Ditto from sunny South Florida. At FIU we use separate documents for policy and procedures. If policy is updated, change is not reflected on procedure document.
Jo Ann Bova '99, MPA '02 Interim University Compliance and Privacy Officer [cid:[email protected]] Office of University Compliance & Integrity 11200 S.W. 8th Street, PC 429 Miami, FL 33199 Phone: 305.348.2216 Direct: 305.348.0002 Fax: 305.348.7657 Email: [email protected]<mailto:[email protected]> Think differently, go beyond what is expected. Do something great with the opportunity you are given. Be Worlds Ahead. From: [email protected] [mailto:[email protected]] On Behalf Of Finkelstein, Ruth Sent: Wednesday, April 16, 2014 10:09 AM To: Institutional policy-related discussions Subject: RE:[acupa-l] Editing or Revising policies versus procedures utmbHealth has adopted linking to a separate document for procedures that are likely to change often, thereby leaving the policy and the higher level application of the policy intact. When the procedures change, the policy is not impacted. If of course the change in procedures impacts the policy then the entire document is revised. All policies are sent out for review triennially. From: [email protected]<mailto:[email protected]> [mailto:[email protected]] On Behalf Of Alan Sibert Sent: Wednesday, April 16, 2014 7:54 AM To: Institutional policy-related discussions Subject: RE:[acupa-l] Editing or Revising policies versus procedures I am also interested in knowing what "usual" practice is in this area - and possibly in expanding the discussion slightly. When this position was created at UNG (and I was thrust into it) I was given a template which combined a policy with its procedure(s) in a single document. As I have worked towards implementation, I saw this as a potential problem area since procedures would be changed more frequently that their underlying policy. What we (just last week) decided to do was to split the procedures out into separate documents, with a link in each document tying it to the other. Each document will now contain its own update log. Any discussion of how someone has implemented this variation (problems discovered, lessons learned, etc.) would also be appreciated. Alan Alan Sibert University Policies Coordinator UNIVERSITY of NORTH GEORGIA Physical Address: 60 West Main Street / Room 239 Mailing Address: 82 College Circle Dahlonega, GA 30597 706-867-2558 (Office) 678-485-1765 (Cell) From: [email protected]<mailto:[email protected]> [mailto:[email protected]] On Behalf Of Hornsby, Eunice Sent: Wednesday, April 16, 2014 8:35 AM To: [email protected]<mailto:[email protected]> Subject: [acupa-l] Editing or Revising policies versus procedures Hello all. For those of you who have a combined document - policy and procedure - do you allow separate update dates (edit, revision) for each of those sections (policy/procedure), or when a document is updated, do you change both dates? In the past, we've had folks update both dates, and I'm leaning towards going the other way. So I figured I'd ask to see if there is a "usual" practice out there. -Eunice Eunice Hornsby, Ph.D. Policy and Training Director The Ohio State University Office of University Compliance and Integrity 1543 N. High St., Columbus, OH 43201-2190 614-292-8728 Office [email protected]<mailto:[email protected]> compliance.osu.edu<http://compliance.osu.edu> osu.edu/policies/<http://www.osu.edu/policies/> [button] ATTN: Please be aware that when you respond to an ACUPA-L e-mail, the reply will be distributed to the ENTIRE e-listing of members. If you do NOT want to send an e-mail to everyone, please reply directly to the individual who initiated the query (their e-mail address appears in the "From" line of their original e-mail). If you wish to remove yourself from the ACUPA e-mail list, please go to this web address and fill out the form. We will remove you from the list within 24 hours during normal business hours. http://www.acupa.org/MembershipForm_Discontinue.html ATTN: Please be aware that when you respond to an ACUPA-L e-mail, the reply will be distributed to the ENTIRE e-listing of members. If you do NOT want to send an e-mail to everyone, please reply directly to the individual who initiated the query (their e-mail address appears in the "From" line of their original e-mail). If you wish to remove yourself from the ACUPA e-mail list, please go to this web address and fill out the form. We will remove you from the list within 24 hours during normal business hours. http://www.acupa.org/MembershipForm_Discontinue.html ATTN: Please be aware that when you respond to an ACUPA-L e-mail, the reply will be distributed to the ENTIRE e-listing of members. If you do NOT want to send an e-mail to everyone, please reply directly to the individual who initiated the query (their e-mail address appears in the "From" line of their original e-mail). If you wish to remove yourself from the ACUPA e-mail list, please go to this web address and fill out the form. We will remove you from the list within 24 hours during normal business hours. http://www.acupa.org/MembershipForm_Discontinue.html
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