Like at Old Dominion, we only use one date for the entire policy. At UT Austin, we update the policy's effective date when a major revision occurs to the policy language. Minor, editorial type changes do not trigger a date change.
Our standard policy format now has a section called "Responsibilities and Procedures". As review of our legacy policies occur, we're attempt to keep procedural detail to high level description and point the reader to a divisional website or to forms to find out more detailed procedural steps. Candice ****************************************************************** Candice Fischbach, Policy Program Manager University Policy Office (UPO)<http://www.policies.utexas.edu/> The University of Texas at Austin * 512-471-0426 7 512-232-2291 ****************************************************************** [cid:[email protected]] From: [email protected] [mailto:[email protected]] On Behalf Of Meeks, Donna W. Sent: Wednesday, April 16, 2014 7:48 AM To: 'Institutional policy-related discussions' Subject: RE:[acupa-l] Editing or Revising policies versus procedures Hi Eunice, At Old Dominion University, we only have one update date for the entire policy, which has a section on Procedures. However, the content of that section will sometimes contain only an introductory statement and a link to the procedures that are in separate document, especially if they are very complex and may change more frequently. That way, we do not have to update the policy every time the procedures are changed. Donna Donna W. Meeks [Description: ODUlogoODUtagfullcolor] Old Dominion University University Policy Manager and Executive Secretary to the Board of Visitors 225A Koch Hall Norfolk, VA 23529 757-683-3072 / FAX 757-683-5679 [email protected]<mailto:[email protected]> http://www.odu.edu/ao/bov/ http://www.odu.edu/ao/polnproc/ From: [email protected]<mailto:[email protected]> [mailto:[email protected]] On Behalf Of Hornsby, Eunice Sent: Wednesday, April 16, 2014 8:35 AM To: [email protected]<mailto:[email protected]> Subject: [acupa-l] Editing or Revising policies versus procedures Hello all. For those of you who have a combined document - policy and procedure - do you allow separate update dates (edit, revision) for each of those sections (policy/procedure), or when a document is updated, do you change both dates? In the past, we've had folks update both dates, and I'm leaning towards going the other way. So I figured I'd ask to see if there is a "usual" practice out there. -Eunice Eunice Hornsby, Ph.D. Policy and Training Director The Ohio State University Office of University Compliance and Integrity 1543 N. High St., Columbus, OH 43201-2190 614-292-8728 Office [email protected]<mailto:[email protected]> compliance.osu.edu<http://compliance.osu.edu> osu.edu/policies/<http://www.osu.edu/policies/> [button] ATTN: Please be aware that when you respond to an ACUPA-L e-mail, the reply will be distributed to the ENTIRE e-listing of members. If you do NOT want to send an e-mail to everyone, please reply directly to the individual who initiated the query (their e-mail address appears in the "From" line of their original e-mail). If you wish to remove yourself from the ACUPA e-mail list, please go to this web address and fill out the form. We will remove you from the list within 24 hours during normal business hours. http://www.acupa.org/MembershipForm_Discontinue.html ________________________________ NOTE: This message was trained as non-spam. If this is wrong, please correct the training as soon as possible. Spam<https://www.spamtrap.odu.edu/canit/b.php?i=03LOABG4v&m=361d5f87c76d&t=20140416&c=s> Not spam<https://www.spamtrap.odu.edu/canit/b.php?i=03LOABG4v&m=361d5f87c76d&t=20140416&c=n> Forget previous vote<https://www.spamtrap.odu.edu/canit/b.php?i=03LOABG4v&m=361d5f87c76d&t=20140416&c=f> ATTN: Please be aware that when you respond to an ACUPA-L e-mail, the reply will be distributed to the ENTIRE e-listing of members. If you do NOT want to send an e-mail to everyone, please reply directly to the individual who initiated the query (their e-mail address appears in the "From" line of their original e-mail). If you wish to remove yourself from the ACUPA e-mail list, please go to this web address and fill out the form. We will remove you from the list within 24 hours during normal business hours. http://www.acupa.org/MembershipForm_Discontinue.html
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