I know that this has been discussed before, but I have some questions that I hope are new. It is important for our organization to have two salutations, one formal, and one informal. Ignoring all previous warnings, and trying to be clever, I decided to use the SALUTATION 1 box in the data entry screen as the informal and the SALUTATION 2 box as a the formal. Then when I created a solicitation letter I merged in SALUTATION 1 in the greeting and got exactly the letter I wanted.
You probably realize this, since you mentioned the cautions, that
the SALUTATION 2 field is intended to hold the salutation for the
second person listed on a record. If you use this for something else,
and ever put the names of two people in a single record, there is the
chance of the field getting misused. Second, both salutation fields
get used in calculated address fields (such as Salutation Line, which
would result in a letter addressed to "Dear Dick and Jane").
If you use the calculated fields in a letter, there is the chance of
getting a letter addressed to "Dear Dr. Jones and
Jack"
My problem came when people responded to our letter and I started to send out thank-you letters. The thank-you letter layout did not give me the option of merging the SALUTATION 1 field.
Not sure why you can't merge in the Salutation field. You seem to
be using FileMaker, and could get to layout mode to modify the letter.
Select a merge field, and you get the dialog box from which you could
select a field. At that point you're in the payments file, of course,
so you select the relationship Names, where you can select from all
the fields in the names file, including Salutation 1 & 2.
So then I tried to define a field in the layout mode (edit: define field) that was identical to the one in defined field list for the solicitation letter layout. Now when I print a thank-you letter it merges in a blank space, and not what appears in the SALUTATION 1 field. Does anyone have any suggestions?
Thanks,
Daniel Kos
------------------
Reminder to each recipient: To change your list account preferences, go to
http://email.sparklist.com/scripts/lyris.pl?enter=support and enter the email address you used to subscribe to the ebase support list:: [EMAIL PROTECTED]
To unsubscribe send a blank email to [EMAIL PROTECTED]
---------------------------------------------------------------------
ebase - Relationship Management for Nonprofits, http://www.ebase.org
---------------------------------------------------------------------
--
Dave Shaw Northwest Classics, Inc
tel: 206-954-7526 fax: 206-625-1338
------------------ Dave Shaw
tel: 206-954-7526 fax: 206-625-1338
Reminder to each recipient: To change your list account preferences, go to
http://email.sparklist.com/scripts/lyris.pl?enter=support and enter the email address you used to subscribe to the ebase support list:: [email protected]
To unsubscribe send a blank email to [EMAIL PROTECTED]
---------------------------------------------------------------------
ebase - Relationship Management for Nonprofits, http://www.ebase.org
---------------------------------------------------------------------
