[MLO] Re: New to MLO

[Stéph]

There's a position 4? So there is! I'd neglected that one. Thanks - I may 
well start to use that for some kind of category of information. Might be 
for my !Learning Notes category.

Glad my icons are finding uses. My personal favourite might just be the 
Someday/Maybe flying pig, because it sums up a chunk of my to-do list.

On Tuesday, 16 February 2021 at 09:56:29 UTC funjul...@gmail.com wrote:

> On Sunday, January 24, 2021 at 4:16:20 PM UTC-8 Stéph wrote:
>
>> I'm glad you like the icons. I used to do a lot of trips, for a while, 
>> and spent a bit of the time creating my own, custom icons. I used simple 
>> shapes with specific colours for particular groups of icons, so that they 
>> would be quick to recognise at a glance. Back when you could get a Google 
>> Groups conversation thread pinned to the top of a forum, I started this 
>> thread to share icons and useful formatting and filtering examples 
>> 
>> .
>>
>> The key with getting your icons to work, is to assign them to automatic 
>> formatting rules sorted into the right order (so the ones you want to see 
>> don't get overwritten by later rules). Here are screenshots of what I have 
>> at the start and the end of my automatic formatting rules list:
>>
>
> It looks like it's the other way around for me - the earlier rules take 
> priority over any later ones.
>
> Thanks for the icons! I love them! Now I have icons for writing, phone, 
> house, computer, and errands. 
>
> You can have more than positions 0-3 by the way! I'm using up to 4:
>
> position 0 - tells me if it's a folder or an active action
> position 1 - notes
> position 2 - location, tells me if it's errands (little car icon), 
> computer, or home
> position 3 - tools, tells me if I need a phone or to do some writing (pen 
> and paper icon)
> position 4 - reminder
>
> On 2/15/2021 7:28 AM, Stéph wrote: 
> > & is a hashtag for me, for searching or filtering my outline for roles. 
> > (Why use & as a tag - just because "& here's another thing I do"). 
>
> This cracked me up - thanks! 
>
>
>
> I use @ for location (errands, computer, home), 
> ! for status (waiting for, next action, daily task), 
> and no symbol for the role, just a short name for it. 
>
> That keeps them ordered in the way I like - status, location, role. 
>
>
>

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[MLO] Re: New to MLO

[funjul...@gmail.com]

On Sunday, January 24, 2021 at 4:16:20 PM UTC-8 Stéph wrote:

> I'm glad you like the icons. I used to do a lot of trips, for a while, and 
> spent a bit of the time creating my own, custom icons. I used simple shapes 
> with specific colours for particular groups of icons, so that they would be 
> quick to recognise at a glance. Back when you could get a Google Groups 
> conversation thread pinned to the top of a forum, I started this thread 
> to share icons and useful formatting and filtering examples 
> 
> .
>
> The key with getting your icons to work, is to assign them to automatic 
> formatting rules sorted into the right order (so the ones you want to see 
> don't get overwritten by later rules). Here are screenshots of what I have 
> at the start and the end of my automatic formatting rules list:
>

It looks like it's the other way around for me - the earlier rules take 
priority over any later ones.

Thanks for the icons! I love them! Now I have icons for writing, phone, 
house, computer, and errands. 

You can have more than positions 0-3 by the way! I'm using up to 4:

position 0 - tells me if it's a folder or an active action
position 1 - notes
position 2 - location, tells me if it's errands (little car icon), 
computer, or home
position 3 - tools, tells me if I need a phone or to do some writing (pen 
and paper icon)
position 4 - reminder

On 2/15/2021 7:28 AM, Stéph wrote: 
> & is a hashtag for me, for searching or filtering my outline for roles. 
> (Why use & as a tag - just because "& here's another thing I do"). 

This cracked me up - thanks! 



I use @ for location (errands, computer, home), 
! for status (waiting for, next action, daily task), 
and no symbol for the role, just a short name for it. 

That keeps them ordered in the way I like - status, location, role. 


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Re: [MLO] Re: New to MLO

[Peter Van Harmelen]

Thanks Dwight and Stephane.  Very helpful.

Peter


On Mon, Feb 15, 2021 at 7:03 PM Dwight Arthur  wrote:

> Another reason for starting a context with a character other than "@" is
> to allow some natural groupings whenever contexts are shown alphabetically.
> For example, five or six contexts that I use constantly start with "*" or
> "#" which puts them to the top of the list, while some that I access a
> couple of times per year are at the bottom, starting with "☆"
>
> -Dwight
> On 2/15/2021 10:28, Stéph wrote:
>
> & is a hashtag for me, for searching or filtering my outline for roles.
> (Why use & as a tag - just because "& here's another thing I do").
>
> Similarly, I use "?" to tag a name of someone when they are the prime
> contact or given responsibility for a task. So, typing  in the
> search box takes me to the branch where my role is as a SCADA engineer. If
> I just type SCADA in the search box, then I get a list of all the tasks
> which have something about SCADA in their notes. If I type "Jim" in the
> search box, I'd get everything in which someone called Jim is mentioned in
> the notes, whereas "?Jim" returns a much shorter list of all the tasks
> for which I've asked Jim to give some help or I'm "@waiting" for some
> information from him.
>
> One other tag I'm currently using: "+" in front of a word means it's a
> project name.
>
> On Sunday, 14 February 2021 at 11:49:01 UTC petervan...@gmail.com wrote:
>
>> I thought the same when I saw your outline. I have been using these areas
>> for years and it seems to work well for me.
>>
>> I was curious about how the “&” functions in your outline?
>>
>> I have taken the plunge now that my trial period is over and bought the
>> pro versions for windows and iOS. Looking forward to working with MLO and
>> being part of this community.
>>
>>
>> On February 13, 2021 at 6:29 PM, Stéph (stephane...@gmail.com) wrote:
>>
>> Interesting. Pretty similar in structure to my own outline.
>>
>> Thanks for sharing.
>> On Saturday, 13 February 2021 at 18:41:04 UTC petervan...@gmail.com
>> wrote:
>>
>> Thanks for this amount of detail, Stéphane.Very interesting and
>> helpful.I suppose what I meant by loose tasks is tasks that do not
>> relate to a project. All my loose tasks would relate to an area, too.
>> You asked how my outline was coming along.   It looks like this at the
>> moment.   Each Area of Focus has projects within it AND also loose tasks
>> that are not part of a project.
>>
>> I'm of course very new to MLO and maybe this is not the best way to set
>> up but so far it feels right for me.I still trying to find  a workflow
>> with keyboard short cuts etc.What is the most efficient way to enter
>> data, type thing.
>>
>> I'm not fully transitioned yet but here is where I'm at:
>>
>> [image: image.png]
>>
>> Peter
>>
>>
>>
>> On Thu, Jan 21, 2021 at 6:01 PM Stéph  wrote:
>>
>> Good question. Generally, I don't have any loose tasks just related to an
>> area of life. The tasks are all related to some kind of Role or Goal, so
>> are in a folder. To give you a feel for the kind of structure, here's a
>> selection of the Roles and Goals I've set for myself in each Area of life:
>>
>> Personal
>> > Get fit and stay healthy
>> > Get organised
>> > Philosophy, Religion, etc
>> > Creativity
>> > Adventure & Learning
>> > Entertainment - (This folder tends to be a dumping ground for things I
>> want to see, listen to, taste, visit, etc)
>>
>> Home
>> >  and errands
>> > 
>> >  / Family
>> > 
>> >  Improver & Maintenance - (with sub-folders for indoor, outdoor
>> and car)
>>
>> Work
>> >  Manager
>> >  Coordinator
>> >  support
>> >  / ICA Engineer
>> >  consultant
>> >  Safety - SIL Assessor
>>
>> Community
>> > Well, this Area is a little more messy, possibly reflecting the
>> reactive way I respond to community, charity or other events and
>> activities. I should plan this area of my life a bit better, really.
>>
>> OK, I do cheat a little - There's an "Admin" folder under each life area
>> too, where I keep some folders of notes, contact names, etc which I haven't
>> yet transferred to Microsoft OneNote.
>>
>> The projects and some loose tasks (single-step projects?) are grouped
>> under each Role or Goal. My philosophy (taken from bits of GTD, along with
>> bits of Stephen Covey's "7 Habits") is that, if I have a task which doesn't
>> fit in with any of my Roles or Goals, then I should delegate or ditch it.
>> So sticking to these defined roles and goals helps me to filter out the
>> unnecessary stuff.
>>
>> Here's a snapshot, with an example branch showing structure and
>> formatting of an example role, project and tasks in various states.
>>
>>  [image: Example of MLO structure and automatic formatting.png]
>>
>> So, how does that compare with how your own outline is developing?
>>
>> All the best,
>> Stéphane
>>
>>
>> On Wednesday, 20 January 2021 at 18:47:31 UTC petervan...@gmail.com
>> wrote:
>>
>> Thank you for this, Stéphane.  Much 

Re: [MLO] Re: New to MLO

[Dwight Arthur]

  
  
Another reason for starting a context with a character other than
  "@" is to allow some natural groupings whenever contexts are shown
  alphabetically. For example, five or six contexts that I use
  constantly start with "*" or "#" which puts them to the top of the
  list, while some that I access a couple of times per year are at
  the bottom, starting with "☆"
-Dwight

On 2/15/2021 10:28, Stéph wrote:


  
  & is a hashtag for me, for
  searching or filtering my outline for roles. (Why use & as a
  tag - just because "& here's another thing I do").
  
  
  Similarly, I use "?" to tag a
name of someone when they are the prime contact or given
responsibility for a task. So, typing &SCADA
in the search box takes me to the branch where my role is as a
SCADA engineer. If I just type SCADA in the search box, then I
get a list of all the tasks which have something about SCADA in
their notes. If I type "Jim" in the search box, I'd get
everything in which someone called Jim is mentioned in the
notes, whereas "?Jim" returns a
much shorter list of all the tasks for which I've asked Jim to
give some help or I'm "@waiting" for some information from him.


One other tag I'm currently using: "+"
  in front of a word means it's a project name.
  

  
  
On Sunday, 14 February 2021
  at 11:49:01 UTC petervan...@gmail.com
  wrote:


  
I thought the same when I saw your outline. I have been
  using these areas for years and it seems to work well for
  me.


I was curious about how the “&” functions in your
  outline?


I have taken the plunge now that my trial period is
  over and bought the pro versions for windows and iOS.
  Looking forward to working with MLO and being part of this
  community. 
  
  




On February 13, 2021 at 6:29 PM, Stéph (stephane...@gmail.com) wrote:
  
  

  
Interesting. Pretty similar in structure to my own
  outline.


Thanks for sharing.
On Saturday, 13 February 2021 at
  18:41:04 UTC petervan...@gmail.com
  wrote:

  Thanks
  for this amount of detail, Stéphane. 
    Very interesting and helpful.    I suppose what
  I meant by loose tasks is tasks that do not relate
  to a project.     All my loose tasks would relate
  to an area, too.  You asked how my outline was
  coming along.   It looks like this at the moment. 
   Each Area of Focus has projects within it AND
  also loose tasks that are not part of a project. 
  
  
  I'm
  of course very new to MLO and maybe this is not
  the best way to set up but so far it feels right
  for me.    I still trying to find  a workflow with
  keyboard short cuts etc.    What is the most
  efficient way to enter data, type thing.
  
  
  I'm
  not fully transitioned yet but here is where I'm
  at:
  
  
  
  
  
  Peter
  
  
  

  
  On Thu, Jan 21, 2021 at 6:01 PM Stéph

wrote:
  
Good question. Generally, I don't have any
  loose tasks just related to an area of life. The
  tasks are all related to some kind of Role or
  Goal, so are in a folder. To give you a feel for
  the kind of structure, here's a selection of the
  Roles and Goals I've set for myself in each Area
  of life:


Personal
> Get fit and stay healthy
> Get organised
> Philosophy, Religion, etc
> Creativity
> Adventure & Learning
> Entertainment - (This folder tends to be a
  dumping ground for things I want 

Re: [MLO] Re: New to MLO

[Stéph]

& is a hashtag for me, for searching or filtering my outline for roles. 
(Why use & as a tag - just because "& here's another thing I do").

Similarly, I use "?" to tag a name of someone when they are the prime 
contact or given responsibility for a task. So, typing  in the search 
box takes me to the branch where my role is as a SCADA engineer. If I just 
type SCADA in the search box, then I get a list of all the tasks which have 
something about SCADA in their notes. If I type "Jim" in the search box, 
I'd get everything in which someone called Jim is mentioned in the notes, 
whereas "?Jim" returns a much shorter list of all the tasks for which I've 
asked Jim to give some help or I'm "@waiting" for some information from him.

One other tag I'm currently using: "+" in front of a word means it's a 
project name.

On Sunday, 14 February 2021 at 11:49:01 UTC petervan...@gmail.com wrote:

> I thought the same when I saw your outline. I have been using these areas 
> for years and it seems to work well for me.
>
> I was curious about how the “&” functions in your outline?
>
> I have taken the plunge now that my trial period is over and bought the 
> pro versions for windows and iOS. Looking forward to working with MLO and 
> being part of this community. 
>
>
> On February 13, 2021 at 6:29 PM, Stéph (stephane...@gmail.com) wrote:
>
> Interesting. Pretty similar in structure to my own outline.
>
> Thanks for sharing.
> On Saturday, 13 February 2021 at 18:41:04 UTC petervan...@gmail.com wrote:
>
> Thanks for this amount of detail, Stéphane.Very interesting and 
> helpful.I suppose what I meant by loose tasks is tasks that do not 
> relate to a project. All my loose tasks would relate to an area, too.  
> You asked how my outline was coming along.   It looks like this at the 
> moment.   Each Area of Focus has projects within it AND also loose tasks 
> that are not part of a project. 
>
> I'm of course very new to MLO and maybe this is not the best way to set up 
> but so far it feels right for me.I still trying to find  a workflow 
> with keyboard short cuts etc.What is the most efficient way to enter 
> data, type thing.
>
> I'm not fully transitioned yet but here is where I'm at:
>
> [image: image.png]
>
> Peter
>
>
>
> On Thu, Jan 21, 2021 at 6:01 PM Stéph  wrote:
>
> Good question. Generally, I don't have any loose tasks just related to an 
> area of life. The tasks are all related to some kind of Role or Goal, so 
> are in a folder. To give you a feel for the kind of structure, here's a 
> selection of the Roles and Goals I've set for myself in each Area of life:
>
> Personal
> > Get fit and stay healthy
> > Get organised
> > Philosophy, Religion, etc
> > Creativity
> > Adventure & Learning
> > Entertainment - (This folder tends to be a dumping ground for things I 
> want to see, listen to, taste, visit, etc)
>
> Home
> >  and errands
> > 
> >  / Family
> > 
> >  Improver & Maintenance - (with sub-folders for indoor, outdoor and 
> car)
>
> Work
> >  Manager
> >  Coordinator
> >  support
> >  / ICA Engineer
> >  consultant
> >  Safety - SIL Assessor
>
> Community
> > Well, this Area is a little more messy, possibly reflecting the reactive 
> way I respond to community, charity or other events and activities. I 
> should plan this area of my life a bit better, really.
>
> OK, I do cheat a little - There's an "Admin" folder under each life area 
> too, where I keep some folders of notes, contact names, etc which I haven't 
> yet transferred to Microsoft OneNote. 
>
> The projects and some loose tasks (single-step projects?) are grouped 
> under each Role or Goal. My philosophy (taken from bits of GTD, along with 
> bits of Stephen Covey's "7 Habits") is that, if I have a task which doesn't 
> fit in with any of my Roles or Goals, then I should delegate or ditch it. 
> So sticking to these defined roles and goals helps me to filter out the 
> unnecessary stuff.
>
> Here's a snapshot, with an example branch showing structure and formatting 
> of an example role, project and tasks in various states.
>
>  [image: Example of MLO structure and automatic formatting.png]
>
> So, how does that compare with how your own outline is developing?
>
> All the best,
> Stéphane
>
>
> On Wednesday, 20 January 2021 at 18:47:31 UTC petervan...@gmail.com wrote:
>
> Thank you for this, Stéphane.  Much appreciated.   One question:  if I 
> would drill down into one of your area folders, do you keep single, 
> non-project related tasks just loosely in the area's folder or do you have 
> another folder for just single actions?  Or perhaps you don't have 
> non-project related actions.
>
> Peter
>
> On Friday, January 15, 2021 at 4:14:38 AM UTC-4 Stéph wrote:
>
> Welcome to MLO, Peter. You'll find that MLO is very flexible, so there are 
> lots of ways to achieve almost anything you want. I've just posted a note 
> about my outline structure in Joel's recent thread, here 
> 

Re: [MLO] Re: New to MLO

[Peter Van Harmelen]

I thought the same when I saw your outline. I have been using these areas for 
years and it seems to work well for me.

I was curious about how the “&” functions in your outline?

I have taken the plunge now that my trial period is over and bought the pro 
versions for windows and iOS. Looking forward to working with MLO and being 
part of this community.


On February 13, 2021 at 6:29 PM, Stéph (stephaneenglis...@gmail.com) wrote:
Interesting. Pretty similar in structure to my own outline.

Thanks for sharing.
On Saturday, 13 February 2021 at 18:41:04 UTC petervan...@gmail.com wrote:
Thanks for this amount of detail, Stéphane.    Very interesting and helpful.    
I suppose what I meant by loose tasks is tasks that do not relate to a project. 
    All my loose tasks would relate to an area, too.  You asked how my outline 
was coming along.   It looks like this at the moment.   Each Area of Focus has 
projects within it AND also loose tasks that are not part of a project. 

I'm of course very new to MLO and maybe this is not the best way to set up but 
so far it feels right for me.    I still trying to find  a workflow with 
keyboard short cuts etc.    What is the most efficient way to enter data, type 
thing.

I'm not fully transitioned yet but here is where I'm at:

[image: image.png]

Peter



On Thu, Jan 21, 2021 at 6:01 PM Stéph  wrote:
Good question. Generally, I don't have any loose tasks just related to an area 
of life. The tasks are all related to some kind of Role or Goal, so are in a 
folder. To give you a feel for the kind of structure, here's a selection of the 
Roles and Goals I've set for myself in each Area of life:

Personal
> Get fit and stay healthy
> Get organised
> Philosophy, Religion, etc
> Creativity
> Adventure & Learning
> Entertainment - (This folder tends to be a dumping ground for things I want 
> to see, listen to, taste, visit, etc)

Home
>  and errands
> 
>  / Family
> 
>  Improver & Maintenance - (with sub-folders for indoor, outdoor and car)

Work
>  Manager
>  Coordinator
>  support
>  / ICA Engineer
>  consultant
>  Safety - SIL Assessor

Community
> Well, this Area is a little more messy, possibly reflecting the reactive way 
> I respond to community, charity or other events and activities. I should plan 
> this area of my life a bit better, really.

OK, I do cheat a little - There's an "Admin" folder under each life area too, 
where I keep some folders of notes, contact names, etc which I haven't yet 
transferred to Microsoft OneNote. 

The projects and some loose tasks (single-step projects?) are grouped under 
each Role or Goal. My philosophy (taken from bits of GTD, along with bits of 
Stephen Covey's "7 Habits") is that, if I have a task which doesn't fit in with 
any of my Roles or Goals, then I should delegate or ditch it. So sticking to 
these defined roles and goals helps me to filter out the unnecessary stuff.

Here's a snapshot, with an example branch showing structure and formatting of 
an example role, project and tasks in various states.

 [image: Example of MLO structure and automatic formatting.png]

So, how does that compare with how your own outline is developing?

All the best,
Stéphane


On Wednesday, 20 January 2021 at 18:47:31 UTC petervan...@gmail.com wrote:
Thank you for this, Stéphane.  Much appreciated.   One question:  if I would 
drill down into one of your area folders, do you keep single, non-project 
related tasks just loosely in the area's folder or do you have another folder 
for just single actions?  Or perhaps you don't have non-project related actions.

Peter

On Friday, January 15, 2021 at 4:14:38 AM UTC-4 Stéph wrote:
Welcome to MLO, Peter. You'll find that MLO is very flexible, so there are lots 
of ways to achieve almost anything you want. I've just posted a note about my 
outline structure in Joel's recent thread, here ( 
https://groups.google.com/g/mylifeorganized/c/Rmk8ibRNeXo ). I use GTD contexts 
(I was thinking of using them for flags, to assign one exclusive context for 
the next step on each task, but have ended up using the "Context" parameter for 
that. I can recommend taking the time to understand how to set up Advanced 
Filters, to get exactly the views you want.

At some point I'll post a couple of screenshots.

Good luck with setting up your system.
All the best,
Stéphane


On Thursday, 14 January 2021 at 18:53:44 UTC petervan...@gmail.com wrote:
Hello all,

I am very new to MLO and just started playing around with it a while ago and 
found that I actually really like it.   I am a long-time GTD practitioner (10 
years plus) but never looked at MLO even though I knew it was out there. 

In 2020 I reached a frustration level with my system:  too bloated, too "not 
the way I really like it", too many hacks to make it work for GTD, etc and 
declared system bankruptcy.   

Spent a big part of 2020 looking for something that is simple and 
down-to-earth.      Now, I really MLO is a complex tool with a lot of features 

Re: [MLO] Re: New to MLO

[Stéph]

Interesting. Pretty similar in structure to my own outline.

Thanks for sharing.

On Saturday, 13 February 2021 at 18:41:04 UTC petervan...@gmail.com wrote:

> Thanks for this amount of detail, Stéphane.Very interesting and 
> helpful.I suppose what I meant by loose tasks is tasks that do not 
> relate to a project. All my loose tasks would relate to an area, too.  
> You asked how my outline was coming along.   It looks like this at the 
> moment.   Each Area of Focus has projects within it AND also loose tasks 
> that are not part of a project. 
>
> I'm of course very new to MLO and maybe this is not the best way to set up 
> but so far it feels right for me.I still trying to find  a workflow 
> with keyboard short cuts etc.What is the most efficient way to enter 
> data, type thing.
>
> I'm not fully transitioned yet but here is where I'm at:
>
> [image: image.png]
>
> Peter
>
>
> On Thu, Jan 21, 2021 at 6:01 PM Stéph  wrote:
>
>> Good question. Generally, I don't have any loose tasks just related to an 
>> area of life. The tasks are all related to some kind of Role or Goal, so 
>> are in a folder. To give you a feel for the kind of structure, here's a 
>> selection of the Roles and Goals I've set for myself in each Area of life:
>>
>> Personal
>> > Get fit and stay healthy
>> > Get organised
>> > Philosophy, Religion, etc
>> > Creativity
>> > Adventure & Learning
>> > Entertainment - (This folder tends to be a dumping ground for things I 
>> want to see, listen to, taste, visit, etc)
>>
>> Home
>> >  and errands
>> > 
>> >  / Family
>> > 
>> >  Improver & Maintenance - (with sub-folders for indoor, outdoor 
>> and car)
>>
>> Work
>> >  Manager
>> >  Coordinator
>> >  support
>> >  / ICA Engineer
>> >  consultant
>> >  Safety - SIL Assessor
>>
>> Community
>> > Well, this Area is a little more messy, possibly reflecting the 
>> reactive way I respond to community, charity or other events and 
>> activities. I should plan this area of my life a bit better, really.
>>
>> OK, I do cheat a little - There's an "Admin" folder under each life area 
>> too, where I keep some folders of notes, contact names, etc which I haven't 
>> yet transferred to Microsoft OneNote. 
>>
>> The projects and some loose tasks (single-step projects?) are grouped 
>> under each Role or Goal. My philosophy (taken from bits of GTD, along with 
>> bits of Stephen Covey's "7 Habits") is that, if I have a task which doesn't 
>> fit in with any of my Roles or Goals, then I should delegate or ditch it. 
>> So sticking to these defined roles and goals helps me to filter out the 
>> unnecessary stuff.
>>
>> Here's a snapshot, with an example branch showing structure and 
>> formatting of an example role, project and tasks in various states.
>>
>>  [image: Example of MLO structure and automatic formatting.png]
>>
>> So, how does that compare with how your own outline is developing?
>>
>> All the best,
>> Stéphane
>>
>>
>>
>> On Wednesday, 20 January 2021 at 18:47:31 UTC petervan...@gmail.com 
>> wrote:
>>
>>> Thank you for this, Stéphane.  Much appreciated.   One question:  if I 
>>> would drill down into one of your area folders, do you keep single, 
>>> non-project related tasks just loosely in the area's folder or do you have 
>>> another folder for just single actions?  Or perhaps you don't have 
>>> non-project related actions.
>>>
>>> Peter
>>>
>>> On Friday, January 15, 2021 at 4:14:38 AM UTC-4 Stéph wrote:
>>>
 Welcome to MLO, Peter. You'll find that MLO is very flexible, so there 
 are lots of ways to achieve almost anything you want. I've just posted a 
 note about my outline structure in Joel's recent thread, here 
 . I use GTD 
 contexts (I was thinking of using them for flags, to assign one exclusive 
 context for the next step on each task, but have ended up using the 
 "Context" parameter for that. I can recommend taking the time to 
 understand 
 how to set up Advanced Filters, to get exactly the views you want.

 At some point I'll post a couple of screenshots.

 Good luck with setting up your system.
 All the best,
 Stéphane

 On Thursday, 14 January 2021 at 18:53:44 UTC petervan...@gmail.com 
 wrote:

> Hello all,
>
> I am very new to MLO and just started playing around with it a while 
> ago and found that I actually really like it.   I am a long-time GTD 
> practitioner (10 years plus) but never looked at MLO even though I knew 
> it 
> was out there. 
>
> In 2020 I reached a frustration level with my system:  too bloated, 
> too "not the way I really like it", too many hacks to make it work for 
> GTD, 
> etc and declared system bankruptcy.   
>
> Spent a big part of 2020 looking for something that is simple and 
> down-to-earth.  Now, I really MLO is a complex tool with a lot of 
> features yet I 

[MLO] Re: New to MLO

[Stéph]

I'm glad you like the icons. I used to do a lot of trips, for a while, and 
spent a bit of the time creating my own, custom icons. I used simple shapes 
with specific colours for particular groups of icons, so that they would be 
quick to recognise at a glance. Back when you could get a Google Groups 
conversation thread pinned to the top of a forum, I started this thread to 
share icons and useful formatting and filtering examples 
.

The key with getting your icons to work, is to assign them to automatic 
formatting rules sorted into the right order (so the ones you want to see 
don't get overwritten by later rules). Here are screenshots of what I have 
at the start and the end of my automatic formatting rules list:

[image: MLO automatic formatting - Rules at the start of the list.png] [image: 
MLO automatic formatting - Rules at the end of the list.png]


I don't have the problem of viewing icons for multiple contexts - All of my 
tasks have only one context at any particular time. Having said that, 
though, it would be possible to group your icons into different categories 
and then set up autoformatting to post them into different icon positions. 
As I recall, you get positions 0-3 (with position 0 being for the checkbox 
and folder icons. 

On Sunday, 24 January 2021 at 21:37:00 UTC funjul...@gmail.com wrote:

> Stéphane, where do you get those awesome custom icons? I would love a 
> phone or computer icon to show the context - really good idea!
>
> I tried to download and import some but they didn't seem to work.
>
> What do you do when a task has multiple contexts each with icons?
>
> On Thursday, January 21, 2021 at 2:01:26 PM UTC-8 Stéph wrote:
>
>> Good question. Generally, I don't have any loose tasks just related to an 
>> area of life. The tasks are all related to some kind of Role or Goal, so 
>> are in a folder. To give you a feel for the kind of structure, here's a 
>> selection of the Roles and Goals I've set for myself in each Area of life:
>>
>> Personal
>> > Get fit and stay healthy
>> > Get organised
>> > Philosophy, Religion, etc
>> > Creativity
>> > Adventure & Learning
>> > Entertainment - (This folder tends to be a dumping ground for things I 
>> want to see, listen to, taste, visit, etc)
>>
>> Home
>> >  and errands
>> > 
>> >  / Family
>> > 
>> >  Improver & Maintenance - (with sub-folders for indoor, outdoor 
>> and car)
>>
>> Work
>> >  Manager
>> >  Coordinator
>> >  support
>> >  / ICA Engineer
>> >  consultant
>> >  Safety - SIL Assessor
>>
>> Community
>> > Well, this Area is a little more messy, possibly reflecting the 
>> reactive way I respond to community, charity or other events and 
>> activities. I should plan this area of my life a bit better, really.
>>
>> OK, I do cheat a little - There's an "Admin" folder under each life area 
>> too, where I keep some folders of notes, contact names, etc which I haven't 
>> yet transferred to Microsoft OneNote. 
>>
>> The projects and some loose tasks (single-step projects?) are grouped 
>> under each Role or Goal. My philosophy (taken from bits of GTD, along with 
>> bits of Stephen Covey's "7 Habits") is that, if I have a task which doesn't 
>> fit in with any of my Roles or Goals, then I should delegate or ditch it. 
>> So sticking to these defined roles and goals helps me to filter out the 
>> unnecessary stuff.
>>
>> Here's a snapshot, with an example branch showing structure and 
>> formatting of an example role, project and tasks in various states.
>>
>>  [image: Example of MLO structure and automatic formatting.png]
>>
>> So, how does that compare with how your own outline is developing?
>>
>> All the best,
>> Stéphane
>>
>>
>>
>> On Wednesday, 20 January 2021 at 18:47:31 UTC petervan...@gmail.com 
>> wrote:
>>
>>> Thank you for this, Stéphane.  Much appreciated.   One question:  if I 
>>> would drill down into one of your area folders, do you keep single, 
>>> non-project related tasks just loosely in the area's folder or do you have 
>>> another folder for just single actions?  Or perhaps you don't have 
>>> non-project related actions.
>>>
>>> Peter
>>>
>>> On Friday, January 15, 2021 at 4:14:38 AM UTC-4 Stéph wrote:
>>>
 Welcome to MLO, Peter. You'll find that MLO is very flexible, so there 
 are lots of ways to achieve almost anything you want. I've just posted a 
 note about my outline structure in Joel's recent thread, here 
 . I use GTD 
 contexts (I was thinking of using them for flags, to assign one exclusive 
 context for the next step on each task, but have ended up using the 
 "Context" parameter for that. I can recommend taking the time to 
 understand 
 how to set up Advanced Filters, to get exactly the views you want.

 At some point I'll post a couple of screenshots.

 Good luck with setting up your system.
 All the 

[MLO] Re: New to MLO

[funjul...@gmail.com]

 Stéphane, where do you get those awesome custom icons? I would love a 
phone or computer icon to show the context - really good idea!

I tried to download and import some but they didn't seem to work.

What do you do when a task has multiple contexts each with icons?

On Thursday, January 21, 2021 at 2:01:26 PM UTC-8 Stéph wrote:

> Good question. Generally, I don't have any loose tasks just related to an 
> area of life. The tasks are all related to some kind of Role or Goal, so 
> are in a folder. To give you a feel for the kind of structure, here's a 
> selection of the Roles and Goals I've set for myself in each Area of life:
>
> Personal
> > Get fit and stay healthy
> > Get organised
> > Philosophy, Religion, etc
> > Creativity
> > Adventure & Learning
> > Entertainment - (This folder tends to be a dumping ground for things I 
> want to see, listen to, taste, visit, etc)
>
> Home
> >  and errands
> > 
> >  / Family
> > 
> >  Improver & Maintenance - (with sub-folders for indoor, outdoor and 
> car)
>
> Work
> >  Manager
> >  Coordinator
> >  support
> >  / ICA Engineer
> >  consultant
> >  Safety - SIL Assessor
>
> Community
> > Well, this Area is a little more messy, possibly reflecting the reactive 
> way I respond to community, charity or other events and activities. I 
> should plan this area of my life a bit better, really.
>
> OK, I do cheat a little - There's an "Admin" folder under each life area 
> too, where I keep some folders of notes, contact names, etc which I haven't 
> yet transferred to Microsoft OneNote. 
>
> The projects and some loose tasks (single-step projects?) are grouped 
> under each Role or Goal. My philosophy (taken from bits of GTD, along with 
> bits of Stephen Covey's "7 Habits") is that, if I have a task which doesn't 
> fit in with any of my Roles or Goals, then I should delegate or ditch it. 
> So sticking to these defined roles and goals helps me to filter out the 
> unnecessary stuff.
>
> Here's a snapshot, with an example branch showing structure and formatting 
> of an example role, project and tasks in various states.
>
>  [image: Example of MLO structure and automatic formatting.png]
>
> So, how does that compare with how your own outline is developing?
>
> All the best,
> Stéphane
>
>
>
> On Wednesday, 20 January 2021 at 18:47:31 UTC petervan...@gmail.com wrote:
>
>> Thank you for this, Stéphane.  Much appreciated.   One question:  if I 
>> would drill down into one of your area folders, do you keep single, 
>> non-project related tasks just loosely in the area's folder or do you have 
>> another folder for just single actions?  Or perhaps you don't have 
>> non-project related actions.
>>
>> Peter
>>
>> On Friday, January 15, 2021 at 4:14:38 AM UTC-4 Stéph wrote:
>>
>>> Welcome to MLO, Peter. You'll find that MLO is very flexible, so there 
>>> are lots of ways to achieve almost anything you want. I've just posted a 
>>> note about my outline structure in Joel's recent thread, here 
>>> . I use GTD 
>>> contexts (I was thinking of using them for flags, to assign one exclusive 
>>> context for the next step on each task, but have ended up using the 
>>> "Context" parameter for that. I can recommend taking the time to understand 
>>> how to set up Advanced Filters, to get exactly the views you want.
>>>
>>> At some point I'll post a couple of screenshots.
>>>
>>> Good luck with setting up your system.
>>> All the best,
>>> Stéphane
>>>
>>> On Thursday, 14 January 2021 at 18:53:44 UTC petervan...@gmail.com 
>>> wrote:
>>>
 Hello all,

 I am very new to MLO and just started playing around with it a while 
 ago and found that I actually really like it.   I am a long-time GTD 
 practitioner (10 years plus) but never looked at MLO even though I knew it 
 was out there. 

 In 2020 I reached a frustration level with my system:  too bloated, too 
 "not the way I really like it", too many hacks to make it work for GTD, 
 etc 
 and declared system bankruptcy.   

 Spent a big part of 2020 looking for something that is simple and 
 down-to-earth.  Now, I really MLO is a complex tool with a lot of 
 features yet I think I can build a back-to-basics GTD system here that I 
 like.   I really like outliner based systems.  For a good while, I used 
 GTDNext but found the lack of mobile apps a hindrance.Also used 
 Dynalist for a while.  Yet here I am at MLO.

 I really enjoy seeing screenshots of other systems and if you have any 
 tips and tricks that may be useful, I would welcome your advice.Happy 
 to share at some point what I come up with.   

 I enjoy community around software tools and was happy to find this 
 group.I am an accountant by trade and live in Nova Scotia in eastern 
 Canada.

 Peter




-- 
You received this message because you are subscribed to the Google 

[MLO] Re: New to MLO

[Stéph]

Good question. Generally, I don't have any loose tasks just related to an 
area of life. The tasks are all related to some kind of Role or Goal, so 
are in a folder. To give you a feel for the kind of structure, here's a 
selection of the Roles and Goals I've set for myself in each Area of life:

Personal
> Get fit and stay healthy
> Get organised
> Philosophy, Religion, etc
> Creativity
> Adventure & Learning
> Entertainment - (This folder tends to be a dumping ground for things I 
want to see, listen to, taste, visit, etc)

Home
>  and errands
> 
>  / Family
> 
>  Improver & Maintenance - (with sub-folders for indoor, outdoor and 
car)

Work
>  Manager
>  Coordinator
>  support
>  / ICA Engineer
>  consultant
>  Safety - SIL Assessor

Community
> Well, this Area is a little more messy, possibly reflecting the reactive 
way I respond to community, charity or other events and activities. I 
should plan this area of my life a bit better, really.

OK, I do cheat a little - There's an "Admin" folder under each life area 
too, where I keep some folders of notes, contact names, etc which I haven't 
yet transferred to Microsoft OneNote. 

The projects and some loose tasks (single-step projects?) are grouped under 
each Role or Goal. My philosophy (taken from bits of GTD, along with bits 
of Stephen Covey's "7 Habits") is that, if I have a task which doesn't fit 
in with any of my Roles or Goals, then I should delegate or ditch it. So 
sticking to these defined roles and goals helps me to filter out the 
unnecessary stuff.

Here's a snapshot, with an example branch showing structure and formatting 
of an example role, project and tasks in various states.

 [image: Example of MLO structure and automatic formatting.png]

So, how does that compare with how your own outline is developing?

All the best,
Stéphane



On Wednesday, 20 January 2021 at 18:47:31 UTC petervan...@gmail.com wrote:

> Thank you for this, Stéphane.  Much appreciated.   One question:  if I 
> would drill down into one of your area folders, do you keep single, 
> non-project related tasks just loosely in the area's folder or do you have 
> another folder for just single actions?  Or perhaps you don't have 
> non-project related actions.
>
> Peter
>
> On Friday, January 15, 2021 at 4:14:38 AM UTC-4 Stéph wrote:
>
>> Welcome to MLO, Peter. You'll find that MLO is very flexible, so there 
>> are lots of ways to achieve almost anything you want. I've just posted a 
>> note about my outline structure in Joel's recent thread, here 
>> . I use GTD 
>> contexts (I was thinking of using them for flags, to assign one exclusive 
>> context for the next step on each task, but have ended up using the 
>> "Context" parameter for that. I can recommend taking the time to understand 
>> how to set up Advanced Filters, to get exactly the views you want.
>>
>> At some point I'll post a couple of screenshots.
>>
>> Good luck with setting up your system.
>> All the best,
>> Stéphane
>>
>> On Thursday, 14 January 2021 at 18:53:44 UTC petervan...@gmail.com wrote:
>>
>>> Hello all,
>>>
>>> I am very new to MLO and just started playing around with it a while ago 
>>> and found that I actually really like it.   I am a long-time GTD 
>>> practitioner (10 years plus) but never looked at MLO even though I knew it 
>>> was out there. 
>>>
>>> In 2020 I reached a frustration level with my system:  too bloated, too 
>>> "not the way I really like it", too many hacks to make it work for GTD, etc 
>>> and declared system bankruptcy.   
>>>
>>> Spent a big part of 2020 looking for something that is simple and 
>>> down-to-earth.  Now, I really MLO is a complex tool with a lot of 
>>> features yet I think I can build a back-to-basics GTD system here that I 
>>> like.   I really like outliner based systems.  For a good while, I used 
>>> GTDNext but found the lack of mobile apps a hindrance.Also used 
>>> Dynalist for a while.  Yet here I am at MLO.
>>>
>>> I really enjoy seeing screenshots of other systems and if you have any 
>>> tips and tricks that may be useful, I would welcome your advice.Happy 
>>> to share at some point what I come up with.   
>>>
>>> I enjoy community around software tools and was happy to find this 
>>> group.I am an accountant by trade and live in Nova Scotia in eastern 
>>> Canada.
>>>
>>> Peter
>>>
>>>
>>>

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[MLO] Re: New to MLO

[Peter Van Harmelen]

Thank you for this, Stéphane.  Much appreciated.   One question:  if I 
would drill down into one of your area folders, do you keep single, 
non-project related tasks just loosely in the area's folder or do you have 
another folder for just single actions?  Or perhaps you don't have 
non-project related actions.

Peter

On Friday, January 15, 2021 at 4:14:38 AM UTC-4 Stéph wrote:

> Welcome to MLO, Peter. You'll find that MLO is very flexible, so there are 
> lots of ways to achieve almost anything you want. I've just posted a note 
> about my outline structure in Joel's recent thread, here 
> . I use GTD 
> contexts (I was thinking of using them for flags, to assign one exclusive 
> context for the next step on each task, but have ended up using the 
> "Context" parameter for that. I can recommend taking the time to understand 
> how to set up Advanced Filters, to get exactly the views you want.
>
> At some point I'll post a couple of screenshots.
>
> Good luck with setting up your system.
> All the best,
> Stéphane
>
> On Thursday, 14 January 2021 at 18:53:44 UTC petervan...@gmail.com wrote:
>
>> Hello all,
>>
>> I am very new to MLO and just started playing around with it a while ago 
>> and found that I actually really like it.   I am a long-time GTD 
>> practitioner (10 years plus) but never looked at MLO even though I knew it 
>> was out there. 
>>
>> In 2020 I reached a frustration level with my system:  too bloated, too 
>> "not the way I really like it", too many hacks to make it work for GTD, etc 
>> and declared system bankruptcy.   
>>
>> Spent a big part of 2020 looking for something that is simple and 
>> down-to-earth.  Now, I really MLO is a complex tool with a lot of 
>> features yet I think I can build a back-to-basics GTD system here that I 
>> like.   I really like outliner based systems.  For a good while, I used 
>> GTDNext but found the lack of mobile apps a hindrance.Also used 
>> Dynalist for a while.  Yet here I am at MLO.
>>
>> I really enjoy seeing screenshots of other systems and if you have any 
>> tips and tricks that may be useful, I would welcome your advice.Happy 
>> to share at some point what I come up with.   
>>
>> I enjoy community around software tools and was happy to find this 
>> group.I am an accountant by trade and live in Nova Scotia in eastern 
>> Canada.
>>
>> Peter
>>
>>
>>

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[MLO] Re: New to MLO

[Stéph]

Welcome to MLO, Peter. You'll find that MLO is very flexible, so there are 
lots of ways to achieve almost anything you want. I've just posted a note 
about my outline structure in Joel's recent thread, here 
. I use GTD 
contexts (I was thinking of using them for flags, to assign one exclusive 
context for the next step on each task, but have ended up using the 
"Context" parameter for that. I can recommend taking the time to understand 
how to set up Advanced Filters, to get exactly the views you want.

At some point I'll post a couple of screenshots.

Good luck with setting up your system.
All the best,
Stéphane

On Thursday, 14 January 2021 at 18:53:44 UTC petervan...@gmail.com wrote:

> Hello all,
>
> I am very new to MLO and just started playing around with it a while ago 
> and found that I actually really like it.   I am a long-time GTD 
> practitioner (10 years plus) but never looked at MLO even though I knew it 
> was out there. 
>
> In 2020 I reached a frustration level with my system:  too bloated, too 
> "not the way I really like it", too many hacks to make it work for GTD, etc 
> and declared system bankruptcy.   
>
> Spent a big part of 2020 looking for something that is simple and 
> down-to-earth.  Now, I really MLO is a complex tool with a lot of 
> features yet I think I can build a back-to-basics GTD system here that I 
> like.   I really like outliner based systems.  For a good while, I used 
> GTDNext but found the lack of mobile apps a hindrance.Also used 
> Dynalist for a while.  Yet here I am at MLO.
>
> I really enjoy seeing screenshots of other systems and if you have any 
> tips and tricks that may be useful, I would welcome your advice.Happy 
> to share at some point what I come up with.   
>
> I enjoy community around software tools and was happy to find this group.  
>   I am an accountant by trade and live in Nova Scotia in eastern Canada.
>
> Peter
>
>
>

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