Hi Alan, At the University of Washington we removed procedures from our policies around 2000. But in our case, procedures are now handled by the units responsible for their content under local levels of approval. My office oversees only the policies which link to any relevant procedures, but are no longer approved through the same path.
Now, if the procedures impact the policy both are revised, but our policy history only pertains to the policy and not to whichever departmental website hosts the procedures. It has meant that the websites where the procedures are maintained (which also link back to the policy) can be better branded for that purpose and may include system tutorial videos, glossaries, and other training, and get much more active views as they change more rapidly. Best of luck with this discussion at your campus. Rebecca Rebecca Goodwin Deardorff Director of Rules Coordination Office of the President Box 351210 Seattle, WA 98195 206-543-9219 www.washington.edu/rules [http://www.washington.edu/marketing/e-communications/wsignature.gif] From: [email protected] [mailto:[email protected]] On Behalf Of Alan Sibert Sent: Wednesday, April 16, 2014 5:55 AM To: Institutional policy-related discussions Subject: RE:[acupa-l] Editing or Revising policies versus procedures I am also interested in knowing what "usual" practice is in this area - and possibly in expanding the discussion slightly. When this position was created at UNG (and I was thrust into it) I was given a template which combined a policy with its procedure(s) in a single document. As I have worked towards implementation, I saw this as a potential problem area since procedures would be changed more frequently that their underlying policy. What we (just last week) decided to do was to split the procedures out into separate documents, with a link in each document tying it to the other. Each document will now contain its own update log. Any discussion of how someone has implemented this variation (problems discovered, lessons learned, etc.) would also be appreciated. Alan Alan Sibert University Policies Coordinator UNIVERSITY of NORTH GEORGIA Physical Address: 60 West Main Street / Room 239 Mailing Address: 82 College Circle Dahlonega, GA 30597 706-867-2558 (Office) 678-485-1765 (Cell) From: [email protected]<mailto:[email protected]> [mailto:[email protected]] On Behalf Of Hornsby, Eunice Sent: Wednesday, April 16, 2014 8:35 AM To: [email protected]<mailto:[email protected]> Subject: [acupa-l] Editing or Revising policies versus procedures Hello all. For those of you who have a combined document - policy and procedure - do you allow separate update dates (edit, revision) for each of those sections (policy/procedure), or when a document is updated, do you change both dates? In the past, we've had folks update both dates, and I'm leaning towards going the other way. So I figured I'd ask to see if there is a "usual" practice out there. -Eunice Eunice Hornsby, Ph.D. Policy and Training Director The Ohio State University Office of University Compliance and Integrity 1543 N. High St., Columbus, OH 43201-2190 614-292-8728 Office [email protected]<mailto:[email protected]> compliance.osu.edu<http://compliance.osu.edu> osu.edu/policies/<http://www.osu.edu/policies/> [button] ATTN: Please be aware that when you respond to an ACUPA-L e-mail, the reply will be distributed to the ENTIRE e-listing of members. If you do NOT want to send an e-mail to everyone, please reply directly to the individual who initiated the query (their e-mail address appears in the "From" line of their original e-mail). If you wish to remove yourself from the ACUPA e-mail list, please go to this web address and fill out the form. We will remove you from the list within 24 hours during normal business hours. http://www.acupa.org/MembershipForm_Discontinue.html ATTN: Please be aware that when you respond to an ACUPA-L e-mail, the reply will be distributed to the ENTIRE e-listing of members. If you do NOT want to send an e-mail to everyone, please reply directly to the individual who initiated the query (their e-mail address appears in the "From" line of their original e-mail). If you wish to remove yourself from the ACUPA e-mail list, please go to this web address and fill out the form. We will remove you from the list within 24 hours during normal business hours. http://www.acupa.org/MembershipForm_Discontinue.html
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