MIF. Do they by any chance
have names like "RGB 080,067,143"? If so, the source is probably
imported PNG graphics that use indexed color. Each such graphic contains
a palette of 256 colors, defined by their RGB values, as in the name
example. For some reason, FM adds all these palette colors to its color
definitions list. 

As long as you have 256-color PNGs in your docs, you won't be able to
get rid of these color definitions -- you can delete them, but they'll
keep coming back. The solution is to open the PNGs in a graphics program
and save them as 24-bit (16 million colors) PNGs. Surprisingly, you'll
find that the file sizes increase relatively little. 

HTH!
Richard


--
Richard G. Combs
Senior Technical Writer
Polycom, Inc.
richardDOTcombs AT polycomDOTcom
303-223-5111
--
rgcombs AT gmailDOTcom
303-777-0436
--




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RE: deleting color definitions

[Martinek, Carla]

The free version of Toolbox has an option to either Delete All or Delete
Unused colors from either a file or book.

You can also do the same with paragraph & character formats,
user-defined variables, x-ref formats, and table formats.

http://www.systec-gmbh.com/en/sites/toolbox.php

The paid version includes many, many more useful features, and either
version is highly recommended.

-Carla
 
- CONFIDENTIAL-
This email and any files transmitted with it are confidential, and may also be 
legally privileged.  If you are not the intended recipient, you may not review, 
use, copy, or distribute this message. If you receive this email in error, 
please notify the sender immediately by reply email and then delete this email.
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RE: visio fonts don't show in FM

[Combs, Richard]

Orly Zimmerman wrote:

> Yes, they are imported as OLE objects. 
> The import as PNG, or EPS is not relevant, I need to search the words.
> The import as PDF is cumbersome, meaning I have to redo each 
> instance of embedded fig, and there are a lot of them. 
> 
> For those who suggested a PDF fix, please note this problem 
> is way before the PDF generation. The fonts do not show in 
> FM, while they are fine in Visio. 
> 
> There must be some general fix.

Import by reference as PDF _is_ the general fix. :-)

It's not at all cumbersome if you set up your workflow properly. You
need to import the PDFs by reference. You can save a few mouse clicks if
you group related Visio drawings together in a single multi-page file.
When you import from a multi-page PDF, the dialog prompts you to select
a page. On the next import command (Esc f i f), FM defaults to the same
file, so you just press Page Down to go to the next PDF page and Enter
to import it.

You can replace 20 existing embedded graphics with 20 pages imported by
reference from a single PDF in well under 5 minutes

Assuming you have a recent full version of Acrobat, you should have the
PDFMaker toolbar in Visio. Once your conversion settings are set up, you
just click the Convert to PDF button to create a new PDF. Confirm
overwriting the existing PDF of the same name, if necessary, and you're
done. The next time you open the FM doc, it will see that the PDF
time/date stamp has changed and will update the imported figures
automatically. 

Couldn't be easier. 

HTH!
Richard


--
Richard G. Combs
Senior Technical Writer
Polycom, Inc.
richardDOTcombs AT polycomDOTcom
303-223-5111
--
rgcombs AT gmailDOTcom
303-777-0436
--






 
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Re: Slightly OT: Style checker?

[Courtney Collins]

I received an email about this tool. I haven't used it, but it may be worth 
looking into...
   
  HyperSTE – Checker software for quality assurance
   
  http://www.simplifiedenglish.net/en/hyperste/

[EMAIL PROTECTED] wrote:
  Hi,

I have used John Smart's MaxIt. The company works with your organization to 
build your dictionaries. You then can add to those dictionaries.

It took a little getting use to, but I thought it was a very useful tool. I'm 
not sure about checking for a specific style guides. MaxIt has it's own set of 
rules and I don't remember if that was one of the options for editing how the 
software worked.

I know that they now have a version that is MaxIt "light". Less money and not 
all that much hand holding. With the whole package they come in an train the 
users on the product and work with you to develop your terminology.

John is a transplanted Aussie with a great sense of humor. His product was 
developed out of the aerospace business. Even though I don't have MaxIt at my 
current job, I still use the skills developed with MaxIt.

HTH
Beth Tripp

Has anyone used MAXit?

Rene Stephenson

"Combs, Richard" wrote: Yves Barbion wrote:

> I'm looking for a style checker tool that dynamically checks
> whether DITA-structured text complies with terminology
> databases and style guides. Something that does the following:

You need to look into Controlled English. I doubt you'll get your entire
wish list (without spending a fortune on customization and consulting),
but you can get 90% of what you need. Check out Smart Communications
(http://www.smartny.com/) -- they seem to be the leader in the field. I
can't directly vouch for them, or anyone else -- we've only done some
preliminary investigation.

HTH!
Richard>
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Slightly OT: Style checker?

[Courtney Collins]

I received an email about this tool. I haven't used it, but it may be worth 
looking into...

  HyperSTE ? Checker software for quality assurance

  http://www.simplifiedenglish.net/en/hyperste/

beth.tripp at verizon.net wrote:
  Hi,

I have used John Smart's MaxIt. The company works with your organization to 
build your dictionaries. You then can add to those dictionaries.

It took a little getting use to, but I thought it was a very useful tool. I'm 
not sure about checking for a specific style guides. MaxIt has it's own set of 
rules and I don't remember if that was one of the options for editing how the 
software worked.

I know that they now have a version that is MaxIt "light". Less money and not 
all that much hand holding. With the whole package they come in an train the 
users on the product and work with you to develop your terminology.

John is a transplanted Aussie with a great sense of humor. His product was 
developed out of the aerospace business. Even though I don't have MaxIt at my 
current job, I still use the skills developed with MaxIt.

HTH
Beth Tripp

Has anyone used MAXit?

Rene Stephenson

"Combs, Richard" wrote: Yves Barbion wrote:

> I'm looking for a style checker tool that dynamically checks
> whether DITA-structured text complies with terminology
> databases and style guides. Something that does the following:

You need to look into Controlled English. I doubt you'll get your entire
wish list (without spending a fortune on customization and consulting),
but you can get 90% of what you need. Check out Smart Communications
(http://www.smartny.com/) -- they seem to be the leader in the field. I
can't directly vouch for them, or anyone else -- we've only done some
preliminary investigation.

HTH!
Richard>
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-
Be a better Heartthrob. Get better relationship answers from someone who knows.
Yahoo! Answers - Check it out. 

deleting color definitions

[Jon Harvey]

Hi All,

 

I have a few dozen FM documents that each have at least 100 color
definitions that I would love to delete. Is there a way to delete them
all at once for a given document? Better yet, delete them at the book
level? I've tried saving the doc as a MIF file and opening it in notepad
but only the default color definitions appear. Strange but true.

 

Anyone have any ideas?

 

 

Jon Harvey

Manager, Desktop Documentation

CambridgeSoft Corporation

100 CambridgePark Drive

Cambridge, MA 02140

(617) 588-9354

 

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Re: Search and replace content of a variable

[Rene Stephenson]

It's not always feasible to import page layouts from one book across all the 
files in a book, but it's pretty straight-forward to just deal with the 
variables without impacting all the page layouts book-wide. How to do this 
depends on if it's a system variable or a user variable. If it's a system 
variable (e.g., Running H/F2, etc.) you do have to change the definition from 
the master page. If it's a user variable, as long as your cursor is in a text 
frame, you can Alt+S, V to get the variable window and change the definition 
from there. Then, save the doc and import variables from that doc to the other 
files in the book. As long as you're not using the same variable for different 
purposes—carefully verify that you don't have different definitions for some of 
the Running H/F variables in preface as opposed to chapter files, for 
instance—you should be fine. When you import the variables, it updates them 
wherever they're used: master pages, body text, you name it.
   
  There are a couple of handy little tools out there that can help make sure 
you only import what you want to import, since native FM seems to grab too 
large of chunks for some import functions in my experience.
   
  Rick Quatro (frameexpert.com) has a plugin available called 
FileImportSpecial. It allows you to import just the user variables and not the 
system variables, for instance, or just the page numbering but not the chapter 
numbering or PDF properties or all the other stuff that native FM lumps 
together for importing as Document Properties. It's reasonably priced and 
doesn't require FrameScript to run it. Using this plugin has saved my clients a 
lot of time and irritation.
   
  Additionally, if you do have FrameScript, Karsten Natebus has a 
SuperImportBundle script and a SuperVarBundle (http://framescript.natebus.de) 
either of which allows you to select the variable(s) you want to import to the 
targeted file(s).
   
  HTH
  Rene Stephenson

Bodvar Bjorgvinsson <[EMAIL PROTECTED]> wrote:
  Although it is good practice to use variables for this, from what you
say, I would think that you would only need to open one of the files
of the book and do the change in there. Then just highlight the rest
of the files in the book file and do File > Import > Formats and just
choose what you need from there, in this case only the Page Layout,
that is, if what you have explained is all the changes needed.

HTH,

Bodvar

On 6/22/07, mathieu jacquet wrote:
> Hi all,
>
> each time I use an existing book for a new product, I have to :
> . open each file in the book,
> . display the master pages,
> . double click my right master page document title variable,
> . change its definition ("NewProduct Integration Guide"),
> . double click my left master page document title variable,
> . change its definition,
> . save.
>
> Is there any way to do that faster using the Change and Replace function?
>
> Any help appreciated,
>
> Mathieu.
>
> _
> Découvrez le Blog heroic Fantaisy d'Eragon!
> http://eragon-heroic-fantasy.spaces.live.com/
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Search and replace content of a variable

[Rene Stephenson]

It's not always feasible to import page layouts from one book across all the 
files in a book, but it's pretty straight-forward to just deal with the 
variables without impacting all the page layouts book-wide. How to do this 
depends on if it's a system variable or a user variable. If it's a system 
variable (e.g., Running H/F2, etc.) you do have to change the definition from 
the master page. If it's a user variable, as long as your cursor is in a text 
frame, you can Alt+S, V to get the variable window and change the definition 
from there. Then, save the doc and import variables from that doc to the other 
files in the book. As long as you're not using the same variable for different 
purposes?carefully verify that you don't have different definitions for some of 
the Running H/F variables in preface as opposed to chapter files, for 
instance?you should be fine. When you import the variables, it updates them 
wherever they're used: master pages, body text, you name it.

  There are a couple of handy little tools out there that can help make sure 
you only import what you want to import, since native FM seems to grab too 
large of chunks for some import functions in my experience.

  Rick Quatro (frameexpert.com) has a plugin available called 
FileImportSpecial. It allows you to import just the user variables and not the 
system variables, for instance, or just the page numbering but not the chapter 
numbering or PDF properties or all the other stuff that native FM lumps 
together for importing as Document Properties. It's reasonably priced and 
doesn't require FrameScript to run it. Using this plugin has saved my clients a 
lot of time and irritation.

  Additionally, if you do have FrameScript, Karsten Natebus has a 
SuperImportBundle script and a SuperVarBundle (http://framescript.natebus.de) 
either of which allows you to select the variable(s) you want to import to the 
targeted file(s).

  HTH
  Rene Stephenson

Bodvar Bjorgvinsson  wrote:
  Although it is good practice to use variables for this, from what you
say, I would think that you would only need to open one of the files
of the book and do the change in there. Then just highlight the rest
of the files in the book file and do File > Import > Formats and just
choose what you need from there, in this case only the Page Layout,
that is, if what you have explained is all the changes needed.

HTH,

Bodvar

On 6/22/07, mathieu jacquet wrote:
> Hi all,
>
> each time I use an existing book for a new product, I have to :
> . open each file in the book,
> . display the master pages,
> . double click my right master page document title variable,
> . change its definition ("NewProduct Integration Guide"),
> . double click my left master page document title variable,
> . change its definition,
> . save.
>
> Is there any way to do that faster using the Change and Replace function?
>
> Any help appreciated,
>
> Mathieu.
>
> _
> D?couvrez le Blog heroic Fantaisy d'Eragon!
> http://eragon-heroic-fantasy.spaces.live.com/
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Frame on Open Solaris, anyone?

[Bodvar Bjorgvinsson]

Hi all FMs on Solaris etc.,

I got the news that Solaris has an open source kernel
(http://www.opensolaris.org/os/) upon which the Nexenta Operating
System is built (http://www.gnusolaris.org/gswiki).

Has anyone on the list tried it out with FrameMaker?

Bodvar
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Re: Search and replace content of a variable

[Bodvar Bjorgvinsson]

Although it is good practice to use variables for this, from what you
say, I would think that you would only need to open one of the files
of the book and do the change in there. Then just highlight the rest
of the files in the book file and do File > Import > Formats and just
choose what you need from there, in this case only the Page Layout,
that is, if what you have explained is all the changes needed.

HTH,

Bodvar

On 6/22/07, mathieu jacquet <[EMAIL PROTECTED]> wrote:

Hi all,

each time I use an existing book for a new product, I have to :
. open each file in the book,
. display the master pages,
. double click my right master page document title variable,
. change its definition ("NewProduct Integration Guide"),
. double click my left master page document title variable,
. change its definition,
. save.

Is there any way to do that faster using the Change and Replace function?

Any help appreciated,

Mathieu.

_
Découvrez le Blog heroic Fantaisy d'Eragon!
http://eragon-heroic-fantasy.spaces.live.com/

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Thumbtabs issue

[Radha Padmanabhan]

Hi Helping Hands,

  Ok. now I have to ask.

  I have a huge FM7.0 (Windows XP) manual with 5 guides. Every guide has 
Thumtabs for each chapter out of which only one guide's thumbtabs are working 
properly. I have tried  to figure out the mess, for so long. After a long long 
search I could unfold the treasure-secret of markers Header/Footer $1 and 
Header/Footer $2. Ok.

  Now the problem is this. Each thumbtab is an image of a globe in which appear 
the chapter number. The marker contains only the chapter number but I am not at 
all able to figure out how the globe is moving up and down as the chapter 
number progresses.

  Some points that I could figure out:
* Each chapter start has $header_footer1 set to the chapter no. (hard coded)
* the thumbtab image in the master pages remain in the same position for every 
chapter
(Still the tabs move when seen in body pages )
* the thumbtab image also holds a place (text frame?) for Runnung H/F4.

  Do I have to provide any more details?
  Please help.


  Thanks
Radha


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