Re: [OPEN-ILS-GENERAL] Hidden titles in OPAC

[Donald Butterworth]

Thanks again everyone for your guidance. We have implemented the Located
URI method and hope that all is now well.

Does anyone have a suggestion on how to confirm that all of the titles are
displaying correctly in all of the catalogs?   I tried a general keyword
search using the term "Online access", our default phrase in the $y,
without success. I also tried a general keyword search using the wildcard
term * without success. It would ease my mind if there was a way to confirm
that all 16K records are available when searching.

Don

On Tue, Aug 8, 2017 at 5:14 PM, Kathy Lussier  wrote:

> Hi Don,
>
> There are a couple of approaches you could take.
>
> You could use a different bib source for records that should be retrieved
> system-wide than you do for the ones that require the Located URI. The bib
> source for the former would be transcendent.
>
> Alternatively, you could use a Located URI with ASLAN to make those
> records show up system-wide.
>
> In my experience, there is one key difference between the two different
> methods. If your use transcendence, those records show up in all catalog
> searches. If you limit by copy location, the electronic resource will be
> retrieved. I believe (not 100% sure) it will also be retrieved when you
> limit to available items even though the system doesn't really know if it's
> available.
>
> With Located URIs, the record is never retrieved when you limit by copy
> location.
>
> The MassLNC consortia generally use Located URIs, even for resources
> available to the entire consortium, mainly because they prefer the Located
> URI behavior.
>
> Kathy
>
> On 08/08/2017 03:51 PM, Donald Butterworth wrote:
>
> Kathy,
>
> We changed the transcendent set to False and now the only records
> appearing in the respective catalogs are those that include a $9 in the 856
> field. I take it that a $9ASLAN needs to be added so that all Open Access
> bib records can display in all the catalogs ... or is there better way?
>
> Don
>
> On Tue, Aug 8, 2017 at 2:38 PM, Kathy Lussier 
> wrote:
>
>> Hi Don,
>>
>> You want the bib source to have transcendent set to False for the Located
>> URIs to work properly. Transcendence is a way to make bib records visible
>> if you don't use Located URIs and makes the bib records show up everywhere.
>> Located URIs are an alternate method for making them visible, not an add on
>> to trascendence.
>>
>> I hope that helps!
>>
>> Kathy
>>
>> On 08/08/2017 02:24 PM, Donald Butterworth wrote:
>>
>> Thanks Deborah, Elaine, and Mike. I have made adjustments to the Copy
>> Locations and Copy Status tables, and believe that will solve some of our
>> "not showing up" in the OPAC problem.
>>
>> Now for the opposite problem. We have ebook records showing up in OPACs
>> where they should not be showing. Here is an example.
>>
>> ISBN 9781426760112
>> Bibliographic source: *ebooks*
>> Psalms 1-72
>> 
>> / Richard J. Clifford.
>> =856 40$3Electronic copy from EBSCOHost$uhttps://ezproxy.asb
>> uryseminary.edu/login?url=http://search.ebscohost.com/login.
>> aspx?direct=true&scope=site&db=nlebk&AN=856417$yOnline access for Asbury
>> Seminary faculty, staff and students*$9ATS*
>>
>> My understanding is that when 1. there is no copy record present, 2.
>> there is a transcendent bibliographic source present, and 3. there is a $9
>> present, the bibliographic record should only be visible in the OPAC of the
>> Org Unit defined in the $9. In this example the bibliographic record
>> displays in all of our catalogs, although the hot link only displays in the
>> ATS catalog.
>>
>> What is the setting that we need to change?
>>
>> Thanks so much for your wisdom!
>>
>> Don
>>
>>
>> On Mon, Aug 7, 2017 at 4:04 PM, Mike Rylander 
>> wrote:
>>
>>> Hi Don,
>>>
>>> A title must have at least one copy, at least one located URI, or use
>>> transcendent bibliographic source in order to show up in the public
>>> catalog.
>>>
>>> http://docs.evergreen-ils.org/dev/_cataloging_electronic_res
>>> ources_8201_8212_8201_finding_them_in_catalog_searches.html
>>> http://docs.evergreen-ils.org/dev/_using_transcendent_bib_so
>>> urces_for_electronic_resources.html
>>>
>>> HTH,
>>>
>>> --
>>> Mike Rylander
>>>  | President
>>>  | Equinox Open Library Initiative
>>>  | phone:  1-877-OPEN-ILS (673-6457)
>>>  | email:  mi...@equinoxinitiative.org
>>>  | web:  http://equinoxinitiative.org
>>>
>>>
>>> On Mon, Aug 7, 2017 at 2:50 PM, Donald Butterworth
>>>  wrote:
>>> > Hi All,
>>> >
>>> > We are finding that some of our titles show in the Staff Client but do
>>> not
>>> > show n the OPAC. One example of this: titles that have a copy record
>>> Status
>>> > "New Book".
>>> >
>>> > The only titles we want hidden are deleted titles. Everything else we
>>> want
>>> > to display. What value do we need to change to make this happen?
>>> >
>>> > Thanks!
>>> >
>>> > Don
>>> >
>>> > --

Re: [OPEN-ILS-GENERAL] Hidden titles in OPAC

[Kathy Lussier]

Hi Don,

There are a couple of approaches you could take.

You could use a different bib source for records that should be 
retrieved system-wide than you do for the ones that require the Located 
URI. The bib source for the former would be transcendent.


Alternatively, you could use a Located URI with ASLAN to make those 
records show up system-wide.


In my experience, there is one key difference between the two different 
methods. If your use transcendence, those records show up in all catalog 
searches. If you limit by copy location, the electronic resource will be 
retrieved. I believe (not 100% sure) it will also be retrieved when you 
limit to available items even though the system doesn't really know if 
it's available.


With Located URIs, the record is never retrieved when you limit by copy 
location.


The MassLNC consortia generally use Located URIs, even for resources 
available to the entire consortium, mainly because they prefer the 
Located URI behavior.


Kathy


On 08/08/2017 03:51 PM, Donald Butterworth wrote:

Kathy,

We changed the transcendent set to False and now the only records 
appearing in the respective catalogs are those that include a $9 in 
the 856 field. I take it that a $9ASLAN needs to be added so that all 
Open Access bib records can display in all the catalogs ... or is 
there better way?


Don

On Tue, Aug 8, 2017 at 2:38 PM, Kathy Lussier > wrote:


Hi Don,

You want the bib source to have transcendent set to False for the
Located URIs to work properly. Transcendence is a way to make bib
records visible if you don't use Located URIs and makes the bib
records show up everywhere. Located URIs are an alternate method
for making them visible, not an add on to trascendence.

I hope that helps!

Kathy


On 08/08/2017 02:24 PM, Donald Butterworth wrote:

Thanks Deborah, Elaine, and Mike. I have made adjustments to the
Copy Locations and Copy Status tables, and believe that will
solve some of our "not showing up" in the OPAC problem.

Now for the opposite problem. We have ebook records showing up in
OPACs where they should not be showing. Here is an example.

ISBN 9781426760112
Bibliographic source: *ebooks*
Psalms 1-72


/ Richard J. Clifford.
=856 40$3Electronic copy from

EBSCOHost$uhttps://ezproxy.asburyseminary.edu/login?url=http://search.ebscohost.com/login.aspx?direct=true&scope=site&db=nlebk&AN=856417

$yOnline
access for Asbury Seminary faculty, staff and students*$9ATS*

My understanding is that when 1. there is no copy record present,
2. there is a transcendent bibliographic source present, and 3.
there is a $9 present, the bibliographic record should only be
visible in the OPAC of the Org Unit defined in the $9. In this
example the bibliographic record displays in all of our catalogs,
although the hot link only displays in the ATS catalog.

What is the setting that we need to change?

Thanks so much for your wisdom!

Don


On Mon, Aug 7, 2017 at 4:04 PM, Mike Rylander
mailto:mrylan...@gmail.com>> wrote:

Hi Don,

A title must have at least one copy, at least one located
URI, or use
transcendent bibliographic source in order to show up in the
public
catalog.


http://docs.evergreen-ils.org/dev/_cataloging_electronic_resources_8201_8212_8201_finding_them_in_catalog_searches.html



http://docs.evergreen-ils.org/dev/_using_transcendent_bib_sources_for_electronic_resources.html



HTH,

--
Mike Rylander
 | President
 | Equinox Open Library Initiative
 | phone:  1-877-OPEN-ILS (673-6457)
 | email: mi...@equinoxinitiative.org

 | web: http://equinoxinitiative.org


On Mon, Aug 7, 2017 at 2:50 PM, Donald Butterworth
mailto:don.butterwo...@asburyseminary.edu>> wrote:
> Hi All,
>
> We are finding that some of our titles show in the Staff
Client but do not
> show n the OPAC. One example of this: titles that have a
copy record Status
> "New Book".
>
> The only titles we want hidden are deleted titles.
Everything else we want
> to display. What value do we need to change to make this
happen?
>
> Thanks!
>
> Don
>
 

Re: [OPEN-ILS-GENERAL] Hidden titles in OPAC

[Donald Butterworth]

Kathy,

We changed the transcendent set to False and now the only records appearing
in the respective catalogs are those that include a $9 in the 856 field. I
take it that a $9ASLAN needs to be added so that all Open Access bib
records can display in all the catalogs ... or is there better way?

Don

On Tue, Aug 8, 2017 at 2:38 PM, Kathy Lussier  wrote:

> Hi Don,
>
> You want the bib source to have transcendent set to False for the Located
> URIs to work properly. Transcendence is a way to make bib records visible
> if you don't use Located URIs and makes the bib records show up everywhere.
> Located URIs are an alternate method for making them visible, not an add on
> to trascendence.
>
> I hope that helps!
>
> Kathy
>
> On 08/08/2017 02:24 PM, Donald Butterworth wrote:
>
> Thanks Deborah, Elaine, and Mike. I have made adjustments to the Copy
> Locations and Copy Status tables, and believe that will solve some of our
> "not showing up" in the OPAC problem.
>
> Now for the opposite problem. We have ebook records showing up in OPACs
> where they should not be showing. Here is an example.
>
> ISBN 9781426760112
> Bibliographic source: *ebooks*
> Psalms 1-72
> 
> / Richard J. Clifford.
> =856 40$3Electronic copy from EBSCOHost$uhttps://ezproxy.
> asburyseminary.edu/login?url=http://search.ebscohost.com/
> login.aspx?direct=true&scope=site&db=nlebk&AN=856417$yOnline access for
> Asbury Seminary faculty, staff and students*$9ATS*
>
> My understanding is that when 1. there is no copy record present, 2. there
> is a transcendent bibliographic source present, and 3. there is a $9
> present, the bibliographic record should only be visible in the OPAC of the
> Org Unit defined in the $9. In this example the bibliographic record
> displays in all of our catalogs, although the hot link only displays in the
> ATS catalog.
>
> What is the setting that we need to change?
>
> Thanks so much for your wisdom!
>
> Don
>
>
> On Mon, Aug 7, 2017 at 4:04 PM, Mike Rylander  wrote:
>
>> Hi Don,
>>
>> A title must have at least one copy, at least one located URI, or use
>> transcendent bibliographic source in order to show up in the public
>> catalog.
>>
>> http://docs.evergreen-ils.org/dev/_cataloging_electronic_res
>> ources_8201_8212_8201_finding_them_in_catalog_searches.html
>> http://docs.evergreen-ils.org/dev/_using_transcendent_bib_so
>> urces_for_electronic_resources.html
>>
>> HTH,
>>
>> --
>> Mike Rylander
>>  | President
>>  | Equinox Open Library Initiative
>>  | phone:  1-877-OPEN-ILS (673-6457)
>>  | email:  mi...@equinoxinitiative.org
>>  | web:  http://equinoxinitiative.org
>>
>>
>> On Mon, Aug 7, 2017 at 2:50 PM, Donald Butterworth
>>  wrote:
>> > Hi All,
>> >
>> > We are finding that some of our titles show in the Staff Client but do
>> not
>> > show n the OPAC. One example of this: titles that have a copy record
>> Status
>> > "New Book".
>> >
>> > The only titles we want hidden are deleted titles. Everything else we
>> want
>> > to display. What value do we need to change to make this happen?
>> >
>> > Thanks!
>> >
>> > Don
>> >
>> > --
>> > Don Butterworth
>> > Collection Management Librarian /
>> > Faculty Associate
>> > B.L. Fisher Library
>> > Asbury Theological Seminary
>> > don.butterwo...@asburyseminary.edu
>> > (859) 858-2227 <%28859%29%20858-2227>
>>
>
>
>
> --
> Don Butterworth
> Collection Management Librarian /
> Faculty Associate
> B.L. Fisher Library
> Asbury Theological Seminary
> don.butterwo...@asburyseminary.edu
> (859) 858-2227
>
>
> --
> Kathy Lussier
> Project Coordinator
> Massachusetts Library Network Cooperative(508) 343-0128kluss...@masslnc.org
> Twitter: http://www.twitter.com/kmlussier
>
>


-- 
Don Butterworth
Collection Management Librarian /
Faculty Associate
B.L. Fisher Library
Asbury Theological Seminary
don.butterwo...@asburyseminary.edu
(859) 858-2227

Re: [OPEN-ILS-GENERAL] Hidden titles in OPAC

[Kathy Lussier]

Hi Don,

You want the bib source to have transcendent set to False for the 
Located URIs to work properly. Transcendence is a way to make bib 
records visible if you don't use Located URIs and makes the bib records 
show up everywhere. Located URIs are an alternate method for making them 
visible, not an add on to trascendence.


I hope that helps!

Kathy


On 08/08/2017 02:24 PM, Donald Butterworth wrote:
Thanks Deborah, Elaine, and Mike. I have made adjustments to the Copy 
Locations and Copy Status tables, and believe that will solve some of 
our "not showing up" in the OPAC problem.


Now for the opposite problem. We have ebook records showing up in 
OPACs where they should not be showing. Here is an example.


ISBN 9781426760112
Bibliographic source: *ebooks*
Psalms 1-72 
 
/ Richard J. Clifford.
=856 40$3Electronic copy from 
EBSCOHost$uhttps://ezproxy.asburyseminary.edu/login?url=http://search.ebscohost.com/login.aspx?direct=true&scope=site&db=nlebk&AN=856417$yOnline 
access for Asbury Seminary faculty, staff and students*$9ATS*


My understanding is that when 1. there is no copy record present, 2. 
there is a transcendent bibliographic source present, and 3. there is 
a $9 present, the bibliographic record should only be visible in the 
OPAC of the Org Unit defined in the $9. In this example the 
bibliographic record displays in all of our catalogs, although the hot 
link only displays in the ATS catalog.


What is the setting that we need to change?

Thanks so much for your wisdom!

Don


On Mon, Aug 7, 2017 at 4:04 PM, Mike Rylander > wrote:


Hi Don,

A title must have at least one copy, at least one located URI, or use
transcendent bibliographic source in order to show up in the public
catalog.


http://docs.evergreen-ils.org/dev/_cataloging_electronic_resources_8201_8212_8201_finding_them_in_catalog_searches.html



http://docs.evergreen-ils.org/dev/_using_transcendent_bib_sources_for_electronic_resources.html



HTH,

--
Mike Rylander
 | President
 | Equinox Open Library Initiative
 | phone:  1-877-OPEN-ILS (673-6457)
 | email: mi...@equinoxinitiative.org

 | web: http://equinoxinitiative.org


On Mon, Aug 7, 2017 at 2:50 PM, Donald Butterworth
mailto:don.butterwo...@asburyseminary.edu>> wrote:
> Hi All,
>
> We are finding that some of our titles show in the Staff Client
but do not
> show n the OPAC. One example of this: titles that have a copy
record Status
> "New Book".
>
> The only titles we want hidden are deleted titles. Everything
else we want
> to display. What value do we need to change to make this happen?
>
> Thanks!
>
> Don
>
> --
> Don Butterworth
> Collection Management Librarian /
> Faculty Associate
> B.L. Fisher Library
> Asbury Theological Seminary
> don.butterwo...@asburyseminary.edu

> (859) 858-2227 




--
Don Butterworth
Collection Management Librarian /
Faculty Associate
B.L. Fisher Library
Asbury Theological Seminary
don.butterwo...@asburyseminary.edu 


(859) 858-2227


--
Kathy Lussier
Project Coordinator
Massachusetts Library Network Cooperative
(508) 343-0128
kluss...@masslnc.org
Twitter: http://www.twitter.com/kmlussier

Re: [OPEN-ILS-GENERAL] Hidden titles in OPAC

[Donald Butterworth]

Thanks Deborah, Elaine, and Mike. I have made adjustments to the Copy
Locations and Copy Status tables, and believe that will solve some of our
"not showing up" in the OPAC problem.

Now for the opposite problem. We have ebook records showing up in OPACs
where they should not be showing. Here is an example.

ISBN 9781426760112
Bibliographic source: *ebooks*
Psalms 1-72

/ Richard J. Clifford.
=856 40$3Electronic copy from EBSCOHost$u
https://ezproxy.asburyseminary.edu/login?url=http://search.ebscohost.com/login.aspx?direct=true&scope=site&db=nlebk&AN=856417
$yOnline access for Asbury Seminary faculty, staff and students*$9ATS*

My understanding is that when 1. there is no copy record present, 2. there
is a transcendent bibliographic source present, and 3. there is a $9
present, the bibliographic record should only be visible in the OPAC of the
Org Unit defined in the $9. In this example the bibliographic record
displays in all of our catalogs, although the hot link only displays in the
ATS catalog.

What is the setting that we need to change?

Thanks so much for your wisdom!

Don


On Mon, Aug 7, 2017 at 4:04 PM, Mike Rylander  wrote:

> Hi Don,
>
> A title must have at least one copy, at least one located URI, or use
> transcendent bibliographic source in order to show up in the public
> catalog.
>
> http://docs.evergreen-ils.org/dev/_cataloging_electronic_
> resources_8201_8212_8201_finding_them_in_catalog_searches.html
> http://docs.evergreen-ils.org/dev/_using_transcendent_bib_
> sources_for_electronic_resources.html
>
> HTH,
>
> --
> Mike Rylander
>  | President
>  | Equinox Open Library Initiative
>  | phone:  1-877-OPEN-ILS (673-6457)
>  | email:  mi...@equinoxinitiative.org
>  | web:  http://equinoxinitiative.org
>
>
> On Mon, Aug 7, 2017 at 2:50 PM, Donald Butterworth
>  wrote:
> > Hi All,
> >
> > We are finding that some of our titles show in the Staff Client but do
> not
> > show n the OPAC. One example of this: titles that have a copy record
> Status
> > "New Book".
> >
> > The only titles we want hidden are deleted titles. Everything else we
> want
> > to display. What value do we need to change to make this happen?
> >
> > Thanks!
> >
> > Don
> >
> > --
> > Don Butterworth
> > Collection Management Librarian /
> > Faculty Associate
> > B.L. Fisher Library
> > Asbury Theological Seminary
> > don.butterwo...@asburyseminary.edu
> > (859) 858-2227
>



-- 
Don Butterworth
Collection Management Librarian /
Faculty Associate
B.L. Fisher Library
Asbury Theological Seminary
don.butterwo...@asburyseminary.edu
(859) 858-2227

Re: [OPEN-ILS-GENERAL] Hidden titles in OPAC

[Mike Rylander]

Hi Don,

A title must have at least one copy, at least one located URI, or use
transcendent bibliographic source in order to show up in the public
catalog.

http://docs.evergreen-ils.org/dev/_cataloging_electronic_resources_8201_8212_8201_finding_them_in_catalog_searches.html
http://docs.evergreen-ils.org/dev/_using_transcendent_bib_sources_for_electronic_resources.html

HTH,

--
Mike Rylander
 | President
 | Equinox Open Library Initiative
 | phone:  1-877-OPEN-ILS (673-6457)
 | email:  mi...@equinoxinitiative.org
 | web:  http://equinoxinitiative.org


On Mon, Aug 7, 2017 at 2:50 PM, Donald Butterworth
 wrote:
> Hi All,
>
> We are finding that some of our titles show in the Staff Client but do not
> show n the OPAC. One example of this: titles that have a copy record Status
> "New Book".
>
> The only titles we want hidden are deleted titles. Everything else we want
> to display. What value do we need to change to make this happen?
>
> Thanks!
>
> Don
>
> --
> Don Butterworth
> Collection Management Librarian /
> Faculty Associate
> B.L. Fisher Library
> Asbury Theological Seminary
> don.butterwo...@asburyseminary.edu
> (859) 858-2227

Re: [OPEN-ILS-GENERAL] Hidden titles in OPAC

[Elaine Hardy]

A no anywhere over rides a yes any where. If your item attributes say yes,
if the shelving location or the item status definition says no, the item
will be invisible.

Elaine



J. Elaine Hardy
PINES & Collaborative Projects Manager
Georgia Public Library Service/PINES
1800 Century Place, Ste. 150
Atlanta, GA 30045

404.235.7128 Office
404.548.4241 Cell
404.235.7201 FAX

On Mon, Aug 7, 2017 at 3:19 PM, Deborah Luchenbill <
debo...@mobiusconsortium.org> wrote:

> Hi Don,
>
> It could be a few things.  If you look at the Copy Editor, do the items
> say OPAC visible?  Also, is the shelving location they are on OPAC visible
> (Local Admin--Copy Locations Editor)?  And, finally, is the status OPAC
> visible (System Admin--Copy Statuses)?
>
> Any/all of those things could make an item OPAC-invisible.
>
> Sincerely,
> Debbie
>
>
> Debbie Luchenbill
> Evergreen Coordinator
> MOBIUS
> 111 E. Broadway, Ste. 220
> Columbia, MO  65203
> deb...@mobiusconsortium.org 
> 573-234-4914 <(573)%20234-4914>
> https://mobiusconsortium.org 
> Missouri Evergreen Help Desk: h...@mobiusconsortium.org / 877-312-3517
> <(877)%20312-3517>
> http://libraries.missourievergreen.org
>
> On Mon, Aug 7, 2017 at 1:50 PM, Donald Butterworth  asburyseminary.edu> wrote:
>
>> Hi All,
>>
>> We are finding that some of our titles show in the Staff Client but do
>> not show n the OPAC. One example of this: titles that have a copy record
>> Status "New Book".
>>
>> The only titles we want hidden are deleted titles. Everything else we
>> want to display. What value do we need to change to make this happen?
>>
>> Thanks!
>>
>> Don
>>
>> --
>> Don Butterworth
>> Collection Management Librarian /
>> Faculty Associate
>> B.L. Fisher Library
>> Asbury Theological Seminary
>> don.butterwo...@asburyseminary.edu
>> (859) 858-2227
>>
>
>

Re: [OPEN-ILS-GENERAL] Hidden titles in OPAC

[Deborah Luchenbill]

Hi Don,

It could be a few things.  If you look at the Copy Editor, do the items say
OPAC visible?  Also, is the shelving location they are on OPAC visible
(Local Admin--Copy Locations Editor)?  And, finally, is the status OPAC
visible (System Admin--Copy Statuses)?

Any/all of those things could make an item OPAC-invisible.

Sincerely,
Debbie


Debbie Luchenbill
Evergreen Coordinator
MOBIUS
111 E. Broadway, Ste. 220
Columbia, MO  65203
deb...@mobiusconsortium.org 
573-234-4914
https://mobiusconsortium.org 
Missouri Evergreen Help Desk: h...@mobiusconsortium.org / 877-312-3517
http://libraries.missourievergreen.org

On Mon, Aug 7, 2017 at 1:50 PM, Donald Butterworth <
don.butterwo...@asburyseminary.edu> wrote:

> Hi All,
>
> We are finding that some of our titles show in the Staff Client but do not
> show n the OPAC. One example of this: titles that have a copy record Status
> "New Book".
>
> The only titles we want hidden are deleted titles. Everything else we want
> to display. What value do we need to change to make this happen?
>
> Thanks!
>
> Don
>
> --
> Don Butterworth
> Collection Management Librarian /
> Faculty Associate
> B.L. Fisher Library
> Asbury Theological Seminary
> don.butterwo...@asburyseminary.edu
> (859) 858-2227
>

[OPEN-ILS-GENERAL] Hidden titles in OPAC

[Donald Butterworth]

Hi All,

We are finding that some of our titles show in the Staff Client but do not
show n the OPAC. One example of this: titles that have a copy record Status
"New Book".

The only titles we want hidden are deleted titles. Everything else we want
to display. What value do we need to change to make this happen?

Thanks!

Don

-- 
Don Butterworth
Collection Management Librarian /
Faculty Associate
B.L. Fisher Library
Asbury Theological Seminary
don.butterwo...@asburyseminary.edu
(859) 858-2227