Re: [MLO] Export Import Workspace Advanced Group and Sort?

[Trevor Peck]

Sorry, I just realized this is unclear - I meant that I copy my .mlo
data file (usually default.ml) to the other computer. I use multiple
computers, and I find I have to copy the data file every time I make a
change to views or workspaces, so maybe I should look into that export
thing you mention, but so far copying the file has worked ok. The sync
configuration is stored in the data file, so it syncs up fine. I have
found when restoring a backup that I have to disconnect the Internet
connection before I open it or it syncs and I get the problems back.
There are probably much better ways to do this.

 - Trevor.

On Thu, Nov 30, 2023 at 1:33 PM Trevor Peck  wrote:
>
> I move my file from one computer to another, and when I open it all
> the stuff is there.
>
> Hope that helps,
>  - Trevor.
>
> On Thu, Nov 30, 2023 at 8:08 AM Grant  wrote:
> >
> > I am moving to another PC, and use Cloud Sync.  I exported, form my other 
> > PC, everything not related to tasks (workspaces, Views, etc) and imported 
> > them.
> > I get my workspace tabs just fine, but all the Advanced Filters I use, and 
> > the Group & Sort where not included.
> >
> > I am doing this wrong, and if not, is there another way to copy these from 
> > one workspace to another?  It will be a real pain to have to manually 
> > recreate all that work!
> >
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Re: [MLO] Export Import Workspace Advanced Group and Sort?

[Trevor Peck]

I move my file from one computer to another, and when I open it all
the stuff is there.

Hope that helps,
 - Trevor.

On Thu, Nov 30, 2023 at 8:08 AM Grant  wrote:
>
> I am moving to another PC, and use Cloud Sync.  I exported, form my other PC, 
> everything not related to tasks (workspaces, Views, etc) and imported them.
> I get my workspace tabs just fine, but all the Advanced Filters I use, and 
> the Group & Sort where not included.
>
> I am doing this wrong, and if not, is there another way to copy these from 
> one workspace to another?  It will be a real pain to have to manually 
> recreate all that work!
>
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Re: [MLO] Using MLO as a logbook

[Trevor Peck]

Brilliant! Thank you!


On Wed, Mar 4, 2020 at 9:40 AM John Hughes  wrote:

> To illustrate this idea, create a view that includes all of your tasks.
> Group by Created Date, Descending. Sort by Created Date, descending. You
> can see what you did on each day.
>
> Whenever a MLO task is created, it automatically gets a created date,
> which also includes the exact time.
>
> A typical logbook entry might be “I am at Starbucks”. That may be all that
> is entered on that item. Other dates such as due date can be added, also
> context and flags/tags can be assigned.
>
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Re: [MLO] help using this to organize my family

[Trevor Peck]

Thank you for this suggestion!

 I knew about this functionality but hadn't considered it for this use
case, even though I've been trying to find a decent solution for it myself.

On Thu, Jan 30, 2020 at 11:33 AM Christoph Zwerschke  wrote:

> Am 30.01.2020 um 14:51 schrieb Christopher Engelsma:
>  > Also, the children each have a kindle, and MLO works beautifully on
>  > their kindles.  but againI want them to only see their tasks.
>  >
>  > Any ideas?
>
>
> You can create a folder for everyone in the family, and then you can
> restrict syncing to their individual folder (look for "branch sync" in
> the sync options).
>
> -- Christoph
>
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Re: [MLO] Re: Amazon Fire HD 8

[Trevor Peck]

Because of this thread I just did a search and got google Play working on
my son's Fire HD 8. I have not tried MLO, and probably won't, but in case
it matters to anyone, the instructions to get the Play Store working were
much clearer than I remembered when I attempted and failed a few years ago.
Here's the page I used:
https://www.laptopmag.com/articles/get-google-play-on-fire-tablet. Took
about 30-45 minutes, but I was doing other things during reboots and
downloads. YMMV.

 - Trevor.

On Thu, Nov 22, 2018 at 5:39 AM Laurence Glazier 
wrote:

> I got it working on a Fire 7. It is a little slow as I have a large MLO
> database. I am wondering if a Fire HD 10 would be fast enough.
>
> NB You may need to install some Google apps including Google Play,
> instructions are on the web. Not so easy...
>
> Laurence
>
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Re: [MLO] Re: Feature request

[Trevor Peck]

Thank you!


On Sat, Sep 29, 2018 at 7:13 AM Andrei Bacean 
wrote:

> Hi Trevor
> If you wish to see a collapsed hierarchy, just press F6.
> Br
> Andrew
>
> суббота, 29 сентября 2018 г., 8:47:22 UTC+3 пользователь Trevor Peck
> написал:
>>
>>  If this the right place for a feature request, I would love an option to
>> collapse the hierarchy in the dialog that comes up when moving a task. I
>> would actually prefer an option to set that as default, perhaps a checkbox
>> up top with the other checkboxes?
>>
>>  Else if, there is functionality for this already, let me know, please?
>>
>>  Else, where should I post a feature request?
>>
>>  Thanks,
>>  - Trevor.
>>
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Re: [MLO] Re: Recurring tasks with only start date

[Trevor Peck]

You're welcome. I hope I didn't just derail you from a system that works
for you! ;-)

 - Trevor.

On Thu, Sep 27, 2018 at 1:44 AM Huw Evans  wrote:

> Thanks for the detailed explanation Trevor, that's exactly what I was
> looking for.  Definitely not saying a feature shouldn't be included, I
> agree the flexibility of MLO is also what attracts me to it.  I wanted to
> understand your thinking because I'd never considered using start dates in
> this way.  I'm also trying to utilise GTD methodology, but had been using
> due dates as my reminder when a task was actually either due or I wanted to
> do.  I like your thinking and approach here, as a way of segregating and
> filtering.  I've been using the flags to attempt this, broadly setting a
> This Week or Next Week flag around tasks I expect to do, so I'm not
> overwhelmed by everything.  I set these in my weekly review, when most
> weeks I try to at least scan through most tasks.
>
> Going to take your idea and do some thinking.  Again, thanks for sharing.
>
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Re: [MLO] Re: Do not display checkbox in MLO for Windows

[Trevor Peck]

I think I've got this wrong - it looks like it does need to be a folder.
But you don't have to filter by that fact. Consider me confused.

 - Trevor.

On Wed, Sep 26, 2018 at 9:39 AM Trevor Peck  wrote:

> It doesn't have to be a folder. Any attribute will work, just set the
> filter to whatever you use to designate reference material.
>
>  For example,  I use flags for "status" and if a task has the status
> "Reminder" or "Reference", then my auto-formatting rules catch it and no
> check box appears.
>
>  Of course, I didn't think of this until this thread, so thank you very
> much to you and to Andrew for helping me with this. For me, it solved a
> problem bigger than visuals - many of my reminders are things I am trying
> to incorporate into my life. Inspirational quotes, things I want to
> remember about important persons, etc. These are for review only, so I mark
> them reviewed when I read them, and they reappear based on the review
> schedule - but I found that sometimes when I read them I would mark them
> complete. Thus they would disappear from my life completely. Luckily I
> noticed - but did I notice the first time I did it... or are some gone
> forever? I don't know. But after this thread I know I won't mark any
> (more?) reminders complete accidentally. My thanks!
>  - Trevor.
>
> On Wed, Sep 26, 2018 at 9:22 AM  wrote:
>
>> Thank you!
>> I really like that I can specify the exact conditions on when to display
>> no icon. However the fact that I need to mark the task as a folder is
>> slightly inconvenient.
>> I'll see if I can include this into my workflow.
>> Thanks!
>>
>> On Wednesday, September 26, 2018 at 10:34:40 AM UTC+3, Andrei Bacean
>> wrote:
>>>
>>> hi
>>> Only "folders" can have a blank (invisible) icon.
>>> So, if you wish to hide the checkmark, you have to convert the task to a
>>> folder, and then substitute the folder icon with a transparent icon.
>>>
>>> steps:
>>> first download the *blank-transparent icon 16x16.ico* file from the
>>> above message.
>>>
>>> then go to tools/options/automatic formatting
>>> add a rule to the top of the list
>>>
>>> condition: *HideInTodo* And *IsFolder*
>>>
>>> click icon button > manage icons > add >  choose the transparent icon
>>> from the harddrive. press ok to close the Manage Icons Library. Select the
>>> icon. press ok.
>>>
>>> Be sure to set the Icon Position to 0.
>>>
>>> press ok to close and save the rule which you created.
>>>
>>> That's it.
>>>
>>> Br
>>> Andrew
>>>
>>> понедельник, 24 сентября 2018 г., 12:23:36 UTC+3 пользователь
>>> domas.vo...@gmail.com написал:
>>>
>>>> Thanks!
>>>> Just could you detail the process a bit more?
>>>> How can I keep both Folders with their icons and other tasks without an
>>>> icon? How should I set up the Automatic formatting? (My current requirement
>>>> is that "Hide the branch in To-Do" tasks would have no icon.
>>>> Thank you!
>>>>
>>>> Regards,
>>>> Doams
>>>>
>>>> On Thursday, September 20, 2018 at 5:27:52 PM UTC+3, Andrei Bacean
>>>> wrote:
>>>>>
>>>>> hi
>>>>> you are right. you can transform the checkbox to a folder icon.
>>>>> then you can replace the folder icon with a blank icon using the
>>>>> Automatic Formating.
>>>>> see the attached image for example.
>>>>> *(also i've uploaded the blank 16x16 icon too).*
>>>>> Br
>>>>> Andrew
>>>>>
>>>>> [image: folder without icons.PNG]
>>>>>
>>>>>
>>>>>
>>>>>
>>>>> четверг, 20 сентября 2018 г., 11:55:06 UTC+3 пользователь
>>>>> domas.vo...@gmail.com написал:
>>>>>>
>>>>>> Hi,
>>>>>> I'm using MLO also for references and information storing, so for
>>>>>> many items checkbox simply doesn't make sense (there's never a case when 
>>>>>> I
>>>>>> would like to "complete" an information item).
>>>>>> Is it possible to remove checkbox from a task?
>>>>>>
>>>>>> I have tried to play with Conditional formatting, but couldn't do it.
>>>>>> For example, if "Folder" property is selected, the checkbox
>>&

Re: [MLO] Re: Recurring tasks with only start date

[Trevor Peck]

The GTD strategy only makes dates for things that won't make sense to do if
you don't do them on their due date. So, if you don't take your flight, or
go to your meeting, or pay your gas bill, well, then, it's not due anymore.
You missed it. Those items need due dates. The gas bill still needs to be
paid, of course, but now it's "pay the overdue gas bill and late fees".
Start dates are used to hide a task when you can't work on it until a
certain date.

 Everything else just needs a priority and context. Wash the car fits
pretty well here - if you don't do it today it will still be dirty
tomorrow. This means you can scan your list much faster, and ensure you do
all the things that need doing today, like the gas bill, before reviewing
the items that are available to do today (but not due), like washing the
car. Repeat by start date means it will stay on my list of "available"
rather than "due", and of course upon completion  will not show up until
it's available again. There is no need to review, nor worry about, items
that are not due today if you don't have the time to get them done anyway.
This doesn't account for upcoming overload, but that's handled during
reviews (Reflect), not during action (Engage).

 Anyway, that's my understanding.

 Once I understood my task list that way, a large majority of my tasks fit
this category. Most of my tasks are to check certain physical things and
create future tasks as necessary, and most of those checks need to be
performed frequently, but not on any particular day. The ones that do need
doing on particular days always get my attention first, and wading through
the lists can be cumbersome if they all have due dates.

 Thank you for asking, as while writing this it occurred to me that I could
make a text tag, like "repeat_by_start", and filter those out of my daily
lists, adding a daily repeat task "Check Repeat by Start View" that
includes those tasks. That probably won't even be too cumbersome, and I
think I might do it. Maybe even today. ;-)

 I also suspect that sorting by the importance algorithm has something to
offer here (maybe low urgency will sort these correctly even if they have a
due date), but I think it might be beyond my comprehension and ability to
make that work for me - and even if I did figure it out, it would
irrationally bother me to have overdue tasks. I think I programmed that
nagging feeling into myself because I preferred it to the consequences of
actually failing to do something important.

 I have definitely found it easier to reprogram computers than me. I hear
that might be unusual, so it's not strange if your experience is different.

 - Trevor.



On Wed, Sep 26, 2018 at 2:58 AM Huw Evans  wrote:

> Hi - I'd love to know how you're using start date for tasks.  It obviously
> seems important to you, but I've never needed it.  The way I approach tasks
> is very schedule focused, so I'm interested in what I need or plan to do
> today.  So a couple of examples:
> 1. wash car - this is a repeating task, due every 2 weeks.  So it pops up
> in my list when due.
> 2. pay gas bill - this is a repeating task every 3 months, again it'll pop
> up when due.
> 3. create dashboard report - this is a task that will take me about 2
> weeks to complete, doing 30 min or 1 hour work chunks every 2-3 days.  So I
> create a master task for the overall job, then sub-tasks for a work chunk.
> I can use the next action to see the next work chunk and keep completing
> those until just the master task remains - when hopefully it's done :)
>   This last task is one where I could mark it as started, but I've never
> understood what value that gives me.  Is this where you would use this
> field?
>
> My next question is, why would you want a task that repeats by start date,
> not due date.  May be answered by above.
>
> Thanks.
>
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For more 

Re: [MLO] Re: Do not display checkbox in MLO for Windows

[Trevor Peck]

It doesn't have to be a folder. Any attribute will work, just set the
filter to whatever you use to designate reference material.

 For example,  I use flags for "status" and if a task has the status
"Reminder" or "Reference", then my auto-formatting rules catch it and no
check box appears.

 Of course, I didn't think of this until this thread, so thank you very
much to you and to Andrew for helping me with this. For me, it solved a
problem bigger than visuals - many of my reminders are things I am trying
to incorporate into my life. Inspirational quotes, things I want to
remember about important persons, etc. These are for review only, so I mark
them reviewed when I read them, and they reappear based on the review
schedule - but I found that sometimes when I read them I would mark them
complete. Thus they would disappear from my life completely. Luckily I
noticed - but did I notice the first time I did it... or are some gone
forever? I don't know. But after this thread I know I won't mark any
(more?) reminders complete accidentally. My thanks!
 - Trevor.

On Wed, Sep 26, 2018 at 9:22 AM  wrote:

> Thank you!
> I really like that I can specify the exact conditions on when to display
> no icon. However the fact that I need to mark the task as a folder is
> slightly inconvenient.
> I'll see if I can include this into my workflow.
> Thanks!
>
> On Wednesday, September 26, 2018 at 10:34:40 AM UTC+3, Andrei Bacean wrote:
>>
>> hi
>> Only "folders" can have a blank (invisible) icon.
>> So, if you wish to hide the checkmark, you have to convert the task to a
>> folder, and then substitute the folder icon with a transparent icon.
>>
>> steps:
>> first download the *blank-transparent icon 16x16.ico* file from the
>> above message.
>>
>> then go to tools/options/automatic formatting
>> add a rule to the top of the list
>>
>> condition: *HideInTodo* And *IsFolder*
>>
>> click icon button > manage icons > add >  choose the transparent icon
>> from the harddrive. press ok to close the Manage Icons Library. Select the
>> icon. press ok.
>>
>> Be sure to set the Icon Position to 0.
>>
>> press ok to close and save the rule which you created.
>>
>> That's it.
>>
>> Br
>> Andrew
>>
>> понедельник, 24 сентября 2018 г., 12:23:36 UTC+3 пользователь
>> domas.vo...@gmail.com написал:
>>
>>> Thanks!
>>> Just could you detail the process a bit more?
>>> How can I keep both Folders with their icons and other tasks without an
>>> icon? How should I set up the Automatic formatting? (My current requirement
>>> is that "Hide the branch in To-Do" tasks would have no icon.
>>> Thank you!
>>>
>>> Regards,
>>> Doams
>>>
>>> On Thursday, September 20, 2018 at 5:27:52 PM UTC+3, Andrei Bacean wrote:

 hi
 you are right. you can transform the checkbox to a folder icon.
 then you can replace the folder icon with a blank icon using the
 Automatic Formating.
 see the attached image for example.
 *(also i've uploaded the blank 16x16 icon too).*
 Br
 Andrew

 [image: folder without icons.PNG]




 четверг, 20 сентября 2018 г., 11:55:06 UTC+3 пользователь
 domas.vo...@gmail.com написал:
>
> Hi,
> I'm using MLO also for references and information storing, so for many
> items checkbox simply doesn't make sense (there's never a case when I 
> would
> like to "complete" an information item).
> Is it possible to remove checkbox from a task?
>
> I have tried to play with Conditional formatting, but couldn't do it.
> For example, if "Folder" property is selected, the checkbox disappears
> and turns into a folder icon.
> However, when I tried to replicate this using "Hide the branch in
> To-Do" property (or a Context) it didn't work.
>
> Am I the only one who doesn't like to see check boxes near non task
> items?
>
> Thank you!
>
> Regards,
> Domas
>
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Re: [MLO] Re: Recurring tasks with only start date

[Trevor Peck]

I think, if I understand this correctly, that your comment refers to
strategy rather than software, is that right?

I ask, because your strategy is currently possible with MLO and most
(every?) other task manager I've ever seen, and allowing my strategy would
not impact that at all. My strategy,while not ubiquitous, certainly has
some agreement, as it's part of GTD by David Allen.

 So if you're asking for the requested change not to be made, I don't
understand at all, and if you're just commenting on strategy then I'm
totally on board with you having a different strategy than me.

 If all of us were the same some of us would be redundant.

 I started using MLO because it was the first place I saw that seemed to
try to allow everyone to use their own strategy as much as possible, while
most other task managers wanted the user to change to match the tool. Users
who can do that are probably more productive than I am, thus more
successful, thus able to pay more for their tools. So it makes sense that
that's how they would be built. But it's not why I picked MLO. ;-)

 - Trevor.

On Wed, Sep 26, 2018 at 2:45 AM Stéph  wrote:

> I actually disagree. IMHO every task has a date after which it should
> either have been done or it should be abandoned, even if that date is
> several years in the future.  For example, even something as vague as
> "consider enrolling my daughter in a new sports club" will expire once my
> daughter finishes school and leaves home. For that reason I have no problem
> with having to set a due date.
>
> (It is a shame that I can't get due dates automated so they default to the
> parent's end date, though. I'd like to be able to save on the extra clicks
> needed every time I enter a new task).
>
> Just thought I'd put that alternative view point out there.
>
> Stéphane
>
>
> On Wednesday, 5 September 2018 04:10:19 UTC+1, imajeff wrote:
>>
>> I really agree with this. I never add due date unless I seriously made
>> that commitment!
>>
>> On Tue, Sep 4, 2018, 15:30 Troy Lundblad  wrote:
>>
>>> This is a real killer for me and keeping me from leaving omnifocus.  Due
>>> dates should be used sparingly, but this encourages an overuse of due
>>> dates.
>>> Hopefully this functionality can be added. Really the only thing
>>> missing.  That and the calculation of importance should really stop
>>> over-valuing tasks with out a due date relative to those that have a due
>>> date.  Due date/start date should both be valued.
>>>
>>> On Tuesday, August 7, 2018 at 3:59:17 PM UTC-4, dsfloriano wrote:

 I would like to know wether it is possible too create a recurring task
 with only start date (no due date). Thanks.

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Re: [MLO] Re: Recurring tasks with only start date

[Trevor Peck]

I've been using Toodledo since at least 2010, and I've never figured out
how to do that. Just checked today and still no luck.

On Fri, Sep 7, 2018 at 12:40 PM Dan Gordon  wrote:

> It's been a while, but I recall Toodledoo did start-date recurrence just
> fine.
>
> On Fri, Sep 7, 2018 at 10:22 AM Trevor Peck  wrote:
>
>>
>>  Start date recurrence seems to me to be the number one thing that would
>> make using any digital planner fit GTD better, but I've never found one
>> that handles it well. MLO is the best at it, IMO, but it's still clunky and
>> annoying.
>>
>>  If you want a task that recurs by start date in MLO, you set the
>> recurrence to any period you like, then set the lead time to an equal
>> amount of time, minus the time you actually want for the recurrence. So a
>> monthly recurring task might be set to recur every 60 months, with a 59
>> month lead time. Or every 2 months with a one month lead time. I would
>> prefer not to have a due date at all on these tasks, but this method works
>> for me.
>>
>>  With so many people asking for start date recurrence and so few
>> offerings delivering it (zero?), it seems to me it must be a difficult
>> thing to accomplish from the programming side. At first glance it doesn't
>> seem problematic to me, but I figure I must be missing something.
>>
>>  - Trevor.
>>
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Re: [MLO] Re: Filter set up: show tasks from a specific folder

[Trevor Peck]

I built a workspace for this function, it is zoomed into the folder I want
to see (in this case Folder 2), no special filter required. I think I have
three or four of these for different folders.

 Hope that's helpful,
 - Trevor.

On Thu, Sep 6, 2018 at 9:35 AM  wrote:

> Hi,
> thanks for the reply.
> I have built a simple example tree (below).
>
> I want to select *Folder 2* as my source folder and see all "Active Task
> - want to see" tasks in the to-do list.
> But I don't want to see "Active task - don't want to see" task, because
> it's in the different folder.
> I hope that's clearer now.
>
> [image: ml.jpg]
> Thanks!
>
>
> On Thursday, September 6, 2018 at 3:22:26 PM UTC+3, Andrei Bacean wrote:
>>
>> hi
>> Could you please show what you want to achieve with an example?
>>
>> Here's an example of tree.
>> How would you like to filter it?
>> All tasks view:
>> Parent folder
>> -child1 folder
>> --child3 folder
>> ---active task
>> ---hidden task
>> ---task with start date in the future
>> --child4 folder
>> ---active task
>> -child2 folder
>> Etc
>>
>>
>> Thank you
>> Br
>> Andrew
>>
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Re: [MLO] Re: Recurring tasks with only start date

[Trevor Peck]

 Start date recurrence seems to me to be the number one thing that would
make using any digital planner fit GTD better, but I've never found one
that handles it well. MLO is the best at it, IMO, but it's still clunky and
annoying.

 If you want a task that recurs by start date in MLO, you set the
recurrence to any period you like, then set the lead time to an equal
amount of time, minus the time you actually want for the recurrence. So a
monthly recurring task might be set to recur every 60 months, with a 59
month lead time. Or every 2 months with a one month lead time. I would
prefer not to have a due date at all on these tasks, but this method works
for me.

 With so many people asking for start date recurrence and so few offerings
delivering it (zero?), it seems to me it must be a difficult thing to
accomplish from the programming side. At first glance it doesn't seem
problematic to me, but I figure I must be missing something.

 - Trevor.

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Re: [MLO] A Quick Procedural Question about Workspaces

[Trevor Peck]

 I am also interested in how others handle this.

 I am having trouble making MLO Android useful, and when I have time to try
to fix that, I think I might find that views are more useful than tabs
because they can sync with mobile. So I might change up how I do things
then.

 Currently, I keep all of my tabs pinned and locked (I currently have 20,
and use about 8 of them daily), and whenever I try to change something the
lock prevents, it automatically opens a new tab. The only clunky part is
that it generally just copies the tab, and I have to re-click to make the
change I attempted. But otherwise, I simply use the new tab that opens up.
If a tab is not pinned and I don't recognize it anymore, I know it can be
closed, so if a tab ever bothers me I just close it.

 - Trevor.


On Mon, Jun 18, 2018 at 12:26 PM westpointusma via MyLifeOrganized <
mylifeorganized@googlegroups.com> wrote:

> Answering quickly, on the desktop I have a tab for each view.  On rare
> occasions when I want to change views within a tab (typically from “todo
> home” to “todo remote”) I right click the top of the tab to change views;
> ie, I never use the left pane except to edit options.
>
>
>
> *From:* mylifeorganized@googlegroups.com 
> *On Behalf Of *Darryl Brooks
> *Sent:* Monday, June 11, 2018 10:35
> *To:* MyLifeOrganized 
> *Subject:* [MLO] A Quick Procedural Question about Workspaces
>
>
>
> After reading a lot of posts here. I have a tab at the left with all tasks
> and it is locked and pinned. Unlike some others, I made this view without
> completed.
>
>
>
> I have also created a few more tabs, which I have also locked.
>
>
>
> My question is, how does everyone jump to other views using the menu on
> the left? If all my useful workspaces are locked, and I click on a
> different view, it creates a new tab with that view. This may be useful,
> but isn't necessarily what I am trying to do.
>
>
>
> I don't want to leave my tabs unlocked, because if I click on a new view,
> then it changes and I'm not sure how/when/if it gets changed back.
>
>
>
> My solution is I created a tab I called Random Views with a starting view
> of All Tasks and left it unlocked.
>
>
>
> Is there a best practice for this, or does everyone handle it differently?
>
>
>
> Thanks again
>
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Re: [MLO] Next Action Question

[Trevor Peck]

Let me take a crack at this. Though I don't think I have your answer.

 The most important bit: A Next Actions view will never show a task if that
task does not have a context that is currently open, unless "include
closed" is checked in the "Filters" pane. The Next Action view will show
more than one subtask, if more than one meets all the criteria to make the
list, without regard to the parent task being a project or not.

 With context times that don't overlap, only one of the tasks should ever
show on Next Actions list at one time. If "complete subtasks in order" is
checked, and the context is closed for the top task, then neither would
show. You mentioned that it isn't checked, and you didn't mention a view in
which neither showed, so this is probably not it. But the only thing I can
think of with the information given is that perhaps "complete subtasks in
order" is actually checked. It seems unlikely, but with the power of
"Automatic Formatting" it could look like you have selected the parent task
when in fact the properties panel on the right is showing you data for a
subtask.

 Extraneous junk to consider: I'm a fairly new user myself, and I've run
into quite a few issues like this. The amount of time I've spent trying to
figure out where I've made a mistake is very high. But I still believe MLO
is going to save me time in the future, once I get all of these things
right, so I chalk that time up to future productivity and consider it a
capital expense. I don't know if that will help you, but it's what got me
to go all in with MLO.

 I also realized that I'm not going to be able to get many good answers to
'how my system works' from customer support or from this forum, because the
flexibility of MLO gives me so many places to make a mistake and have a
task fall through the cracks that it's nearly impossible to even explain
the problem, let alone have someone figure out the answer for me.

 So I have quite a few "safety net" views, with corresponding repeat tasks
to check them, and whenever I don't understand why I missed something in
the view I expected it to be in, I create another task to remind me to try
to figure out why that is, and fix it.

 So, in the past few months, I've re-designed my system about four times.
But three of them were in the first couple of weeks, and one was recently.
So I suspect that my workflow is getting closer to how I work, re-designs
will become less frequent, and eventually (hopefully soon) it will be close
enough that I'll decide a re-design is not worth the effort.

 One tip I found useful: I use another checklist program or productivity
app for some projects, and simply insert a task and a link in MLO. I do
this when I haven't quite figured out how to make it perfect in MLO. I use
Keep, Toodledo, and Evernote. for these few. But the number of tasks listed
in those apps is shrinking and rapidly approaching zero.

 So, I probably didn't answer your question here, but hopefully that info
will help you decide to take the plunge and move to MLO.

 My reason for deciding to take the plunge was that MLO seems to be
designed to allow you to design a workflow however you wish, and when
someone comes on the forum saying things should be changed in a particular
way by the designers, the response is usually a polite version of "no, we
like it configurable, not configured".

 - Trevor.

On Mon, Jun 18, 2018 at 4:16 AM Darryl Brooks  wrote:

> OK, been using MLO for a week now and getting a handle on how to use it as
> a tool that is better than what I had, but still not really differentiating
> it to its potential.
>
> One of the things that is intriguing about MLO is the next action view.
> I've read most, if not all the posts on here about next actions, but still
> unsure on how it works.
>
> Currently, I only have two things left on my list for today. Both are
> recurring tasks, one weekly, one daily. They both have time based contexts.
> Task A has a context with open hours of from 6pm-9pm. Task B has hours of
> 3pm to 6pm. Task B is more important but less urgent. They both show start
> and due dates of today. Task B has an effort, Task A does not.
>
> In the Outline View, both tasks are subtasks under the same folder, but
> Complete Subtasks in Order is not checked. The Folder is not a project.
>
> My Next Action view was simply a copy of All Tasks with Next Actions,
> Hierarchy No and Completed No under the General Filter.
>
> Here's the thing: Only Task A shows on the Next Actions list. Is this
> because, even though it's not a project, only one subtask under the same
> folder can be next? I used folders for areas of responsibility and a visual
> way to organize my tasks. Even if that is true, it seems that if only one
> task would show, it would be Task B. It is in an earlier Open Time context
> and is more important. I slid both importance and urgency of Task A to 0
> and it still is the only one showing.
>
> If I manually move Task B up in the folder, then it 

Re: [MLO] Filtering on a context that is included in another context does not show all contexts.....

[Trevor Peck]

I think it works the other way. If, instead of X including A, B, and C, you
have A, B, and C each include X, then I think your filter will work the way
you desire. I can't remember the details, but I remember setting up all of
my includes backwards when I first set up my contexts.

 But, if it doesn't make sense to do it that way, you can set up the filter
to show you only tasks that include either B or X, but you'd need a lot of
rules. You would have to specifically exclude tasks that have A or C, but
not X or B. This is because tasks with only A will match a filter rule that
only tests for X, because A in this filter essentially *is* X by virtue of
being included.

 I've re-read that three times, and I think it's right, but even though I
wrote it, I'm having trouble following it. If somebody who is a better
writer than me would like to fix that up, feel free. :-).

 - Trevor.

On Mon, Jun 18, 2018 at 12:05 PM Grant  wrote:

> Hi, The title is a bit confusing, but what I mean is
> I have created a context that contains three other contexts. (eg X,
> contains A, B and C)
> Now I want to search on all tasks that include one of the other context,
> so I filter on that single context  (eg B)
> The results only show tasks where that context is listed individually (B),
> and not the instance where its included in that higher level context (X)
> I would really like to see them all (B and X)
> Is that possible?
>
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Re: [MLO] Can we LOCK a node or folder?

[Trevor Peck]

I haven't had this issue yet, but I assumed if I did I would be able to
open a backup in a new file and select from it just the pieces I wanted to
copy over, is this not possible?

 - Trevor.

On Mon, Jun 18, 2018 at 2:56 PM Yogesh Dhingra 
wrote:

> Adopting a backup would need abandoning anything fresh that the current
> MLO version has got built up organically.
>
> On Mon, Jun 18, 2018 at 8:49 PM Jeff Smith  wrote:
>
>> Don't you have backups?
>>
>> On Mon, Jun 18, 2018, 02:15 Yodee  wrote:
>>
>>> Is it possible to lock a certain node or folder so the tree underneath
>>> doesn't get deleted?
>>>
>>> If not, please consider adding this as a feature.  I recently discovered
>>> having deleted a whole tree of 4 levels deep without having a chance to
>>> recover it now.
>>>
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Re: [MLO] Workflow problem: How do I distinguish "do this week" tasks from has appeared from my Tickler List?

[Trevor Peck]

TL;DR: I use the "review" function to handle this issue, with all tasks
that are not "This week" in a branch hidden from the to-do list..


I made a view that shows every task that does not have a review date. I
made a daily recurring task to check that view and assign review dates
and/or intervals as appropriate until the view is empty. (I suspect most
people would be happy doing this weekly, but I'm working on a major project
with very little knowledge of how to do it, so my plans change OFTEN.)

Now every task has a review date and (likely) interval. Many tasks do not
need to be reviewed (e.g. subtasks of a project), so their interval gets
set to 520 weeks. (This is because when I click to select "years" while
editing task properties, it disappears from this view and I can no longer
mark it reviewed, and 520 weeks seems like long enough.)

 This way, I can put every Someday / Maybe task in the same folder, which
is hidden from the to-do list, and I am reminded often of the important
ones and less often for the not-so important ones. When I want to select
one to be performed this week, I just move it to "Active", no date
necessary.

 I schedule ten minutes for each day's review, but in practice it seldom
takes more than a minute or two, even though I sometimes have 50 or more
tasks to glance at. Going through the inbox does take longer using this
method, but taking longer to process inbox tasks was one of the prices I
decided I was willing to pay when I started using GTD, so it works for me.

 I am currently trying out using this for repeat tasks with long intervals,
like semi-annual or longer. This is because often those tasks are important
but the date is very flexible. I can set the review interval to something
short, like daily or weekly, and change the review date to six months out.
This lets me schedule these tasks when they fit in, and then adjust the
review date for next time once I complete them. I can also date them if I
wish, with a recurring date, and if I ever mark one completed without
adjusting the review date it shows up soon to remind me to fix that. I'm
not sure how I like this yet and I probably won't know for, you know, six
months or so. ;-)

 - Trevor.

On Thu, May 3, 2018 at 4:49 AM John . Smith  wrote:

>
>
> Hello
>
> I just got an insight.
>
> First a little background: On my system, if a task is Active in MLO it
> means "do this week".
> I use the Active view and move the Start Dates into the future (using
> keyboard hotkeys), so that I don't even see them for [X] days. This is my
> "Tickler List" in GTD speak.
> Then at the start of each day, I look at all my Active tasks and give a
> Star to any task that is "do today".
>
> So far so good.
>
> However my insight is: Just because a task has become visible does not
> *necessarily* mean that it is "do this week".  What it really means is: 
> "*consider
> *doing this week"!   i.e. In effect "Review this week"... but no, the
> decision to actually "do it this week" has not yet been taken!
>
> So what has been happening is that my "do this week" lists of tasks keep
> getting cluttered up with stuff that I had only kicked into the future, but
> which I have not YET decided to actually do this week - if at all!
>
> And being a v slow reader, this has been leading to clutter and overwhelm.
>
>
> BACKGROUND
> At present I am using a Context-tag to flag up stuff that is on my "Do
> Someday/Maybe" list. And on most of my views I remove these from view
> (using an Advanced filter).
>
> And because I have quite so many tasks in this "Someday/Maybe" list, I
> also have a "Do Soon" Context-tag, that also removes tasks from my views.
> "Do Soon" is something that I keep fairly small in number, and which I will
> review during the week when I have a bit of slack time. Whereas "Do
> Someday/Maybe" only gets reviewed once per week, sometimes once per two
> weeks. For truly long-terms stuff I have an Archive folder where I dump
> stuff for reviewing in 6+ months, rather than actually deleting it.
>
>
> But I am now wondering how to distinguish "actually do this week" tasks
> from tasks that have merely appeared from my Tickler List.
>
> Do I really to assign a "This_Week" context to each task I'm going to
> execute?
>
> Any thoughts?
>
> J
>
>
>
>
>
>
>
>
>
>
>
>
>
>
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